Test Script
SAP S/4HANA Cloud - 06-01-23
Accounting and Financial Close (J58_US)
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Table of Contents
1
Purpose
2
2.1
2.2
2.3
2.4
Prerequisites
System Access
Roles
Master Data and Organizational Data
Preliminary Steps
2.4.1
Define Reverse Document Type (Optional)
2.4.2
Migrate Financial Statement Versions to Global Hierarchies
2.4.3
Replicate Runtime Hierarchy
2.4.4
Relevant Configuration Steps for Dynamic Reclassification of Receivables/Payables
2.4.4.1
Define Financial Statement Version in Global Hierarchies
2.4.5
Set Report Relevancy
2.4.6
Activate Authorization Check for Approval
2.4.7
Relevant Configuration Steps for Advanced Valuation in General Ledger Accounting
2.4.7.1
Activate Advanced Valuation
2.4.7.2
Assign Financial Statement Versions to Accounting Principle
2.4.7.3
Define Rules for Determining Account Assignments in G/L Processes
2.4.7.4
Assign Account Assignment Rule to Advanced Valuations
2.4.8
Relevant Configuration Steps for Discounting of Long-Term Assets and Liabilities
2.4.8.1
Define Aging Increments for Advanced Valuation
2.4.8.2
Assign Semantic Tags to Financial Statement Versions
2.4.8.3
Define Discounting Rules
2.4.8.4
Assign Discounting Rules to Accounting Principle
2.4.9
Relevant Configuration Steps for Advanced Foreign Currency Valuation
5
6
6
6
7
8
8
10
11
12
12
15
16
17
17
19
20
22
23
23
25
26
29
30
2.4.9.1
2.4.9.2
2.4.9.3
2.4.9.4
2.4.10
2.4.10.1
2.4.10.2
2.4.10.3
2.4.10.4
2.4.10.5
2.4.11
2.4.11.1
2.4.11.2
2.4.11.3
2.4.12
2.4.13
Define Financial Statement Versions
Assign Semantic Tags to Financial Statement Versions
Define Rules for Advanced Foreign Currency Valuation
Assign Rules for Foreign Currency Valuation to Accounting Principles
Relevant Configuration Steps for Credit-Risk Based Impairment
Define Aging Increments for Advanced Valuation
Assign Risk Class in Business Partner Master Data
Assign Semantic Tags to Financial Statement Versions
Define Rules for Impairment
Assign Rules for Impairment to Accounting Principles
Relevant Configuration Steps for Post Balance Sheet Reclassification
Define Aging Increments for Advanced Valuation
Define Rules for Balance Sheet Reclassification
Assign Reclassification Rules to Accounting Principles
Relevant Configuration Steps for Statement of Changes in General Ledger
Add Multiple Accounts Using Expert Worklist
3
Overview Table
4
4.1
4.2
4.3
4.4
4.5
4.6
4.7
4.8
4.9
4.10
4.11
4.12
4.13
4.14
Test Procedures
Manage G/L Account Master Data
Define Financial Statement Versions
Manage Chart of Accounts
Manage Operating Chart of Accounts
Synchronize G/L Account Master Data
G/L Account Changes
Manage Profit Center Group
Manage Profit Centers
Edit Profit Centers Collective
Edit Company Code Assignment Profit Centers
Where-Used List - Profit Centers
Change Log - Profit Centers
Manage Journal Entry Template
Post General Journal Entries
4.14.1
Post with Auto-Reverse
Upload General Journal Entries
Verify General Journal Entries
4.16.1
Verify General Journal Entries - with Auto-Reverse
4.16.2
Withdraw Verify General Journal Entries
Approve Verify General Journal Entries (for Processor- Inbox)
Forward Verify General Journal Entries (for Processor- Inbox)
Reject Verify General Journal Entries (for Processor- Inbox)
4.15
4.16
4.17
4.18
4.19
31
31
32
35
36
36
38
39
40
43
44
44
46
50
51
52
55
61
61
67
70
71
73
75
76
77
78
80
81
83
84
86
89
91
93
98
100
101
103
104
Accounting and Financial Close (J58_US)
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4.20
4.21
4.22
4.23
4.24
4.25
4.26
4.27
4.28
4.29
4.30
4.31
4.32
4.33
4.34
4.35
4.36
4.37
4.38
4.39
4.40
4.41
4.42
4.43
4.44
4.45
4.46
4.47
4.48
4.49
4.50
Edit a Rejected Verify General Journal Entry (Requester)
Manage Journal Entries
4.21.1
Open Correspondence
4.21.2
Reverse General Journal Entries
Display Document Flow
Display G/L Account Balances
Display Line Items in General Ledger
Display Line Item Entry
Manage Recurring Journal Entries
4.26.1
Create Recurring Journal Entry
4.26.2
Display Recurring Journal Entry
4.26.3
Edit Recurring Journal Entry
4.26.4
Copy Recurring Journal Entry
4.26.5
Post Recurring Journal Entry
4.26.6
Delete Recurring Journal Entry
Display Changes of Recurring Entry
Audit Journal
Journal Entry Analyzer
Clear G/L Accounts - Manual Clearing
Clear G/L Accounts
Reset Cleared Items
Clear Open Items Automatically
Currency Exchange Rates
Import Foreign Exchange Rates
Repost GR/IR Clearing
Perform Foreign Currency Valuation
Post Currency Adjustments
Verify Currency Adjustments
4.39.1
Withdraw Verify Currency Adjustments
Approve Verify Currency Adjustments (for Processor- Inbox)
Forward Verify Currency Adjustments (for Processor- Inbox)
Reject Verify Currency Adjustments (for Processor- Inbox)
Edit a Rejected Verify Currency Adjustment (Requester)
Verify Data Flow
Manage Posting Periods
Post Tax Payables
Regroup Receivables/Payables
Process Batch Input Session
Import Financial Plan Data
Balance Sheet / Income Statement
4.50.1
Dynamic Reclassification of Receivables/Payables
4.50.2
Financial Statement Download and Printing
105
106
108
109
112
113
114
115
116
117
118
119
120
121
121
122
123
125
126
128
131
132
133
134
135
137
139
141
144
145
147
148
149
150
151
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158
160
161
162
Accounting and Financial Close (J58_US)
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4.51
4.52
4.53
4.54
4.55
4.56
4.57
4.58
4.59
4.60
Trial Balance
Year-to-Date Balances
Balance Carryforward Status
Display Journal Entries - in T-Account View
Statement of Changes in General Ledger
Analyze Credit Loss Allowances
Discount Long-Term Assets and Liabilities
Perform Advanced Foreign Currency Valuation
Credit-Risk-Based Impairment
Post B/S Reclassification
163
164
166
167
168
169
170
172
174
177
5
5.1
5.2
5.3
5.4
5.5
Appendix
Display Tax Information Per Country/Region
User Specific Settings for Alternative Chart of Account
Schedule General Ledger Jobs
Schedule General Ledger Jobs - Carry Forward Balances
Regrouping and Aging
5.5.1
Bank Account Grouping
5.5.2
Regrouping for Aging
Review Verify General Journal Entries (Optional)
179
179
180
181
182
184
184
186
187
5.6
Accounting and Financial Close (J58_US)
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1
Purpose
The central task of general ledger accounting is providing a comprehensive overview of external accounting and accounts. By recording all business transactions, including primary postings and
settlements from internal accounting, in a system that is fully integrated with all the other operational areas of a company, you ensure accuracy and completeness for accounting data.
General Ledger Accounting serves as a complete record of all business transactions providing a centralized, up-to-date reference for the rendering of accounts. Actual individual transactions are
reviewed with real-time processing, displaying the original documents, line items, and transaction figures at various levels (such as account information, journals, totals, transaction figures, and
balance sheets).
This process describes all required period end-closing steps, related to performing local period-end closing.
This document provides a detailed procedure for testing this scope item after solution activation, reflecting the predefined scope of the solution. Each process step, report, or item is covered in its
own section, providing the system interactions (test steps) in a table view. Steps that are not in scope of the process but are needed for testing are marked accordingly. Project-specific steps must
be added.
Note Values in this test script (decimal notation, date formats, and so on) are presented in U.S. standard notation. If your test system is set up to use a different notation, enter values as
appropriate.
Accounting and Financial Close (J58_US)
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2
Prerequisites
This section summarizes all the prerequisites for conducting the test in terms of systems, users, master data, organizational data, other test data and business conditions.
2.1
System Access
System
Details
System
Accessible via SAP Fiori launchpad. Your system administrator provides you with the URL to access the various apps assigned to your role.
2.2
Roles
Create business roles using the following business role templates delivered by SAP and assign them to your individual test users.
Alternatively, if available, you can use the following spaces delivered by SAP. You create a space with pages containing predefined essential apps and assign it to the business role. You then assign
this business role to your individual users.
For more information, refer to How to Create a Business Role for the Administrator in the product assistance for SAP S/4HANA Cloud.
Name (Role Template)
ID (Role Template)
Name (Launchpad Space)
ID (Launchpad Space)
General Ledger
Accountant
SAP_BR_GL_ACCOUNTANT
General Ledger Accountant
SAP_BR_GL_ACCOUNTANT
Divisional Accountant
SAP_BR_DIVISION_ACCOUNTANT
Divisional Accounting
SAP_BR_DIVISION_ACCOUNTANT
Country/RegionSpecific Subrole:
General Ledger
Accountant for USA
SAP_BR_GL_ACCOUNTANT_US
General Ledger Accountant for Globalization
SAP_FIN_SPT_GL_ACCOUNTING_GLO_PC
Country/RegionSpecific Subrole:
SAP_BR_AP_MANAGER_US
Log
on
Accounts Payable
Manager for USA
Accounting and Financial Close (J58_US)
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Name (Role Template)
ID (Role Template)
Name (Launchpad Space)
ID (Launchpad Space)
Business Process
Specialist
SAP_BR_BUSINESS_PROCESS_SPEC
Business Process Specialist
SAP_BR_BUSINESS_PROCESS_SPEC
Configuration Expert Business Process
Configuration
SAP_BR_BPC_EXPERT
Configuration Expert - Business Process Configuration /
Business Configuration - Feature Management / BPC Expert
Workflow Space / Business Process Configuration – Manage
your Solution / Business Process Configuration - Extensibility
Explorer / Business Process Configuration – Finance /
Materials Management - Business Process Configuration
SAP_BR_BPC_EXPERT / SAP_CA_SPT_BPC_FM_PC /
SAP_CA_SPT_BPC_WORKFLOW_PC /
SAP_CA_SPT_IC_LND_BASE_PC / SAP_EI_SPT_BPC_EXT_PC /
SAP_FIN_SPT_BPC_EXPERT_PC /
SAP_MM_SPT_BIZ_PROC_CONFIGN_PC
Master Data Specialist - SAP_BR_BUPA_MASTER_SPECIALIST Master Data Specialist - Business Partner Data
Business Partner Data
2.3
Log
on
SAP_BR_BUPA_MASTER_SPECIALIST
Master Data and Organizational Data
Default Values
The organizational structure and master data of your company was created in your ERP system during implementation. The organizational structure reflects the structure of your company. The
master data represents materials, customers, and vendors, for example, depending on the operational focus of your company.
The business process is enabled with this organization-specific master data, examples are provided in the next section.
Additional Default Values
You can test the scope item with other SAP Best Practices default values that have the same characteristics.
Check your SAP ECC system to find out which other material master data exists.
Using Your Own Master Data
You can also use customized values for any material or organizational data for which you have created master data. For more information on how to create master data, see the Master Data
Procedures documentation.
Use the following master data in the process steps described in this document:
Master Data
Sample Value
Company Code
1710
Chart of Accounts
YCOA
Details
Comment
Accounting and Financial Close (J58_US)
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Master Data
Sample Value
Controlling Area
A000
Cost Center
17101001
Details
Comment
For more information on creating master data objects, see the following Master Data Scripts (MDS)
Table 1: Master Data Script Reference
Master Data ID
Description
BNM
Create Cost Center and Cost Center Group
BNG
Create G/L Account and Cost Element
BNH
Create Profit Center
2.4
2.4.1
Preliminary Steps
Define Reverse Document Type (Optional)
Purpose
In this activity, you define the reverse document type for a document type. Document types (Journal Entry Types) are used to differentiate the business transactions and to manage how documents are stored. The document number range is assigned to the document type, and document splitting is essentially controlled by the document type. Reverse document type is used if a
document is to be reversed. If no reverse document type is specified, reversal document is by default posted with the same document type of the original document, and as such, within the same
number range of the original document.
Caution This step is only required if your country or your specific business process requires reverse documents to be posted with a different document type or different number range than
the original document type. If you do not require reverse documents, skip this step.
Accounting and Financial Close (J58_US)
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Procedure
Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:
Configure Your Solution:
1. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
2. Open Manage Your Solution (F1241).
3. If necessary, change the country or region by choosing Set Local Version.
4. Choose Configure Your Solution.
5. Make the following entries:
Application Area: Finance
Sub Application Area: General Settings
6. For the row with Item Name of Journal Entries, choose Details (>).
7. For the Define Document Types row, choose Configure.
8. Continue with the procedure in the table below.
SAP Central Business Configuration:
1. Log on to the project experience in SAP Central Business Configuration.
2. In the Product-Specific Configuration phase, navigate to the Configuration Activities tab.
3. Search for the Define Document Types activity and choose Go to Activity to navigate directly to the SAP S/4HANA Cloud system. Log on to the SAP Fiori launchpad as a Configuration Expert Business Process Configuration.
4. Continue with the procedure in the following table.
Test Step Test Step Name
#
Instruction
Expected Result
1
Select the checkbox for the document type (for example, SA), and choose Details.
The Change View "Document Types": Details
view displays.
Document Type
Pass / Fail /
Comment
Note The document type mentioned in this row and the row below are examples only. Use document types
appropriate to your situation.
2
Reverse Document
Type
Make the following entries and choose Save:
The reverse document type is assigned.
Reverse Document Type: <reversal document type> for example, AB
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2.4.2
Migrate Financial Statement Versions to Global Hierarchies
Purpose
This activity lets you migrate financial statement versions (FSVs) to the global hierarchy.
Note You can also use this app to set FSVs as not relevant for migration, or undo a migration if you encountered an error.
Procedure
Configure Your Solution:
1. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
2. Open Manage Your Solution (F1241).
3. If necessary, change the country or region by choosing Set Local Version.
4. Choose Configure Your Solution.
5. Make the following entries:
Application Area: Finance
Sub Application Area: General Ledger
6. For the row with Item Name of Chart of Accounts, choose Details (>).
7. For the Migrate Financial Statement Versions to Global Hierarchies row, choose Configure.
8. Continue with the procedure in the table below.
SAP Central Business Configuration:
1. Log on to the project experience in SAP Central Business Configuration.
2. In the Product-Specific Configuration phase, navigate to the Configuration Activities tab.
3. Search for the Migrate Financial Statement Versions to Global Hierarchies activity and choose Go to Activity to navigate directly to the SAP S/4HANA Cloud system. Log on to the SAP Fiori
launchpad as a Configuration Expert - Business Process Configuration.
4. Continue with the procedure in the following table.
Test
Step #
Test Step
Name
Instruction
Expected Result
1
FSV Details
On the Hierarchy Types tab, for the Financial Statement Version
hierarchy type, choose Details (>).
The view changes to display the financial statement version and the hierarchy items.
Pass / Fail
/Comment
Accounting and Financial Close (J58_US)
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Test
Step #
Test Step
Name
Instruction
Expected Result
Pass / Fail
/Comment
2
Item Details
For one of the items in the Items pane, choose Details(>).
The details for the selected hierarchy item are displayed in a new view.
3
Back
Choose Back.
You return to the prior screen.
4
Show Not
Started
Above the list of items in the Items pane, choose Not Started from the
dropdown.
The list is filtered to only show the hierarchy items that have not started migration.
Note You can also filter by In Progress, Migrated, or Not Relevant.
5
Migrate FSVs
Select the checkbox for an item and choose Migrate.
A new view is displayed. The item is migrated. The system displays the list of hierarchy items,
excluding the one you just migrated.
6
Show
Migrated
Above the list of items in the Items pane, choose Migrated from the
dropdown.
The item you migrated is shown in the filtered list along with other migrated items.
Note To check this, you can use the Manage Global Hierarchies (F2918) app to search for
the hierarchy item you migrated.
2.4.3
Replicate Runtime Hierarchy
Purpose
You must manually replicate set-based hierarchies (such as Cost Center Group or Profit Center Group) and financial statement hierarchies to the back-end database hierarchy tables. Normally, this
would be created as a periodic job that would run in the background.
Procedure
Step
#
Step Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
Expected Result
Pass/Fail/Comment
Accounting and Financial Close (J58_US)
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Step
#
Step Name
Instruction
Expected Result
2
Access the SAP
Fiori App
Open Replicate Runtime Hierarchy (F1478).
The Application Jobs screen displays.
3
Create
Choose the Create button.
The New Job: Replicate Runtime Hierarchy
(SAP) screen displays.
4
Enter Header Data
In the header area, make the following entries and choose Step 2:
Pass/Fail/Comment
Job Template: Replicate Runtime Hierarchy
Job Name: Manual test
5
Start
Make the following entries and choose Step 3:
Start Immediately: Select
6
Hierarchy ID
Make the following entries and choose Schedule:
Hierarchy ID: YPS2
By Date: <Select>
Version Older than: 1 day
Note If you are using the optional procedure Commitment Management and Cost Center Budgeting, follow steps 14, but make the following entries instead:
Job Template: Manually Replicate Runtime Hierarchy
Hierarchy ID: 0102/YCOA/YBA000_CE
2.4.4
2.4.4.1
Relevant Configuration Steps for Dynamic Reclassification of Receivables/Payables
Define Financial Statement Version in Global Hierarchies
Purpose
In this activity, you define the financial statement version.
Accounting and Financial Close (J58_US)
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Note We deliver and activate the following aging as standard content:
● S3IRCL: Aging for Reclassification (3 increments)
● SGLOBRCL: Aging for Global AP Reclassification (IFRS, USGAAP)
Note We deliver the following reclassification criteria for Aging SGLOBRCL:
● CURRENT: Current up to 12 Months
● NONCURRENT: Noncurrent more than 12 Months
Note Only relevant for access via Manage Your Solution > Configure Your Solution : If you can’t use the Define Financial Statement Versions in Global Hierarchies configuration step, you can
log in as a General Ledger Accountant and use the Manage Global Hierarchies (F2918)app.
A new financial statement version based on a new hierarchy is required to display the reclassification result.
Procedure
Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:
Configure Your Solution:
1. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
2. Open Manage Your Solution (F1241).
3. If necessary, change the country or region by choosing Set Local Version.
4. Choose Configure Your Solution.
5. Make the following entries:
Application Area: Finance
Sub Application Area: General Ledger
6. For the row with Item Name of Chart of Accounts, choose Details (>).
7. For the Define Financial Statement Versions in Global Hierarchies row, choose Configure.
8. Continue with the procedure in the table below.
SAP Central Business Configuration:
1. Log on to the project experience in SAP Central Business Configuration.
2. In the Product-Specific Configuration phase, choose the Configuration Activities tab.
3. Search for the Define Financial Statement Versions in Global Hierarchies activity and choose Go to Activity to navigate directly to the SAP S/4HANA Cloud system. Log on to the SAP Fiori
launchpad as a Configuration Expert - Business Process Configuration.
Accounting and Financial Close (J58_US)
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4. Continue with the procedure in the following table.
Process
Step#
Test Step Name
Instruction
Expected Result
1
Add Selection
Criteria
Choose Import Hierarchy.
The Import Hierarchy view is displayed.
2
Add Selection
Criteria
Make the following entries and choose OK:
The Create a Hierarchy Based On view is displayed.
Pass / Fail /
Comment
Source: Maintain Financial Statement Versions
Financial Statement Version ID: $US2
3
Add Selection
Criteria
Make the following entries and choose Create:
Type: Financial Statement Version
The FSV is created as a draft. The Manage Global
Hierarchy view is displayed.
Hierarchy ID: <Hierarchy ID>
Hierarchy Description: <description>
Chart of Accounts: YCOA
Valid From: <beginning of year>
Valid To: 12/31/9999
4
Add Selection
Criteria
For the draft FSV you created, choose Details (>).
5
Edit
Choose Edit.
6
Hierarchy
Choose the Hierarchy tab.
7
Add Selection
Criteria
Make the following entries and choose Save:
Aging: <relevant aging for the current FSV; see note above>
The right pane is displayed.
The Manage Global Hierarchy view is displayed. The right
pane shows the previously created FSV.
Allow Contra Item and Bank Account Grouping: Selected
8
Add Selection
Criteria
In the right pane, choose Edit.
9
Timeframe
Choose the Timeframe tab.
10
Choose Node
Expand the node that is relevant for reclassification.
Note For example: Expand 6 (Liabilities and Equity) > 37 (Current Liabilities) > 40 (Trade Payables - Domestic) . Select an entry available for the Reclassification Increment field.
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Process
Step#
Test Step Name
Instruction
11
Add Details
Assign reclassification criteria required.
Expected Result
Pass / Fail /
Comment
When done, choose OK.
Note To display a G/L account in a different node, assign it manually.
If you don’t want to consider a G/L account for Reclassification, select No Reclassification under the
account's node.
12
Save
2.4.5
Choose Save.
Set Report Relevancy
Purpose
Report relevancy must be set when you execute any Design Studio reports for the first time. If you make a subsequent change in cost center, profit center, or G/L hierarchy, perform this step
again to get the latest information.
Also, you must manually replicate set-based hierarchies (such as Cost Center Group or Profit Center Group) and financial statement hierarchies to the back-end database hierarchy tables. Normally, this would be created as a periodic job that would run in the background.
Procedure
Step #
Step Name
Instruction
1
Log on
Log on to the SAP Fiori launchpad as a Divisional Accountant.
2
Access the SAP Fiori App
Open Set Report Relevancy - Set-Based Hierarchies (F5295).
3
Enter Header Data
In the header area, make the following entries and choose Go:
Expected Result
Pass/Fail/Comment
The Set Report Relevancy view is displayed.
Set Class: For example,0101, for the cost center group
Organizational Unit: A000
Set Name: A000
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Step #
Step Name
Instruction
Expected Result
4
Edit
In the Set Report Relevancy pane, select the checkbox for the set to edit and choose Edit.
The Edit dialog box is displayed.
5
Mark as Report Relevant
Make the following entries and choose Save:
Pass/Fail/Comment
Report Relevant: Yes
2.4.6
Activate Authorization Check for Approval
Purpose
In this activity, you enable the authorization check on the processor when you perform the verification workflows in the following Test Procedure steps:
● Approve Verify General Journal Entries (for Processor- Inbox) [page ] 101
● Approve Verify Currency Adjustments (for Processor- Inbox) [page ] 145
If checking is enabled, when you approve a journal entry or currency adjustment, the system checks if you are authorized to do the posting.
Procedure
Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:
Configure Your Solution:
1. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
2. Open Manage Your Solution (F1241).
3. If necessary, change the country or region by choosing Set Local Version.
4. Choose Configure Your Solution.
5. Make the following entries:
Application Area: Finance
Sub Application Area: General Ledger
6. For the row with Item Name of Journal Entries, choose Details (>).
7. For the Activate Authorization Check for Approval row, choose Configure.
8. Continue with the procedure in the following table.
SAP Central Business Configuration:
1. Log on to the project experience in SAP Central Business Configuration.
Accounting and Financial Close (J58_US)
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2. In the Product-Specific Configuration phase, navigate to the Configuration Activities tab.
3. Search for the Activate Authorization Check for Approval activity and choose Go to Activity to navigate directly to the SAP S/4HANA Cloud system. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
4. Continue with the procedure in the following table.
Process Step #
Test Step Name
Instruction
1
New Entries
Choose New Entries.
Authorization Check
Select the appropriate scenario for your business:
2
2.4.7
2.4.7.1
Save
●
General Journal Entry Verification
●
Currency Adjustment Verification
Expected Result
Pass / Fail / Comment
Choose Save.
Relevant Configuration Steps for Advanced Valuation in General Ledger Accounting
Activate Advanced Valuation
Purpose
In this activity, you activate the advanced valuation.
Procedure
To run Perform Advanced Foreign Currency Valuation [page ] 172, Dynamic Reclassification of Receivables/Payables [page ] 161 or Credit-Risk-Based Impairment [page ] 174, you must activate
Advanced Valuation.
Caution To activate advanced valuation, activate the newest content for SAP S/4HANA Cloud (2111). Once Advanced Valuation is activated, the following apps can't be used:
● Perform Foreign Currency Valuation (FAGL_FCV)
● Regroup Receivables / Payables (FAGLF101)
Accounting and Financial Close (J58_US)
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● Perform Further Valuations (F107)
If there are no postings in the productive system, Advanced Valuation can be deactivated.
Caution If you're an existing customer using the Central Business Configuration environment to configure your system and you want to add a new country/region version any time after the
upgrade to SAP S/4HANA Cloud 2202, Advanced Valuation is automatically activated for the newly added country/region. If you want to use Classic Valuation instead and if you haven't yet
made any postings in the productive system for the new country/region, you can deactivate Advanced Valuation using the Activate Advanced Valuation configuration step. For more information, see SAP Note 3139304.
Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:
Configure Your Solution:
1. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
2. Open Manage Your Solution (F1241).
3. If necessary, change the country or region by choosing Set Local Version.
4. Choose Configure Your Solution.
5. Make the following entries:
Application Area: Finance
Sub Application Area: General Ledger
6. For the row with Item Name of Ledgers and Valuation, choose Details (>).
7. For the Activate Advanced Valuation row, choose Configure.
8. Continue with the procedure in the table below.
SAP Central Business Configuration:
1. Log on to the project experience in SAP Central Business Configuration.
2. In the Product-Specific Configuration phase, navigate to the Configuration Activities tab.
3. Search for the Activate Advanced Valuation activity and choose Go to Activity.
4. Continue with the procedure in the following table.
Process
Step#
Test Step Name
Instruction
1
New Entries
Choose New Entries.
2
Activate Advanced Valuation Make the following entries:
Expected
Result
Pass / Fail /
Comment
Accounting Principle: USAP
Activate Advanced Valuation: Selected
Accounting and Financial Close (J58_US)
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Process
Step#
Test Step Name
Instruction
3
Maintain Fiscal Year and
Period
Select the row you created and in the Dialog Structure pane, double-click Maintain Fiscal Year and Period.
4
Maintain Fiscal Year and
Period
Make the following entries and choose Save:
Expected
Result
Pass / Fail /
Comment
Ledger: 0L
Company Code: 1710
Fiscal Year: <current fiscal year>
Activation from Period: <current or previous period>
Note The activation period should be considered during testing. The date of the job run should be the last day of the previous or
current period.
2.4.7.2
Assign Financial Statement Versions to Accounting Principle
Purpose
In this activity, you assign the financial statement versions to the accounting principle. Customers must assign their own FSV (based on YCOA) here. In addition, only operative CoA (such as YCOA)
can be selected here. For more information, see Define Financial Statement Versions [page ] 31.
Procedure
Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:
Configure Your Solution:
1. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
2. Open Manage Your Solution (F1241).
3. If necessary, change the country or region by choosing Set Local Version.
4. Choose Configure Your Solution.
5. Make the following entries:
Application Area: Finance
Sub Application Area: General Ledger
6. For the row with Item Name of Chart of Accounts, choose Details (>).
Accounting and Financial Close (J58_US)
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7. For the Assign Financial Statement Version to Accounting Principles row, choose Configure.
8. Continue with the procedure in the table below.
SAP Central Business Configuration:
1. Log on to the project experience in SAP Central Business Configuration.
2. In the Product-Specific Configuration phase, navigate to the Configuration Activities tab.
3. Search for the Assign Financial Statement Version to Accounting Principles activity and choose Go to Activity to navigate directly to the SAP S/4HANA Cloud system. Log on to the SAP Fiori
launchpad as a Configuration Expert - Business Process Configuration.
4. Continue with the procedure in the following table.
Process Step#
Test Step Name
Instruction
1
Enter Required Data for FSV Assignment
Make the following entries and choose Save:
Expected Result
Pass / Fail / Comment
Accounting Principle: USAP
Chart of Accounts: YCOA
Financial Statement Version Financials: <customer's FSV>
2.4.7.3
Define Rules for Determining Account Assignments in G/L Processes
Purpose
In this activity, you create rules that are used to determine account assignment in G/L accounting processes. The rules are used, for example, when you carry out jobs using the following job
templates in the Schedule General Ledger Jobs (F1927) app:
● Advanced Foreign Currency Valuation
● Post Credit-Risk-Based Impairment
● Post Discounting of Long-Term Assets and Liabilities
Procedure
Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:
Configure Your Solution:
1. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
2. Open Manage Your Solution (F1241).
Accounting and Financial Close (J58_US)
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3. If necessary, change the country or region by choosing Set Local Version.
