[Baird Soft Solutions]
SOFTWARE PROJECT
PROPOSAL
Prepared for
[Linscott Restaurants]
Prepared by
Valerie Devine
[valerie@bairdsoftsolutions.com]
May 13, 2026
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Executive Summary
This proposal serves as [Baird Soft Solutions]’s reply to the Request for Proposal
(RFP) that your company, [Linscott Restaurants], forwarded to us, dated April 21,
2026. With a project cost of $261,000.00, we want to render our software
development expertise to you and produce a management system that will increase
your business’ opportunities for growth.
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Problem
As defined in your RFP, all the branches of [Linscott Restaurants] are still using an
old point-of-sale (POS) system. With a system having such outdated software, your
company has difficulties generating accurate periodic reports and oftentimes, use
manual and conventional procedures again just to verify each report’s accuracy.
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Solution
To address your concerns, [Baird Soft Solutions] will develop a complete restaurant
management system with an updated POS, inventory, and accounting software to
enhance the restaurant’s in-stock position, contribute to profit increase, improve
customer service, and reduce labor and operation costs.
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Objectives
Evaluate the current system, then develop new and updated software.
Integrate the new software into the restaurant’s system.
Organize employee training accordingly.
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Benefits
Our company has developed over 45 software within the last three decades. We
make sure that each software we develop is equipped with the latest trends, tools,
and technologies, of which our employees have trained and have sufficient
knowledge thereof.
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Timeline
PHASE
DESCRIPTION
END DATE
Phase 1
System Assessment
June 20, 2026
Phase 2
Software Development
January 05, 2027
Phase 3
Integration & Training
March 25, 2027
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Action Plan
OBJECTIVE 1
Evaluate the current system, then develop new and updated software.
ACTION
ASSIGNED TO
DEADLINE
STATUS
Terese Berry
June 20, 2026
In Progress
Chester Grimes
January 05, 2027
Upcoming
Assess the existing
system in actual
implementation.
Develop new software per
client specifications.
OBJECTIVE 2
Integrate the new software into the restaurant’s system.
ACTION
ASSIGNED TO
DEADLINE
STATUS
Chester Grimes
January 20, 2027
Upcoming
Integrate and
troubleshoot newly
developed software.
OBJECTIVE 3
Organize employee training accordingly.
ACTION
Train staff in using the
new software.
ASSIGNED TO
DEADLINE
STATUS
Dorothy Moore
March 25, 2027
Upcoming
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Pricing
Description
Quantity
Price
Total
Consultation & Assessment
180
USD 100
hr
USD 18,000
Software Development
1,080
USD 200
hr
USD 216,000
Integration & Training
360
USD 75
hr
USD 27,000
VAT
0
%
Discount (%)
0
%
Total
USD 261,000
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Terms & Conditions
1. Formation of the Contract
The acceptance of this proposal will lead to drafting a legally binding contract, which will bind both parties at the
time of its execution.
2. Validity Period of the Proposal
This proposal will remain valid for 30 days from the date that this proposal is delivered to the client.
3. Confidentiality
The contents of this proposal are strictly confidential and neither of the parties can divulge any of its information
without obtaining the prior written approval of the other party.
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