RECORD OF WORK DONE
November 2021
WEEK
DATES
DESCRIPTION OF
WORK DONE
WEEK 1
01/11/21-5/11/21
M a k e p a ym e n t s f o r t h e
council
F i l l i n g p a ym e n t s
Submitting NSSA,
N ya r a d z o , O l d M u t u a l
a n d Z i m r a p a ym e n t s
TRAINEE’S COMMENTS
As a council, transparency is
a key factor therefore before
m a k i n g a n y p a ym e n t s a
procedure must followed
A l l t h e p a ym e n t s m u s t f i l e d
attaching the receipts, three
quotations, vouchers, and
approval messages from the
board members and registry
office.
A f t e r f i l l i n g p a ym e n t s i t i s
also important to submit
y o u r f i l e d p a ym e n t s t o t h e
board members to sign and
c l a r i f y i f t h e p a ym e n t s w e r e
correct.
However I would recommend
if the council can find a way
to shorten the whole process
b e c a u s e o n e p a ym e n t m i g h t
require half a day or more so
t h a t yo u c o m p l e t e t h e w h o l e
procedure as per the board
WEEK 2
Create a debtors list
8/11/21-12/11/21
Write off bad debts
Update debtors to
Hitrac
Phone and send mass
messages debtors.
The debtors considered by
the council are the clients
which did not renew within
a certain time frame.
Therefore I created a list of
those clients using their
records cards and Hitrac.
The clients that are not in
the timeframe are considered
to be bad debts.
The debtors list is the
required to be updated in the
H i t r a c s ys t e m
For all the clients
considered as debtors I sent
the mass message to remind
them and call some of them
Moreover it is an odd way to
create a debtors list because
there is no guarantee they
will subscribe.
WEEK 3
Assisting clients
15/11/21-19/11/21
Capturing and sending
clients registration
certificates and
practicing certificate
Time management and
patience is required when
dealing with customers.
Those who register and
renew online will need there
certificates therefore there
is need to capture the
certificates scan them and
send to the clients via email
or whatsapp. So the clients
contact details must be up to
date
WEEK 4
22/11/21-26/11/21
Filling the asset
register
Filling the receipts
The assets register must be
filled and the asset
valuation must be up to date
so that it can be used in the
trial balance.
Exchange rates are equally
important to keep them at
your finger tips
Supervisors’
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Trainee’s Name……………………………………………………………………
Trainee’s Signature………………………………...Date……………………..
Supervisor’s Signature…………………………
Training Officer’s Signature……………………
Date……………………..
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