4. Choose Configure Your Solution.
5. Make the following entries:
Application Area: Finance
Sub Application Area: General Ledger
6. For the row with Item Name of Ledgers and Valuation, choose Details (>).
7. For the Define Rules for Determining Account Assignments in G/L Processes row, choose Configure.
8. Continue with the procedure in the following table:
SAP Central Business Configuration:
1. Log on to the project experience in SAP Central Business Configuration.
2. In the Product-Specific Configuration phase, navigate to the Configuration Activities tab.
3. Search for the Determining Account Assignments in G/L Processes activity. Choose the line item in the search results for more information about this activity, Choose Go to Activity to navigate
directly to the SAP S/4HANA Cloud system. Log on to the SAP Fiori launchpad as Configuration Expert - Business Process Configuration.
4. Continue with the procedure in the following table.
Process
Step#
Test Step Name
Instruction
Expected
Results
1
New Entries
Make the following entries:
Pass / Fail /
Comment
Assignment Rule: four-digit ID starting with Z
Description of Assignment Rule: description
Controlling Object Inheritance Option: see note
Note Determine how the account assignment is derived when this rule is used: The following options are available:
•
From Original Object: The controlling object is derived from the dependent object, from source document.
•
From Default Configuration: The controlling object is derived from the default configuration, from activity Automatic Account Assignment.
•
No Assignment: The controlling object is empty in the financial document.
Reporting Field Inheritance Option: <Value is preset (Standard Derivation); cannot be changed>
Default: <Value is preset (VALV, selected); cannot be changed>
2
Adjust Inheritance Option for
Assignment Field
Make the following entries and choose Save:
Fields: <see note>
Accounting and Financial Close (J58_US)
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Process
Step#
Test Step Name
Instruction
Expected
Results
Pass / Fail /
Comment
Note For each field in the list, you can specify in more detail how the account assignment is derived by the system when this
rule is used. The following options are available:
2.4.7.4
•
Inherited from Global Rule Setting: The option defined in the assignment rule is used.
•
Always from Original Object: The field is always derived from a dependent object.
•
Always from Default Configuration: The field is always derived from the default configuration.
•
Always no Assignment: The field is not considered for account assignment determination; the field is empty in
the document created by the process.
•
Not Relevant: Each process uses its own logic to handle this field.
Assign Account Assignment Rule to Advanced Valuations
Purpose
In this activity you assign an account assignment rule to the process in which you want to use it.
The SAP standard delivery contains the valuation rule VALN. This valuation rule is assigned to the following business transaction types and job templates:
● RFCV Foreign Currency Valuation (Advanced Foreign Currency Valuation job template)
● RFDI Discounting (Post Discounting of Long-Term Assets and Liabilities job template)
● RFIM Credit Risk Based Impairment (Post Credit-Risk Based Impairment job template)
If a new valuation rule was defined in the prior step, follow the procedure below.
Procedure
Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:
Configure Your Solution:
1. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
2. Open Manage Your Solution (F1241).
3. If necessary, change the country or region by choosing Set Local Version.
4. Choose Configure Your Solution.
5. Make the following entries:
Application Area: Finance
Accounting and Financial Close (J58_US)
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Sub Application Area: General Ledger
6. For the row with Item Name of Ledgers and Valuation, choose Details (>).
7. For the Assign Account Assignment Rule to Advanced Valuations row, choose Configure.
8. Continue with the procedure in the following table.
SAP Central Business Configuration:
1. Log on to the project experience in SAP Central Business Configuration.
2. In the Product-Specific Configuration phase, navigate to the Configuration Activities tab.
3. Search for the Assign Account Assignment Rule to Advanced Valuations activity. Choose the line item in the search results for more information about this activity, Choose Go to Activity to
navigate directly to the SAP S/4HANA Cloud system. Log on to the SAP Fiori launchpad as Configuration Expert - Business Process Configuration.
4. Continue with the procedure in the following table.
Process Step#
Test Step Name
Instruction
1
New Entries
Choose New Entries.
2
Entry Details
Make the following entries and choose Save:
2.4.8
2.4.8.1
Expected Results
•
Business Transaction Type.
•
Business Transaction Item Category
•
Assignment Rule
Pass / Fail / Comment
Relevant Configuration Steps for Discounting of Long-Term Assets and Liabilities
Define Aging Increments for Advanced Valuation
Purpose
In this activity, you define the aging increments for discounting. The following aging (with aging increments) is delivered for the Discounting of Long-Term Assets and Liabilities topic:
● SDISCOUNT (Discounting)
•
SLONGTERM, 999, Long-term: More than 12 months, Due >12M
•
SSHORTTERM, 12, Short-term: Up to 12 months, Due =<12M
Accounting and Financial Close (J58_US)
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Note If needed, you can create additional aging or aging increments with this procedure.
Procedure
Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:
Configure Your Solution:
1. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
2. Open Manage Your Solution (F1241).
3. If necessary, change the country or region by choosing Set Local Version.
4. Choose Configure Your Solution.
5. Make the following entries:
Application Area: Finance
Sub Application Area: General Ledger
6. For the row with Item Name of Ledgers and Valuation, choose Details (>).
7. For the Define Aging Increments for Advanced Valuation row, choose Configure.
SAP Central Business Configuration:
1. Log on to the project experience in SAP Central Business Configuration.
2. In the Product-Specific Configuration phase, navigate to the Configuration Activities tab.
3. Search for the Define Aging Increments for Advanced Valuation activity and choose Go to Activity to navigate directly to the SAP S/4HANA Cloud system. Log on to the SAP Fiori launchpad as
Configuration Expert - Business Process Configuration.
4. Continue with the procedure in the following table.
Process Step#
Test Step Name
Instruction
1
New Entries
Choose New Entries.
2
Define New Aging for Discounting
Make the following entries and choose Save:
Expected Results
Pass / Fail / Comment
Aging: <new aging codification>
Description: <new aging description>
Aging Category: DSC Discounting
Note To define new aging increments, select an aging row, then in the Dialog Structure pane, double-click Increments.
Accounting and Financial Close (J58_US)
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2.4.8.2
Assign Semantic Tags to Financial Statement Versions
Purpose
In this activity, you assign semantic tags to the financial statement versions.
Note Only G/L accounts that are assigned to the Semantic Tags ACCREC or ACCREC_OTH for G/L accounts classified as Accounts Receivable, or ACCPAY or ACCPAY_OTH for G/L accounts
classified as Accounts Payable, are considered for a Discounting of Long-Term Assets and Liabilities run.
If you maintain the financial statement version (FSV) via configuration step, you can search for Assign Semantic Tags to Financial Statement Versions in either the Manage Your Solution
(F1241) app or the SAP CBC project experience, as mentioned below. The GL Account should be assigned to the FSV.
If you maintain the FSV using the new Global Hierarchy tool, there is no need to perform the configuration below. Semantic tag functionality is already included into Global Hierarchy. Semantic Tag should be entered for required GL Accounts.
This is required for the following test procedures:
● Discount Long-Term Assets and Liabilities [page ] 170
Procedure
Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:
Configure Your Solution:
1. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
2. Open Manage Your Solution (F1241).
3. If necessary, change the country or region by choosing Set Local Version.
4. Choose Configure Your Solution.
5. Make the following entries:
Application Area: Finance
Sub Application Area: General Ledger
6. For the row with Item Name of Chart of Accounts, choose Details (>).
7. For the Assign Semantic Tags to Financial Statement Versions row, choose Configure.
8. Continue with the procedure in the table below.
SAP Central Business Configuration:
Accounting and Financial Close (J58_US)
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1. Log on to the project experience in SAP Central Business Configuration.
2. In the Product-Specific Configuration phase, navigate to the Configuration Activities tab.
3. Search for the Assign Semantic Tags to Financial Statement Versions activity and choose Go to Activity to navigate directly to the SAP S/4HANA Cloud system. Log on to the SAP Fiori launchpad
as a Configuration Expert - Business Process Configuration.
4. Continue with the procedure in the following table.
Process
Step#
Test Step Name
Instruction
1
New Entries
Choose New Entries.
Expected
Result
Pass / Fail /
Comment
In the New Entry dialog box, select Assign Semantic Tag to G/L Account and choose Continue.
2
Map FSV to Semantic
Tag
Make the following entries and choose Save:
FS Vers: <FSV from prior step>
Account From: <G/L account>
Semantic Tag: For G/L accounts classified as accounts receivable: ACCREC or ACCREC_OTH; For G/L accounts classified as accounts payable:
ACCPAY or ACCPAY_OTH
2.4.8.3
Define Discounting Rules
Purpose
In this activity, you define discounting rules. Discounting rule STVM (Discounting - The Time Value of Money) is delivered as standard content.
Prerequisite
The discounting of long-term receivables and payables process needs an interest indicator to calculate the net present value and, subsequently, the discount amount / interest income or interest
expense amount. The interest indicator should be assigned for each risk class under step Assign Interest Indicator to Aging Increments. The following data is available based on standard content
delivered for:
Discounting Rule: STVM
Step of Discounting Rule: 10 (Discounting of Long-Term AR)
Aging: SDISCOUNT
Accounting and Financial Close (J58_US)
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Aging Increment
Aging Increment Description
Risk Class
Risk Class Description
Interest Indicator
SLONGTERM
Long-term: More than 12 months
A
No Default Risk
Will be assigned by customer.
SLONGTERM
Long-term: More than 12 months
B
Low Default Risk
Will be assigned by customer.
SLONGTERM
Long-term: More than 12 months
C
Medium Default Risk
Will be assigned by customer.
SLONGTERM
Long-term: More than 12 months
D
High Default Risk
Will be assigned by customer.
SLONGTERM
Long-term: More than 12 months
E
Very High Default Risk
Will be assigned by customer.
Risk Class
Risk Class Description
Interest Indicator
Step of Discounting Rule: 20 (Discounting of Long-Term AP)
Aging: SDISCOUNT
Aging Increment
Aging Increment Description
SLONGTERM
Long-term: More than 12 months
Will be assigned by customer.
Note The discounting of long-term receivables and payables process needs an interest indicator to calculate the net present value and, subsequently, the discount amount / interest income or
interest expense amount. Generally, you can use any interest indicator available in the system. However, if you want to use it exclusively for the discounting process, we recommend you use
one with type D. For definition of interest indicators and corresponding interest rates, we recommend the following configuration steps:
● Define Interest Indicator
Application Area: Finance
Sub Application Area: Accounts Receivable
Item Name: Interest Calculation
Configuration Step: Define Interest Indicator
Ensure that the interest indicator that you create has type D
● Define Interest Rates
Application Area: Finance
Sub Application Area: Accounts Receivable
Item Name: Dunning
Configuration Step: Define Interest Rates
Use the interest indicator you created and assign yearly interest rates for every currency you use in discounting
The GL Accounts for the following items should be defined before you run the Discounting process.
Accounting and Financial Close (J58_US)
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For the Accounts Receivable Discounting Process, use the following G/L accounts:
● Default Revenue Adjustment
You can use G/L account 44401100 for testing purposes.
● Interest Income
You can use G/L account 70100000 for testing purposes.
For the Accounts Payable Discounting Process, use the following G/L accounts:
● Default Expense Adjustment
You can use G/L account 66010000 for testing purposes.
● Interest Expense
You can use G/L account 71100000 for testing purposes.
If needed, you can create additional discounting rule with this procedure.
Note If the customer is using the VALN account assignment rule, for controlling account assignment fields, the customer should maintain the P&L accounts of advanced valuation in the Manage Default Account Assignments configuration activity and assign them respectively to default profit center or cost center.
The customer can verify which account assignment rule he is using in the Assign Account Assignment Rules to Advanced Valuations configuration activity.
Procedure
Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:
Configure Your Solution:
1. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
2. Open Manage Your Solution (F1241).
3. If necessary, change the country or region by choosing Set Local Version.
4. Choose Configure Your Solution.
5. Make the following entries:
Application Area: Finance
Sub Application Area: General Ledger
6. For the row with Item Name of Ledgers and Valuation, choose Details (>).
7. For the Define Discounting Rules row, choose Configure.
SAP Central Business Configuration:
1. Log on to the project experience in SAP Central Business Configuration.
2. In the Product-Specific Configuration phase, navigate to the Configuration Activities tab.
Accounting and Financial Close (J58_US)
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3. Search for the Define Discounting Rules activity and choose Go to Activity to navigate directly to the SAP S/4HANA Cloud system. Log on to the SAP Fiori launchpad as Configuration Expert Business Process Configuration.
4. Continue with the procedure in the following table.
Process
Step#
Test Step Name
Instruction
Expected
Results
1
Define Rules for Discounting
Select the STVM (Discounting - The Time Value of Money) entry and choose Copy As.
Pass / Fail /
Comment
Choose Save.
2
Define Steps of a Discounting Rule
If a new discounting aging was defined, assign it in this step.
Note For new steps, you should select a value with the interval 1000 to 4999. Values starting with 00 cannot be included in
entries created in the customer namespace.
3
Assign Interest Indicator to Aging
Increment
Assign and define the Interest indicator before you start the Discounting process.
4
Assign G/L Accounts for
Discounting
Define the G/L accounts for the following items before you run the Discounting process.
For the Accounts Receivable Discounting Process, use the following G/L accounts:
•
Default Revenue Adjustment
•
Interest Income
For the Accounts Payable Discounting Process, use the following G/L accounts:
2.4.8.4
•
Default Expense Adjustment
•
Interest Expense
Assign Discounting Rules to Accounting Principle
Purpose
If you created a customer-specific discounting rule in the prior step, you must assign it to an accounting principle.
Accounting and Financial Close (J58_US)
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Procedure
Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:
Configure Your Solution:
1. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
2. Open Manage Your Solution (F1241).
3. If necessary, change the country or region by choosing Set Local Version.
4. Choose Configure Your Solution.
5. Make the following entries:
Application Area: Finance
Sub Application Area: General Ledger
6. For the row with Item Name of Ledgers and Valuation, choose Details (>).
7. For the Assign Discounting Rules to Accounting Principle choose Continue.
8. Make the entries from the following table:
SAP Central Business Configuration:
1. Log on to the project experience in SAP Central Business Configuration.
2. In the Product-Specific Configuration phase, navigate to the Configuration Activities tab.
3. Search for the Assign Discounting Rules to Accounting Principle activity and choose Go to Activity to navigate directly to the SAP S/4HANA Cloud system. Log on to the SAP Fiori launchpad as
Configuration Expert - Business Process Configuration.
4. Continue with the procedure in the following table.
Process Step#
Test Step Name
Instruction
1
New Entries
Choose New Entries.
2
Assign Discounting Rules to Accounting Principle
Make the following entries and choose Save:
Expected Results
Pass / Fail / Comment
Accounting Principle: USAP
Discounting Rule: <new aging codification>
2.4.9
Relevant Configuration Steps for Advanced Foreign Currency Valuation
The financial statement version XX99 is delivered as demo data and is assigned to the local accounting principle.
Accounting and Financial Close (J58_US)
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2.4.9.1
Define Financial Statement Versions
To execute the necessary steps for Advanced Valuation in General Ledger Accounting, perform the steps in the Define Financial Statement Versions [page ] 67 topic.
2.4.9.2
Assign Semantic Tags to Financial Statement Versions
Purpose
In this activity, you assign semantic tags to the financial statement versions.
Note Only G/L accounts that are assigned to the Semantic Tag FX are considered for an Advanced Foreign Currency Valuation run.
If you maintain the financial statement version (FSV) via configuration step, you can search for Assign Semantic Tags to Financial Statement Versions in either the Manage Your Solution
(F1241) app or the SAP CBC project experience, as mentioned below. The GL Account should be assigned to the FSV.
If you maintain the FSV using the new Global Hierarchy tool, there is no need to perform the configuration below. Semantic tag functionality is already included into Global Hierarchy. Semantic Tag should be entered for required GL Accounts.
This is required for the following test procedures:
● Perform Advanced Foreign Currency Valuation [page ] 172
Procedure
Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:
Configure Your Solution:
1. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
2. Open Manage Your Solution (F1241).
3. If necessary, change the country or region by choosing Set Local Version.
4. Choose Configure Your Solution.
5. Make the following entries:
Application Area: Finance
Sub Application Area: General Ledger
6. For the row with Item Name of Chart of Accounts, choose Details (>).
7. For the Assign Semantic Tags to Financial Statement Versions row, choose Configure.
Accounting and Financial Close (J58_US)
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8. Continue with the procedure in the table below.
SAP Central Business Configuration:
1. Log on to the project experience in SAP Central Business Configuration.
2. In the Product-Specific Configuration phase, navigate to the Configuration Activities tab.
3. Search for the Assign Semantic Tags to Financial Statement Versions activity and choose Go to Activity to navigate directly to the SAP S/4HANA Cloud system. Log on to the SAP Fiori launchpad
as a Configuration Expert - Business Process Configuration.
4. Continue with the procedure in the following table.
Process Step#
Test Step Name
Instruction
1
New Entries
Choose New Entries.
Expected Result
Pass / Fail / Comment
In the New Entry dialog box, select Assign Semantic Tag to G/L Account and choose Continue.
2
Map FSV to Semantic Tag
Make the following entries and choose Save:
FS Vers: <FSV from prior step>
Account From: <G/L account>
Semantic Tag: FX
2.4.9.3
Define Rules for Advanced Foreign Currency Valuation
Purpose
In this activity, you define the foreign currency valuation rules. The following rule is delivered for foreign currency valuation:
Valuation Rule
Description
Accounting Principle Assignment
SKDV
Key Date Foreign Currency Valuation
IFRS, USGP
Note Optionally, you can create a rule for advanced foreign currency valuation, depending on your local requirements.
Prerequisite
Before you start the Advanced Foreign Currency Valuation process, you must assign the G/L accounts.
Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:
Accounting and Financial Close (J58_US)
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Configure Your Solution:
1. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
2. Open Manage Your Solution (F1241).
3. If necessary, change the country or region by choosing Set Local Version.
4. Choose Configure Your Solution.
5. Make the following entries:
Application Area: Finance
Sub Application Area: General Ledger
6. For the row with Item Name of Ledgers and Valuation, choose Details (>).
7. For the Define Rules for Advanced Foreign Currency Valuation row, choose Configure.
8. Continue with the procedure in the following table.
SAP Central Business Configuration:
1. Log on to the project experience in SAP Central Business Configuration.
2. In the Product-Specific Configuration phase, choose the Configuration Activities tab.
3. Search for the Define Rules for Advanced Foreign Currency Valuation activity. Choose the line item in the search results for more information on this configuration activity. Choose Go to Activity
to navigate directly to the SAP S/4HANA Cloud system. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
4. Continue with the procedure in the following table.
Process
Step #
Test Step Name
Instruction
Expected Results
1
Define Rules for Advanced Foreign
Currency Valuation
Select Valuation Rule SKDV (Key Date Foreign Currency Valuation, and from the left
pane, double-click Assign GL Accounts for FCV.
The Determine Work Area: Entry dialog box is displayed.
2
Confirm
Verify the Rules and Rule Step and choose Continue.
The Change View "Define Rules for Advanced Foreign
Currency...: Overview view is displayed.
3
New Entries
Choose New Entries.
4
Assign G/L Accounts for FCV
Make the following entries and choose Save:
Pass / Fail /
Comment
Chart of Accounts: YCOA
FX Gain Realized Account: 72510000
FX Loss Realized Account: 72010000
FX Gain Unrealized Account: 72540000
FX Loss Unrealized Account: 72040000
Accounting and Financial Close (J58_US)
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Procedure
Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:
Configure Your Solution:
1. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
2. Open Manage Your Solution (F1241).
3. If necessary, change the country or region by choosing Set Local Version.
4. Choose Configure Your Solution.
5. Make the following entries:
Application Area: Finance
Sub Application Area: General Ledger
6. For the row with Item Name of Ledgers and Valuation, choose Details (>).
7. For the Define Rules for Advanced Foreign Currency Valuation row, choose Configure.
8. Continue with the procedure in the following table.
SAP Central Business Configuration:
1. Log on to the project experience in SAP Central Business Configuration.
2. In the Product-Specific Configuration phase, choose the Configuration Activities tab.
3. Search for the Define Rules for Advanced Foreign Currency Valuation activity. Choose the line item in the search results for more information on this configuration activity. Choose Go to Activity
to navigate directly to the SAP S/4HANA Cloud system. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
4. Continue with the procedure in the following table.
Process
Step #
Test Step Name
Instruction
1
Define Rules for Advanced Foreign
Currency Valuation
Select the entry:
●
Expected
Results
Pass / Fail /
Comment
SKDV (Key Date Foreign Currency Valuation)
Choose Copy as.
Choose Save.
Note Optionally, you can create a rule for advanced foreign currency valuation as New Entry. The new rule you create must
be given an ID compatible with the customer name space.
2
Define Steps of FCV Rule
Copy an existing valuation rule step or create an entry. In the step, you can assign a different FCV valuation method. The
following methods are available:
●
ALWAYS_VALUATION (Always Valuate)
Accounting and Financial Close (J58_US)
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Process
Step #
Test Step Name
Instruction
●
DE_BILMOG_VALUATE (German Accounting Modernization Act)
●
GAIN_ONLY (Highest Value Principle)
●
LOWEST_VALUE (Lowest Value Principle)
●
STRICT_LOWEST_VALUE (Strictly Lowest Value Principle)
Expected
Results
Pass / Fail /
Comment
Note For new steps, you should select a value with the interval 1000 to 4999. Values starting with 00 can't be included in
entries created in the customer namespace.
3
Assign Semantic Tag to FCV Rule
You must define a semantic tag as a filter value. You should assign the semantic tag FX to all G/L accounts to be considered in the
valuation run.
4
Assign G/L Accounts for FCV
Assign the G/L accounts before you start Advanced Foreign Currency Valuation. For more information on the test data, see the
section in this step.
2.4.9.4
Assign Rules for Foreign Currency Valuation to Accounting Principles
Purpose
If you create a customer-specific rule for advanced foreign currency valuation in the prior Define Rules for Advanced Foreign Currency Valuation [page ] 32 step, you must assign it to an accounting principle.
Procedure
Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:
Configure Your Solution:
1. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
2. Open Manage Your Solution (F1241).
3. If necessary, change the country or region by choosing Set Local Version.
4. Choose Configure Your Solution.
5. Make the following entries:
Application Area: Finance
Sub Application Area: General Ledger
Accounting and Financial Close (J58_US)
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6. For the row with Item Name of Ledgers and Valuation, choose Details (>).
7. For the Assign Rules for Foreign Currency Valuation to Accounting Principles row, choose Configure.
8. Continue with the procedure in the following table.
SAP Central Business Configuration:
1. Log on to the project experience in SAP Central Business Configuration.
2. In the Product-Specific Configuration phase, choose the Configuration Activities tab.
3. Search for the Assign Rules for Foreign Currency Valuation to Accounting Principles activity. Choose the line item in the search results for more information on this configuration activity. Choose
Go to Activity to navigate directly to the SAP S/4HANA Cloud system. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
4. Continue with the procedure in the following table.
Process Step #
Test Step Name
Instruction
1
New Entries
Choose New Entries.
2
Assign Rules for Foreign Currency Valuation to Accounting Principles
Make the following entries and choose Save:
Expected Results
Pass / Fail / Comment
Accounting Principle: USAP
Valuation Rule: <new valuation rule>
2.4.10
Relevant Configuration Steps for Credit-Risk Based Impairment
2.4.10.1
Define Aging Increments for Advanced Valuation
Purpose
In this activity, you define the aging increments for advanced valuation.
The following aging (with aging increments) is delivered for the Credit-Risk-Based Impairment [page ] 174 topic:
● IMPAIRMENT (Aging for Impairment)
•
I - 12 (Due < 1 Year)
•
I – 36 (Due < 3 Year)
•
I0 (Overdue < 30 Days)
•
I30 (Overdue > 30 Days)
•
I60 (Overdue > 60 Days)
Accounting and Financial Close (J58_US)
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•
I90 (Overdue > 90 Days)
Note If needed, you can create additional aging or aging increments with this procedure.
Procedure
Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:
Configure Your Solution:
1. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
2. Open Manage Your Solution (F1241).
3. If necessary, change the country or region by choosing Set Local Version.
4. Choose Configure Your Solution.
5. Make the following entries:
Application Area: Finance
Sub Application Area: General Ledger
6. For the row with Item Name of Ledgers and Valuation, choose Details (>).
7. For the Define Aging Increments for Advanced Valuation row, choose Configure.
8. Continue with the procedure in the table below.
SAP Central Business Configuration:
1. Log on to the project experience in SAP Central Business Configuration.
2. In the Product-Specific Configuration phase, navigate to the Configuration Activities tab.
3. Search for the Define Aging Increments for Advanced Valuation activity and choose Go to Activity to navigate directly to the SAP S/4HANA Cloud system. Log on to the SAP Fiori launchpad as a
Configuration Expert - Business Process Configuration.
4. Continue with the procedure in the following table.
Process Step#
Test Step Name
Instruction
1
New Entries
Choose New Entries.
2
Define New Aging for Impairment
Make the following entries and choose Save:
Expected Result
Pass / Fail / Comment
Aging: <new aging codification>
Description: <new aging description>
Aging Category: IMP Impairment
Accounting and Financial Close (J58_US)
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2.4.10.2
Assign Risk Class in Business Partner Master Data
Purpose
In this activity, you assign the risk class to the customer business partner master data.
Procedure
Step
#
Test Step name
Instruction
1
Log On
Log on to the SAP Fiori launchpad a Master Data Specialist - Business Partner Data.
2
Access the SAP Fiori
App
Open Maintain Business Partner (BP).
3
Select Customer
Make the following entries and press Enter:
Expected Result
Pass / Fail /
Comment
The Display Organization view is displayed for the business partner.
Business Partner: 17100001
4
Change Role
Make the following entries:
Change in BP Role: Customer (Fin.Accounting)
The Display Organization XXXXXXXX: Role FI Customer view is displayed for
the business partner.
Note If the field is Display in BP Role, choose Switch between Display and Change to
go into change mode.
5
General Data
Choose General Data.
6
Credit Profile
Choose the Credit Profile tab.
7
Risk Class
In the Risk Class field, select a risk class from the list.
8
Save
Choose Save.
The risk class is assigned to the customer.
Accounting and Financial Close (J58_US)
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2.4.10.3
Assign Semantic Tags to Financial Statement Versions
Purpose
In this activity, you assign semantic tags to the financial statement versions.
Note Only G/L accounts that are assigned to the Semantic Tag ACCREC/ ACCREC OTH are considered for a Credit-Risk-Based Impairment run.
If you maintain the financial statement version (FSV) via configuration step, you can search for Assign Semantic Tags to Financial Statement Versions in either the Manage Your Solution
(F1241) app or the SAP CBC project experience, as mentioned below. The GL Account should be assigned to the FSV.
If you maintain the FSV using the new Global Hierarchy tool, there is no need to perform the configuration below. Semantic tag functionality is already included into Global Hierarchy. Semantic Tag should be entered for required GL Accounts.
This is required for the following test procedures:
● Credit-Risk-Based Impairment [page ] 174
Procedure
Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:
Configure Your Solution:
1. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
2. Open Manage Your Solution (F1241).
3. If necessary, change the country or region by choosing Set Local Version.
4. Choose Configure Your Solution.
5. Make the following entries:
Application Area: Finance
Sub Application Area: General Ledger
6. For the row with Item Name of Chart of Accounts, choose Details (>).
7. For the Assign Semantic Tags to Financial Statement Versions row, choose Configure.
8. Continue with the procedure in the table below.
SAP Central Business Configuration:
1. Log on to the project experience in SAP Central Business Configuration.
2. In the Product-Specific Configuration phase, navigate to the Configuration Activities tab.
Accounting and Financial Close (J58_US)
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3. Search for the Assign Semantic Tags to Financial Statement Versions activity and choose Go to Activity to navigate directly to the SAP S/4HANA Cloud system. Log on to the SAP Fiori launchpad
as a Configuration Expert - Business Process Configuration.
4. Continue with the procedure in the following table.
Process Step#
Test Step Name
Instruction
1
New Entries
Choose New Entries.
Expected Result
Pass / Fail / Comment
In the New Entry dialog box, select Assign Semantic Tag to G/L Account and choose Continue.
2
Map FSV to Semantic Tag
Make the following entries and choose Save:
FS Vers: <FSV from prior step>
Account From: <G/L account>
Semantic Tag: ACCREC/ ACCREC OTH
2.4.10.4
Define Rules for Impairment
Purpose
In this activity, you define the impairment rules. The following rules are delivered for impairment:
Valuation Rule
Description
SCRI
Credit-Risk-Based Impairment
Prerequisite
Before you start the Credit-Risk-Based Impairment process, you must assign the G/L accounts and probability of default.
Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:
Configure Your Solution:
1. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
2. Open Manage Your Solution (F1241).
3. If necessary, change the country or region by choosing Set Local Version.
4. Choose Configure Your Solution.
Accounting and Financial Close (J58_US)
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5. Make the following entries:
Application Area: Finance
Sub Application Area: General Ledger
6. For the row with Item Name of Ledgers and Valuation, choose Details (>).
7. For the Define Rules for Impairment row, choose Configure.
8. Continue with the procedure in the following table.
SAP Central Business Configuration:
1. Log on to the project experience in SAP Central Business Configuration.
2. In the Product-Specific Configuration phase, choose the Configuration Activities tab.
3. Search for the Define Rules for Impairment activity. Choose the line item in the search results for more information on this configuration activity. Choose Go to Activity to navigate directly to
the SAP S/4HANA Cloud system. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
4. Continue with the procedure in the following table.
Process
Step #
Test Step Name
Instruction
Expected Results
1
Define Rules for Impairment
Select Valuation Rule SCRI (Credit-Risk-Based Impairment), and from the left pane, double-click Define Steps of an
Impairment Rule.
The right pane shows the Define
Rules for Impairment pane.
2
Define Steps of Impairment
Rule
Select Valuation Rule Step – 0010 (Impairment of Receivables), and from the left pane, double-click Assign Semantic Tag
to Impairment Rule.
3
Assign Semantic Tag to
Impairment Rule
Select the checkbox for the FINS_SEM_TAG row, and from the left pane, double-click Assign Probability of Default to
Aging Increment.
4
Assign Probability of Default
to Aging Increment
For each Aging Increment and Risk Class, you must enter a Probability of Default. For example, you can use the
following data for testing processes (the last number in each bullet below is the suggested probability of default value):
5
Assign G/L Accounts for
Impairment
●
A, I-12, 12/31/9999, 0.0500
●
A, I-36, 12/31/9999, 0.5000
●
A, I0, 12/31/9999, 1.0000
●
A, I30, 12/31/9999, 2.0000
●
A, I60, 12/31/9999, 5.0000
●
A, I90, 12/31/9999, 10.0000
Pass / Fail /
Comment
In the left pane, double-click Assign G/L Accounts for Impairment. Make the following entries and choose Save:
New/Change: 62020000
Release: 62020000
Accounting and Financial Close (J58_US)
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Process
Step #
Test Step Name
Instruction
Expected Results
Pass / Fail /
Comment
Write-Off: 62010000
Note If the customer is using the VALN account assignment rule, for controlling account assignment fields, the customer should maintain the P&L accounts of advanced valuation in the Manage Default Account Assignments configuration activity and assign them respectively to default profit center or cost center.
The customer can verify which account assignment rule he is using in the Assign Account Assignment Rules to Advanced Valuations configuration activity.
Procedure
Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:
Configure Your Solution:
1. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
2. Open Manage Your Solution (F1241).
3. If necessary, change the country or region by choosing Set Local Version.
4. Choose Configure Your Solution.
5. Make the following entries:
Application Area: Finance
Sub Application Area: General Ledger
6. For the row with Item Name of Ledgers and Valuation, choose Details (>).
7. For the Define Rules for Impairment row, choose Configure.
8. Continue with the procedure in the following table.
SAP Central Business Configuration:
1. Log on to the project experience in SAP Central Business Configuration.
2. In the Product-Specific Configuration phase, choose the Configuration Activities tab.
3. Search for the Define Rules for Impairment activity. Choose the line item in the search results for more information on this configuration activity. Choose Go to Activity to navigate directly to
the SAP S/4HANA Cloud system. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
4. Continue with the procedure in the following table.
Accounting and Financial Close (J58_US)
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Process
Step #
Test Step Name
Instruction
1
Define Rules for Impairment
Select this entry:
Expected
Results
Pass / Fail /
Comment
SCRI (Credit-Risk-Based Impairment)
Choose Copy as.
Choose Save.
Note Optionally, you can create an impairment rule as New Entry.
2
Define Steps of Impairment Rule
Copy an existing valuation rule step or create an entry:
Business Transaction Type: RFIM
Aging: Impairment
Note For new steps, you should select a value with the interval 1000 to 4999. Values starting with 00 cannot be included in
entries created in the customer namespace.
3
Assign Semantic Tag to Impairment
Rule
You need to define the semantic tags ACCREC and ACCREC OTH as filter values. You should assign one of these semantic tags to all
G/L accounts to be considered in the impairment run.
4
Assign Probability of Default to
Aging Increment
For each combination of aging increments and risk classes, you should specify a value for Probability of Default.
5
Assign G/L Accounts for Impairment Assign the G/L accounts before you start the impairment process. For more information on the test data, see the section in this
step.
2.4.10.5
Assign Rules for Impairment to Accounting Principles
Purpose
If you create a customer-specific rule for credit-risk-based impairment in the prior Define Rules for Impairment [page ] 40 step, you must assign it to an accounting principle.
Procedure
Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:
Configure Your Solution:
Accounting and Financial Close (J58_US)
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1. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
2. Open Manage Your Solution (F1241).
3. If necessary, change the country or region by choosing Set Local Version.
4. Choose Configure Your Solution.
5. Make the following entries:
Application Area: Finance
Sub Application Area: General Ledger
6. For the row with Item Name of Ledgers and Valuation, choose Details (>).
7. For the Assign Rules for Impairment to Accounting Principles row, choose Configure.
8. Continue with the procedure in the following table.
SAP Central Business Configuration:
1. Log on to the project experience in SAP Central Business Configuration.
2. In the Product-Specific Configuration phase, choose the Configuration Activities tab.
3. Search for the Assign Rules for Impairment to Accounting Principles activity. Choose the line item in the search results for more information on this configuration activity. Choose Go to Activity
to navigate directly to the SAP S/4HANA Cloud system. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
4. Continue with the procedure in the following table.
Process Step #
Test Step Name
Instruction
1
New Entries
Choose New Entries.
2
Assign Rules for Impairment to Accounting Principles
Make the following entries and choose Save:
Expected Results
Pass / Fail / Comment
Accounting Principle: USAP
Valuation Rule: <new valuation rule>
2.4.11
2.4.11.1
Relevant Configuration Steps for Post Balance Sheet Reclassification
Define Aging Increments for Advanced Valuation
Purpose
In this activity, you define the aging increments for balance sheet reclassification of receivables and payables.
Accounting and Financial Close (J58_US)
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We deliver the following aging (with aging increments) for the balance sheet reclassification of receivables and payables:
Table 2: S3IRCL (Aging for Reclassification (3 increments))
Aging Increment
Months
LONGTERM
Days
Aging Increment Description
Text
999
Long-term more than 5 Years
Due >5Y
MIDTERM
60
Mid-term between 1 and 5 Years
1Y<Due=<5Y
SHORTTERM
12
Short-term up to 12 Months
Due =<12M
Table 3: SGLOBRCL (Aging for Global AP Reclassification (IFRS, USGAAP))
Aging Increment
Months
CURRENT
NONCURRENT
Days
Aging Increment Description
Text
12
Current up to 12 Months
Due =<12M
999
Non-current more than 12 Months
Due >12M
Note If needed, you can create additional aging or aging increments with this procedure.
Procedure
Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:
Configure Your Solution:
1. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
2. Open Manage Your Solution (F1241).
3. If necessary, change the country or region by choosing Set Local Version.
4. Choose Configure Your Solution.
5. Make the following entries:
Application Area: Finance
Sub Application Area: General Ledger
6. For the row with Item Name of Ledgers and Valuation, choose Details (>).
7. For the Define Aging Increments for Advanced Valuation row, choose Configure.
8. Continue with the procedure in the following table.
SAP Central Business Configuration:
Accounting and Financial Close (J58_US)
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1. Log on to the project experience in SAP Central Business Configuration.
2. In the Product-Specific Configuration phase, navigate to the Configuration Activities tab.
3. Search for the Define Aging Increments for Advanced Valuation activity and choose Go to Activity to navigate directly to the SAP S/4HANA Cloud system. Log on to the SAP Fiori launchpad as a
Configuration Expert - Business Process Configuration.
4. Continue with the procedure in the following table.
Process Step
Test Step Name
Instructions
1
New Entries
Choose New Entries.
2
Define New Aging for Reclassification
Make the following entries and choose Save:
Expected Results
Pass / Fail / Comment
Aging: <new aging codification>
Description: <new aging description>
Aging Category: REC Reclassification
2.4.11.2
Define Rules for Balance Sheet Reclassification
Purpose
In this activity, you define reclassification rules. We deliver the following rules for reclassification.
Valuation Rule
Valuation Rule Description
SBSR
B/S Reclassification (Global AP)
SLBS
B/S Reclassification (3 increments)
Prerequisite
You must assign the G/L accounts and reclassification method before you start the balance sheet reclassification of receivables/ payables processes.
For reclassification rule SBSR (B/S Reclassification (Global AP)) and step 0010 follow this process:
Accounting and Financial Close (J58_US)
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Process
Step
Test Step Name
Instruction
Expected
Results
1
Define Rules for
Reclassification
Select the checkbox for the valuation rule SBSR (B/S Reclassification (Global AP)).
2
Define Steps of a
Reclassification Rule
In the Dialog Structure pane, double-click Define Steps of a Reclassification Rule.
Pass / Fail /
Comment
Select the checkbox for the 0010 reclassification rule.
Note We generally recommend that customers leave the Grouping Rule field empty so that the system automatically uses a reasonable
fallback rule.
For customers who use in-house banking, we recommend they create a separate rule step for IHB accounts in addition to the predelivered
0010 rule. For the new rule, assign SIHB Reclassification Grouping Rule for In-House Banking.
3
Assign G/L accounts for
Reclassification
In the Dialog Structure pane, double-click Assign G/L accounts for Reclassification. Choose New Entries. Enter the data from the following table
and save the entries.
Table 4: Valuation Rule SBSR (B/S Reclassification (Global AP))
Chart of Accounts Target Account Aging
Aging Increment Source Account Reclassification Method
Explanation
YCOA
12100000
SGLOBRCL CURRENT
12101000
Debit balance
Reclassification of debit balance from long-term Receivable account to short-term Receivable account
YCOA
12100000
SGLOBRCL CURRENT
21100000
Debit balance
Reclassification of debit balance from short-term Payable account to short-term Receivable account
YCOA
12101000
SGLOBRCL NONCURRENT
12100000
Debit balance
Reclassification of debit balance from short-term Receivable account to long-term Receivable account
YCOA
12101000
SGLOBRCL NONCURRENT
21100000
Debit balance
Reclassification of debit balance from short-term Payable account to long-term Receivable account
YCOA
21100000
SGLOBRCL CURRENT
12100000
Credit balance
Reclassification of credit balance from short-term Receivable account to short-term Payable account
YCOA
21100200
SGLOBRCL NONCURRENT
12100000
Credit balance
Reclassification of credit balance from short-term Receivable account to long-term Payable account
YCOA
21100200
SGLOBRCL NONCURRENT
21100000
Credit balance
Reclassification of credit balance from short-term Payable account to long-term Payable account
For reclassification rule SLBS (B/S Reclassification (3 increments)) and step 0010 follow this process:
Accounting and Financial Close (J58_US)
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Process
Step
Test Step Name
Instruction
Expected
Results
1
Define Rules for
Reclassification
Select the checkbox for the valuation rule SLBS (B/S Reclassification (3 increments)).
2
Define Steps of a
Reclassification Rule
In the Dialog Structure pane, double-click Define Steps of a Reclassification Rule.
Pass / Fail /
Comment
Select the checkbox for the 0010 reclassification rule.
Note We generally recommend that customers leave the Grouping Rule field empty so that the system automatically uses a reasonable
fallback rule.
For customers who use in-house banking, we recommend they create a separate rule step for IHB accounts in addition to the predelivered
0010 rule. For the new rule, assign SIHB Reclassification Grouping Rule for In-House Banking.
3
Assign G/L accounts for
Reclassification
In the Dialog Structure pane, double-click Assign G/L accounts for Reclassification. Choose New Entries. Enter the data from the following table
and save the entries.
Table 5: Valuation Rule SLBS (B/S Reclassification (3 increments))
Chart of Accounts Target Account Aging
Aging Increment Source Account Reclassification Method
Explanation
YCOA
12100000
SGLOBRCL CURRENT
12101000
Debit balance
Reclassification of debit balance from long-term Receivable account to short-term Receivable account
YCOA
12100000
SGLOBRCL CURRENT
21100000
Debit balance
Reclassification of debit balance from short-term Payable account to short-term Receivable account
YCOA
12100000
SGLOBRCL CURRENT
21100200
Debit balance
Reclassification of debit balance from mid-term Payable account to short-term Receivable account
YCOA
12100000
SGLOBRCL CURRENT
21100300
Debit balance
Reclassification of debit balance from log-term Payable account to short-term Receivable account
YCOA
12101000
SGLOBRCL NONCURRENT
12100000
Debit balance
Reclassification of debit balance from short-term Receivable account to long-term Receivable account
YCOA
12101000
SGLOBRCL NONCURRENT
21100000
Debit balance
Reclassification of debit balance from short-term Payable account to long-term Receivable account
YCOA
12101000
SGLOBRCL NONCURRENT
21100200
Debit balance
Reclassification of debit balance from mid-term Payable account to long-term Receivable account
YCOA
12101000
SGLOBRCL NONCURRENT
21100300
Debit balance
Reclassification of debit balance from long-term Payable account to long-term Receivable account
YCOA
21100000
S3IRCL
SHORTTERM
12100000
Credit balance
Reclassification of credit balance from short-term Receivable account to short-term Payable account
YCOA
21100200
S3IRCL
MIDTERM
12100000
Credit balance
Reclassification of credit balance from short-term Receivable account to mid-term Payable account
YCOA
21100300
S3IRCL
LONGTERM
12100000
Credit balance
Reclassification of credit balance from short-term Receivable account to long-term Payable account
Accounting and Financial Close (J58_US)
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Chart of Accounts Target Account Aging
Aging Increment Source Account Reclassification Method
Explanation
YCOA
21100200
S3IRCL
MIDTERM
21100000
Credit balance
Reclassification of credit balance from short-term Payable account to mid-term Payable account
YCOA
21100300
S3IRCL
LONGTERM
21100000
Credit balance
Reclassification of credit balance from short-term Payable account to long-term Payable account
YCOA
21100000
S3IRCL
SHORTTERM
21100200
Credit balance
Reclassification of credit balance from mid-term Payable account to short-term Payable account
YCOA
21100300
S3IRCL
LONGTERM
21100200
Credit balance
Reclassification of credit balance from mid-term Payable account to long-term Payable account
YCOA
21100200
S3IRCL
MIDTERM
21100300
Credit balance
Reclassification of credit balance from long-term Payable account to mid-term Payable account
YCOA
21100000
S3IRCL
SHORTTERM
21100300
Credit balance
Reclassification of credit balance from long-term Payable account to short-term Payable account
YCOA
21100200
S3IRCL
MIDTERM
12101000
Credit balance
Reclassification of credit balance from long-term Receivable account to mid-term Payable account
YCOA
21100000
S3IRCL
SHORTTERM
12101000
Credit balance
Reclassification of credit balance from long-term Receivable account to short-term Payable account
YCOA
21100300
S3IRCL
LONGTERM
12101000
Credit balance
Reclassification of credit balance from long-term Receivable account to long-term Payable account
Note If needed, you can create additional reclassification rule with this procedure.
Procedure
Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:
Configure Your Solution:
1. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
2. Open Manage Your Solution (F1241).
3. If necessary, change the country or region by choosing Set Local Version.
4. Choose Configure Your Solution.
5. Make the following entries:
Application Area: Finance
Sub Application Area: General Ledger
6. For the row with Item Name of Ledgers and Valuation, choose Details (>).
7. For the Define Rules for B/S Reclassification row, choose Configure.
SAP Central Business Configuration:
Accounting and Financial Close (J58_US)
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1. Log on to the project experience in SAP Central Business Configuration.
2. In the Product-Specific Configuration phase, choose the Configuration Activities tab.
3. Search for the Define Rules for B/S Reclassification activity and choose Go to Activity to navigate directly to the SAP S/4HANA Cloud system. Log on to the SAP Fiori launchpad as Configuration
Expert - Business Process Configuration.
4. Continue with the procedure in the following table.
Process
Step#
Test Step Name
Instructions
Expected
Results
1
Define Rules for Reclassification
Select one of the following entries:
•
SBSR (B/S Reclassification (Global AP))
•
SLBS (B/S Reclassification (3 increments))
Pass / Fail /
Comment
Choose Copy as.
Choose Copy.
Note There's also an option to create a reclassification rule as a new entry.
2
Define Reclassification Rule Steps Copy an existing valuation rule step or create an entry.
If you copied an existing rule in the prior step, select the checkbox for the rule and in the Dialog Structure pane, double-click
Define Steps of a Reclassification Rule.
Make the following entries:
Aging for Liabilities: <aging>; see following note
Note You can assign a different aging (Aging for Assets and Aging for Liabilities): SGLOBRCL, S3IRCL, or one created as a customer entry.
4
Assign G/L Accounts for
Reclassification
2.4.11.3
Define the G/L accounts and reclassification method to run the Reclassification process.
See the test data in the Prerequisite section in this step above.
Assign Reclassification Rules to Accounting Principles
Purpose
If you created a customer-specific reclassification rule in the prior step, you must assign it to an accounting principle.
Accounting and Financial Close (J58_US)
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Procedure
Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:
Configure Your Solution:
1. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
2. Open Manage Your Solution (F1241).
3. If necessary, change the country or region by choosing Set Local Version.
4. Choose Configure Your Solution.
5. Make the following entries:
Application Area: Finance
Sub Application Area: General Ledger
6. For the row with Item Name of Ledgers and Valuation, choose Details (>).
7. For the Assign B/S Reclassification Rules to Accounting Principles choose Continue.
8. Make the entries in the following table.
SAP Central Business Configuration:
1. Log on to the project experience in SAP Central Business Configuration.
2. In the Product-Specific Configuration phase, choose the Configuration Activities tab.
3. Search for the Assign B/S Reclassification Rules to Accounting Principle s activity and choose Go to Activity to navigate directly to the SAP S/4HANA Cloud system. Log on to the SAP Fiori
launchpad as Configuration Expert - Business Process Configuration.
4. Continue with the procedure in the following table.
Process Step#
Test Step Name
Instruction
1
New Entries
Choose New Entries.
2
Assign Reclassification Rules to Accounting Principle
Make the following entries and choose Save:
Expected Results
Pass / Fail / Comment
Accounting Principle: USAP
Reclassification Rule: <new valuation rule>
2.4.12
Relevant Configuration Steps for Statement of Changes in General Ledger
Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:
Configure Your Solution:
Accounting and Financial Close (J58_US)
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1. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
2. Open Manage Your Solution (F1241).
3. If necessary, change the country or region by choosing Set Local Version.
4. Choose Configure Your Solution.
5. Make the following entries:
Application Area: Finance
Sub Application Area: General Ledger
6. For the row with Item Name of Chart of Accounts, choose Details (>).
7. For the Define Structure for Statement of Changes in General Ledger row, choose Configure.
8. Continue with the procedure in the following table.
SAP Central Business Configuration:
1. Log on to the project experience in SAP Central Business Configuration.
2. In the Product-Specific Configuration phase, navigate to the Configuration Activities tab.
3. Search for the Define Structure for Statement of Changes in General Ledger activity and choose Go to Activity to navigate directly to the SAP S/4HANA Cloud system. Log on to the SAP Fiori
launchpad as a Configuration Expert - Business Process Configuration.
4. Continue with the procedure in the following table.
Process Step#
Test Step Name
Instruction
1
New Entries
Choose New Entries.
2
Statement of Changes (SOC) Type
Make the following entries and choose Save:
Expected Results
Pass / Fail / Comment
SOC Type: <new SOC type codification>
Description: <new SOC type description>
Note To assign the semantic tags and the transaction types to SOC, select the SOC type you previously defined, then in the Dialog Structure pane, double-click Assign Semantic Tags to SOC
Type and then double-click Assign Transaction Types to SOC Type.
2.4.13
Add Multiple Accounts Using Expert Worklist
Purpose
In this activity, you manage the operating chart of accounts using Expert Worklist functionality. This lets you add multiple accounts using a spreadsheet template.
Accounting and Financial Close (J58_US)
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Note If you only want to add an individual account, you can use the Manage Operating Chart of Accounts [page ] 71 step in the Test Procedures section instead.
Procedure
Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:
Configure Your Solution:
1. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
2. Open Manage Your Solution (F1241).
3. If necessary, change the country or region by choosing Set Local Version.
4. Choose Configure Your Solution.
5. Make the following entries:
Application Area: Finance
Sub Application Area: General Ledger
6. For the row with Item Name of Chart of Accounts, choose Details (>).
7. For the Manage Operating Chart of Accounts row, choose Configure.
8. Continue with the procedure in the following table.
SAP Central Business Configuration:
1. Log on to the project experience in SAP Central Business Configuration.
2. In the Product-Specific Configuration phase, navigate to the Configuration Activities tab.
3. Search for the Manage Operating Chart of Accounts activity and choose Go to Activity to navigate directly to the SAP S/4HANA Cloud system. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
4. Continue with the procedure in the following table.
Test Step
Number
Test Step Name
Instructions
Expected Results
1
Enable Expert
Worklist
At the top right, toggle the Expert Worklist to the right to turn it on.
New actions are visible in the List View table.
2
Enter Details
Make the following entries and choose Go:
The list of G/L accounts is displayed.
Pass/Fail/Comment
Chart of Accounts: <chart of accounts>, for example, YCOA
Financial Statement Version: <financial statement version>
3
Download Template
Choose Change Worklist > Download Template .
The template is downloaded to your local system.
Accounting and Financial Close (J58_US)
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Test Step
Number
Test Step Name
Instructions
4
Update Template
In your spreadsheet program, update the file.
Expected Results
Pass/Fail/Comment
Note For specifics on how to work with the template, see the How to Create Multiple
G/L Accounts Using a Spreadsheet page on the Help Portal.
5
Upload Template
In the app, choose Change Worklist > Upload Spreadsheet .
The Upload Spreadsheet dialog box is displayed.
6
Upload Template
Browse for your file, then choose Upload.
The spreadsheet is uploaded. Your new accounts are shown in
the List View.
Confirm the informational dialog box.
7
Change Assigned
Company Codes
If you want to change the company codes assigned to a new account, select the checkbox
for one or more new accounts and choose Assign Company Codes.
The Company Code Assignment dialog box is displayed.
8
Change Assigned
Company Codes
Select or deselect the company codes you want to assign to the accounts. Once done,
choose Apply.
The Company Code column is updated to show the assigned
company codes.
Confirm the informational dialog box.
9
Complete Action
Once you have updated the company code assignment, select the checkboxes for the new The system displays an informational dialog box to notify you
G/L accounts and choose Complete Action.
that the job to create the G/L accounts is started.
10
Confirm
Confirm the informational dialog box. To view the log for the job status, choose View
Logs.
The Application Logs view is displayed. Review the logs to see the
status of the account creation job.
Accounting and Financial Close (J58_US)
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3
Overview Table
The Accounting and Financial Close scope item consists of several process steps provided in the following tables.
Note If your system administrator has enabled spaces and pages on the SAP Fiori launchpad, the homepage will only contain the essential apps for performing the typical tasks of a business
role.
You can find all other (searchable) apps not included on the homepage using the search bar (2434549).
If you want to personalize the homepage and include the hidden apps, navigate to your user profile and choose App Finder.
Process Step
Business Role
Transaction/App
Expected Results
Manage G/L Account Master Data
[page ] 61
Configuration Expert Business Process
Configuration
Manage Your Solution (F1241) (for
Configuration Expert - Business Process
Configuration role)
The G/L Account is created in the chart of accounts and company code. The G/L Account can be
created, changed, copied in the chart of account and company code. Multiple G/L accounts can
be maintained through Mass Change.
or
or
General Ledger Accountant
Manage G/L Account Master Data (F0731A)
(for both roles)
Configuration Expert Business Process
Configuration
Manage Your Solution (F1241)
You maintained the financial statement version.
Manage Chart of Accounts [page ] 70 Configuration Expert Business Process
Configuration
Manage Your Solution (F1241)
You managed the chart of accounts.
Manage Operating Chart of Accounts
[page ] 71
General Ledger Accountant
Manage Operating Chart of Accounts (F0763B) You managed the chart of accounts.
Synchronize G/L Account Master
Data [page ] 73
General Ledger Accountant
Synchronize G/L Account Master Data
(OB_GLACC71)
You downloaded the changed master data into a text file.
G/L Account Changes [page ] 75
General Ledger Accountant
G/L Account Changes - Central View (FS04)
Display the changes to a G/L account master record.
Manage Profit Center Group [page ]
76
Divisional Accountant
Manage Profit Center Groups (FAC_PCG
(FAC_PCG_CONF))
The Profit Center Group is maintained.
Manage Profit Centers [page ] 77
General Ledger Accountant
or Divisional Accountant
Manage Profit Centers (F3516)
The Profit Center Master is maintained.
Define Financial Statement Versions
[page ] 67
Accounting and Financial Close (J58_US)
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Process Step
Business Role
Transaction/App
Expected Results
Edit Profit Centers Collective [page ]
78
Divisional Accountant
Edit Profit Centers - Collective (KE55)
Make changes to large quantities of profit center master data without having to change the
master data for each single profit center.
Edit Company Code Assignment
Profit Centers [page ] 80
Divisional Accountant
Edit Company Code Assignment - Profit Centers
(KE56)
Make changes to the company code assignments of a larger number of profit centers without
having to change the master data for each single profit center.
Where-Used List - Profit Centers
[page ] 81
General Ledger Accountant
or Divisional Accountant
Where-Used List - Profit Centers (F3751)
Change Log - Profit Centers [page ]
83
General Ledger Accountant
or Divisional Accountant
Change Log - Profit Centers (F3810)
Manage Journal Entry Template
[page ] 84
General Ledger Accountant
Manage Journal Entry Templates (F3803)
You created a template for general journal entries.
Post General Journal Entries [page ]
86
General Ledger Accountant
Post General Journal Entries (F0718)
The General Ledger journal entry is posted. The system has automatically added the Input tax
amount.
Post with Auto-Reverse [page ] 89
General Ledger Accountant
Post General Journal Entries (F0718)
You posted the journal entry with automatic reversal.
Upload General Journal Entries [page General Ledger Accountant
] 91
Upload General Journal Entries (F2548)
The G/L journal entries are posted.
Verify General Journal Entries [page ] General Ledger Accountant
93
Verify General Journal Entries - For Requester
(F2547)
All journal entries submitted for checking are displayed.
Verify General Journal Entries - with
Auto-Reverse [page ] 98
General Ledger Accountant
Verify General Journal Entries - For Requester
(F2547)
Journal entries are submitted for auto-reversal.
Withdraw Verify General Journal
Entries [page ] 100
General Ledger Accountant
Verify General Journal Entries - For Requester
(F2547)
The journal entry is withdrawn.
Approve Verify General Journal
General Ledger Accountant
Entries (for Processor- Inbox) [page ] for USA
101
Verify Journal Entries in General Ledger - For
Processor (Inbox) (F2728)
All journal entries received for approval are displayed.
Forward Verify General Journal
General Ledger Accountant
Entries (for Processor- Inbox) [page ] for USA
103
Verify Journal Entries in General Ledger - For
Processor (Inbox) (F2728)
All journal entries checked by the user are displayed.
Accounting and Financial Close (J58_US)
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Process Step
Business Role
Transaction/App
Expected Results
Reject Verify General Journal Entries
(for Processor- Inbox) [page ] 104
General Ledger Accountant
for USA
Verify Journal Entries in General Ledger - For
Processor (Inbox) (F2728)
All journal entries checked by the user are displayed.
Edit a Rejected Verify General Journal General Ledger Accountant
Entry (Requester) [page ] 105
Verify General Journal Entries - For Requester
(F2547)
All submitted journal entries are displayed.
Manage Journal Entries [page ] 106
General Ledger Accountant
Manage Journal Entries (F0717)
The Journal Entry screen displays.
Open Correspondence [page ] 108
General Ledger Accountant
Manage Journal Entries (F0717)
Correspondence is created according to the selected criteria.
Reverse General Journal Entries
[page ] 109
General Ledger Accountant
Post General Journal Entries (F0718)
The Post General Journal Entries (F0718) screen displays.
Display Document Flow [page ] 112
General Ledger Accountant
Display Document Flow
You displayed the document flow.
Display G/L Account Balances [page ] General Ledger Accountant
113
Display G/L Account Balances (F0707A)
The G/L Account Balances screen displays.
