Ajayi Crowther University
Department Of Physical Sciences
Computer Science Unit
SIWES REPORT WRITING
GUIDE
Section One – General Information
1.0
Introduction
Computer Science (and ICT Option) students of Ajayi Crowther University in 300
level will embark on a Industrial Attachment Program (Also known as Student
Industrial Work Experience Scheme (SIWES)) for a period of 6 months and this
carries about 6 units in their second semester credit load.
The main aim of this program is to provide students with an opportunity to apply
their academic knowledge in real work situation thereby bridging the gap between
university work and actual practice and expose students to the real life working
experience.
After the industrial training (I.T) period each student is supposed to submit a log
ook a d e plo er’s dis harge letter. Also, the are e pe ted to:
•
write a technical report of his or her I.T experience, and
•
Make a presentation.
Students are graded on all these documents and activities accordingly.
2.0
Allocation of marks
Students are graded as follows:
•
Log Book Record:
20 %
•
E plo er’s dis harge letter:
15%,
•
Technical report:
25 %
•
IT Defense (presentation) :
25%
•
ITF Scoring:
15%
This makes technical report and IT defense major issues in gaining good grades
from SIWES. In writing a technical report the following format should be used.
3.0
Style, Layout, Page formatting and Binding
Title page
All text on the title page is centered vertically and horizontally. The title page has
no page number and it is not counted in any page numbering.
Page layout
The page layout for all pages should be as follows:
 Left margin: 1½"
 Right margin: 1"
 Top margin: 1"
 Bottom margin: 1"
Page numbering
Pages are numbered at the bottom-centered. It starts from the second page since
the title page is not numbered.
Spacing and justification
All pages are single sided. Text is double-spaced, except for long quotations and
the bibliography (which are single-spaced). There is one blank line between a
section heading and the text that follows it. It must be right-justify text.
Font face and size
Any easily readable font is acceptable. The font should be 10 points or larger.
Generally, the same font must be used throughout the manuscript, except 1)
tables and graphs may use a different font, and 2) chapter titles and section
headings may use a different font. It is suggested that you use Times Roman font.
References
APA format should be used to cite references within the paper. If you name the
author in your sentence, then follow the authors name with the year in
parentheses. For example:
Jones (2004) found that...
If you do not include the authors name as part of the text, then both the author's
name and year are enclosed in parentheses. For example:
One researcher (Jones, 2004) found that...
A complete bibliography is attached at the end of the paper. It is double spaced
except single- spacing is used for a multiple-line reference. The first line of each
reference is indented.
Examples:
Bradburn, N. M., & Mason, W. M. (1964). The effect of question order on
response. Journal of Marketing Research 1 (4), 57-61.
Bradburn, N. M., & Miles, C. (1979). Vague quantifiers. Public Opinion Quarterly 43
(1), 92- 101.
Binding: The report should be spiral binded. The spiral binding must be there.
Preferable with a blue foil plastic cover
Section 2- Report Layout
Outline of technical report chapters and sections is shown below:
TITLE PAGE
ATTESTATION PAGE
DEDICATION PAGE
ACKNOWLEDGEMENT PAGE
ABSTRACT
TABLE OF CONTENTS
LIST OF FIGURES and/or TABLES and/or ABBREVIATIONS (If any)
CHAPTER 1 – Introduction
1.1
General Information/Background/Overview of organization
1.2
Product and Services
1.3
Competitive advantage
1.4
Organization/department/unit and their functions
1.5
Period of training (state dates)
1.6
Name and rank of supervisor
1.7
Any other thing you feel is necessary for one to know about the
company like awards, technologies, staff and so on.
CHAPTER 2 –The Industrial training Programme
2.1
Scope of responsibility
2.2
Scope of responsibility
2.3
Scope of responsibility and so on
CHAPTER 3 – Industrial training assignments
CHAPTER 4 – Innovative suggestions to overcome the weakness/problems of the
organization
CHAPTER 5 - Conclusion
REFERENCES
APPENDIX
Section 3- Description of Report Layout
TITLE PAGE
Page 1 ---- Cover Page (see Sample below):
As expected on the cover page, student full name, matriculation number, Placement Area,
programme and department should be clearly written in bold format. e.g.
REPORT ON STUDENT INDUSTRIAL WORK EXPERIENCE SCHEME
(SIWES)TRAINING PROGRAMME
(MARCH – AUGUST 2010)
AT
OLOWO VENTURES LIMITED
BY
NKECHI BAMIDELE SHEHU
99N02/999
DEPARTMENT OF PHYSICAL SCIENCES
FACULTY OF NATURAL SCIENCES,
AJAYI CROWTHER UNIVERSITY, OYO
SUBMITTED TO
THE SIWES DIRECTOR IN PARTIAL FULFILLMENT OF THE REQUIREMENTS FOR
