Supply Chain Management
(This procedure covers management and review of our supply chain)
SES-SCM-Rev01
No of Pages 3
Overview
Management of Specialised Electrical Services Ltd.’s supply chain is crucial to ensuring that SES can
deliver a high-quality service.
The SCM document provides centralised control to ensure the supplier, manufacturer, wholesaler provide our
company with the excellence we demand to ensure Specialised Electrical Services final product is of the highest
possible quality for our clients.
Supply Chain Engagement
Initial selection and quality assurance of our supply chain will be undertaken through our Supplier
Questionnaire (SQ) as per procedure SES-SS-Rev01 Subcontractor selection.
•
The criteria analysed from the Supplier Questionnaire is third party accreditation (ISO 9001,
14001, 45001, 27001).
•
We also look at records such as insurance details, quality, environmental and health & safety
(HSEQ) performance / records as well as the size / financial security and sustainability of the
company (Dun & Bradstreet), further checks are typically undertaken by taking up references
and where deemed necessary face to face meetings and site visits at both the suppliers head
office and their work sites. The minimum levels of performance are to be determined by the
nature and risk and size of activity.
•
Approval of the supplier via the Supplier Questionnaire will be undertaken internally and where
necessary technical or subject matter experts are involved to provide controlled governance
and hold points (i.e. where further consideration of HSEQ and / or design matters are
required).
After approval the supplier is placed at “Approved Status” on the Approved Vendor List (Held
on our internal systems). Remaining at “Approved Status” on the AVL requires annual update of
insurances and third party accreditation certificates.
•
A 360 review will take place annually between the sub-contractor and Specialised Electrical
Services to ensure of assurance and conformance.
Document Reference SES-SCM-Rev01
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Supply Chain Review
Ongoing monitoring and verification of a supplier’s quality is equally important as the initial selection,
the processes and tools that Specialised Electrical Services use to ensure this is undertaken are as
follows:
•
Supply Chain feedback system: This is a “in-house” system which is linked to other company
data. The system requests and collates feedback from our supply chain and operational teams
regarding performance against a number of predetermined measures. The feedback and
associated comments from the reviews are automatically displayed on the supplier’s page for all
staff to see. This ensures we can take into consideration previous performance of a supplier
when considering the award of future work.
•
Feedback is also communicated to and discussed by the Supply Chain and Procurement Teams
and the HSEQ Teams. Where necessary unfavourable feedback reports are investigated and
closed out. The feedback can provide excellent topics for discussion at review meetings with the
supply chain and help identify focus areas for continuous improvement.
•
Non-Conformances: these are recorded as per procedure SES-NC-Rev01 Non Conformance
where the supplier has failed to comply with a requirement, specification, standard or
procedure.
Audit
This procedure defines an auditable process to ensure that the audit procedure is being followed.
Document Reference SES-SCM-Rev01
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Document Control
VERSION HISTORY
Issue
Change Made
Date
1
First release
02/03/2023
2
3
4
5
6
7
Authorising Director
Daniel Whitley
Signature
Date
Note that uncontrolled copies will not show signatures – controlled copy of this document is held
in the secure document library
Document Reference SES-SCM-Rev01
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