Display Line Items in General Ledger
[page ] 114
General Ledger Accountant
Display Line Items in General Ledger (F2217)
A list of all relevant line items is displayed.
Display Line Item Entry [page ] 115
General Ledger Accountant
Display Line Item Entry (F2218)
A list of all relevant line items is displayed.
Manage Recurring Journal Entries [page ] 116
Process Step
Business Role
Transaction/App
Expected Results
Create Recurring Journal Entry [page ] 117
General Ledger Accountant
Manage Recurring Journal Entries (F1598)
The Manage Recurring Journal Entries: Header Data screen displays.
Display Recurring Journal Entry [page ] 118
General Ledger Accountant
Manage Recurring Journal Entries (F1598)
The Manage Recurring Journal Entries: Header Data screen displays.
Edit Recurring Journal Entry [page ] 119
General Ledger Accountant
Manage Recurring Journal Entries (F1598)
The Manage Recurring Journal Entries: Header Data screen displays.
Copy Recurring Journal Entry [page ] 120
General Ledger Accountant
Manage Recurring Journal Entries (F1598)
The Manage Recurring Journal Entries: Header Data screen displays.
Post Recurring Journal Entry [page ] 121
General Ledger Accountant
Manage Recurring Journal Entries (F1598)
The Manage Recurring Journal Entries: Header Data screen displays.
Delete Recurring Journal Entry [page ] 121
General Ledger Accountant
Manage Recurring Journal Entries (F1598)
The Manage Recurring Journal Entries: Header Data screen displays.
Accounting and Financial Close (J58_US)
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Process Step
Business Role
Transaction/App
Expected Results
Display Changes of Recurring Entry [page ] 122
General Ledger Accountant Display Changes of Recurring Entry (FBD4)
Audit Journal [page ] 123
General Ledger Accountant Audit Journal (F0997)
Journal Entry Analyzer [page ] 125
General Ledger Accountant Journal Entry Analyzer (FIS_FPM_OVP_JEANA
(FIS_FPM_OVP_JEANA))
Clear G/L Accounts - Manual Clearing [page ] 126
General Ledger Accountant Clear G/L Accounts - Manual Clearing (F1579)
The Clear G/L Accounts (F1579) screen displays.
Clear G/L Accounts [page ] 128
General Ledger Accountant Post General Journal Entries (F0718)
The Post General Journal Entries (F0718) screen
displays.
Reset Cleared Items [page ] 131
General Ledger Accountant Reset Cleared Items (F2223)
Clear Open Items Automatically [page ] 132
General Ledger Accountant Clear Open Items Automatically (F.13)
The Post General Journal Entries (F0718) screen
displays.
Currency Exchange Rates [page ] 133
General Ledger Accountant Currency Exchange Rates (F3616)
The Change View "Currency Exchange Rates"; Overview
screen displays.
Import Foreign Exchange Rates [page ] 134
General Ledger Accountant Import Foreign Exchange Rates (F2092)
The Import Foreign Exchange Rates (F2092) screen
displays.
Repost GR/IR Clearing [page ] 135
General Ledger Accountant Repost GR/IR Clearing (F.19)
The Analyze GR/IR Clearing Accounts and Display
Acquisition Tax screen displays.
Perform Foreign Currency Valuation [page ] 137
General Ledger Accountant Perform Foreign Currency Valuation (FAGL_FCV)
The Foreign Currency Valuation screen displays.
Post Currency Adjustments [page ] 139
General Ledger Accountant Post Currency Adjustments (F1606)
Currency adjustments are posted.
Verify Currency Adjustments [page ] 141
General Ledger Accountant Verify Currency Adjustments - For Requester (F4670)
You verified a currency adjustment.
Withdraw Verify Currency Adjustments [page ] 144
General Ledger Accountant Verify Currency Adjustments - For Requester (F4670)
The currency adjustment is withdrawn.
Approve Verify Currency Adjustments (for ProcessorInbox) [page ] 145
General Ledger Accountant Verify Journal Entries in General Ledger - For Processor (Inbox)
(F2728)
for USA
You approved a currency adjustment.
Forward Verify Currency Adjustments (for ProcessorInbox) [page ] 147
General Ledger Accountant Verify Journal Entries in General Ledger - For Processor (Inbox)
(F2728)
for USA
You forwarded a currency adjustment.
The G/L Account Line Items - G/L View screen displays.
Accounting and Financial Close (J58_US)
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Process Step
Business Role
Transaction/App
Expected Results
Reject Verify Currency Adjustments (for ProcessorInbox) [page ] 148
General Ledger Accountant Verify Journal Entries in General Ledger - For Processor (Inbox)
(F2728)
for USA
You rejected a currency adjustment.
Edit a Rejected Verify Currency Adjustment
(Requester) [page ] 149
General Ledger Accountant Verify Currency Adjustments - For Requester (F4670)
You edited a rejected currency adjustment.
Verify Data Flow [page ] 150
General Ledger Accountant Verify Data Flow (ACC_ECS_MAINTAIN)
Manage Posting Periods [page ] 151
General Ledger Accountant Manage Posting Periods - Cost Accounting (F4684) or Manage
Posting Periods (F2293)
The Manage Posting Periods (F2293) screen displays.
Post Tax Payables [page ] 153
General Ledger Accountant Post Tax Payables (F1597)
The Post Tax Payables: Header Data screen displays.
Process Step
Business Role
Transaction/App
Expected Results
Regroup Receivables/Payables [page ] 155
General Ledger
Accountant
Regroup Receivables / Payables (FAGLF101)
The receivables and payables are regrouped, and transfer postings are
performed.
Process Batch Input Session [page ] 157
General Ledger
Accountant
Batch Input Sessions in My Area (SM35SA)
Journal entries are posted and recurring documents are updated with
processing data.
Import Financial Plan Data [page ] 158
General Ledger
Accountant
Import Financial Plan Data (F1711)
The balance sheet and P&amp;L accounts are planned.
Balance Sheet / Income Statement [page ] 160
General Ledger
Accountant
Balance Sheet/Income Statement (F0708)
The financial statement is displayed.
Financial Statement Download and Printing [page
] 162
General Ledger
Accountant
Balance Sheet / Income Statement - Multidimensional
(F3084)
The financial statement is downloaded in Excel format.
Post B/S Reclassification [page ] 177
General Ledger
Accountant
Schedule General Ledger Jobs (F1927)
The reclassification is posted.
Process Step
Business Role
Transaction/App
Expected Results
Trial Balance [page ] 163
General Ledger Accountant
Trial Balance (F0996)
The trial balance displays.
Year-to-Date Balances [page ] 164
General Ledger Accountant
Year-to-Date Balance (W0177)
You displayed the year-to-date balances.
Balance Carryforward Status [page ] 166
General Ledger Accountant
Balance Carryforward Status (F4683)
You reviewed the status of the balance carryforward jobs.
Accounting and Financial Close (J58_US)
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Process Step
Business Role
Transaction / App
Expected Results
Display Journal Entries - in T-Account View [page ] 167
General Ledger Accountant
Display Journal Entries - In T-Account View (F3664)
You viewed the accounting impact of the document.
Statement of Changes in General Ledger [page ] 168
General Ledger Accountant
Statement of Changes in General Ledger (W0162)
You reviewed the statement of changes.
Analyze Credit Loss Allowances [page ] 169
General Ledger Accountant
Analyze Credit Loss Allowances
You analyzed the credit loss allowances.
Process Step
Business Role
Transaction/App
Expected Results
Perform Advanced Foreign Currency Valuation [page ]
172
General Ledger
Accountant
Schedule General Ledger Jobs (F1927)
You performed the valuation run.
Credit-Risk-Based Impairment [page ] 174
General Ledger
Accountant
Schedule General Ledger Jobs (F1927)
You performed the impairment run.
Dynamic Reclassification of Receivables/Payables [page ]
161
General Ledger
Accountant
Balance Sheet/Income Statement
(F0708)
Based on aging, the customer/vendor invoices are grouped in the financial statement
version.
Discount Long-Term Assets and Liabilities [page ] 170
General Ledger
Accountant
Schedule General Ledger Jobs (F1927)
The long-term assets and liabilities are discounted.
Accounting and Financial Close (J58_US)
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4
Test Procedures
This section describes test procedures for each process step that belongs to this scope item.
4.1
Manage G/L Account Master Data
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you create a new G/L account by copying an existing one from the chart of accounts view or the company code view. You can also use the Mass Change function to modify one or
more attributes of multiple G/L accounts.
Note Previously, you could only edit/mass change master data up to a maximum of 50 G/L accounts. This limit is now extended up to 5000 G/L accounts at a time.
Note The Manage G/L Account Master Data (F0731A) app can be executed by either the Configuration Expert - Business Process Configuration role or the General Ledger Accountant role.
You can only make changes in the Q system. In the P system, you can only display content.
Two procedures are shown below, one for each role.
Caution If the SSCUI in the Manage Your Solution (F1241) app is only accessible in Display mode, you can still use the Manage G/L Account Master Data (F0731A) app with the General
Ledger Accountant role to maintain master data.
Accounting and Financial Close (J58_US)
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Procedure
Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:
Configure Your Solution:
1. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
2. Open Manage Your Solution (F1241).
3. If necessary, change the country or region by choosing Set Local Version.
4. Choose Configure Your Solution.
5. Make the following entries:
Application Area: Finance
Sub Application Area: General Ledger
6. For the row with Item Name of Chart of Accounts, choose Details (>).
7. For the Manage G/L Account Master Data row, choose Configure.
8. Continue with the procedure in the table below.
SAP Central Business Configuration:
1. Log on to the project experience in SAP Central Business Configuration.
2. In the Product-Specific Configuration phase, navigate to the Configuration Activities tab.
3. Search for the Manage G/L Account Master Data activity and choose Go to Activity.
4. Continue with the procedure in the following table.
Test
Step #
Test Step Name
Instruction
Expected Result
1
Search for Your
Account
Make the following entries and choose Go:
The system displays a list of matching G/L accounts.
Pass / Fail /
Comment
Chart of Accounts: YCOA
G/L Account: For example, 12562000
View: Chart of Accounts View
2
Choose G/L Account
For the G/L account you want to select, choose Details (>).
The G/L Account Master Data view is displayed.
3
Copy Account
Choose Copy.
The Copy of <G/L account number>screen displays.
4
Create Account
Make the following entries and choose OK:
Data entered on the screen G/L Account Master
Data displays.
Account Number: For example, 12562003
Description in Maintenance Language (EN): Deferred Income Oth.
Accounting and Financial Close (J58_US)
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Test
Step #
Test Step Name
Instruction
Expected Result
Pass / Fail /
Comment
Company Code Assignment: For example, 1710
Note This field is visible only when Consolidation is in the scope.
5
Save
Make the following entries:
Group Account Number: <account number>
Choose Save.
6
Back to the Entry View Choose Back twice.
The Manage G/L Account Master Data screen
displays.
7
Multiple Copies
Select the checkbox for the G/L Account (for example, 12562000) and choose Copy (above the table).
The Copies of <account> screen displays.
8
Multiple Copies
Make the following entries and choose Copy:
An Information box displays.
Account Number: for example, 12562090
Description in Maintenance Language (EN): for example, Deferred Income Oth.
Company Code Assignment: 1710
9
Mass Copy
On the Manage G/L Account Master Data screen, make the following entries and choose Go:
Chart of Accounts: YCOA
G/L Account: For example, 12562000
View: Company Code View
Company Code: 1710
10
Mass Copy
Select the G/L Account and choose Copy to Company Code.
Enter another country/region's Company Code and choose Copy.
The Copy Accounts to Company Code screen
displays.
An Information box displays.
11
View Application Logs
Choose View Logs to see the Applications Logs. When you're done viewing the logs, choose Back.
12
Search Multiple G/L
Accounts
In the G/L Account field, press the F4 key, make the following entries, and then choose Go:
G/L Account: For example, 1256*
The search result of multiple G/L accounts can be
seen in the field G/L Account.
Chart of Accounts: YCOA
Afterwards, select the relevant G/L Accounts and choose OK.
13
Select View for Chart
of Account
From the View dropdown list, select Chart of Accounts View.
The selected view displays.
Accounting and Financial Close (J58_US)
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Test
Step #
Test Step Name
Instruction
Expected Result
Pass / Fail /
Comment
14
Select Multiple G/L
Accounts
Choose Go and select multiple G/L Accounts to change.
Multiple G/L Accounts are selected on the screen.
15
Start Mass Change
Choose Mass Change > Description Only .
The Mass Change in Chart of Accounts View Description screen displays.
16
Make Mass Change
In the Replace column, enter the short and long text to be replaced. In the By column, enter the new
descriptions and choose Apply. You can also change the descriptions directly in the Items table.
Old values are updated with new descriptions for all
displayed G/L accounts.
17
Save the Changes
Choose Save. Go back to the search screen.
The system confirms that G/L accounts are changed.
18
Select View for
Company Code
From the View dropdown menu, choose the entry Company Code View.
Make the following entries and choose Go:
Company Code: 1710
19
Open Settings for
Mass Change
Choose Settings.
The View Settings screen displays.
20
Change Settings for
Mass Change
Select one or multiple fields from the Settings list (for example: Sort Key) and choose OK.
The screen is refreshed and the selected fields
display. For example: Sort Key is visible.
21
Select Multiple G/L
Accounts
Choose Go and select multiple G/L Accounts to change.
Multiple G/L Accounts are selected on the screen.
22
Start Mass Change
Choose Mass Change and select Other Attributes from the dropdown list.
The Mass Change in Company Code View screen is
displayed.
23
Make Mass Change
In the Replace column, enter the old value to be replaced. In the By column, enter a new value (for example,
012 for Sort Key) and choose Apply.
The old values are replaced by new values for all
displayed G/L accounts.
24
Save the Changes
Choose Save.
The system confirms that <X> G/L accounts are
changed.
Accounting and Financial Close (J58_US)
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Procedure - General Ledger Accountant
Test
Step #
Test Step Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access App
Open Manage G/L Account Master Data (F0731A).
3
Search for Your
Account
Make the following entries and choose Go:
Expected Result
Pass / Fail /
Comment
The system displays a list of matching G/L accounts.
Chart of Accounts: YCOA
G/L Account: For example, 12562000
View: Chart of Accounts View
4
Choose G/L Account
To choose the G/L Account, choose Details (>).
The G/L Account Master Data screen appears.
5
Copy Account
Choose Copy.
The Copy of <G/L account number>screen displays.
6
Create Account
Make the following entries and choose OK:
Data entered on the screen G/L Account Master
Data displays.
Account Number: For example, 12562003
Description in Maintenance Language (EN): Deferred Income Oth.
Company Code Assignment: For example, 1710
Note This field is visible only when Consolidation is in the scope.
7
Save
Make the following entries and choose Save:
Group Account Number: <account number>
The system confirms that account has been saved
successfully.
8
Back to the Entry View Choose Back twice.
The Manage G/L Account Master Data screen
displays.
9
Multiple Copies
Select the checkbox for the G/L Account (for example, 12562000) and choose Copy (above the table).
The Copies of <account> dialog box is displayed.
10
Multiple Copies
Enter the new Account Number and Description in Maintenance Language (EN): For example, 12562090 and
Deferred Income Oth.
An Information box displays.
In the Company Code Assignment field, select Company Code1710 and choose Copy.
11
Mass Copy
On the Manage G/L Account Master Data screen, make the following entries and choose Go:
Chart of Accounts: YCOA
Accounting and Financial Close (J58_US)
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Test
Step #
Test Step Name
Instruction
Expected Result
Pass / Fail /
Comment
G/L Account: For example, 12562000
View: Company Code View
Company Code: 1710
12
Mass Copy
Select the G/L Account and choose Copy to Company Code.
Enter another country/region Company Code and choose Copy.
The Copy Accounts to Company Code dialog box is
displayed.
An Information box displays.
13
View Application Logs
Chose View Logs to see the Applications Logs. When you're done viewing the logs, choose Back.
14
Search Multiple G/L
Accounts
In the G/L Account field, press the F4 key, make the following entries, and then choose Go:
Search Field: For example, 1256*
The search result of multiple G/L accounts can be
seen in the field G/L Account.
Chart of Accounts: YCOA
Afterward, select the relevant G/L Accounts and choose OK.
15
Select View for Chart
of Account
From the View dropdown list, select Chart of Accounts View.
The selected view displays.
16
Select Multiple G/L
Accounts
Choose Go and select multiple G/L Accounts to change.
Multiple G/L Accounts are selected on the screen.
17
Start Mass Change
Select Mass Change and select Description Only from the dropdown menu.
The Mass Change in Chart of Accounts View Description screen displays.
18
Make Mass Change
In the Replace column, enter the short and long text to be replaced. In the By column, enter the new
descriptions and choose Apply. You can also change the descriptions directly in the Items table.
Old values are updated with new descriptions for all
displayed G/L accounts.
19
Save the Changes
Choose Save.
The system confirms that <X> G/L accounts are
changed.
20
Select View for
Company Code
From the View dropdown menu, choose the entry Company Code View.
Make the following entries and choose Go:
Company Code: 1710
21
Open Settings for
Mass Change
Choose Settings.
The View Settings screen displays.
22
Change Settings for
Mass Change
Select one or multiple fields from the Settings list (for example: Sort Key) and choose OK.
The screen is refreshed and the selected fields
display. For example: Sort Key is visible.
Accounting and Financial Close (J58_US)
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Test
Step #
Test Step Name
Instruction
Expected Result
23
Select Multiple G/L
Accounts
Choose Go and select multiple G/L Accounts to change.
Multiple G/L Accounts are selected on the screen.
24
Start Mass Change
Choose Mass Change and select Other Attributes from the dropdown list.
The Mass Change in Company Code View screen is
displayed.
25
Make Mass Change
In the Replace column, enter the old value to be replaced. In the By column, enter a new value (for example,
012 for Sort Key) and choose Apply.
The old values are replaced by new values for all
displayed G/L accounts.
26
Save the Changes
Choose Save.
The system confirms that <X> G/L accounts are
changed.
4.2
Pass / Fail /
Comment
Define Financial Statement Versions
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you manage the financial statement version.
Note If you log on to the Q system as a General Ledger Accountant, you can use Manage Financial Statement Versions (OB58) to execute changes in financial statement version data. If you
use that app, execute the steps in the table below starting with step 3. In the P system, you can only display financial statement version data.
Caution If Q2P is turned off, the SSCUI is still available in the Manage Your Solution (F1241) app, but stays in Display mode.
Accounting and Financial Close (J58_US)
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Procedure
Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:
Configure Your Solution:
1. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
2. Open Manage Your Solution (F1241).
3. If necessary, change the country or region by choosing Set Local Version.
4. Choose Configure Your Solution.
5. Make the following entries:
Application Area: Finance
Sub Application Area: General Ledger
6. For the row with Item Name of Chart of Accounts, choose Details (>).
7. For the Define Financial Statement Versions row, choose Configure.
8. Continue with the procedure in the table below.
SAP Central Business Configuration:
1. Log on to the project experience in SAP Central Business Configuration.
2. In the Product-Specific Configuration phase, navigate to the Configuration Activities tab.
3. Search for the Define Financial Statement Versions activity and choose Go to Activity.
4. Continue with the procedure in the following table.
Test Step Test Step Name
#
Instruction
Expected Result
1
Select Financial Statement
Version
Select the following financial statement version and choose Copy As.
Financial Statement Version Name: $US2
The Change View "Financial Statement Versions": Overview view
is displayed.
Copy Financial Statement
Version
Make the following entries and choose Copy:
The template financial statement version is copied.
2
Pass / Fail /
Comment
FS Version: for example, US99
Name: for example, Financial Statement Version US99
Chart of Accounts: YCOA
3
Select Financial Statement
Version
Select the following financial statement version and choose the Financial Statement The Change Financial Statement Version view displays.
Items button.
Financial Statement Version Name: US99
Accounting and Financial Close (J58_US)
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Test Step Test Step Name
#
Instruction
Expected Result
4
Delete Accounts
Expand to the item that needs to be maintained, select the account and choose the
Delete button.
The account is deleted from the Financial Statement.
5
Save
Save your entries.
The Financial Statement Version: Save & Activate dialog box is
displayed.
6
Replicate FSV Hierarchy
Choose Activate.
The replication of the FSV hierarchy starts.
7
Replicate FSV Hierarchy
Choose Continue.
The FSV hierarchy is replicated.
8
Replicate FSV Hierarchy
Choose Continue.
Data is saved.
9
Assign Accounts
Select the item where the account should be added and choose the Assign Accounts The Change Accounts entry view displays
button.
Pass / Fail /
Comment
The account can't be in multiple items.
10
Enter Account
Make the following entries and choose Continue.
The account is assigned to the Financial Statement.
The account can't be in multiple rows.
From Acct : <your account>
To Acct : <your account>
D: Selected
C: Selected
11
Save
Save your entries.
The Financial Statement Version: Save & Activate dialog box is
displayed.
12
Replicate FSV Hierarchy
Choose Activate.
The replication of the FSV hierarchy starts.
13
Replicate FSV Hierarchy
Choose Continue.
The FSV hierarchy is replicated.
14
Replicate FSV Hierarchy
Choose Continue.
Data is saved.
Accounting and Financial Close (J58_US)
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4.3
Manage Chart of Accounts
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you view the general ledger accounts for a chart of accounts in either hierarchical or flat list form.
Note If you're logged on as a General Ledger Accountant in the Q system, you can perform the steps in the table below by using the Manage Chart of Accounts (F0763A) app. When you
launch the app, execute the steps in the table below starting with step 3. You must use the Configuration version of the app. If you're logged on to the P system, you can launch the Manage
Chart of Accounts (F0763A) app, but you can only display content and can't make changes.
Caution If Q2P is turned off, the SSCUI is still available in the Manage Your Solution (F1241) app, but stays in Display mode.
Procedure
Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:
Configure Your Solution:
1. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
2. Open Manage Your Solution (F1241).
3. If necessary, change the country or region by choosing Set Local Version.
4. Choose Configure Your Solution.
5. Make the following entries:
Application Area: Finance
Sub Application Area: General Ledger
Accounting and Financial Close (J58_US)
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6. For the row with Item Name of Chart of Accounts, choose Details (>).
7. For the Manage Chart of Accounts row, choose Configure.
8. Continue with the procedure in the table below.
SAP Central Business Configuration:
1. Log on to the project experience in SAP Central Business Configuration.
2. In the Product-Specific Configuration phase, navigate to the Configuration Activities tab.
3. Search for the Manage Chart of Accounts activity and choose Go to Activity.
4. Continue with the procedure in the following table.
Test Step Test Step Name
#
Instruction
1
Chart of Accounts
Choose the Chart of Accounts tab.
2
Select Chart of Accounts
For the chart of accounts to display (for example YCOA),
choose Details (>).
3
Manage Chart of Accounts in Company
Code View
Choose Company Code View.
4
Enter Company Code
Make the following entries and press Enter:
Company Code: 1710
4.4
Expected Result
Pass / Fail /
Comment
The list of G/L accounts in the selected chart of account displays.
The system displays a list of G/L accounts that are available in the selected
company code.
Manage Operating Chart of Accounts
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Accounting and Financial Close (J58_US)
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Use
In this activity, you manage the operating chart of accounts. You have two choices:
● Add an individual account: Use the procedure below
● Add multiple accounts using Expert Worklist functionality: See the Add Multiple Accounts Using Expert Worklist [page ] 52 preliminary step.
Procedure
Test Step
Number
Test Step
Name
Instructions
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the
SAP Fiori App
Open Manage Operating Chart of Accounts (F0763B).
The Manage Operating Chart of Accounts view is displayed.
3
Enter Details
Make the following entries and choose Go:
The system displays the general ledger accounts in the Hierarchy View
pane. You can view account information in the table. You can also click
the account number link to perform additional actions.
Chart of Accounts: YCOA (Standard Chart of Accounts)
Financial Statement Version: <financial statement version>
Expected Results
4
Copy
Expand the hierarchy to find an account you want to copy (for example, a petty cash
account). Select the row for the account and choose Copy.
A Copy G/L Account dialog box is displayed.
5
Enter Details
Make the following entries:
The system displays the Account has been copied successfully
notification.
Target G/L Account area:
Pass/Fail/Comment
Account Number: <target account number>
Short Text: <short text description>
Account Long Text: <long text description>
In the Company Code Assignment area, select the company codes to which you want to
assign the copied G/L account. In the FSV Assignment pane, select the financial statement
versions to which you want to assign the copied G/L account.
Choose Copy.
6
Close
Message Box
Choose OK.
Accounting and Financial Close (J58_US)
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4.5
Synchronize G/L Account Master Data
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Context
Newly created G/L accounts and financial statement versions (FSV) or changes to G/L account master data are normally transported from your quality system to the production system with the
currently open business change project (BCP). However, when a new or changed object is urgently needed in your production system and you cannot wait for that BCP to be released and transported, the Synchronize G/L Account Master Data (OB_GLACC71) app helps you to copy these changes into your production system earlier.
This topic includes procedures for the Q system and the P system.
Procedure - Q System
Test
Step #
Test Step Name
Instruction
1
Log On
Log onto the SAP Fiori launchpad for your Q system as a General
Ledger Accountant.
2
Access the SAP
Fiori App
Open Synchronize G/L Account Master Data (OB_GLACC71).
The G/L Account Synchronization view is displayed.
3
Enter Details
Make the following entries and choose Execute:
You executed a test run of the G/L account synchronization. This is useful to see what changes
will be transferred to the P system.
Process G/L Accounts: Selected
Expected Result
Pass / Fail /
Comment
Chart of Accounts: YCOA
G/L Account: <range of G/L accounts> (optional)
Test Run: Selected
Accounting and Financial Close (J58_US)
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Test
Step #
Test Step Name
Instruction
Expected Result
Pass / Fail /
Comment
4
Update Run
Repeat step 3 but change the following value:
The system transfers the data to the P system.
Update Run: Selected
Procedure - P System
Test
Step #
Test Step
Name
Instruction
1
Log On
Log onto the SAP Fiori launchpad for your P system as a General Ledger Accountant.
2
Access the
SAP Fiori App
Open Synchronize G/L Account Master Data (OB_GLACC71).
The G/L Account Synchronization view is displayed.
3
Enter Details
In the Processing Area section, make the following entries and choose Execute:
The system displays the Display Logs dialog box. Various messages
indicate the accounts and other data that are to be transferred.
Process G/L Accounts: Selected
Expected Result
Pass / Fail /
Comment
Select the proper radio button for the task you wish to accomplish (for example, Initial Load or one of the
Newly created since options; for the latter options, you need to indicate a date in the field next to the radio
button).
Processing Mode section:
Test Run: Selected
4
Upload File
Choose Continue.
5
Back
Choose Back.
6
Update Run
Repeat steps 3 to 5 but change the following value:
Update Run: Selected
The G/L Account Synchronization view shows the details for the
account synchronization.
The system updates the data in the P system.
Note If you want to verify that your changes are accepted, use
the Manage G/L Account Master Data (F0731A) app.
Accounting and Financial Close (J58_US)
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4.6
G/L Account Changes
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
The system logs all changes to G/L master records. For each field changed, it stores the time of change, the user's name, and the current and previous field contents. This process step is used to
display the changes done to the master data of G/L accounts.
Procedure
Test Step #
Test Step Name
Instruction
Expected Result
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the App
Open G/L Account Changes (S_ALR_87012308).
The Display Changes to G/L Accounts view is shown.
3
Display Changes
Make the following entries in the Further Selections area and choose Execute:
The system displays the changes for the selected G/L accounts.
Pass / Fail / Comment
Chart of accounts data: Select
All G/L Accounts: Select
Company code data: Select
Accounting and Financial Close (J58_US)
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4.7
Manage Profit Center Group
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you manage the profit center group.
Procedure
Test Step #
Test Step Name
Instruction
Expected Result
1
Log On
Log onto the SAP Fiori launchpad as a Divisional Accountant.
2
Access the SAP Fiori App
Open Manage Profit Center Groups (FAC_PCG (FAC_PCG_CONF)).
The Search: Profit Center Groups screen displays.
3
Create New Profit Center Group
In the Result List: Profit Center Group pane, choose the New button.
The Profit Center Group: New screen displays.
4
Group Details
Make the following entries and choose Continue.
The profit center group is created.
Pass / Fail / Comment
Controlling Area: A000
To create a Profit Center Group that does not exist, make the following entries:
Name: <name>, for example, YBH125
5
Save
Choose Save.
Your group is saved.
You can also create a profit center group by copying an existing profit center group:
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Test Step
#
Test Step Name
Instruction
Expected Result
1
Access the SAP Fiori
App
Perform steps 1 and 2 above to enter the SAP Fiori App.
The Search: Profit Center Groups screen displays.
