Assignment Submission Cover Sheet All sections of this cover sheet should be completed and inserted as the first page in all assignments. Your assignment file should then be submitted/ uploaded using the Queen's Online Electronic Submission facility (unless otherwise instructed). Your Name Level: Module Code Student Number: Austin Byrne Degree Programme 1 ARC7054 Module Title 40193294 Msc Construction & Project Management Strategic management construction and International Assignment Title: The Management of an organisational culture for an international construction project Module Lecturer/ Tutor: Danny Ó Cléirigh Ó hÁgáin Your Reflections on Prior Feedback Received: During the course of your studies you have received extensive feedback from lecturing staff on each of your assignments. Reflecting on previous feedback that you have received on this or other modules, list at least one way (maximum of three ways) in which the preparation of this current assignment has been informed by the previous feedback that you have received. 1. 2. 3. Declaration of Academic Integrity Before signing the declaration below, please check that the submission: 1. Contains a full set of referenced sources (books, journal articles, policy documents, web sites etc), laid out according to the guidelines specified by the School (see your Student Handbook and Cite2Write http://www.qub.ac.uk/cite2write/); 2. Is clearly presented, word-processed and has been proof-read; 3. Does not exceed the specified word limit for this assignment. I declare that I have read the University regulations on plagiarism and that the attached submission is my own original work. No significant part of it has been submitted for any other assignment and I have referenced all written and electronic sources used. Word Count Turnitin Score Sign (or for electronic submissions type your name): Austin Byrne N/A Date Submitted: 19th April 2018 2018 Title: Managing an organisatonal culture within an international construction project ARC7054: Strategic Management and International Construction Student Number: 40193294 Queens University Belfast 19/04/2018 Abstract The research in this report will look at the various themes that are associated with culture in International Construction and how they are managed in a shared organised structure. An interview was conducted in order to obtain relevant data and information from a participant who has experience in the International Construction sector. The aim of the interview was to gather data from the participants in relation to their own experiences associated with the leadership and organisation in the International Construction Sector. The findings from this method would determine if there were similar findings presented in the literature reviewed. From the findings Innovation, Communication, Organisational Culture and Creativity were the four main influences relating to Culture in International Construction, which was consistent with the literature reviewed for this research. The results from this report highlight the fact that the culture and the management thereof directly influence the success of a project in International Construction. The report has identified the importance of the management of culture and the role of the Project Manager to focus on strong communication skills with sustainable and innovative measures to achieve success. Contents Abstract ................................................................................................................................................... 3 1.0 Introduction ...................................................................................................................................... 5 2.0 Literature Review .............................................................................................................................. 6 2.1Organisational Culture explained and its role within organisations.............................................. 6 Cultural factors and differences.......................................................................................................... 7 2.2 Innovation and Creativity for organisations ................................................................................. 8 2.3 Effects of organisational culture on performance ........................................................................ 9 References ............................................................................................................................................ 19 1.0 Introduction Globalisation has created an environment where construction co panies partake in projects all over the globe. With this there is need to understand the impact of cultural differences (Comu, Unsal, and Taylor 2011). This rise in international construction has led to the involvement of individuals from many different legal, economic and cultural backgrounds. The strategic approach to achieve success within the international construction sector requires knowledge and expertise over and above that required for the domestic sector. Several research initiatives have been undertaken by academics to identify how negative impacts can be addressed such as social, economic, political and cultural factors (Javernick-Will and Levitt 2009; Miller et al. 2000). It is recognised that developments in technology and industrialisation are major factors that will impact upon employment within construction. With the focus on conservation to determine strategies within the global market, the impact of policies on international business and how this impacts on different cultures working together becomes more relevant. Disputes can arise within international construction when different cultures are working together with different approaches as to how things should be done. The social values and the culture will determine how