CSC 3299 – STUDENTS INDUSTRIAL WORK
SIWES DIRECTOR : DR X. X. SYX
SEPTEMBER 2013
Note: No page number is written on this page.
ATTESTATION PAGE
This is the page where the student sign (with date) as the owner of the report.
The statement attestation is as:
ATTESTATION
I, NKECHI BAMIDELE SHEHU (99N02/999) hereby attest that I did my Industrial Attachment
Program at OLOWO VENTURES LIMITED between March 10, 2010 to September 10, 2010 and
this report is prepared my me and submitted to the Director of SIWES as required. I understand
that all the information contained in this report are correct and will be penalized if found to be
false. I also know that the Director of SIWES may request for additional evidence as requested
for reconciliation.
…………………………………………
NKECHI BAMIDELE SHEHU
(99N02/999)
…………………………………..
Date
DEDICATION PAGE
Everything on this page is centered. For example:
DEDICATION
I dedicate this report to the almighty God.
ACKNOWLEDGEMENT PAGE
Also, everything on this page is centered. An example is:
ACKNOWLEDGEMENT
I will like to acknowledge my parents for their immense support, my lecturers and all who have
contributed to this point in the success of my academic pursuit.
ABSTRACT
This is a one page summary of the whole report. Sometimes, it can be one paragraph. You are
advised to write the abstract after you have completed the other sections of the report. To
construct a good abstract, follow the guidelines below:
A GOOD ABSTRACT SHOULD ADDRESS THE FOLLOWING FIVE SECTIONS
1)
Introduction/background
You should summarize, preferably in one/two sentence(s), information (such as nature
of the business) about the organization you were attached for the Industrial Training
program. Match this section with chapter one.
2)
Your Function/Role/Responsibility
In a few short sentences, you should explain the task assigned, or your
role/function/responsibility when you were working at the organization. Match this
section with chapter two.
3)
RESULT
It is important to give the result of the Industrial training on what you have learned,
what are the theories you adopted to resolve the problems you encountered (or to
perform your duties)
as well as innovative solutions suggested.
You should not just write about the su je tive ter
for ,
I did X a d I did Y . Rather i the
By using Sommerville (2008) risk analysis principles,
adopted this
framework…..
You need to choose which result to report here. They should be the most important
results in your study/training that match your chapter 3 and chapter 4.
DO NOT INCLUDE A TABLE OR FIGURE HERE.
4)
CONCLUSION
Limit to one
or two sentence(s) of why you think your results are important and
their potential implication to the organization. Keep your conclusion reasonable and
supportable by the finding of study or what you learned during your IT. Match this
with chapter 5.
The title ABSTRACT o this page
ust e left-justified and bold.
TABLE OF CONTENTS
This shows chapter headings of the report. References/Bibliography and Attachments are
neither numbered nor considered as chapters.
LIST OF FIGURES and/or TABLES
Conventionally, this is represented as LIST OF TABLES and LIST OF FIGURES. Each of them on
separated pages. These tables shows the list of all tables in the report and list of all figures in
the report, arranged in a chronological order.
LIST OF ABBREVIATIONS
Lists of the abbreviations of subject specific terms used during the course of the work, as well
as symbols and notations of equations. If possible, use generally accepted abbreviations.
CHAPTER 1 – Introduction
1.1
General Information/Background/Overview of organization
This should contain the introduction, brief history of the organization where
training was carried out and organizational chart. Here, you should explain the
ature of the orga izatio ’s operatio s a d usi ess i a o ise
1.2
a ner.
Product and Services
Description of organization’s product and services
1.3
Competitive advantage
Explain the organization’s competitive advantage(s) here
1.4
Organization’s department/unit and their functions
Describe how the organization is grouped into departments and units. State the
function of each department and units.
1.5
Period of training (state dates)
State the period of you industrial training programme here.
1.6
Name and rank of supervisor
State your supervisors name here. However, if you worked in more than one
department/unit, thereby having more than one supervisor during the
programme, it is necessary to tabulate it as follows:
S/No “upervisor’s Na e
Dept/Unit
Period
1
Software dev.
Apr 1 – May 4
June Lawal
1.7
Any other thing you feel is necessary for one to know about the company like
awards, technologies, staff and so on.
CHAPTER 2 –The Industrial training Programme
2.1
Scope of responsibility
This should state the major description of the scope of your responsibilities,
stating the reasons why the responsibility is important and significant to the
organization.
It is necessary to relate your academic course knowledge into the scope of your
responsibility/function. At least, you must be able to relate the scope of your
responsibility to Computer Science courses that you have studied.
This may be supported by organization report/diagrams/photo etc., which you
can put in this chapter or at the appendixes.
This should also be supported by your log book. Make sure that your log books
are filled properly.
It is necessary to use one subsection for one responsibility
2.2
Scope of responsibility
2.3
Scope of responsibility and so on
CHAPTER 3 – Industrial training assignments
In this section, it is necessary that you emphasize on the Application of theories and
Problem Solving Techniques along the Industrial Training Program.
This chapter stands the highest mark
This is the chapter where you explain what you have learned from your Industrial
Training supervisor(s).
Most importantly, this is the chapter which will elaborate on how far you have adopted
the theories/knowledge/concepts to solve daily functions/problems.
It is entirely your responsibility to make sure that you are fully aware of this
requirement and put it into your daily function. You must be proactive and keep
reminding your supervisor(s) and let him/her/them know that you will be assessed on
this important criterion which you must comply with.
It will be great, if you can relate the theories within Computer Science and ICT into your
daily functions.
When you write up your report, you can:
a)
Describe them accordingly on task-by-task basis; or
b)
Present a continuous description of different functions which you have
performed; or
c)
Describe according to the project which you have undertaken.
Remember to relate what you have performed to the theories.
Problem solving means what you have done in your daily function. This means, the daily
function is a problem.
It could also mean any real problem that you encountered, or
have been assigned to have it solved.
Present at least five cases of problems solving by using different theories
(non-repetitive) if you can write them out (provided the cases are significant and
interesting). You stand a higher chance to have your report highly scored.
You can also elaborate devices, appliances, technologies which you have used to
execute your task.
CHAPTER 4 – Innovative suggestions to overcome the weakness/problems of the organization
This chapter stands the second highest marks. This is the chapter which will assess on
how creative/innovative you are.
After you have gone through the functions/tasks in your organization, you are expected
to detect what real problems and weaknesses that you found, while you must be able
to come out with innovative suggestions to solve these problems/weaknesses.
This is not only going to be useful for your organization (to contribute to your
orga izatio ’s operatio s) ut also goi g to de o strate the quality of your ideas and
suggestions through critical thinking.
CHAPTER 5 - Conclusion
This stands the third highest marks.
The conclusion should contain a summary of the overall functions performed, what you
have learned, theories used and innovative solutions suggested
REFERENCES
List references in APA format alphabetically by author's last name
APPENDIX
Put all attachments (graphs, charts, organization report, drawings and photos) here.
Section 4- Preparing For SIWES Defense
Be Prepared:

You need to do a lot of research about the industry you worked and know about
most of the processes in the industries and also you must know the basics of the
industry for example a Telecom Company a basic is call setup. You industry
dictates the basics you have to get acquainted with.
IT Report and Log books

Include many Pictures in your log books, in fact add extra sheet to draw more
stuffs on the industry where you interned. Make your report Simple yet detailed
don't forget to get it stamped as it may require.
IT defense

From sources, the department will provide a format for the siwes defense. Follow
the format strictly
Role Play:

Put yourself in position of the panel that you would be standing before, anticipate
every of their move if you were them.You may call your families and friends and
try to rehears before them and ask them for their honest feedback.
Rehearse

Faith cometh by hearing and hearing, so does other things, doing something over
and over again makes you a master of the thing. So endeavor to rehearse on the
defense presentation as many times as you may be changed.
Help from God and others

Tell God about it (cast all your burdens on him and he will make everything right
that concerns you). Also ask others who have trend the path to tell you some of
their experience.