2
Enter Selection Criteria
Using the Search Criteria fields, enter an existing profit center group and choose
Go.
The Result List: Profit Center Group pane displays any relevant
groups.
3
Copy Group
Select a group, choose the Copy button, then choose Copy.
4
Enter Group Details
Perform steps 4 to 5 from the procedure table above.
4.8
Pass / Fail /
Comment
Manage Profit Centers
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you manage the profit center master data.
Prerequisites
On the Home page, choose User > Settings > Default values. Set CO Area to A000. Choose Save.
Accounting and Financial Close (J58_US)
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Procedure
Test Step #
Test Step Name
Instruction
Expected Result
1
Log On
Log onto the SAP Fiori launchpad as a General Ledger Accountant.
Pass / Fail / Comment
Note You can also use the Divisional Accountant role.
2
Access the SAP Fiori App
Open Manage Profit Centers (F3516).
3
Search Profit Center
In the Search fields, make the following entries and choose Go:
Profit Center: For example, YB900
4
Copy Profit Center
Select the row for the profit center and choose Copy.
The right pane expands to show the data entry area.
5
Enter Profit Center
Make the following entries and choose Create:
You copied a profit center and changed its data.
Profit Center: For example, YB901
Profit Center Name: <name>
Valid From: For example, <Current date>
Valid To: For example, 12/31/9999
4.9
Edit Profit Centers Collective
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Accounting and Financial Close (J58_US)
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Purpose
In this activity, you make changes to large quantities of profit center master data without having to change the master data for each single profit center.
Prerequisite
Create at least two new profit centers, for which you can change the master data.
From the SAP Fiori launchpad home page, choose User > Settings > Default Values. Set the CO Area field to A000 and choose Save.
Test Step #
Test Step Name
Instruction
1
Log On
Log onto the SAP Fiori launchpad as a Divisional Accountant.
2
Access the App
Open Manage Profit Centers (F3516).
3
Search Profit Center
In the Search fields, make the following entries and choose Go.
Expected Result
Pass / Fail / Comment
Profit Center: For example, YB900
4
Copy Profit Center
Select the row for the profit center and choose Copy.
The right pane expands to show the data entry fields.
5
Enter Profit Center Details
Make the following entries and choose Create:
The YB902 screen displays.
Profit Center: For example, YB902
Profit Center Name: <name>
Valid From: For example, <Current date>
Valid To: For example, 12/31/9999
6
Create Another Profit Center
Repeat these steps to create another profit center (for example, YB903).
Procedure
Test Step Test Step Name
#
Instruction
1
Log onto the SAP Fiori launchpad as a Divisional Accountant.
Log On
Expected Result
Pass / Fail /
Comment
Accounting and Financial Close (J58_US)
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Test Step Test Step Name
#
Instruction
Expected Result
2
Access the App
Open Edit Profit Centers - Collective (KE55).
The Mass Maintenance Profit Center view is displayed.
3
Choose Profit Center to be
Edited
Make the following entries and choose Execute:
The system displays a list of matching profit centers.
Pass / Fail /
Comment
Controlling Area: For example, A000
Profit Center: For example, YB902 to YB903
4
Add Field to be Changed
Choose the Profit Center Master Data Table tab.
5
Add Field to be Changed
Choose the Select fields button.
6
Add Field to be Changed
Select Lock indicator and add it to the selection criteria, then choose Continue.
The Lock Indicator column is added to the selection criteria in the
upper table.
7
Change Master Data of Profit
Centers
Make the following entry in the upper table, select the column, and choose
Perform Mass Change:
The Lock Indicator indicator is set for the selected profit centers.
Lock indicator: X
8
Save
4.10
Save your entries.
The changes are saved.
Edit Company Code Assignment Profit Centers
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
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Purpose
In this activity, you change the company code assignments of a larger number of profit centers without having to change the master data for each single profit center.
Prerequisite
This test step is only applicable if more than one company code is activated in the system.
Procedure
Test Step Test Step Name
#
Instruction
Expected Result
1
Log On
Log onto the SAP Fiori launchpad as a Divisional Accountant.
2
Access the SAP Fiori Open Edit Company Code Assignment - Profit Centers (KE56).
App
The Assignment of Profit Centers to Company Codes Change view displays.
3
Search Profit Center To display the profit center assignment for a company code, drill down to the profit center to be
assigned to the company code.
The company code assignment is changed accordingly.
Pass / Fail /
Comment
For example, select or deselect the checkbox for assignment of profit center YB902 and YB903 to
company code 1710.
4
4.11
Save
Save your entries.
Where-Used List - Profit Centers
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Tester Name:
Testing Date:
Duration:
Accounting and Financial Close (J58_US)
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Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Use
In this activity, you view information on profit center usage.
Procedure
Test
Step #
Test Step Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a Divisional Accountant.
Expected Result
Pass / Fail /
Comment
Note You can also use the General Ledger Accountant role.
2
Access the SAP
Fiori App
Open Where-Used List - Profit Centers (F3751).
3
Enter Data
Make the following entries and choose Go:
The system displays object types that use the profit center.
Profit Center: <profit center>, for example, YB101
Valid On: <date>, for example, Today
4
Select Object
Type
Choose the arrow at the right side of a row for one of the object types (for example, Cost
Centers).
The right pane expands, showing profit center details for the selected
object type.
5
Manage Profit
Centers
In the right pane, choose the hyperlink for the profit center (for example, YB101), and from The Manage Profit Centers view displays.
the dialog box, choose Manage Profit Centers.
6
More Links
For the profit center, choose the arrow button at the right of the row.
The Manage Profit Centers view is displayed.
7
Change Log
Choose Change Log.
The Change Log pane is displayed.
Note For more information on the Change Log activity, see the
Change Log - Profit Centers [page ] 83 topic.
Accounting and Financial Close (J58_US)
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4.12
Change Log - Profit Centers
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Use
In this activity, you view a list of changes for a profit center.
Procedure
Test Step
#
Test Step Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a Divisional Accountant.
Expected Result
Pass / Fail /
Comment
Note You can also use the General Ledger Accountant role.
2
Access the SAP Fiori
App
Open Change Log - Profit Centers (F3810).
3
Enter Data
Make the following entries and choose Go:
Profit Center: <profit center>, for example, YB101
The Items pane shows a list of changes for the selected
profit center.
Note You can also use other fields to filter on specific change types, the date of change, or who
made the change.
Accounting and Financial Close (J58_US)
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4.13
Manage Journal Entry Template
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you manage templates for general journal entries.
Procedure
Test
Step #
Test Step Name
Instruction
1
Log On
Log onto the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP
Fiori App
Open Manage Journal Entry Templates (F3803).
Expected Result
Pass / Fail /
Comment
The Manage Journal Entry Templates view is displayed. A list of
available templates is shown.
Note If the app is not shown in the launchpad, you can either launch it from the Search field, or
add it to your launchpad via the App finder.
3
Create Template
Choose Create.
The Create Template dialog box is displayed.
4
Create Template
Make the following entry and choose Create:
The Manage Journal Entry Templates view displays.
Apply Template In: for example, Post General Journal Entries
Note To create your own template to post with auto-reverse, choose Post General Journal Entries with Auto-reverse.
Accounting and Financial Close (J58_US)
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Test
Step #
Test Step Name
Instruction
5
Enter Details - Step Make the following entries and choose Step 2:
1
Template ID: for example, BANK_INT_ADJ
Expected Result
Pass / Fail /
Comment
The Journal Entry Header: Select Fields view is displayed.
Description: for example, Bank interest adjustment
Access Level: for example, User Level (30)
6
Enter Details - Step Select the following fields (as either Mandatory or Read Only) and choose Step 3:
2
● Header text
●
Intercompany transaction
●
Ledger group
●
Net entry
●
Posting Date
The Journal Entry Header: Enter Values view is displayed.
Note Ensure that you select the checkbox to the left of the field name, as well as the Mandatory
or Read-Only checkbox as needed.
7
Enter Details - Step For the fields you selected in step 3, enter values for the fields, then choose Step 4.
3
The Journal Entry Line Items: Select Fields view is displayed.
8
Enter Details - Step Select the following fields (as either Mandatory or Read Only) and choose Step 5:
4
● Company code
The Journal Entry Line Items: Enter Values view is displayed.
●
G/L account
●
Text
●
House bank
●
House bank account
●
Cost center
●
Profit center
9
Enter Details - Step For the fields you selected in step 4, enter values for the fields, then choose Review.
5
The Manage Journal Entry Templates view is displayed.
10
Save Template
Review your entries. When you are done, choose Save.
The General Journal entry template is saved
11
Access the SAP
Fiori App
Open Post General Journal Entries (F0718).
12
Select Template
Choose the Select Templates button.
A dialog box is displayed.
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Test
Step #
Test Step Name
Instruction
Expected Result
13
Template Use
Select the template to use for posting (such as Bank interest adjustment).
The general journal entry is posted using the selected template.
4.14
Pass / Fail /
Comment
Post General Journal Entries
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
You receive G/L journal entries that must be posted manually in the SAP system.
Prerequisite
A global chart of accounts is assigned to all company codes. If a company code has an assigned country chart of accounts, you can use alternative (local) accounts in journal entries. Unless there's
a special note, we always use global accounts in the test scripts. To make sure that you have the correct setting, open the Edit Options for Journal Entries - My Settings (F2130)" app and deselect the Use Alternative Acct. checkbox.
Accounting and Financial Close (J58_US)
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Procedure
Test Step Test Step Name
#
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori App
Open Post General Journal Entries (F0718)
3
Enter Journal Entries
Header Data
In the Header pane, make the following entries:
Expected Result
Pass / Fail /
Comment
Journal Entry Date: <current date>
Posting Date: <current date>
Period: <period>
Journal Entry Type: SA
Company Code: 1710
Transaction Currency: USD
Ledger Group: <empty> pane, make the following entries:
4
Enter Line Item Data
In the Line Items
Line item 1:
G/L Account: For example, 63002000
Debit: 100
Tax Code: I0
Cost Center: 17101101
Line item 2:
G/L Account: For example, 10010000
Credit: <amount>
Note To see some of the fields, you may need to choose Details (>) at the left of the
row.
5
Post
Choose Post.
6
Restart the SAP Fiori App
Go back to the SAP Fiori launchpad.
The journal entry is posted. The system automatically adds the
input tax amount.
Open Post General Journal Entries (F0718).
7
Start Journal Entry Excel
Upload
Choose Upload New Entry at the bottom of the screen.
The Upload General Journal Entries (F2548) view displays.
Accounting and Financial Close (J58_US)
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Test Step Test Step Name
#
Instruction
Expected Result
8
Choose Download Template.
The Excel template file is downloaded.
Download Template
Pass / Fail /
Comment
Make the following entries and choose Download:
Template Language: English
Format: Spreadsheet (*.xlsx)
9
Prepare the Template
Make the following entries in the template file for all G/L account journal entries to be
posted and save it locally:
Header:
Company code: 1710
Journal Entry Type: <journal entry type>, for example, SA
Journal Entry Date: <current date>
Posting Date: <current date>
Transaction Currency: For example, USD
Line items - Line 1:
Company code: 1710
G/L Account: For example, 63003000
Debit: <amount>
Tax Code: I0
Cost Center: For example, 17101101
Line items - Line 2:
Company code: 1710
G/L Account: for example, 10010000
Credit: <amount>
10
Upload Excel File
Choose the Browse button at top of the screen, select the prepared Excel file, and
choose Open.
The Excel file is uploaded and you can see new held journal
entries in the worklist.
If the uploaded file contains errors, choose Show log to view
details.
11
Post
Select the held journal entries and choose Post.
The journal entries are posted.
Accounting and Financial Close (J58_US)
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4.14.1
Post with Auto-Reverse
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you post general journal entries with automatic reversal. This activity also applies for manual accruals and deferrals posting.
Prerequisite (Optional)
If your country/region or your specific business process requires reverse documents to be posted with a different document type or different number range than the original document type, see
the Define Reverse Document Type (Optional) [page ] 8 step in the Preliminary Steps section.
Procedure
Test
Step #
Test Step Name
Instruction
Expected Result
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori
App
Open Post General Journal Entries (F0718).
3
Select Templates
Choose Select Templates.
The Templates dialog box is displayed.
4
Locate Template
In the search field, search for Post General Journal Entries with Auto-reverse. When you locate the template in the search
results, choose the template.
The screen updates with the template.
Pass / Fail /
Comment
Accounting and Financial Close (J58_US)
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Test
Step #
Test Step Name
Instruction
5
Enter Journal Entries In the Header pane, make the following entries:
Header Data
Journal Entry Date: <current date>
Expected Result
Pass / Fail /
Comment
Posting Date: <current date>
Period: <period>
Journal Entry Type: SA
Company Code: 1710
Transaction Currency: USD
Ledger Group: <empty>
Choose the Auto-Reverse tab.
Reversal Reason: <reversal reason>, for example, 05
Plnd Reversal Date: <last day of next period>
6
Enter Line Item Data In the Line Items pane, make the following entries:
Line item 1:
G/L Account: For example, 63002000
Debit: 100
Tax Code: I0
Cost Center: 17101101
Line item 2:
G/L Account: For example, 10010000
Credit: <amount>
7
Post
Choose Post.
The journal entry is posted.
8
Access the SAP Fiori
App
Go back to the SAP Fiori launchpad.
The Application Jobs view is displayed.
Reversal Reason
Choose Create.
9
Open Schedule General Ledger Jobs (F1927).
The job is scheduled.
Make the following entries and choose Step 2:
Job Template: Post General Journal Entries with Auto-reverse
Job Name: Post General Journal Entries with Auto-reverse
Make the following entries and choose Step 3:
Start Immediately: Selected
Make the following entries and choose Schedule:
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Test
Step #
Test Step Name
Instruction
Expected Result
Pass / Fail /
Comment
Company Code: 1710
Plnd Reversal Date: date of reversal
Note The Inverse Posting checkbox is deselected by default. This means that the exchange rate for the reversal document
currency is based on the original document's posting date. If you select the checkbox, the exchange rate is based on the
Planned Reversal Date job.
Note To do a productive run, deselect the Test run checkbox.
10
Access the SAP Fiori
App
Go back to the SAP Fiori launchpad.
11
Adapt Filters
Choose the Adapt Filters button.
12
Adapt Filters
Select Reversed With, Reversal Reason, and Reversal Type and choose OK.
13
Adapt Filters
Choose Go.
14
Adapt Filters
In the Journal Entries pane, choose Settings.
The View Settings dialog box is displayed.
15
Adapt Filters
Select Reversed With, Reversal Reason, and Reversal Type and choose OK.
The journal entries with Reversal Reason
are displayed in the Journal Entries list.
16
Display Journal Entry Select your journal entry and choose Details.
The Journal Entry - Entry View screen
displays the document details.
17
Related Documents
A reversal document should be displayed
in the Items pane.
4.15
Open Manage Journal Entries (F0717).
Choose the Related Documents tab.
The Adapt Filters dialog box is displayed.
Upload General Journal Entries
Test Administration
Customer project: Fill in the project-specific parts.
Accounting and Financial Close (J58_US)
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Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
You receive G/L account documents that must be posted manually in the SAP system. When posting to the balance sheet accounts only, you only need to make an entry in the Segment field. If the
field is left blank, segment 1000_C is defaulted and must be reconciled.
The app allows for multiple G/L account documents to be uploaded using a single upload file.
Procedure
Test
Step #
Test Step Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP
Fiori App
Open Upload General Journal Entries (F2548).
3
Download
Template
Choose Download Template. In the Template Download dialog box, select the language and format Excel Workbook and then The Template Download dialog box is
choose Download.
displayed.
4
Download
Template
Make the following entries and choose Download:
Template Language: <template language>
Expected Result
Pass / Fail /
Comment
The spreadsheet template file is
downloaded.
Format: Spreadsheet (*.xlsx)
5
Prepare the
Template
Make following entries in the template file for all G/L account documents to be posted and save it locally:
Note If you want to use Upload General Entries for Post with Auto-reverse, manually add the STODT and STGRD fields at
the end of the header column. STODT is Reverse Date, and STGRD is Reverse Reason 05.
Header
Company Code: 1710
Journal Entry Type: <Journal Entry Type>, for example, SA
Journal Entry Date: <current date>
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Test
Step #
Test Step Name
Instruction
Expected Result
Pass / Fail /
Comment
Posting Date: <current date>
Transaction Currency: <currency>, for example USD
Line items - Line 1:
Company Code: 1710
G/L Account: for example, 63002000
Debit: <amount>
Tax Code: I0
Cost Center: For example, 17101101
Line items - Line 2:
Company Code: 1710
G/L Account: for example, 10010000
Credit: <amount>
6
Upload Excel File
Choose the Browse button at the top of the screen and select the prepared Excel file, then choose Open.
The Excel file is uploaded and you can see
data entered in the app.
7
Post
Choose Post.
The journal entries are posted.
4.16
Verify General Journal Entries
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Accounting and Financial Close (J58_US)
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Purpose
In this activity, you can enter a journal entry to be checked before final posting.
You can check the status of the documents submitted for verification in various tabs: All, Submitted, Rejected, and Others. For the rejected documents, you can edit and submit again for approval
to the processor.
Documents with status Submitted aren't posted yet. Once approved by the processor, the document is posted automatically and can be seen in the Manage Journal Entries (F0717) app.
Prerequisites
You must activate approval workflows, define responsibility for rules used in workflow steps, and assign users to responsibilities.
Prerequisite 1
Test
Step #
Test Step Name
Instruction
Expected Result
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP
Fiori App
Open Manage Workflows for Journal Entry Verification - In General
Ledger (F2720).
3
Choose Workflow
Type
In the Workflows field, select General Journal Entry
Verification.
4
Create Workflow
Choose Create.
The New Workflow view displays.
5
Enter Workflow
Details
Make the following entries and choose Save:
You saved the workflow.
Pass / Fail /
Comment
The Manage Workflow view displays.
Header tab:
Workflow Name: for example, Journal entry
verification
Properties tab:
Description: for example, Company code = 1710 Amount
>=100 Account Group = FIN
Start Conditions tab: (add the following preconditions)
Company Code: 1710
Threshold Amount in Company Code Currency: for example, 100
Account Group: FIN
Accounting and Financial Close (J58_US)
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Test
Step #
Test Step Name
Instruction
Expected Result
Pass / Fail /
Comment
Journal Entry Type: For example, SA
Step Sequence tab: (choose Create to add the first sequence step)
Step Type: Verify General Journal Entry
Recipients tab:
Role: Group 1 for Verifying G/L Journal Entries
To complete the first sequence step, choose Create.
To add a second sequence step, choose Create.
Step Type: Post General Journal Entry
To complete the second sequence step, choose Create.
6
Activate Rule
Choose Save, then choose Activate.
The workflow journal entry verification is activated.
Note You can create and activate multiple approval level workflows for G/L account groups,
threshold amounts, and cost centers at the company code level.
Prerequisite 2
Test Step
#
Test Step Name
Instruction
Expected Result
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access SAP Fiori
App
Open Manage Teams and Responsibilities For Journal Entry Verification - In General Ledger
(F3932).
The Manage Teams and Responsibilities view is displayed.
3
Create Team
Choose Create.
The Team view displays.
4
Enter Team
Details
Make the following entries:
Pass / Fail /
Comment
Team Information tab:
Name: for example, General Journal Entry Verifier
Global ID: <global identifier>
Type: FGLVG (FI general journal entry verification)
Status: Enabled
Accounting and Financial Close (J58_US)
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Test Step
#
Test Step Name
Instruction
Expected Result
5
Enter Team
Details
Choose the Team Members tab.
6
Enter Team
Details
Choose the Create button (located above the Team Members area).
7
Enter Team
Details
Make the following entries and choose OK:
Pass / Fail /
Comment
The Select: Business User dialog box is displayed.
Business Partner: For example, the local gl_accountant user
Functions: FGJEV_L1 (Group 1 for Verifying G/L journal entries)
8
Create Team
At the bottom of the view, choose Create.
The responsibility for the general journal entries approval workflow is
defined.
Procedure
Test Step Test Step Name
#
Instruction
Expected Result
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger
Accountant.
2
Access SAP Fiori App
Open Verify General Journal Entries - For Requester
(F2547).
The Verify General Journal Entries view is displayed.
3
Select Journal Entry
Make the following entry and choose Go:
All company code documents are displayed.
Pass / Fail /
Comment
Company Code: 1710
Note You can use the dropdown field above the table to filter the view to show documents for each status type.
4
Access the Post General Journal
Entries App
Choose the Create button.
5
Enter Journal Entries Header Data
In the Header pane, make the following entries:
The Post General Journal Entries (F0718) screen displays.
Journal Entry Date: <current date>
Posting Date: <current date>
Accounting and Financial Close (J58_US)
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Test Step Test Step Name
#
Instruction
Expected Result
Pass / Fail /
Comment
Period: <period>
Journal Entry Type: SA
Company Code: 1710
Transaction Currency: USD
Ledger Group: <empty>
6
Enter Line Item Data
In the Line Items pane, make the following entries:
Line item 1:
G/L Account: for example, 63003000
Debit: 100
Note You may need to expand the line item to view
the following fields.
Tax Code: for example, I0
Account Assignment area:
Cost Center: for example, 17101101
Line item 2
G/L Account: for example, 10010000
Credit: <amount>
Value Date: Today's date
In the Tax Items pane, make the following entries:
Calculate Tax: Selected
7
Submit
Choose Submit.
The journal entry is submitted for verification. A confirmation dialog box confirms the
submission.
8
Display Submitted Entry
Choose the submitted document.
The document is displayed.
9
Create a Second Document to be
Verified
Repeat steps 4 to 8.
The journal entry is submitted for verification.
Accounting and Financial Close (J58_US)
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4.16.1
Verify General Journal Entries - with Auto-Reverse
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you can enter a journal entry with automatic reversal to be checked before final posting.
You can check the status of the documents submitted for verification in various tabs: All, Submitted, Rejected, and Others. For those rejected, you can edit and submit again for approval to the
processor.
Documents with status Submitted aren't posted yet. Once approved by the processor, the document is posted automatically and can be seen in the Manage Journal Entries (F0717) app.
Prerequisites
You must activate approval workflows and define responsibility for rules used in workflow steps and assign users to responsibilities. For more information, execute the two prerequisites in the
Verify General Journal Entries [page ] 93 topic.
Procedure
Test
Step #
Test Step Name
Instruction
Expected Result
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access SAP Fiori App
Open Verify General Journal Entries - For Requester (F2547).
The Verify General Journal Entries view is displayed.
3
Select Journal Entry
Make the following entry and choose Go:
All company code documents are displayed under different tabs.
Pass / Fail /
Comment
Accounting and Financial Close (J58_US)
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Test
Step #
Test Step Name
Instruction
Expected Result
Pass / Fail /
Comment
Company Code: 1710
Note There are four tabs displaying documents in their various
states: all, submitted, rejected, and others.
4
Access the Post General
Journal Entries App
Choose Create.
The Post General Journal Entries (F0718) screen displays.
5
Select Templates
Choose Select Templates.
The Create Template dialog box is displayed.
6
Select Template
Search for or scroll down to locate the Post General Journal Entries with Auto-reverse
template. Select the template and choose Create.
7
Enter Journal Entries Header
Data
In the Header pane, make the following entries:
Journal Entry Date: <current date>
Posting Date: <current date>
Period: <period>
Journal Entry Type: SA
Company Code: 1710
Transaction Currency: USD
Ledger Group: <empty>
8
Enter Line Item Data
In the Line Items pane, make the following entries:
Line item 1:
G/L Account: for example, 63003000
Debit: 100
Note You may need to expand the line item to see the following fields.
Tax Code: I0
Account Assignment area:
Cost Center: for example, 17101101
Line item 2
G/L Account: for example, 10010000
Credit: <amount>
Value Date: Today's date
Accounting and Financial Close (J58_US)
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Test
Step #
Test Step Name
Instruction
Expected Result
Pass / Fail /
Comment
In the Tax Items pane, make the following entries:
Calculate Tax: Selected
9
Auto-Reverse
Choose the Auto-Reverse tab.
10
Enter Details
Make the following entries and choose Submit:
The auto-reversal is submitted.
Reversal Reason: <reason for reversal>
Plnd Reversal Date: <planned date for reversal>
4.16.2
Withdraw Verify General Journal Entries
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you can withdraw the general journal entries with Submitted and Approved status. You only can withdraw the entries that you submitted.
Procedure
Test
Step #
Test Step Name Instruction
1
Log On
Expected Result
Pass / Fail /
Comment
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
Accounting and Financial Close (J58_US)
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Test
Step #
Test Step Name Instruction
Expected Result
2
Access SAP Fiori Open Verify General Journal Entries - For Requester (F2547).
App
The Verify General Journal Entries view is displayed.
3
Select Journal
Entry
All company code documents are displayed.
Make the following entry and choose Go:
Pass / Fail /
Comment
Company Code: 1710
Note You can use the dropdown field above the table to filter the view to show documents for
each status type.
4
Select and
Withdraw
In the Journal Entries table, for the document you want to withdraw,
click the empty cell to the left of the row and choose Withdraw.
The system displays a Confirmation dialog box.
5
Confirm
Withdrawal
To withdraw your document, choose Withdraw.
The system displays the message You have withdrawn a journal entry. It might
take some time to see the new status. Try refreshing the page.
Upon refreshing the page, the status changes to Withdrawn.
4.17
Approve Verify General Journal Entries (for Processor- Inbox)
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
You receive G/L account documents that need to be checked before final posting. After checking the documents, you can either approve or reject with a comment/ reason. Once a document has
been selected and approved, it disappears from the list. If a document is approved, posting of FI document is automatically triggered.
Accounting and Financial Close (J58_US)
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Note You can enable the approval authorization check with the Activate Authorization Check for Approval configuration step. Once this is activated, the system has the posting authorization
check for the processor to approve the document. For more information, see the Activate Authorization Check for Approval [page ] 16 step in the Preliminary Steps section of this document.
Prerequisites
Test Step
#
Test Step Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad using the Administrator role.
2
Access the SAP Fiori
App
Open Maintain Business Users (F1303).
3
Search User
Make the following entry and choose Go:
Expected Result
User name: GL_ACCOUNTANT_US.
The system displays a list of matching user
names.
4
Choose User
Select the checkbox next to the user name from the search result and choose Edit.
The Business User screen displays.
5
Add Role to User
In the Assigned business roles section, choose Add.
The Add Business Roles screen displays.
6
Choose Role to be
Added
On the Add Business Roles dialog box, search for the local SAP_BR_GL_ACCOUNTANT role, select it and
then choose OK.
The role is added in the Assigned Business Roles
section.
7
Save
Save your entries.
Pass / Fail /
Comment
Procedure
Test
Step #
Test Step Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant for USA
General Ledger Accountant role.
2
Access the SAP Fiori
App
Open Verify Journal Entries in General Ledger - For Processor (Inbox)
(F2728).
3
Approve Documents Select the document to be approved.
Expected Result
Pass / Fail /
Comment
The My Inbox view is displayed.
The document is approved and posted.
Accounting and Financial Close (J58_US)
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Test
Step #
Test Step Name
Instruction
Expected Result
Choose Approve.
On the Submit Decision dialog box, choose Submit.
4
Display Posted
Document
Access the Manage Journal Entries (F0717) app, make the following
selections and choose GO:
Pass / Fail /
Comment
Note All approved documents are displayed in the My Inbox - All Items (F0862) app
as well as in the Verify Journal Entries app.
The approved document is listed.
Company Code: 1710
Ledger Group: <leave blank>
Journal Entry Type (optional): for example, SA
Journal Entry: <leave blank>
Document Date: (optional): <date>
Period (optional): <period>
Fiscal Year: <year of posting document>
Posting Date (optional): <date>
4.18
Forward Verify General Journal Entries (for Processor- Inbox)
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
You receive G/L account documents that need to be checked before final posting. After checking, you can forward the documents to another processor to approve with a comment. The system
checks the new processor posting authorization for the company code. Once a document has been forwarded, it disappears from the list and goes to the new processor's inbox.
Accounting and Financial Close (J58_US)
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Prerequisite
To ensure that you have documents available for the procedure below, execute steps 1 to 8 in the Procedure table of the Verify General Journal Entries [page ] 93 topic.
Procedure
Test Step
#
Test Step Name
Instruction
Expected Result
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant for USA .
2
Access the SAP Fiori
App
Open Verify Journal Entries in General Ledger - For Processor (Inbox) (F2728).
The My Inbox view displays.
3
Forward Documents
Select the document to be forwarded and choose Forward.
The Forward dialog box is displayed.
4
Add Recipient
Enter the name of the recipient and choose Search.
The dialog box shows a list of matching names.
5
Select Recipient
Choose the name of the recipient.
The Forward dialog box changes to show the recipient name and a
new field.
6
Add Reason
Make the following entries and choose Forward:
The document is forwarded.
Pass / Fail /
Comment
Forward Note: <reason for forwarding, such as changing a G/L
account>
4.19
Reject Verify General Journal Entries (for Processor- Inbox)
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Accounting and Financial Close (J58_US)
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Purpose
You receive G/L account documents that need to be checked before final posting. After checking the documents you can either approve or reject with a comment/ reason. Once a document has
been selected and rejected, it disappears from the list and goes back to the requester.
Prerequisite
To ensure that you have documents available for the procedure below, execute steps 1 to 8 in the Procedure table of the Verify General Journal Entries [page ] 93 topic.
Procedure
Test Step #
Test Step Name
Instruction
Expected Result
1
Log On
Log onto the SAP Fiori launchpad as a General Ledger Accountant for USA .
2
Access the SAP Fiori App
Open Verify Journal Entries in General Ledger - For Processor (Inbox) (F2728).
The My Inbox view displays.
3
Reject Documents
Select the document to be rejected.
The document is rejected.
Pass / Fail / Comment
Choose Reject and enter the reason for rejection, for example,
change G/L 10010000 to 12540000
4.20
Edit a Rejected Verify General Journal Entry (Requester)
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Accounting and Financial Close (J58_US)
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Purpose
The G/L journal entries must be checked before final posting. The journal entry you submitted is rejected. For it to be approved and posted, you must make the changes requested by the approver.
Procedure
Test Step Test Step Name
#
Instruction
Expected Result
1
Log On
Log onto the SAP Fiori launchpad as a General Ledger Accountant.
The SAP Fiori launchpad displays.
2
Access the SAP Fiori
App
Open Verify General Journal Entries for Requester.
The Verify Journal Entries screen displays.
3
Select Journal Entry
Make the following entry and choose Go.
The journal entries are listed.
Pass / Fail /
Comment
Company Code: 1710
4
Edit Rejected Journal
Entry
Choose the Rejected tab.
Select the journal entry to be edited.
The changed journal entry is resubmitted for
approval.
Choose Edit.
Change the journal entry based on the comments entered, for example, change G/L account
10010000 to 12540000.
Choose Submit.
4.21
Manage Journal Entries
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Accounting and Financial Close (J58_US)
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Purpose
In this activity, you can display, change, or reverse a journal entry. In the following procedure, it’s used to display a journal entry.
Procedure
Test Step Test Step Name
#
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori Open Manage Journal Entries (F0717)
App
3
Select Journal Entry
Make the following entries and choose Go:
Company Code: 1710
Expected Result
Pass / Fail /
Comment
Selected journal entries are displayed in the Journal
Entries list.
Ledger Group: empty
Journal Entry Type: (optional) For example, SA
Journal Entry: <empty>
Journal Entry Date: (optional) <date>
Period: (optional) <period>
Fiscal Year: <year of posting document>
Posting Date (optional): <date>
4
Display Journal
Entry
Choose the link for the entry in the Journal Entry column. From the dialog box, choose Display Journal
Entries.
5
Review
Review the journal entries and choose Back.
6
Manage Journal
Entry
Select a journal entry number and choose Manage Journal Entry. Choose Edit to edit a journal entry or
choose New to create a journal entry.
The Display Document Data Entry View screen
displays.
The Journal Entry - Entry View screen displays the
document details.
Accounting and Financial Close (J58_US)
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4.21.1
Open Correspondence
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
Open items correspondence is created.
Prerequisite
Invoices and payments are posted. The Business Partner (BP) master data (such as email address, and so on) is updated.
Procedure
Test Step # Test Step Name
Instruction
Expected Result
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant .
2
Access the SAP Fiori App
Open Manage Journal Entries (F0717)
The Manage Journal Entries view displays.
3
Select Journal Entry
Make the following entries and choose Go.
Selected journal entries are displayed in the Journal Entries list.
Pass / Fail / Comment
Company Code: 1710
Ledger Group: empty
Journal Entry Type: (optional) For example, SA
Journal Entry: <empty>
Journal Entry Date: (optional) <date>
Accounting and Financial Close (J58_US)
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Test Step # Test Step Name
Instruction
Expected Result
Pass / Fail / Comment
Period:
(optional) <period>
Fiscal Year: <year of posting document>
Posting Date
(optional): <date>
4
Manage Journal Entry
Select a journal entry number and choose Manage Journal Entry.
The Journal Entry - Entry View view displays with the document details.
5
Correspondence
Choose Create Correspondence from the bottom of the view.
The Create Correspondence view displays.
6
Entry View
Select:
Available fields display and are populated automatically.
Correspondence: SAP09 (Internal Document - Entry View)
7
Actions
Use the buttons to:
Correspondence is created according to the selected criteria.
Preview
Print
Send Email.
8
Exit
Choose Home to exit.
SAP Fiori launchpad displays.
8.1
Ledger View
Repeat steps 1–5 and select:
Available fields display and are populated automatically.
Correspondence: SAP09 (Internal Document - Ledger View)
8.2
Actions
Use the buttons to:
Correspondence is created according to the selected criteria.
Preview
Print
Send Email.
4.21.2
Reverse General Journal Entries
Test Administration
Customer project: Fill in the project-specific parts.
Accounting and Financial Close (J58_US)
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Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you can display, change, or reverse a document. Here, it's used to reverse a document.
Prerequisite (Optional)
If your country/region or your specific business process requires reverse documents to be posted with a different document type or different number range than the original document type, see
the Define Reverse Document Type (Optional) [page ] 8 step in the Preliminary Steps section.
Prerequisite
Test Step #
Test Step Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori App
Open Post General Journal Entries (F0718).
3
Enter Journal Entries Header Data
Make the following entries in the Header pane:
Expected Result
Pass / Fail / Comment
General Journal Entry Date: <current date>
Posting Date: <current date>
Period <period>
Journal Entry Type: SA
Company Code: 1710
Transaction Currency: USD
Ledger Group: <empty>
4
Enter Line Item Data
In the Line Items pane, make the following entries:
G/L Account: For example: 63003000
Accounting and Financial Close (J58_US)
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Test Step #
Test Step Name
Instruction
Expected Result
Pass / Fail / Comment
Debit: amount
Tax Code: I0
Tax Jurisdiction: For example, CA00000000
Cost Center: For example: 17101101
5
Enter Line Item Data
In the Line Items pane, make the following entries:
G/L Account: For example, 10010000
Credit: <amount>
6
Post
Choose Post.
The journal entries are posted.
Procedure
Test Step #
Test Step Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori App
Open Manage Journal Entries (F0717).
3
Select Journal Entry
Make the following entries and choose Go.
Expected Result
Pass / Fail / Comment
Company Code: 1710
Ledger Group: <empty>
Journal Entry Type (optional): For example, SA
Journal Entry: <journal entry>
Document Date (optional): <date>
Period (optional): <period>
Fiscal Year: <year of posting document>
Posting Date (optional): <date>
4
Select Journal Entry
Select a relevant document and choose Reverse.
The Reverse Journal Entries Details dialog box displays.
5
Enter Reversal Data
Make the following entries and choose OK:
The journal entry is reversed.
Reversal Reason: for example, Wrong posting
Posting Date: <date after posting date of document to reverse>
Accounting and Financial Close (J58_US)
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4.22
Display Document Flow
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Context
This activity displays all documents that are part of a business transaction where the entry point is represented by a single starting document, displaying the operational and accounting document
flows that start from that document. The goal of the application is to provide a 360° view on the business transaction by displaying all the operational and accounting documents (such as sales,
delivery logistics, and billing) that precede and succeed the starting document. In addition, the journal entries are displayed separately in a chronological flow that can be sliced through ledgers,
fiscal years, and company codes. You can also drill down into the posting details.
This app displays all the relations between the various operational documents as well as offering the possibility to show directly the linked accounting document. The operational flow offers the
option to hide or show the documents by expanding or collapsing a category (such as sales). The accounting flow displays all accounting documents that precede and succeed a starting document
in chronological order. The documents can be displayed and filtered by ledger, company code, and fiscal year.
You can view the accounting impact of the documents with the Display as T-accounts option.
Procedure
Test
Test Step Name
Step #
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access SAP Fiori
App
Open Display Document Flow (F3665).
The Display Document Flow screen displays.
3
Select the
Starting
Document
Make the following entries and choose Go:
The Operational and G/L document flows are
displayed.
Document Type: for example, All Document Types
Expected Result
Pass / Fail /
Comment
Accounting and Financial Close (J58_US)
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Test
Test Step Name
Step #
Instruction
Expected Result
Document Number: for example, <10001010>
Note The starting document selection can be restricted by selecting one of the following document types: Sales document,
Billing document, Journal entry, or Delivery. If you select a different value in the Document Type field, the label of the second field also changes. Depending on the document type selection, additional fields may also display.
Pass / Fail /
Comment
Note The documents are split and displayed in two flows: Operational Document flow and G/L Document flow.
Note If you select Purchasing Document in the Document Type field, the Item field is displayed. You can enter a
value in this field to search for a flow for a specific PO item only instead of the entire PO.
5
Display as Taccounts
4.23
Select a document from the G/L document flow, select the checkbox and choose Display as T-accounts.
The accounting document is displayed in Taccount view
Display G/L Account Balances
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Context
General Ledger account balances are reported.
Accounting and Financial Close (J58_US)
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Procedure
Test Step
#
Test Step Name
Instruction
Expected Result
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger
Accountant.
2
Access the SAP Fiori
App
Open Display G/L Account Balances (F0707A).
3
Enter Account Details
Make the following entries and choose Go:
The account balances show in the Balances pane.
Ledger: 0L for leading ledger with local GAAP or 2L Ledger
IFRS
To change the currency used for the balances, select the desired currency from the Currency
dropdown.
Pass / Fail /
Comment
Company Code: 1710
Account: for example, 10010000 (use the account from prior
steps)
Fiscal Year of Ledger: <year of posting document>
Period From: <from date>
Period To: <to date>
4.24
Display Line Items in General Ledger
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you display open, cleared, or all line items of G/L accounts in reporting view.
Accounting and Financial Close (J58_US)
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Additionally, the reporting view offers the following functions:
● Specify the ledger from which to display the line items. The line items displayed are combined from the documents in the entry view and the reporting view.
● With the custom selections, you can also make selections using general ledger account assignments (General Ledger Line Items).
Procedure
Test Step # Test Step Name
Instruction
Expected Result
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori App
Open Display Line Items in General Ledger (F2217).
3
Enter Search Criteria
Make the following entries and choose Go:
Pass / Fail / Comment
A list of line items displays.
Ledger: 2L for IFRS ledger
Company Code: 1710
G/L Account: an open-item-managed account, for example, 11001010 (use the same account you used in prior steps)
Status: <Open Items>
Open on Key Date: <Current date>
4.25
Display Line Item Entry
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you display and change line items in a General Ledger account.
Accounting and Financial Close (J58_US)
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Procedure
Test
Step #
Test Step Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP
Fiori App
Open Display Line Item Entry (F2218).
3
Enter Search
Criteria
Make the following entries and choose Go:
Company Code: 1710
Expected Result
Pass / Fail /
Comment
A list of line items displays. You can select any of the journal
entry links to view or further process the line item.
G/L Account: <open item managed account>, for example, 11001010
Item Type: Normal items
Status: <Open items>
Open on Key Date: <Current date>
Note You cannot change accounts, amounts, tax amounts, or tax codes. If you receive an error regarding these document contents after posting the document, you must reverse it.
4.26
Manage Recurring Journal Entries
Purpose
This functionality supports postings that can be created on a regular basis. Recurring entries are similar to standing orders with banks for debiting rent, contribution payments, or loan repayments
directly. The postings are done by the recurring entry program on the basis of the recurring entry documents.
In the G/L accounting area, recurring entries can be used (for example, for periodic posting of deferrals and accruals) if there are fixed amounts to be posted.
The following data in a recurring entry document remains unchanged:
● Posting Key
● Account
● Amounts
You only need to enter the data that changes occasionally in a recurring entry document. This document doesn’t result in transaction figures being updated. The recurring entry program uses this
document to create a journal entry.
Accounting and Financial Close (J58_US)
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4.26.1
Create Recurring Journal Entry
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Test
Step #
Test Step Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori
App
Open Manage Recurring Journal Entries (F1598).
3
Create New
Recurring Journal
Entry
Choose Create New Recurring Journal Entry.
4
Manage Recurring
Journal Entries
Make the following entries and press Enter.
Note The Document Header Information pane contains the individual data for the document to be
posted. The data for a lease installment payment is defined as an example.
Expected Result
Pass / Fail /
Comment
A recurring document is processed. The document is entered as
a recurring entry document, but isn't yet posted to the
accounts.
The Enter Recurring Entry Add G/L Account Item screen
displays.
Document Header Information
Journal Entry Type: SA
Company Code: 1710
Transaction Currency: USD
Conversion Rule for Foreign Currency Amounts: Use Current Exchange Rate
Reference: <reference text> for example, Accruals
First Line Item
G/L Account: For example, 63003000
Debit/Credit: <amount>
Accounting and Financial Close (J58_US)
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Test
Step #
Test Step Name
Instruction
Expected Result
Pass / Fail /
Comment
A recurring entry is saved.
'
Tax Code: I0
Tax Jurisdiction: Choose a valid tax jurisdiction code using search. For example, if you use internal tax
calculation, use CA00000000 . If you use Vertex, use 0508525201. Valid values can also be userdefined.
Cost Center: For example, 17101101
Item Text: For example, Monthly accrual
Next Line Item
G/L Account: <G/L account> for example, 21720000
Debit/Credit: <amount>
Recurrence Rule
Start Date: <date of the first run>
Recurrence Pattern: For example, Monthly
Every: For example, 1
End: For example, After
Occurrence(s): For example, 3
Tax Items:
Note If the section for tax items isn't visible yet, choose Enter.
5
Save
4.26.2
Save your entries.
Display Recurring Journal Entry
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Accounting and Financial Close (J58_US)
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Procedure
Test Step #
Test Step Name
Instruction
1
Log On
Log onto the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori App
Open Manage Recurring Journal Entries (F1598).
Expected Result
Pass / Fail / Comment
Make the following entries and choose Go:
Company Code: 1710
3
4.26.3
Select Recurring Journal Entry
Select a line for a recurring entry to display and choose Display.
The Display Recurring Journal Entries screen displays.
Edit Recurring Journal Entry
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Procedure
Test Step #
Test Step Name
Instruction
1
Log On
Log onto the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori App
Open Manage Recurring Journal Entries (F1598)
3
Company Code
Make the following entries and choose Go:
Expected Result
Pass / Fail / Comment
Company Code: 1710
Accounting and Financial Close (J58_US)
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Test Step #
Test Step Name
Instruction
Expected Result
4
Select a Recurring Journal Entry
Select the line for the recurring entry to edit and choose Edit.
The Edit Recurring Journal Entry screen displays.
5
Edit Recurring Journal Entry
Change the value of any field. When you are done, choose Save.
A confirmation is displayed.
4.26.4
Pass / Fail / Comment
Copy Recurring Journal Entry
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Test Step #
Test Step Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori App
Open Manage Recurring Journal Entries (F1598)
3
Company Code
Make the following entries and choose Go:
Expected Result
Pass / Fail / Comment
Company Code: For example, 1710
4
Select a Recurring Journal Entry
Select the line for the recurring entry and choose Copy.
The Copy Recurring Journal Entries screen displays.
5
Copy Recurring Journal Entry
Change the value of any fields and choose Save.
A confirmation is displayed.
Accounting and Financial Close (J58_US)
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4.26.5
Post Recurring Journal Entry
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Test Step #
Test Step Name
Instruction
1
Log On
Log onto the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori App
Open Manage Recurring Journal Entries (F1598).
3
Company Code
Make the following entries and choose Go:
Expected Result
Pass / Fail / Comment
Company Code: For example, 1710
4
Select a Recurring Journal Entry
Mark the line of the recurring entry and choose Post.
The Posting Confirmation dialog box displays.
5
Post Recurring Journal Entry
Choose Post.
A posting confirmation is displayed.
4.26.6
Delete Recurring Journal Entry
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Accounting and Financial Close (J58_US)
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Test Step #
Test Step Name
Instruction
1
Log On
Log onto the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori App
Open Manage Recurring Journal Entries (F1598)
3
Company Code
Make the following entries and choose Go:
Expected Result
Pass / Fail / Comment
Company Code: For example, 1710
4
Select a Recurring Journal Entry
Mark the line of the recurring entry to delete and choose Delete.
The Confirmation dialog box displays.
5
Post Recurring Journal Entry
Choose OK.
A deletion confirmation displays.
4.27
Display Changes of Recurring Entry
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you display changes made to a recurring entry.
Procedure
Test Step #
Test Step Name
Instruction
1
Log On
Log onto the SAP Fiori launchpad as a General Ledger Accountant.
Expected Result
Pass / Fail / Comment
Accounting and Financial Close (J58_US)
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Test Step #
Test Step Name
Instruction
Expected Result
2
Access the SAP Fiori App
Open Display Changes of Recurring Entry (FBD4).
The Recurring Document Changes: Initial Screen displays.
3
Enter Details
Make the following entries and choose Continue:
Pass / Fail / Comment
Company Code: 1710
Document Number: 91XXXXXXXX
From Change Date: Optional <date of change>
Changed by: Optional
4
4.28
Select Changes
Choose All Changes.
The changes are displayed.
Audit Journal
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you run various auditing reports to ensure the correctness of your journal.
Prerequisite
Key features for this report:
● Run the Compact Journal report to provide an overview of journal entries that are entered within a given time period.
● Run the Journal report to list all journal entries that are entered within a given time period, and navigate to the Manage Journal Entries (F0717) app.
Accounting and Financial Close (J58_US)
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● Run the Display Journal Entry Changes report to show logs for changes that are made to journal entries since they are posted.
● Run the Check Multi-referenced Invoices report to list invoices if they are referenced in multiple journal entries.
● Run the Check Gaps in Document Numbers report to display all gaps that occur within a given time period.
● Run the Display Update Terminations report to display all system terminations that occur within a given time period.
Procedure
Test Step
#
Test Step Name
Instruction
1
Log On
Log onto the SAP Fiori launchpad as a General Ledger
Accountant.
2
Access the SAP Fiori App
Open Audit Journal (F0997).
3
Enter Selection Criteria
Make the following entries and choose Go:
Company Code: 1710
Fiscal Year: <Current fiscal year>
Expected Result
Pass / Fail /
Comment
The Compact Journal report is displayed.
Note You can switch to the Journal report to see the documents per posting
date.
Ledger: 0L for leading ledger with local
GAAP
4
5
Display Changes to Journal Entries
Check Multireferenced Invoices
Choose Display Journal Entry Changes.
Check the report and go back.
The report shows logs for changes that are made to journal entries since they are
posted
Choose Check Multi-Referenced Invoices.
The report lists all documents in which the same reference was maintained.
Check the report and go back.
6
7
Check Gaps in Journal Entry
Numbering
Choose Check Gaps in Journal Entry Numbering.
Display Updated Terminations
Choose Check Gaps in Journal Entry Numbering.
The report displays all gaps that occur within a given time period
Check the report and go back.
The report displays all system terminations that occur within a given time period.
On the next page, choose Display Update Terminations.
Make the following entries:
Creation Date:Creation date
Note The Display Update Terminations button is enabled only if there are termination errors.
Check the report and go back.
Accounting and Financial Close (J58_US)
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4.29
Journal Entry Analyzer
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
The journal entry analyzer provides an overview of cumulated amounts of selected journal entries on G/L accounts. This can be grouped by various fields from the header or line item segment,
such as company code, fiscal year, posting date, business area, functional area, or profit center.
Prerequisite
Journal entries are posted to the G/L accounts and the posting period selected in the report.
Procedure
Test
Step #
Test Step Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger
Accountant.
2
Access the SAP
Fiori App
Open Journal Entry Analyzer (F0956).
3
Enter Selection
Criteria
Make the following entries and choose Go:
Ledger: 0L for leading ledger or 2L for
IFRS
Expected Result
Pass / Fail /
Comment
In the Data Analysis pane, the system displays cumulated amounts and quantity of selected journal entries
grouped by company code, G/L account, and posting date. The amounts are listed in different currencies.
Accounting and Financial Close (J58_US)
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Test
Step #
Test Step Name
Instruction
Expected Result
Pass / Fail /
Comment
Company Code: 1710
Key Date: <key date>
Ledger Fiscal Year: <Current year>
Fiscal Period: for example, <current period>
4
Drilldown
Choose Drilldown > Add Drilldown .
The Select Fields dialog box is displayed.
5
Select Fields
Select a specific dimension from the Available Fields list
(for example, Cost Center), and choose OK.
The list is refreshed and the new field is shown in the Data Analysis pane.
4.30
Clear G/L Accounts - Manual Clearing
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
The transaction is used to post with clearing for open items.
Prerequisites
You must post a credit and debit position to the account that you want to clear. For example, use open-item-managed account 15200000 and post:
● Debit 61100000 (Payroll Exp. Salaries) with cost center 17101101 to Credit 15200000 (Salary and Wages Advances)
Accounting and Financial Close (J58_US)
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Caution Both postings must not contain a specific ledger group. See Post General Journal Entries (F0718) or a similar step.
Note The amounts for both postings should be the same, so that a clearing is possible.
Test Step #
Test Step Name
Instruction
1
Log On
Log on to the Fiori Launchpad as a General Ledger Accountant.
2
Access the Fiori App
Open Post General Journal Entries (F0718).
3
Enter Journal Entries
Make the following entries:
Expected Result
Pass / Fail / Comment
Header
Journal Entry Date: <current date>
Posting Date: <current date>
Period: <period>
Journal Entry Type: SA
Company Code: 1710
Transaction Currency: USD
Ledger Group: Must be empty!
Line 1
G/L Account: for example, 61100000
Currency: USD
Debit: <amount>, for example, 100
Cost Center: 17101101
Line 2
G/L Account: for example, 15200000
Credit: <amount>, for example 100
4
Post
Choose Post.
The journal entries are posted.
Procedure
Make sure there's a posting to an open-item-managed account.
Accounting and Financial Close (J58_US)
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Test Step Test Step Name
#
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the Fiori
App
Open Clear G/L Accounts - Manual Clearing (F1579).
3
Enter Selection
Details
Make the following entries and choose Go:
Expected Result
Pass / Fail /
Comment
The selected G/L account displays.
Clear G/L Accounts: Without Ledger Groups
Company Code: 1710
G/L Account: For example, 15200000
Posted by: For example, today's date
4
Account Selection
Select the account to be cleared.
5
Enter Posting
Details
Choose the Post to G/L Accounts tab.
The Clear G/L Accounts - Manual Clearing (F1579) screen
displays.
Make the following entries:
G/L Account: For example, 10010000
Credit Amount: For example, 100
6
Process Open
Items
Choose the Open Items tab.
Ensure that the relevant open item is activated.
Items net to zero so that the document can be posted with
clearing.
In the Processing Status section, the Amount entered and Assigned must match, and the Not
assigned amount must be zero.
7
4.31
Save
Choose Post.
A new document is posted and the open item selected in the
account is cleared.
Clear G/L Accounts
Test Administration
Customer project: Fill in the project-specific parts.
Accounting and Financial Close (J58_US)
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Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
The transaction is used to clear open items manually. If the balance of the items to be cleared isn't 0, you can create a residual item for overpayments/underpayments.
Prerequisites
You must post a Credit and Debit position to the account you want to clear. For example, use open item-managed account 15200000 and post:
a) Debit 61100000 (Payroll Exp Salaries) with cost center 17101101 to Credit 15200000 (Salary and Wages Advances) and
b) Debit 15200000 (Salary and Wages Advances) to Credit 10010000 (Petty Cash)
Caution Post General Journal Entries (F0718) or a similar step.
Note The amounts for both postings should be the same, so that a clearing is possible.
Test Step #
Test Step Name
Instruction
1
Log On
Log on to the Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori App
Open Post General Journal Entries (F0718).
3
Enter Journal Entries
Make the following entries:
Expected Result
Pass / Fail / Comment
Header
Journal Entry Date: <current date>
Posting Date: <current date>
Period: <period>
Journal Entry Type: SA
Company Code: 1710
Transactions Currency: USD
Ledger Group: Must be empty!
Line 1
G/L Account: for example, 61100000
Debit: <amount>, for example, 100
Accounting and Financial Close (J58_US)
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Test Step #
Test Step Name
Instruction
Expected Result
Pass / Fail / Comment
Cost Center: 17101101
Line 2
G/L Account: for example, 15200000
Credit: <amount>, for example, 100
4
Post
Choose Post.
The journal entries are posted.
5
Enter Second Document
Repeat Steps 3–4 for debit account 15200000 and credit account 10010000
The journal entries are posted.
Procedure
Make sure that there's a posting to an open-item-managed account.
Test
Step #
Test Step Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP
Fiori App
Open Clear G/L Accounts - Manual Clearing (F1579).
3
Account
Information
Enter the G/L account to clear and choose the Go button.
Expected Result
Pass / Fail /
Comment
G/L Account: For example, 15200000
Company Code: 1710
4
Clear Account
To clear an account, in the Accounts (x) section, choose the Clear (>) button for
the account.
5
Select Open Items In the Header section, enter the Document Currency USD. In the Open Items
section, select items to be cleared by choosing the Clear button.
In the Items to Be Cleared section, the selected items are displayed.
6
Save
The open items selected in the account are cleared. Make a note of the cleared
document number for later use in resetting the cleared item: ______
Choose Post.
Accounting and Financial Close (J58_US)
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4.32
Reset Cleared Items
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you reset a document that was mistakenly cleared.
Procedure
Test Step #
Test Step Name
Instruction
1
Log On
Log onto the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori App
Open Reset Cleared Items (F2223).
3
Enter Selection Criteria
Make the following entries and choose Go:
Expected Result
Pass / Fail / Comment
Clearing Entry: <document number>
Company Code: 1710
4
Reset Cleared Item
On the row for the cleared item, choose the > button at the right of the row.
The Clearing Entry view is displayed.
5
Reset
Choose Reset.
The document is reset.
Accounting and Financial Close (J58_US)
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4.33
Clear Open Items Automatically
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you periodically clear open G/L account items. The open items are posted as a result of normal postings to open-item-managed G/L accounts and reset clearings. If the items have
the same assignment and amount, they're cleared based on the G/L account. The clearing is posted on the clearing date entered in the clearing run or on the date of the most recent document if
selected.
Procedure
Test Step Test Step Name
#
Instruction
1
Log on
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori Open Clear Open Items Automatically (F.13) .
App
The Automatic Clearing screen displays.
3
Clearing Data
A clearing document is generated for each pair of open items cleared based on
account, amount, and assignment.
Make the following entries and choose Execute:
Company Code: 1710
Expected Result
Pass / Fail /
Comment
Fiscal Year: <fiscal year>
Posting date: for example, from <one day in current month to
end of the month>
Select one of the following checkboxes:
●
Select Supplier
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Test Step Test Step Name
#
Instruction
Expected Result
●
Select Customer
●
Select G/L Accounts
Pass / Fail /
Comment
Clearing date: for example, <last day of current month>
Test Run: Deselect
4.34
Currency Exchange Rates
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you update exchange rates. The exchange rates can be maintained each day or at the least, every month-end.
Procedure
Test Step #
Test Step Name
Instruction
1
Log On
Log onto the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori App
Open Currency Exchange Rates (F3616).
3
Add an Exchange Rate Entry
Choose Create.
Expected Result
Pass / Fail / Comment
The right pane expands to show the entry fields.
Accounting and Financial Close (J58_US)
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Test Step #
Test Step Name
Instruction
Expected Result
4
Enter Data
Make the following entries and choose Create:
You entered a new exchange rate.
Pass / Fail / Comment
Exchange Rate Type: M
From Currency: <foreign currency>, for example, EUR
To Currency: <group currency>, for example, USD
Exchange Rate : <exchange rate>
Valid From: <validity date>
4.35
Import Foreign Exchange Rates
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you can access market data reference interest rates directly from a spreadsheet file and transfer the data.
Prerequisite
A spreadsheet program that supports .xlsx format (for example, Microsoft Excel 2013) is installed on your computer.
Accounting and Financial Close (J58_US)
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Procedure
Test Step
#
Test Step Name
Instruction
Expected Result
1
Log On
Log onto the SAP Fiori launchpad as a General Ledger
Accountant.
2
Access the SAP Fiori
App
Open Import Foreign Exchange Rates (F2092).
3
Download Template
Choose Download Template and choose OK.
4
Prepare the Import File Open the XLSX file, modify it as needed, and save the file for
upload.