business is conducted. This will impact upon all aspects of human behaviour and will influence relationships with business associates and employees as well as attitudes to change. Based on the literature review which was carried out, it was evident that the best results would be achieved by carrying out an interview with a manager who had international work experience. A number of objectives were identified from the literature review with a fundamental aim to create an organisational culture for the project team to share. The objective is to compare the results of the literature review with the interview carried out with a volunteer who has work experience within the international construction industry. In order to draw comparisons, the qualitative program “Decision Explorer” will be used to develop a cognitive map and establish comparisons with the response from the interviewee. 5|Page 2.0 Literature Review This literature review will look at the management of construction cultures within an international construction project and the impact of these cultures on the management of the project. Organisational culture will determine the manner in which business is conducted therefore the aim is to align those within the organisation with a mutual understanding of the end goal (Marcoulides & Heck,1993; 93; Schein, 1992). This is critical to the success of any project as it impacts upon human behaviour, relationships with associates and attitude to new ideas and to change. Cultural risks on international projects are similar to those experienced on local projects however the root cause of the cultural risk and the resultant impact on the success of the project is very different. This can result in disputes over how tasks should be performed and stem from issues such as sustainability, health and safety, gender bias and religious background. The overall success of a project will be determined by how it is managed and the measures that are put in place to address cultural differences. 2.1Organisational Culture explained and its role within organisations The word culture and its meaning is one of the most complicated in the English language as it introduces so many alternative subjects and processes. Organisational culture is defined as assumptions that are mostly unconscious and therefore form a pattern that is taken for granted through values and beliefs that members of an organisation share (Kotter and Heskett, 1992; Schein, 2004). Or quite simply, how things are done here (Lundy and Cowling, 1996). The ability to manage cultural diversity in construction, particularly in international projects, is crucial to the success of the project. In order to manage cultural differences, it is necessary to understand what the issues are. Effective communication is most important particularly where there is a language barrier. Since language is the most important medium of communication and is often used to distinguish one culture from another (Walker et al. 2003), differences in language can be a major source of communication problems (Loosemore and Al Muslmani 1999). Language barriers can adversely affect business processes and reduce productivity. The ability to accept cultural differences and overcome the barrier 6|Page between different cultures due to inexperience and lack of understanding and the variation in working mannerisms are also common issues. Walker et al. 2003 identified that in today’s constantly changing global business environment, cultural issues and understanding cultures have become essential and a prerequisite for business success. Chan et al (2003) highlights the difficulties that can arise when there is a contractual dispute. Negotiation is one of the most difficult and important tasks that international managers; face in their businesses (Fatehi 1996). Due to cultural differences, negotiations can become a difficult activity since many of the rules used in one country may not apply elsewhere (Gulbro and Herbig 1999). The success of international construction projects is dependent on the ability of the Project manager to understand and manage cultural differences. Failure to manage effectively can result in a waste of resources and delay in the project, good management skills can provide advantages. Kivrak et al (2008) identified advantages of working with other cultures including better team innovativeness, willingness to solve problems and create a competitive advantage. Cultural factors and differences Multiple studies have been undertaken on diverse cultures. An international conference on multi-national construction projects took place in Shanghai, China in November, 2008. It investigated the effects of cultural differences in construction projects and looked at the opinions of managers who had work experience in international projects. The results showed that one of the main advantages of working with different cultures was the exchange of knowledge. One of the key elements that contributed to project success was the effective management of cultural differences. Research carried out by Chan et al (2003) found that international construction projects are more likely to encounter a dispute that local construction projects, with culture being the main contributory factor. He also highlighted the benefits of gaining a better understanding of influential cultural projects to help manage and reduce conflicts in international construction projects. 7|Page (Chan et al, 2003, p376). Broster endorsed this in 1976, “without understanding there can be no friendship. If one wishes to understand a people one must identify oneself with them. One must study their language, custom and culture ….and they will be one’s friends”. 2.2 Relationship of Innovation and Creativity with Organisational Culture Some definitions of creativity focus on the ability of individuals to use their personal characteristics and abilities, whilst others focus on the product and how this can come from the outcome of creative efforts (Arad et al., 1997). Creativity varies from one group or organisation to another, whilst also changing over a period of time. Therefore the gauging of creativity should be judged at the level of the organisation, profession or broader (Ford, 1995). The definition varies according to the level of analysis which is used. West and Farr (1990) describe innovation as “the intentional introduction and application within a role, group or organization of ideas, processes, products or procedures, new to the relevant unit of adoption, designed to significantly benefit the individual, the group organization or wider society”. There seems to be an indication that how an idea or product is portrayed governs if it can be regarded as innovative for that particular context (Matins, 2000). An organisation which has the ability to absorb innovation into its management and organisational culture will have successful traits (Tushman and O’Reilly, 1997). The standard organisational values influence and on principles culture beliefs) of (shared have innovation creativity in two behaviours: an and MARTINS 2003 8|Page 1. The social aspects of the organisation, employees gain a better understanding of acceptable behaviours and how ativities should be undertaken. From this standard practices are taken on board and shared by individuals. Assumptions will then be taken from this as to whether creative or innovatie behaviour is part of the organisations operations (Tesluk et al, 1997). 2. Standard values and beliefs which become customary forms of activity and are therefore reflected through policies and procedures. These have a direct reflection on creativity in the workplace, for example by investing in resource support for the development of a new idea (Tesluk et al, 1997). An organisational culture which supports creativity will also encourage innovative ways to present issues and find solutions, this regards creativity to both desirable and customary whilst favouring innovators as a concept that should be emulated (Lock and Kirkpatrick, 1995). http://www.arcom.ac.uk/-docs/proceedings/ar2005-1215-1224_Asad_et_al.pdf 2.3 Effects of organisational culture on performance The term performance can include the productivity, consistency and quality with which a service is provided. The use of organisational culture could possibly enhance the performance of an employee’s job gratification and the sense that there is a greater ability to solve problems (Kotter, 2012). Undeniably a company’s performance is result of the return from which a strong culture for the organisations structures allows it to complete its practices. An organisational culture that is incongruent with that of the altering expectations of stakeholders can possibly become less effective as experienced with some organisations (Ernst, 2001). Therefore there is clearly a relationship between organisational culture and overall performance (Kopelman, Brief, & Guzzo, 1990), although studies have revealed that the relationship between cultural characteristics and performance have not been consistent over time (Sorenson, 2002). 9|Page Research Methodology This study was undertaken using three different steps: 1) Literature Review 2) Qualitative research 3) Decision Explorer To begin research into the topic the relevant literature was studied from peerreviewed journals for organisational culture within the construction industry. The literature reviewed was from key academic and professional journals, these included Emerald Insight, ASCE Library and Taylor & Francis. Some of the literature studied was unrelated to construction but as the topic has such a wide and varied range of meaning it is important to take all significant literature into consideration. Granting the review is not totally exhaustive, it provides a solid basis to gather an understanding of organisational culture and how it impacts upon the construction industry. Another method of research that will be implemented is the use of qualitative data, this can be collected in a few different formats mainly interviews, observations and surveys. This report will use an interview undertaken with an experienced manager within the international construction industry to gather their opinion on operational leadership. It uses social science research to gather and check the non-numerical data to understand and record the actions, considerations and inspirations of others. The interview will be done on a one-on-one setting, this allows the interviewer to evolve the conversation as they see fit. A one-on-one interview will also allow a greater ability to control the format of the conversation as it progresses, it also allows for there to be a lot less external distractions because of the allocated meeting time. The use of qualitative analysis allows for a brief and informative review of the findings from the interview. By implementing an assessment from the interview there is an ability to give the relevant information for the human side of an issue; this will often provide contradictory performances, attitudes and relationships of individuals therefore justifying its use. These methods will also assist in identifying the relevant intangible factors. The advantage of this qualitative research is the ability to leave the questions open ended and gives the interview participants the ability to answer the questions with an open minded mentality, rather than making them use fixed 10 | P a g e responses. This induces a response that is relatively unexpected in nature and provides feedback that is important and descriptive in nature. To analyse the data collected from the qualitative research decision explorer will be used. Decision explorer is designed to analyse the data collected from the interview and discover any relationships that there are amongst opinions of topics (Brightman, J., 2002). The software enables the user to practice varying types of data analysis, for example domain, central and cluster analysis. By using decision explorer the user is able to identify any relationships there may be between diverse ideas and viewpoints. Once a visual representation has been completed from the thinking, this will allow the user to complete a debate and reflection of the interview. The value of this is that the user works with the ideas to understand how they link with each other and what influences they may have on one another, whilst generating new ideas. Upon creating a network it is obvious to realise the connections between concepts, therefore making it simple to utilise the tools of decision explorer to remove additional information. This allows for an in-depth discussion and conclusion from the resulting data achieved. Qualitative Results and Analysis The first part of the qualitative analysis is the development of the cognitive map. This cognitive map is a direct representation of the data that was collated from the interview with the industry professional; this is then relayed into a controlled mind map. By completing this map the researcher is able to format and organise the data in such manner that it acts as a forerunner for several different analysis techniques. From the data collated on the map, four main topics are identified: Innovation, sustainability, communication and organisational culture. Through Decision Explorer there is the ability to use the analysis tools in order to understand greater what concepts have the most significant impact on the model. The two tools that have been used in this instance are central and domain analysis. 11 | P a g e Domain analysis was first created in 1979 by James Spradley, he explained it as the search for a greater unit of cultural knowledge (Spradley, 1979 p94). In order to complete a domain analysis, there must first be a semantic relationship, this is done by choosing a number of informal statements, then reviewing it for words and phrases that generate portions of a category then from this creating organisational questions for each field. The domain analysis highlights the complexity of the links between the ideas imputed. It will identify the most significant issues that feature (displayed by the most common factors) resulting in a high domain outcome. This outcome endorses knowledge management and helps to identify patterns within knowledge and cultural behaviour based on the information supplied by the interviewee. This tool also allows for the semantic relationships that have been identified in the study to be investigated. Hammersly et al (2007) referred to this method of collecting data through various sources to resolve issues that are the subject of an enquiry. The information for this report is solely based on one source of data. The outcome of the interview highlights the importance of communication between the parties to achieve success in an international project. After “communication” which was the most relevant concept was “Organisational culture” with 6 links feeding in including “belief in systems” and “drive for results” concepts. Project success is heavily dependant on shared culture according to the findings of the 12 | P a g e domain analysis. “Sustainability” was the third most influential concept with five associated links including “ environmental impact” and “ leads the way for future generations”. The concept with least links was “Innovation” which had four links including “focus on environmental impact” and “new design methods”. Although the domain analysis showed sustainability and innovation to be the least influential of the concepts, their relevance should not be overlooked. The remaining domain analysis concepts with few links are not significant to the overall outcome. Central analysis is a tool used to demonstrate the impact the concept has on the model in the wider perspective. Central analysis is described by Decision Explorer as being complementary to domain analysis as it reflects upon the intricacy of the direct links as opposed to their presence. The top domain analysis results are not necessarily the concepts with the highest scores forming part of a range of complex links. Central analysis acknowledges this and endorses the concept that central analysis supports domain analysis. The central analysis tool showed that “Organisational Culture” concept had the top result. This is similar to the domain analysis where it was second to communication with a top result of ten out of fifteen concepts. The central analysis endorses the results of the domain analysis. The second highest scoring concept identified in the central analysis was “communication” with a score of nine from fourteen concepts. The next concept “Eliminates Prejudices” is contrary to the domain analysis result with a central score of eight from fifteen concepts. The fourth most influential concept from the central analysis was “various backgrounds work together” whereas this had an insignificant result on the domain analysis with only two links. This was followed by the “sustainability” concept with a central score of six from nine concepts. There may be variation between the order of the results, however the overall validates the appreciation that the domain analysis is complemented by the central analysis. It also shows that the most significant concepts feature high up on the lists for both analyses. Discussion The qualitative data, which was collated from the interview, has association with the findings in the literature review. The interviewee’s responses identified that strong communication and organisational culture have a positive influence on an international project. