OFFICE MANAGER
(FULL TIME / NON-EXEMPT STATUS)
JOB SUMMARY
The Office Manager will report to the VP of Engineering and will manage the day-to-day tasks
to support the company and Engineering team. The ideal candidate will be detail-oriented,
articulate, organized, and service-oriented. It will be important to be comfortable working in a
small company environment and a typical startup with engineers and scientists.
RESPONSIBILITIES
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Perform various tasks with little supervision to support the office and senior executives.
These tasks may include, but are not limited to, scheduling appointments and meetings,
maintaining calendar, preparing expense reports, preparing/editing presentations,
scheduling travel arrangements, recording accurate meeting minutes;
Be liaison for office and vendors and visitors; manage office related contracts, services,
equipment, IT, etc. Ensure excellent customer service to all visitors.
Preside over engineering office related logistics: copy services, word processing, mail
and distribution services, office reception, office equipment, utility service,
communication systems, office supplies, snacks & drinks, onboarding support for new
hires, and others as needed.
Plan fun off-sites, team dinners, culture-building events and holiday parties.
Review and analyze incoming memos, submissions, and distribute them as needed.
Own projects as assigned by the management (anything from doing some research to
managing internal cross-functional project)
Provide general administrative support as needed.
Use various software, including word processing, spreadsheets, databases, and
presentation software.
QUALIFICATIONS AND REQUIRED SKILLS
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Education requirement: High School Diploma required, some college preferred.
Experience requirement: 2-3 years of experience working in office environment,
preferably in an executive support position.
A self-motivated, detail-oriented, organized individual.
Proactive approach to problem-solving with strong decision-making skills
Ability to work independently and as a team and meet deadlines in a fast-paced
environment.
Strong verbal and written communication, good attitude, and work ethic. Knows how to
manage up and keep people in the know
Experience with Computers, Windows, Google suites, and associated software.
Familiarity with NetSuite, Docusign, Gotomeeting, Smartsheet systems is the plus
WORK ENVIRONMENT/PHYSICAL DEMANDS
PAL01:128629.1
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THE COMPANY is an equal employment opportunity employer and is committed to
maintaining a non-discriminatory work environment and does not discriminate against any
employee or applicant for employment on the basis of race, color, religion, sex, national origin,
age, physical disability, mental disability, medical condition, military and veteran status, marital
status, sexual orientation, gender, gender expression, gender identity, genetic information, or any
other characteristic protected by applicable law. THE COMPANY makes reasonable
accommodation for applicants and employees with known physical or mental disabilities.
APPLICATION PROCEDURE
If you are excited by the idea of working at a fast-growing company, we’d love to have you join
our team! Submit a resume with cover letter explaining your interest in the position and what you
would bring to the Company
PAL01:128629.1
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