5
Select File to Import
Choose Browse… and select the upload file (in .xlsx format)
Pass / Fail /
Comment
An XLSX file is downloaded.
Data from the test load file and a statistic of the records are displayed.
The Status column displays any error or success symbols.
6
4.36
Start Import
The system displays the message X entries have been imported
successfully.
Choose Import.
Repost GR/IR Clearing
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Accounting and Financial Close (J58_US)
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Purpose
The app analyzes goods receipt/invoice receipt (GR/IR) clearing accounts at a specified key date, and generates adjustment postings if necessary. These are needed to display the following business transactions correctly in the balance sheet:
● Goods delivered, but not invoiced
● Goods invoiced, but not delivered
Prerequisite
Data must be created by running the Procurement of Direct Materials (J45) test script, steps Post Goods Receipt for Purchase Order and Create Supplier Invoice with PO/GR Relation or the Requisitioning (18J) test script, Confirm Receipt of Goods step and one of the Create Supplier Invoice steps.
Procedure
Test Step
#
Test Step Name
Instruction
1
Log On
Log onto the SAP Fiori launchpad as a General Ledger
Accountant.
2
Access the SAP Fiori
App
Open Repost GR/IR Clearing (F.19).
The Analyze GR/IR Clearing Accounts and Display Acquisition Tax screen displays.
3
Enter Account
Selection
Make the following entries and choose Execute:
A report with line item information is displayed.
G/L account: For example, 21120000
If a batch input session is created, process it as described in the Process Batch Input Session
section.
Company Code: 1710
Expected Result
Pass / Fail /
Comment
Parameters tab:
Key Date: <end of period>
GR/IR clearing: selected
Postings tab:
Create Posting: selected
Name of batch input session: <name>
Document date: <end of period>
Document type: for example SA
Posting date: <end of period>
Accounting and Financial Close (J58_US)
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Test Step
#
Test Step Name
Instruction
Expected Result
Pass / Fail /
Comment
Reversal posting date: <beginning of the next
period>
4.37
Perform Foreign Currency Valuation
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
The total difference of all the open account items is posted to a balance sheet adjustment account, retaining the original account balance. The gains or losses from exchange rate fluctuations from
the valuation are entered as offsetting entries in separate expense and revenue accounts for exchange rate differences. If you perform an update run and enter a session name for the batch input
session, you can run the session after it's created.
Note This activity covers the classic foreign currency valuation. If you activated the Advanced Valuation functionality, execute the Perform Advanced Foreign Currency Valuation [page ] 172
step. Otherwise, execute this step.
Note If Advanced Valuation is activated (the system displays an error message Advanced valuation active; you can no longer use the old report. Message no.
FINS_FI_CLS023 is raised) and there are no posting in P system, you can deactivate this; instead, you can run Perform Foreign Currency Valuation (FAGL_FCV). To deactivate this,
use the Activate Advanced Valuation configuration step (available in the Manage Your Solution (F1241) app (for more information on accessing the configuration step, see the Activate
Advanced Valuation [page ] 17 topic).
Accounting and Financial Close (J58_US)
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Prerequisites
You must post a Credit and Debit position to an open item-managed account using a foreign currency for which the exchange rate at the time of the posting is different from the exchange rate at
the month end (when you execute the foreign currency valuation). Open items must be available in a foreign currency, posted with a higher or lower exchange rate that the one that is currently
applicable. To post a customer invoice in a foreign currency, use the Create Outgoing Invoices (FB70) app, changing the exchange rate in the document header.
To see the exchange rates, you may either use the Maintain Exchange Rates(OB08) app or enter the exchange rate manually in the document you’re posting. For more information about posting
general journal entries, see the Post General Journal Entries [page ] 86 step.
Procedure
Test
Step #
Test Step
Name
Instruction
Expected Result
Pass / Fail /
Comment
1
Log On
Log on to the SAP Fiori launchpad as a General
Ledger Accountant.
2
Access the
SAP Fiori App
Open Perform Foreign Currency Valuation
(FAGL_FCV).
3
Enter Data
Make the following entries and choose Execute: Foreign currency postings in the system are represented in the financial statements with current date valuation. Two types of
documents are posted:
General Selections
Company Code: 1710
1.
Reporting period documents to represent revaluation
Valuation Key Date: <Current date>
2.
Next period documents to reverse the first postings.
Valuation Area: US
The system generates a Foreign Currency Valuation report showing the details of what accounts, by document, were
revaluated. The document data includes Amount in FC, Amount in loc. cur., Exch.rate (original), Exch.rate (new), Posting Date
and New Difference.
Posting Mode
Test Run (No Database Update) Selected
Note If you do not want to execute a test
run, you can post the valuation immediately.
The Gain/Loss Unrealized Foreign Currency Revaluation account gets debits and credits based on gain or loss determination.
The Adjustment accounts for AR and AP (Domestic, Foreign, and Intercompany) get the off-set amount posted to the
Gain/Loss account.
Posting Parameters
Determine Automatically: Selected
Open items: Subledger
Valuate Vendors: Selected
Valuate Customers: Selected
Open items: G/L Accounts
Accounting and Financial Close (J58_US)
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Test
Step #
Test Step
Name
Instruction
Expected Result
Pass / Fail /
Comment
Valuate G/L Accounts: Selected
4.38
Post Currency Adjustments
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you adjust account balances in foreign currencies. The app is useful, for example, in environments with volatile exchange rates. You adjust the account balances by entering
amounts for specific currencies directly.
Note If needed, you can find a parallel workflow for currency adjustments in the Appendix. For more information, see the subtopics there under Parallel Workflow - Currency Adjustment.
Prerequisite
You posted journal entries in foreign currency (for example, to the foreign currency bank account 10010000) previously.
Accounting and Financial Close (J58_US)
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Procedure
Test
Step #
Test Step Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori Open Post Currency Adjustments (F1606).
App
3
Enter Document
Data
Make the following entries and choose Post:
Header
Expected Result
Pass/Fail/Comment
The document shows a zero amount in foreign currency and your
entered amount in local currency.
Journal Entry Date: <Current date>
Company Code: 1710
Posting Date: <Current date>
Transaction Currency: a foreign currency, for example, EUR
Journal Entry Type: SA
Debits/Credits Cur.: Company Code Currency (10)
Line items 1
G/L Account: <account number>, for example, 11001000
Debit/Credit amount (Company Code Currency): <amount>, for example, 10 in the
Debit field
Caution You may need to press Enter after entering a value in the Debit or Credit
fields to access the remaining fields.
House Bank /House Bank Account: <house bank> and <house bank account>,
for example, USBK1 / EURAC
Line items 2
G/L account: <account number>, for example, 71000000
Debit/Credit amount (Company Code Currency): <amount>, for example, credit 10
Tax code (If required): I0
Accounting and Financial Close (J58_US)
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4.39
Verify Currency Adjustments
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
As a daily transaction requester, you verify the currency adjustments made in the Post Currency Adjustments [page ] 139 step. After you verify the adjustments, another user approves or rejects
the currency adjustments.
Prerequisites
Execute the following two procedures.
Table 6: Manage Workflows
Test Step #
Test Step Name
Instruction
Expected Result
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access SAP Fiori App
Open Manage Workflows for Journal Entry Verification - In General Ledger (F2720)
3
Choose Workflow Type
In the Workflows field, select Currency Adjustment Verification.
4
Create Workflow
Choose Create.
The new workflow view displays.
5
Enter Workflow Details
Make the following entries and choose Save:
You saved the workflow.
Pass / Fail / Comment
The Manage Workflow view displays.
Header tab:
Workflow Name: for example, Currency adjustment verification
Properties tab:
Accounting and Financial Close (J58_US)
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Test Step #
Test Step Name
Instruction
Expected Result
Pass / Fail / Comment
Description: For example, Company code = 1710
Start Conditions tab: (add the following preconditions)
Company Code: 1710
Journal Entry Type: For example, SA
Account Group: For example, FIN
Step Sequence tab: (choose Add to add the first sequence step)
Step Name: Verify Currency Adjustment
Step Type: Verify Currency Adjustment
Recipients tab:
Role: for example, Group 1 for Verifying Currency Adjustment
Choose Add.
Add a second sequence step.
Step Name: Post Currency Adjustment
Choose Add.
6
Activate Rule
Choose Save, then choose Activate.
The currency adjustment verification is activated.
Table 7: Manage Teams and Responsibilities
Test Step
#
Test Step Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access SAP Fiori
App
Open Manage Teams and Responsibilities For Journal Entry Verification - In General Ledger
(F3932).
3
Create Team
Choose Create.
4
Enter Team
Details
Make the following entries:
Expected Result
Pass / Fail /
Comment
The Team view displays.
General Information tab:
Name: for example, Currency Adjustment Verifier
Global ID: for example, 123
Status: Enabled
Type: FGCAV (FI Verify Currency Adjustment Team)
Accounting and Financial Close (J58_US)
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Test Step
#
Test Step Name
Instruction
5
Enter Team
Details
Choose the Team Members tab.
6
Enter Team
Details
Choose Create.
A blank field displays below Business Partner.
7
Enter Team
Details
Make the following entries and choose Save:
The responsibility for the general journal entries approval workflow is
defined.
Business Partner: For example, the local gl_accountant user
Expected Result
Pass / Fail /
Comment
Function: FGCAV_L1 (Group 1 for Verifying Currency Adjustment)
Procedure
Test
Test Step Name
Step #
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access App
Open Verify Currency Adjustments - For Requester (F4670).
The Verify Currency Adjustments view is displayed.
3
Create Adjustment
Posting (Optional)
If an adjustment posting doesn't exist, you can create one. To do so, choose Create.
The Post Currency Adjustment app is opened. For more
information on this activity, see the Post Currency
Adjustments [page ] 139 step in this test script.
4
Enter Details
Make the following entries and choose Go:
The Journal Entries pane shows a list of currency adjustment
workflows. You can see the status of the entries in the
Status column.
Company Code: 1710
5
View History
Expected Result
Pass / Fail /
Comment
To show the history for a journal entry, choose the clock button in the History column for that entry. A dialog
box is displayed with the workflow history. If a workflow is rejected, you can choose the Comments tab in
the dialog box to see the reason entered by the user who rejected it.
You can also view the processors. To do so, choose the processor button the Processor column.
Accounting and Financial Close (J58_US)
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4.39.1
Withdraw Verify Currency Adjustments
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you can withdraw the currency adjustments with Submitted and Approved status. You only can withdraw the entries that you submitted.
Procedure
Test
Step #
Test Step Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access App
Open Verify Currency Adjustments - For Requester (F4670).
3
Create Adjustment
Posting (Optional)
If an adjustment posting doesn't exist, you can create one. To do so, The Post Currency Adjustment app is opened. For more information on this activity, see the Post
choose Create.
Currency Adjustments [page ] 139 step in this test script.
4
Enter Details
Make the following entries and choose Go:
Company Code: 1710
5
Select and Withdraw
In the Journal Entries table, for the document you want to
withdraw, click the empty cell to the left of the row and choose
Withdraw.
Expected Result
Pass / Fail /
Comment
The Verify Currency Adjustments view is displayed.
The Journal Entries pane shows a list of currency adjustment workflows. You can see the status
of the entries in the Status column.
The system displays a Confirmation dialog box.
Accounting and Financial Close (J58_US)
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Test
Step #
Test Step Name
Instruction
Expected Result
6
Confirm Withdrawal
To withdraw your document, choose Withdraw.
The system displays the message You have withdrawn a journal entry. It
might take some time to see the new status. Try refreshing the
page.
Pass / Fail /
Comment
Upon refreshing the page, the status changes to Withdrawn.
4.40
Approve Verify Currency Adjustments (for Processor- Inbox)
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
You receive currency adjustments that must be checked before final posting. After checking the currency adjustments, you can either approve or reject with a comment/ reason. Once you select
and approve an adjustment, it disappears from the list. If a document is approved, posting of the adjustment is automatically triggered.
Note You can enable the approval authorization check with the Activate Authorization Check for Approval configuration step. Once this is activated, the system has the posting authorization
check for the processor to approve the document. For more information, see the Activate Authorization Check for Approval [page ] 16 step in the Preliminary Steps section of this document.
Accounting and Financial Close (J58_US)
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Prerequisites
Test Step
#
Test Step Name
Instruction
Expected Result
1
Log On
Log on to the SAP Fiori launchpad using the Administrator role.
The SAP Fiori launchpad displays.
2
Access the SAP Fiori
App
Open Maintain Business Users (F1303).
3
Search User
Make the following entry and choose Go:
Pass / Fail /
Comment
The system displays a list of matching user names.
User name: GL_ACCOUNTANT_US.
4
Choose User
Select the checkbox next to the user name from the search result and choose Edit.
The Business User screen displays.
5
Add Role to User
In the Assigned business roles section choose Add.
The Add Business Roles screen displays.
6
Choose Role to be
Added
On the Add Business Roles screen search for the SAP_BR_GL_ACCOUNTANT role, select it and then
choose OK.
The role is added in the Assigned Business Roles
section.
7
Save
Save your entries.
The system confirms that the changes have been
saved.
Procedure
Test
Step #
Test Step Name
Instruction
1
Log On
Log onto the SAP Fiori launchpad as a General Ledger
Accountant for USA General Ledger Accountant role.
2
Access the SAP
Fiori App
Open Verify Journal Entries in General Ledger - For
Processor (Inbox) (F2728).
3
Approve
Documents
Select the Verify Currency Adjustments document to be
approved.
Expected Result
Pass / Fail /
Comment
The document is approved and posted.
Choose Approve.
Note All approved documents are displayed in the Verify Journal Entries in General Ledger - For Processor
(Inbox) (F2728) app as well as in the Verify Currency Adjustments - For Requester (F4670) app.
Accounting and Financial Close (J58_US)
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Test
Step #
Test Step Name
Instruction
Expected Result
4
Display Posted
Document
Access the Manage Journal Entries (F0717) app, make
the following selections and choose GO:
The approved document is listed.
Pass / Fail /
Comment
Company Code: 1710
Ledger Group: <empty>
Journal Entry Type (optional): for example, SA
Journal Entry:
Document Date: (optional): <date>
Period (optional): <period>
Fiscal Year: <year of posting document>
Posting Date (optional): <date>
4.41
Forward Verify Currency Adjustments (for Processor- Inbox)
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
You receive currency adjustment documents that must be checked before final posting. After checking, you can forward the currency adjustment documents to another processor to approve with
a comment. The system checks the new processor's posting authorization for the company code. Once a document is forwarded, it disappears from the list and goes to the new processor's inbox.
Accounting and Financial Close (J58_US)
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Procedure
Test Step
#
Test Step Name
Instruction
Expected Result
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant for USA .
2
Access the SAP Fiori
App
Open Verify Journal Entries in General Ledger - For Processor (Inbox) (F2728).
The My Inbox view displays.
3
Forward Documents
Select the document to be forwarded and choose Forward.
The Forward dialog box is displayed.
4
Add Recipient
Enter the name of the recipient and choose Search.
The dialog box shows a list of matching names.
5
Select Recipient
Choose the name of the recipient.
The Forward dialog box changes to show the recipient name and a
new field.
6
Add Reason
Make the following entries and choose Forward:
The document is forwarded.
Pass / Fail /
Comment
Forward Note: <reason for forwarding, such as changing a G/L
account>
4.42
Reject Verify Currency Adjustments (for Processor- Inbox)
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
You receive currency adjustments that must be checked before final posting. After checking the adjustments, you can either approve or reject with a comment or reason. Once you select and
reject an adjustment, it disappears from the list and goes back to the requester.
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Procedure
Test Step #
Test Step Name
Instruction
Expected Result
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant for USA .
2
Access the SAP Fiori App
Open Verify Journal Entries in General Ledger - For Processor (Inbox) (F2728).
The My Inbox view displays.
3
Reject Documents
Select the document to be rejected.
The document is rejected.
Pass / Fail / Comment
Choose Reject and enter the reason for rejection, for example,
change G/L 10010000 to 12540000
4.43
Edit a Rejected Verify Currency Adjustment (Requester)
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
The currency adjustments must be checked before final posting. The adjustment you submitted is rejected. For it to be approved and posted, you must make the changes requested by the approver.
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Procedure
Test Step Test Step Name
#
Instruction
Expected Result
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori
App
Open Verify Currency Adjustments - For Requester (F4670).
3
Select Journal Entry
Make the following entry and choose Go.
Pass / Fail /
Comment
The journal entries are listed.
Company Code: 1710
4
Edit Rejected Journal
Entry
Double-click the desired rejected journal entry.
Select the journal entry to be edited.
The changed journal entry is resubmitted for
approval.
Choose Edit.
Change the journal entry based on the comments entered, for example, change G/L account
10010000 to 12540200.
Choose Submit.
4.44
Verify Data Flow
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
You use error suspense handling when a direct posting through the Perform Foreign Currency Valuation (FAGL_FCV) app fails.
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Prerequisite
You executed the Perform Foreign Currency Valuation (FAGL_FCV) app, but a posting indicates an error (for example, Cost Center is missing).
Procedure
Test Step
#
Test Step Name
Instruction
Expected Result
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger
Accountant.
2
Access the SAP Fiori
App
Open Verify Data Flow (ACC_ECS_MAINTAIN).
The Error Correction and Suspense Accounting Selection Screen displays.
3
Make Entries
Make the following entries and choose Execute.
If there are no documents with errors, the system displays an empty list.
Pass / Fail /
Comment
Co. Code of Pstd Doc.: 1710
4
Process Error
Select a line with an error and choose Start Processing.
The Error Correction and Suspense Accounting: Processing of ECS Items view is
displayed.
5
Show Detail
Select the line and choose Detail Screen.
The ECS Item: Detail View view displays.
6
Correct Additional
Fields
Choose Additional Input Fields. Make any necessary corrections.
7
Post
Choose Save.
4.45
Manage Posting Periods
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
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Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you close the posting periods and open the new accounting periods. Usually, only the current posting period is open for posting. All other posting periods are closed. At the end of
this posting period, the period is closed and the next posting period is opened. You should specify at least one account type (Valid for all account types) for each open posting period. You can
exercise more detailed control by specifying further account types.
Note You have two options for the SAP Fiori app. Procedure - Option 1 shows the steps for Manage Posting Periods - Cost Accounting (F4684)). Procedure - Option 2 shows the steps for (
Manage Posting Periods (F2293)).
Procedure - Option 1
Test Step #
Test Step Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori App
Open Manage Posting Periods - Cost Accounting (F4684).
3
Enter Details
Make the following entries and choose Go:
Expected Result
Pass / Fail / Comment
The lower pane displays a filtered list.
Company Code: 1710
Fiscal Year: <current fiscal year>
Fiscal Period: <fiscal period>
Ledger: <ledger>
Bus. Transac. Type: <transaction type>
Note You may need to choose Adapt Filters to display some fields.
4
Open or Close Period
If necessary, expand the nodes to view the subobjects. Use the > buttons to do this.
When you find the period, select the checkbox for its row.
To open the period, choose the Open button.
To close the period, choose the Close button.
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Procedure - Option 2
Test Step Test Step Name
#
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori App
Open Manage Posting Periods (F2293).
3
Enter Details
Make the following entries and choose Go:
Posting Period Variant: 1710
Expected Result
Pass / Fail /
Comment
The list shows entries for the posting period and fiscal
year variants.
Fiscal Year Variant: K4
4
CO Period Status
Select the checkbox for the row that contains the Valid for All Account Types value and choose The Manage Posting Periods - Cost Accounting view is
CO Period Status.
displayed.
5
Fiscal Year
Make the following entries and choose Go:
The lower pane displays the posting period data.
Fiscal Year: <fiscal year>
6
Display Controlling Period
Status
7
Select Period
Review the status. When you are done, choose Back.
Note If the Items pane is empty when you return from the prior step, choose Go again to
redo the search.
The CO period status is displayed.
The Set Posting Periods - Open Periods screen displays.
Select a line from the Posting Periods pane and choose Set Posting Periods > Open Periods.
8
4.46
Set Period
Enter the period and year information and choose OK.
Your setting is saved.
Post Tax Payables
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
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Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
The output tax account can't normally be posted directly, meaning that a transfer posting for the account balance can't be made directly to the tax payable account. You can use this app to pay tax
amounts by posting the balances of input and output tax accounts to a tax payable account. The app doesn't require entry of a tax code, enabling you to make manual adjustments to tax accounts
directly. Postings can be made in all relevant ledgers for the accounts for which you're responsible.
Procedure
Test Step #
Test Step Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori App
Open Post Tax Payables (F1597).
3
Enter Header Details
Make the following entries and press Enter:
Expected Result
Pass / Fail / Comment
Company Code: 1710
Journal Entry Date: <Current date>
Posting Date: <Current date>
Transaction Currency: USD
Journal Entry Type: <document type>, for example, SA
4
Enter Line Item Details
Make the following entries and press Enter:
The Post Tax Payable view is displayed.
G/L Account: for example, 21503000
Debit/Credit: <amount>
5
New Line
Make the following entries and press Enter:
G/L Account: For example, 21503000
Debit/Credit: <amount>
6
Post
Choose Post.
You posted the tax amounts to a tax payable account manually.
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4.47
Regroup Receivables/Payables
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
You must carry out adjustment postings in the following cases:
● Sorted list according to remaining terms
● Vendors with a debit balance and customers with a credit balance
● Modified reconciliation accounts or partners (VBUND)
The system processes all accounts that are maintained by open item management. For each transfer posting created, a reset posting is also included in the session. For customer or vendor reconciliation accounts, the system posts to an adjustment account.
The report regroups the receivables and payables in accordance with the required sort method (SAP, for example) and performs transfer postings.
Note If Advanced Valuation is activated (the system displays an error message Advanced valuation active; you can no longer use the old report Message no.
FINS_FI_CLS023 is raised) and there are no posting in P system, you can deactivate this; instead, you can run Perform Foreign Currency Valuation (FAGL_FCV). To deactivate this,
use the Activated Advanced Valuation configuration step (available in the Manage Your Solution (F1241) app (for more information on accessing the configuration step, see the Activate
Advanced Valuation [page ] 17 topic).
Prerequisites
You posted open items to customers and vendors. At the end of a fiscal year (period), you noticed that some customers have a credit balance and some vendors have a debit balance. During the
posting period, the reconciliation account of some customers or some vendors or their status (affiliated, associated, or third party) has changed.
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Procedure
Test Step Test Step Name
#
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori Open Regroup Receivables / Payables (FAGLF101).
App
3
Enter Selection
Criteria
Expected Result
Pass / Fail /
Comment
The Balance Sheet Supplement - OI - Analysis screen displays.
Make the following entries:
Company Code: 1710
Balance Sheet Key Date: <date, such as 12/31/CurrentFY>
Sort method: SAP (EU 93 fin. stat guidelines)
Valuation Area: US for local GAAP
Postings tab:
Generate Postings: Selected
Use Batch Input Instead of ECS: selected (a batch input session FAGL_CL_REGR is
automatically created)
Document date: <date, such as 12/31/CurrentFY>
Journal Entry Type: SA
Posting date: <date, such as 12/31/CurrentFY>
Posting Period: 12
Reversal Document Type: SA
Reversal posting date: <date, such as 01/01/<current fiscal year
+ 1>>
Reverse Posting Period: 01
Selections tab:
Account Type: D to K
Supplier: <supplier ID>
Customer: <customer ID>
4
Execute
Choose Execute.
The receivables and payables are regrouped.
If a batch input session is created, process it as described in the section
Process Batch Input Session.
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4.48
Process Batch Input Session
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
This activity runs the batch input session.
Procedure
Test
Step #
Test Step Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori Open Batch Input Sessions in My Area (SM35SA).
App
The Batch Input: Session Overview view displays.
3
Select and Process
Session
Select the session to execute and choose the Process button.
The Process Session XXXXX dialog box displays.
4
Selection Criteria
Select one of the following options and choose Process:
Journal entries are posted and recurring documents are updated with
processing data (next run on and number of runs).
●
Processing Mode: Select one of the options
Note If you select Process/foreground, you must press Enter until the
batch input session is completely processed.
●
Additional functions: Select one or more of the options
Expected Result
Pass / Fail /
Comment
Note You can filter the list of batch input sessions by choosing the tabs
above the list.
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4.49
Import Financial Plan Data
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you plan the balance sheet and P&L accounts.
Note After running this process, if you want to upload a second Excel file, exit the app and refresh your browser cache before you run the process again with the second file.
Procedure
Test
Step #
Test Step Name
Instruction
Expected Result
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori App
Open Import Financial Plan Data (F1711).
3
Download Template
Choose Download Templates.
The Download Templates dialog box displays.
4
File Parameters
Make the following entries, then choose P&L Statement Planning:
The Excel template file is downloaded.
Pass / Fail /
Comment
Separator for .csv file: <select a separator character>
Note The P&L Statement Planning and Balance Sheet Planning
templates are downloaded.
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Test
Step #
Test Step Name
Instruction
Expected Result
Pass / Fail /
Comment
Note Once you click the template link, the file is downloaded to your PC. Choose
Close on the dialog box.
Note Repeat this step with Balance Sheet Planning.
5
Prepare the P&L Statement
Planning Template
Open the P&L Statement Planning template file in Excel, make the following changes,
and save it locally:
Plan Category; PLN
General Ledger Fiscal Year: <Current year>
Posting Period: for example 4
Company Code: 1710
Account Number: for example, 63003000
Amount in Global Currency: amount
Global Currency: for example, USD
6
Prepare the Balance Sheet
Planning Template
Open the Balance Sheet Planning Template file in Excel, make the following entries in
the Balance Sheet Planning template file, and save it locally:
Plan Category: PLN
General Ledger Fiscal Year: <Current year>
Posting Period: for example, 4
Company Code: 1710
Account Number: for example, 10010000
Amount in Company Code Currency: amount
Company Code Currency: for example, USD
7
Upload Excel File
In the Source File field, choose the Browse .csv files button and choose the prepared
Excel files. Afterward, choose Open.
Choose Import Source File.
The Excel file is uploaded and you can see data entered in the app.
Note The uploaded plan data can be displayed using the Balance Sheet/Income Statement (F0708) app.
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4.50
Balance Sheet / Income Statement
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you display the financial statement.
Procedure
Test Step
#
Test Step Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori App
Open Balance Sheet/Income Statement (F0708).
3
Enter Details
Make the following entries and choose Go:
Company Code: 1710
Expected Result
Pass / Fail /
Comment
The financial statement for the selected company code
displays.
Ledger: 0L
Statement version: 1799
Statement Type: for example, Normal (Actual - Actual)
End Period: <current period>
Comparison End Period: <same period from previous year>
Currency: USD
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Test Step
#
Test Step Name
Instruction
Expected Result
4
Display Financial Statement for Multiple
Company Codes
Repeat the test by entering more than one company code into the
Company Code field.
The financial statement for multiple company codes
displays.
5
Balance Sheet
Choose the Balance Sheet tab.
6
Export to PDF
Choose the Create PDF Preview button.
4.50.1
Pass / Fail /
Comment
The financial statement is exported to PDF.
Dynamic Reclassification of Receivables/Payables
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you perform adjustment postings for the case of a sorted list according to remaining terms.
The system processes all accounts that are maintained by open item management. In the new design, there are no additional postings and adjustment accounts.
The reclassification is realized in the financial statement. The same general ledger account (reconciliation account) is assigned in a different node, dependent on maturity.
Prerequisites - SSCUI
You must execute the following prerequisites in the Preliminary Steps section:
● Activate Advanced Valuation [page ] 17
● Define Financial Statement Version in Global Hierarchies [page ] 12
● Assign Financial Statement Versions to Accounting Principle [page ] 19
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Prerequisite – Open Item Invoice
An open item invoice from vendors and for customers with a baseline date in the future exists in the system.
Based on the baseline date, the regrouping of customer/vendors is done and displayed in the Financial Statement Version.
Procedure
Process Step#
Test Step Name
Instruction
1
Log on
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori app
Open Balance Sheet/Income Statement (F0708).
3
Enter Selection Criteria
Make the following entries and choose Go:
Expected Result
Pass / Fail / Comment
Company Code: 1710
Ledger: 0L (any additional ledger for accounting principle for which FSV was assigned).
Statement Version: <FSV created earlier>
Statement Type: Normal(Actual - Actual)
End Period: 01 2020
Comparison Period: 01 2019
Currency: USD (company code currency)
4.50.2
Financial Statement Download and Printing
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
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Purpose
In this activity, you download and print the financial statement.
Procedure
Test Step #
Test Step Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori App
Open Balance Sheet / Income Statement - Multidimensional(F3084).
3
Enter Selection Criteria
Make the following entries and choose Go:
Expected Result
Pass/Fail/Comment
The Financial Statement - Grid-based screen displays.
Ledger: For example, 0L for Leading Ledger
Company Code: 1710
Hierarchy ID: 1799
From period: For example, 1
To period: For example, 10
Fiscal Year: <Current year>
Comparison ledger: For example, 0L for Leading Ledger
Comparison From Period: For example, 1
Comparison To Period: For example, 10
Comparison Fiscal Year: <Previous year>
Currency Type: 10 (Company Code Currency)
Plan Category: ACT01, Actual
4
4.51
Export to Excel
In the upper right corner, choose Export to MS Excel.
The financial statement is exported locally as an Excel file.
Trial Balance
Test Administration
Customer project: Fill in the project-specific parts.
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Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you display the trial balance.
Procedure
Test
Step #
Test Step Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP
Fiori App
Open Trial Balance (F0996).
A dialog box is
displayed.
3
Enter Details
Make the following entries and choose OK:
The trial balance is
shown.
Ledger: 0L for leading ledger with local GAAP
Expected Result
Pass / Fail /
Comment
Company Code: 1710
Posting Date From: for example, <First day of current period>
Posting Date To: for example, <Last day of current period>
Note To display a readable amount of data in the chart, you can apply additional filters in the filter bar for G/L Account. This ensures that a
reasonable data set is selected for graphical display.
4.52
Year-to-Date Balances
Test Administration
Customer project: Fill in the project-specific parts.
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Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you view the year-to-date account balances.
Procedure
Test
Step #
Test Step
Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access App
Open Year-to-Date Balances (W0177).
3
Enter Details
Make the following entries and choose Go:
Expected Result
Pass / Fail /
Comment
The Data Analysis pane shows a list of matching account balances.
Ledger: <ledger> for example, 0L
Ledger Fiscal Year: for example, <current year>
Company Code: <company code>
Posting Date: <posting date>
4
Navigation
Panel
In the top left of the view, choose Navigation Panel.
The Navigation Panel pane is shown on the left side of the screen.
5
Profit Center
In the Available Fields section of the Navigation Panel pane, for the Profit Center field, choose
the Add field to rows axis button to the left of the field name.
The Profit Center field is added to the Rows section of the Navigation Panel
and is added to the data view in the right pane.
6
Reorganize
Fields
In the Navigation Panel pane, in the Rows section, drag and drop Profit Center above G/L
Account.
The data view in the right pane is updated to reflect the order change. The
grouping is now organized by profit centers.
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4.53
Balance Carryforward Status
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you can view the status of the balance carryforward jobs.
The balance carryforward run (which carries forward account balances for all currencies into the new fiscal year) is automatically scheduled two weeks before the start of a new fiscal year and
opening balance for a fiscal year are made available. Balances are also automatically updated whenever postings are made to the previous fiscal year. To handle postings that are made while a
balance carryforward run is in process, balances are carried forward one day after the automatic balance carryforward is activated.
Procedure
Test Step
#
Test Step
Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access App
Open Balance Carryforward Status (F4683).
3
Enter Details
Make the following entries and choose Go:
Expected Result
Pass / Fail /
Comment
The Balance Carryforward Status pane shows a list of results.
To Fiscal Year: <fiscal year to which balances are carried forward>
Company Code: For example, 1710
4
Review Log
Analyze the Status column for the jobs. To view detailed status for a particular job, click the status
message for that job.
The Log Details view displays the detailed status for the
selected job.
Accounting and Financial Close (J58_US)
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4.54
Display Journal Entries - in T-Account View
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
This app uses t-account visualization control to help accountants to better understand the impact of a selected set of accounting documents that are typically related (such as originating from the
same business process).
Procedure
Test
Step #
Test Step Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a
General Ledger Accountant.
2
Access the SAP Fiori
App
Open Display Journal Entries - In T-Account
View (F3664).
3
Enter Accounting
Document
Make the following entries and choose Go:
Journal Entry: <accounting document
number>
Expected Result
Pass / Fail /
Comment
The system displays the accounting document details in the left pane, and shows the affected accounts in the right
pane. The required fields are automatically populated based on the journal entry.
Accounting and Financial Close (J58_US)
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4.55
Statement of Changes in General Ledger
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you analyze the general ledger account postings by transaction type.
The Statement of Changes in General Ledger (W0162) app displays G/L accounts in combination with transaction types to let you analyze the account balance movements in more detail. The
accounts and transaction types used in the app depend on the selected type of statement of changes. The type collects all settings for a specific statement of change (for example, for statement of
changes in equity or provisions or others).
The statement of changes type is defined in the system configuration and includes the assignment of relevant GL accounts via semantic tags and the relevant transaction types. The relevant G/L
accounts aren't directly assigned to the statement of changes type. A semantic tag is used instead. The semantic tag must first be defined and assigned to one or several nodes or accounts in an
account hierarchy.
Procedure
Test
Test Step
Step # Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the
SAP Fiori
App
Open Statement of Changes in General Ledger (W0162).
3
Enter Details Make the following entries and choose Go:
Statement of Changes Type: <statement of changes type> for example, SOC
Expected Result
Pass / Fail /
Comment
The Statement of Changes view is displayed.
The Data Analysis pane shows the relevant data, including G/L accounts, transaction
types, and amounts. This corresponds to the structure defined in the Preliminary Steps
section. Transaction types and accounts are displayed in the table.
Accounting and Financial Close (J58_US)
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Test
Test Step
Step # Name
Instruction
Expected Result
Pass / Fail /
Comment
Ledger: <ledger>, for example, 0L
Company Code: 1710
Fiscal Year: <current year>
To Period: for example, 012
Currency Type: for example, 10
4
Review Data Review the statement of changes.
Note To display additional fields, you can choose Drilldown and select the additional
fields (such as Profit Center, Controlling Area, and so on) to display.
Note If you want to analyze content in a different app, select a row in the Data Analysis pane and choose Jump to in the upper right corner of the pane. From the Jump
to menu, choose the desired app to view and analyze the content.
4.56
Analyze Credit Loss Allowances
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you analyze a reconciliation of the loss allowance for receivables (from opening to closing balances). A table shows the changes during the period using a simplified Expected Credit
Loss model.
Accounting and Financial Close (J58_US)
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Procedure
Test
Test Step
Step # Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access App
Open Analyze Credit Loss Allowances (W0134).
3
Enter Details
Make the following entries and choose Go:
Expected Result
Pass / Fail /
Comment
The Data Analysis pane shows matching data.
Key Figure Layout: DEFAULT
Ledger: for example, 0L or 2L
Company Code: 1710
Fiscal year: <fiscal year>
To Period: <PERIOD>
Currency Type: 10 (Company code currency)
4
Navigation
Panel
Choose Navigation Panel.
5
Customize
Display
Select a specific dimension from the Available Fields list (for example, Segment,
Profit Center, or Business Partner), and choose the Add field to column axis
button or Add field to row axis button.
The view refreshes to show the information for the new dimension.
Note You can customize the display to add totals/subtotals per dimension. To do this, rightclick on the column heading and choose Totals > Show Totals. You can also customize the
view further with other options in the right-click menu.
6
4.57
Export to
Excel
Choose Export > Export to Microsoft Excel.
The content is exported to and opened in Microsoft Excel.
Discount Long-Term Assets and Liabilities
Test Administration
Customer project: Fill in the project-specific parts.
Accounting and Financial Close (J58_US)
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Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you discount long-term assets and liabilities.
Prerequisites
Ensure that you have executed the following configuration steps in the Preliminary Steps section:
● Activate Advanced Valuation [page ] 17 (mandatory)
● Define Aging Increments for Advanced Valuation [page ] 23 (optional)
● Assign Semantic Tags to Financial Statement Versions [page ] 25 (mandatory)
● Define Discounting Rules [page ] 26 (mandatory for interest indicator and GL Accounts assignment)
● Assign Discounting Rules to Accounting Principle [page ] 29 (optional)
You must have an open customer invoice; a risk class is assigned in the business partner master data.
Procedure
Process Step#
Test Step Name
Instruction
1
Log on
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori app
Open Schedule General Ledger Jobs (F1927).
3
Create Discounting Run
Choose Create.
4
Create Discounting Run
Make the following entries and choose Step 2:
Expected Results
Pass / Fail / Comment
Job Template: Post Discounting of Long-Term Assets and Liabilities
Job Name: Post Discounting of Long-Term Assets and Liabilities
5
Enter Selection Criteria for Step 2
Make the following entries and choose Step 3:
Accounting and Financial Close (J58_US)
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Process Step#
Test Step Name
Instruction
Expected Results
Pass / Fail / Comment
Start Immediately: Selected
6
Enter Selection Criteria for Step 3
Make the following entries and choose Schedule:
Company Code: 1710
Ledger: 0L
Key Date Parameter section:
Key Date: Selected (only if you use it)
Valuation Key Date: <last day of previous month>
Dynamic Key Date: Selected (only if you use it)
Dynamic Valuation Key Date: <last day of previous month>
Process Options section:
Test Run: Selected (to run in test mode)
Update Run: Selected (to run in update mode)
4.58
Perform Advanced Foreign Currency Valuation
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you perform advanced foreign currency valuation.
Note If there are no postings in the productive system, you can deactivate Advanced Foreign Currency Valuation.
Accounting and Financial Close (J58_US)
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Note This activity covers the advanced foreign currency valuation. If you didn't activate the advanced functionality, execute the Perform Foreign Currency Valuation [page ] 137 step instead
of this one.
Note If you want to run advanced foreign currency valuation for a different ledger (such as 2L (IFRS) or 3L (USGP)), you must create a financial statement version for IFRS/USGP (based on
YCOA) first, then assign it and YCOA to the IFRS/USGP accounting principle together.
Note You have two options to perform the advanced foreign currency valuation:
● Execute the procedure below.
● Run it as part of Advanced Financial Closing using the Task Template - Advanced Foreign Currency Valuation. For more information on this option, see the Advanced Financial Closing (2V8)
test script.
Prerequisites
Ensure that you have maintained the following settings in the Preliminary Steps section:
● Define Rules for Advanced Foreign Currency Valuation [page ] 32
● Assign Rules for Foreign Currency Valuation to Accounting Principles [page ] 35
● Assign Financial Statement Versions to Accounting Principle [page ] 19
● Assign Semantic Tags to Financial Statement Versions [page ] 31
•
Only the G/L accounts assigned to the semantic tag; FX is included in the foreign currency valuation run.
● Activate Advanced Valuation [page ] 17
•
Review the notes above about the restriction of using old reports once you've activated advanced foreign currency valuation.
Ensure that a different exchange rate is maintained for each period to test the foreign currency valuation.
Procedure
Test
Step #
Test Step Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori Open Schedule General Ledger Jobs (F1927).
App
Expected Result
Pass / Fail /
Comment
The Application Jobs view is displayed.
Accounting and Financial Close (J58_US)
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Test
Step #
Test Step Name
Instruction
Expected Result
3
New Job
Choose Create.
The New Job: Advanced Foreign Currency Valuation view is displayed.
4
Selection Criteria
for Step 1
Make the following entries and choose Step 2:
Pass / Fail /
Comment
Job Template: Advanced Foreign Currency Valuation
Job Name: Advanced Foreign Currency Valuation
5
6
Selection Criteria
for Step 2
Make the following entries and choose Step 3:
Selection Criteria
for Step 3
Make the following entries and choose Schedule:
Start Immediately: Selected
Company Code: 1710
The run is scheduled.
Note If you want to use a different ledger (such as 2L or 3L), see the Note in the
Purpose statement above for more information.
Ledger: 0L
Valuation Key Date: <last day of the previous month>
Update Run: Selected
Note If Update Run is selected, the run is done as a productive run. If it's
deselected, the run is done as a test run.
5
Review Results
4.59
To review details of the foreign currency valuation, choose Log or Results.
Credit-Risk-Based Impairment
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Accounting and Financial Close (J58_US)
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Purpose
Due to the new impairment model of IFRS 9, Expected Credit Losses (ECL) on Trade Receivables are calculated using a provision matrix, where fixed provision rates apply depending on the number
of days that the trade receivable is outstanding. For the calculation of the provisioned amounts, you can periodically perform a valuation run to calculate the bad debt expense posting for overdue
item.
l
Prerequisites - SSCUI
Execute the following prerequisites in the Preliminary Steps section:
● Activate Advanced Valuation [page ] 17
● Define Aging Increments for Advanced Valuation [page ] 36
● Assign Risk Class in Business Partner Master Data [page ] 38
● Assign Semantic Tags to Financial Statement Versions [page ] 39
● Define Rules for Impairment [page ] 40
● Assign Rules for Impairment to Accounting Principles [page ] 43
● Write-off functionality is currently not supported.
Prerequisite – Advanced Foreign Currency Valuation Run
Execute the Perform Advanced Foreign Currency Valuation [page ] 172 test procedure.
For Public Sector Management, Credit-Risk Based Impairment is optional. ThePosting Date used for the Credit-Risk-Based Impairment must be the same values used in Perform Advanced Foreign
Currency Valuation.
Prerequisite – Open Customer Invoice
Open receivables exist in the system that satisfy the risk class requirements, based on number of days overdue.
Note To define if the calculation of the impairment is based on the net or gross amount of the receivable, we deliver a new configuration step: Country/Region-Specific Settings for Impairment: Net or Gross.
If you access this configuration step via the Manage Your Solution (F1241) app, you can find it in Application AreaFinance, Sub Application AreaGeneral Ledger. Choose Ledgers and
Valuation. In the right pane, choose Configure for the Country/Region-Specific Settings for Impairment: Net or Gross.
If you access this configuration step via the project experience in SAP Central Business Configuration, in the Product-Specific Configuration phase, choose the Configuration Activities tab.
Search for Country-Specific Settings for Impairment: Net or Gross and choose Go to Activity. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
Accounting and Financial Close (J58_US)
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The following setting is delivered in standard content: Gross Calculation.
Note You have two options for performing Post Credit-Risk-Based Impairment:
● Execute the procedure below, or
● Run it as part of Advanced Financial Closing using the Task Template: Post Credit-Risk-Based Impairment. For more information on this option, see the Advanced Financial
Closing (2V8) test script.
Procedure
Process Step#
Test Step Name
Instruction
1
Log on
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori app
Open Schedule General Ledger Jobs (F1927).
3
Create Impairment Run
Choose Create.
4
Template Selection
Make the following entries and choose Step 2:
Expected Result
Pass / Fail / Comment
Job Template: Post Credit-Risk-Based Impairment
Job Name: Post Credit-Risk-Based Impairment
5
Scheduling Options
Make the following entries and choose Step 3:
Start Immediately: Selected
6
Parameters
Make the following entries and choose Schedule:
The log is created, and the result of the process is displayed.
Selection Parameters section:
Company Code: 1710
Ledger: 0L
Key Date Parameters section:
Key Date: Selected (only if you use it)
Valuation Key Date: Last day of previous month
Dynamic Key Date: Selected (only if you use it)
Dynamic Valuation Key Date : Last day of previous month
Processing Options section:
Test Run: Selected (to run in test mode)
Update Run: Selected (to run in update mode)
Accounting and Financial Close (J58_US)
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4.60
Post B/S Reclassification
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you post the balance sheet reclassification.
Prerequisites
Ensure that you've executed the following preliminary steps:
● Activate Advanced Valuation [page ] 17 (mandatory)
● Define Aging Increments for Advanced Valuation [page ] 44 (optional)
● Define Rules for Balance Sheet Reclassification [page ] 46 (mandatory for G/L accounts and Reclassification Method assignment)
● Assign Reclassification Rules to Accounting Principles [page ] 50 (optional)
You should have receivables and payables invoices that should be reclassified based on credit/ debit balance available in the system.
Procedure
Process Step#
Test Step Name
Instruction
1
Log on
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori app
Open Schedule General Ledger Jobs (F1927).
Expected Results
Pass / Fail / Comment
Accounting and Financial Close (J58_US)
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Process Step#
Test Step Name
Instruction
Expected Results
3
Create New Run for Reclassification
Choose Create.
The New Job view is displayed.
4
Create New Run for Reclassification
Make the following entries and choose Step 2:
Pass / Fail / Comment
Job Template: Post B/S Reclassification
Job Name: Post B/S Reclassification
5
Scheduling Options
Make the following entries and choose Step 3:
Start Immediately: Selected
6
Enter Selection Criteria and Schedule Job
Make the following entries and choose Schedule:
Company Code: 1710
Ledger: 0L
Key Date Parameter section:
Note Select either Key Date or Dynamic Key Date per your use case.
Key Date: Selected (only if you use it)
Valuation Key Date: <last day of previous month>
Dynamic Key Date: Selected (only if you use it)
Dynamic Valuation Key Date: <last day of previous month>
Process Options section:
Note Select either Test Run or Update Run per your use case.
Test Run: Selected (to run in test mode)
Update Run: Selected (to run in update mode)
Accounting and Financial Close (J58_US)
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5
Appendix
5.1
Display Tax Information Per Country/Region
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
This activity displays the tax information for the selected country/region per each tax code and tax type.
Procedure
Test Step
#
Test Step Name
Instruction
1
Logon
Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process
Configuration.
2
Access the SAP Fiori
App
Open Display Tax Information per Country (S_ALR_87012365).
3
Enter Selection
Criteria
Make the following entries:
Expected Result
Pass / Fail /
Comment
The Tax information (Country) screen displays.
Country ID: US
Chart of accounts: YCOA
Display details immediately: <Selected>
Accounting and Financial Close (J58_US)
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Test Step
#
Test Step Name
Instruction
Expected Result
4
Execute
Choose Execute.
The tax information for the selected country/region is displayed per each
tax code.
5.2
Pass / Fail /
Comment
User Specific Settings for Alternative Chart of Account
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
This activity displays the user specific options for journal entries Use Alternative Chart of Account.
Procedure
Test Step Test Step Name
#
Instruction
1
Log On
Log onto the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori
App
Open Edit Options for Journal Entries - My Settings (F2130).
3
Enter Selection
Criteria
Select the Use alternative Acct checkbox.
Expected Result
Pass / Fail /
Comment
The Edit User-Specific Options for Journal Entries
screen displays.
Accounting and Financial Close (J58_US)
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Test Step Test Step Name
#
Instruction
Expected Result
4
Choose Close .
This change can take several minutes.
Choose Close
Pass / Fail /
Comment
Note After you make the setting, you can use the Post General Journal Entries (F0718) app to verify the effectiveness.
5.3
Schedule General Ledger Jobs
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
To provide an alternative approach to manual month-end closing at the single app level, this app allows customer to create jobs to execute one or more month-end steps sequentially to perform
once at the month end.
Procedure
Test Step # Test Step Name
Instruction
Expected Result
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access the SAP Fiori App
Open Schedule General Ledger Jobs (F1927).
The Application Jobs screen displays.
3
Create a new job
Choose Create.
The New Job: Advanced Foreign Currency Valuation screen displays.
Pass / Fail / Comment
Accounting and Financial Close (J58_US)
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Test Step # Test Step Name
Instruction
Expected Result
4
Make the following entries and choose Step 2:
The job is created and started immediately.
Enter Data
Pass / Fail / Comment
Template Selection:
Job Template: Foreign currency valuation
Job Name: Foreign currency valuation
5
Enter Data
Make the following entries and choose Step 3:
Scheduling Options
Start immediately: Selected
6
Enter Data
Make the following entries and choose Schedule:
Parameters - General Selections :
7
5.4
Check Job Status
●
Company Code:1710
●
Valuation Key Date: <date>
●
Valuation area:
●
Postings area:
●
Update Run: Selected
●
Determine Automatically: Selected
●
Open Items: Subledger area:
●
Valuate Vendors: Selected
●
Valuate Customers: Selected
●
Open Items: G/L Accounts area:
●
Valuate G/L Accounts: Selected Choose Schedule .
After the job is finished, choose Details (>) for the row of your completed job.
The job log is displayed.
Schedule General Ledger Jobs - Carry Forward Balances
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID
<X.XX>
Testing Date:
Accounting and Financial Close (J58_US)
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Tester Name:
Duration:
Business Role(s):
Responsibility:
<State the Service Provider, Customer or Joint Service Provider and Customer>
Purpose
In this activity, you confirm that Balance Carry Forward has been run for the current fiscal year.
Balance Carry Forward is an automated process (executed automatically by the system on a predefined schedule) without any customer interaction, performed at year end. However, if you want
to perform the balance carry forward earlier than the automated process, you can use this new application job.
Prerequisites
Before executing this step, check that the Confirm Takeover Date Information step in the Asset Accounting (J62) test script is completed.
Procedure
Test Step
#
Test Step
Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access App
Open Schedule General Ledger Jobs (F1927).
3
Create
Choose Create.
4
Enter Details
Make the following entries and choose Step 2:
Expected Result
Pass / Fail /
Comment
The Application Jobs view is displayed.
Job Template: Balance Carryforward
Job Name: Balance Carryforward
5
Enter Details
Make the following entries and choose Step 3:
Start Immediately: Selected
6
Enter Details
Make the following entries and choose Schedule:
You scheduled the job run as a test run.
Ledger: <ledger>, for example, 0L
Company Code: 1710
Accounting and Financial Close (J58_US)
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Test Step
#
Test Step
Name
Instruction
Expected Result
Pass / Fail /
Comment
Carry Forward to Fiscal Year: <fiscal year>
Test Run: Selected
7
Review Results To review the results of your test run, find your run in the Jobs pane and choose the arrow button to the right of its
row.
8
Run Details
9
Productive Run To perform a productive run, repeat this process, but deselect Test Run.
5.5
Choose the Run Details tab. Review the log status.
You scheduled the job run as a productive
run.
Regrouping and Aging
5.5.1
Bank Account Grouping
Purpose
In this activity, you set up accounts on the Assets and Liabilities sides for bank account grouping.
Procedure
Test
Step #
Test Step Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access App
Open Manage Global Hierarchies (F2918).
3
Import Hierarchy
Choose Import Hierarchy.
Expected Result
Pass / Fail /
Comment
The Import Hierarchy dialog box is displayed.
Accounting and Financial Close (J58_US)
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Test
Step #
Test Step Name
Instruction
Expected Result
4
Enter Details
Make the following entries and choose OK:
The Create a Hierarchy Based On XXXXX dialog box is
displayed.
Source: Maintain Financial Statement Versions
Pass / Fail /
Comment
Financial Statement Version ID: <financial statement version>
5
Enter Details
Make the following entries and choose Create:
The hierarchy timeframe is created.
Hierarchy ID: <hierarchy ID>
Hierarchy Description: <description>
Valid From: <select a date in the past>
Valid To: 12/31/9999
6
Details
On the row for the new hierarchy, choose Details (>).
7
Edit
Choose Edit.
8
Hierarchy
Choose the Hierarchy tab.
9
Enter Details
Make the following entries and choose Save:
The right pane expands to show the hierarchy.
Aging: <aging group>
Allow Contra Node and Bank Account Grouping: Selected
10
Timeframe
Choose the Timeframe tab.
11
Edit
Choose Edit.
12
Expand Asset
Subnodes
Expand the subnodes under Assets to a level where you want to create your account grouping. At the
right of the row, choose + (Add).
13
Enter Details
Make the following entries and choose OK:
The Add Node dialog box is displayed.
ID: <ID>
Description: <description>
14
Add
For the node you just created, choose + (Add).
The Add Node dialog box is displayed.
15
Enter Details
Make the following entries and choose OK:
The account numbers are added to the subnode you
created.
G/L Account: Selected
From G/L Account: <G/L account numbers>
Accounting and Financial Close (J58_US)
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Test
Step #
Test Step Name
Instruction
Expected Result
16
Expand Liabilities
Subnodes
Expand the subnodes under Liabilities to a level where you want to create your account grouping. At
the right of the row, choose + (Add).
The Add Node dialog box is displayed.
17
Enter Details
Make the following entries and choose OK:
Pass / Fail /
Comment
ID: <ID>
Description: <description>
Credit: Selected
Contra Node: <select the node you created on the Assets side>
Bank Account Grouping: Selected
18
Save
Choose Save.
19
Activate
Choose Activate.
20
Stay in the App
Stay in the app.
5.5.2
The bank account groupings are set for the chosen
accounts in the hierarchy.
Regrouping for Aging
Purpose
In this activity, you set up regrouping for aging.
Procedure
Test Step
#
Test Step Name
Instruction
1
Resume App
You are resuming the activity from the prior topic.
2
Expand Nodes
Expand the subnodes under Assets to the node you want to modify, then choose the name of
the node.
Expected Result
Pass / Fail /
Comment
The Change Node dialog box is displayed.
Accounting and Financial Close (J58_US)
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Test Step
#
Test Step Name
Instruction
Expected Result
3
Reclassification
Increment
Choose the Reclassification Increment field.
The Select: Reclassification Increment dialog box is
displayed.
4
Select Increment
Select the increment you want to assign (for example, CURRENT).
5
Accept
Choose OK.
6
Repeat
Repeat steps 2 to 5 to set up other increments (for example, NON-CURRENT).
7
Save
Choose Save.
8
Repeat
Repeat these steps for grouping the aging for subnodes under Liabilities.
5.6
Pass / Fail /
Comment
Review Verify General Journal Entries (Optional)
Purpose
In this activity, you set up and execute the workflow to review the verify general journal entries process.
Note Before you execute the process, you must set up the workflows and teams.
Prerequisite – Manage Workflows
Test Step
#
Test Step Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access App
Open Manage Workflows for Journal Entry Verification - In General Ledger (F2720) .
3
Copy Existing Workflow Select the radio button for General Journal Entry Verification workflow and choose Copy.
Expected Result
Pass / Fail /
Comment
The Copy Workflow view is
displayed.
Accounting and Financial Close (J58_US)
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Test Step
#
Test Step Name
Instruction
4
Name Copied
Workflow
Change the Workflow Name field as needed (for example Review General Journal Entry
Verification).
5
Enter Details
Make the following entries:
Expected Result
Pass / Fail /
Comment
Description: Review General Journal Entries - CoCd xx10 Amount >=100 Acct Group=FIN
Start Conditions tab:
Company Code: 1710
Threshold Amount in Company Code Currency: <threshold amounts>, for example, 100
Account Group: FIN
Journal Entry Type: SA
6
Add Reviewer Step
In the Steps pane, in the Review Steps area, choose Create.
7
Add Reviewer Step
Make the following entries and choose Create:
The New Step view is displayed.
Step Name: <step name>
Step Type: Review General Journal Entry
Role: <reviewer's role>
8
Save
Choose Save.
9
Activate
Choose Activate.
Prerequisite – Manage Teams
Test Step # Test Step Name
Instruction
1
Log On
Log on to the SAP Fiori launchpad as a General Ledger Accountant.
2
Access App
Open Manage Teams and Responsibilities For Journal Entry Verification - In General Ledger (F3932).
3
Create Team
Choose Create.
4
Enter Team Details
Make the following entries:
Expected Result
Pass / Fail / Comment
Accounting and Financial Close (J58_US)
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Test Step # Test Step Name
Instruction
Expected Result
Pass / Fail / Comment
Team Information tab:
Name: <name>, for example, General Journal Entry Verify Reviewer
Global ID: <global identifier>
Type: FGLVG (FI general journal entry verification)
Status: Enabled
5
Enter Team Details
Choose the Team Members tab.
6
Enter Team Details
Choose Create (located above the Team Members area).
7
Enter Team Details
Make the following entries and choose OK:
The Select: Business User dialog box is displayed.
Business Partner: For example, the local gl_accountant user
Functions: <function for reviewing the verify general journal entries>
8
Create Team
At the bottom of the view, choose Create.
The responsibility for the reviewer is defined.
Procedure
Test Step # Test Step Name Instruction
Expected Result
1
Log On
Log on to the SAP Fiori launchpad as the user from the Business Partner field in the Manage Teams prerequisite above.
2
Access App
Open Verify Journal Entries in General Ledger - For Processor (Inbox) (F2728).
The My Inbox view is displayed.
3
Review
In the left pane, select an inbox item to review.
The item displays in the right pane.
4
Review
Review the verify general journal entry item. When you are done, exit the app.
Pass / Fail / Comment
Accounting and Financial Close (J58_US)
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Typographic Conventions
Type Style
Description
Example
Words or characters quoted from the screen. These include field names, screen titles, pushbuttons labels, menu names, menu paths, and menu options.
Textual cross-references to other documents.
Example
Emphasized words or expressions.
EXAMPLE
Technical names of system objects. These include report names, program names, transaction codes, table names, and key concepts of a programming language when they
are surrounded by body text, for example, SELECT and INCLUDE.
Example
Output on the screen. This includes file and directory names and their paths, messages, names of variables and parameters, source text, and names of installation,
upgrade and database tools.
Example
Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.
<Example>
Variable user entry. Angle brackets indicate that you replace these words and characters with appropriate entries to make entries in the system.
EXAMPLE
Keys on the keyboard, for example, F 2 or E N T E R .
Accounting and Financial Close (J58_US)
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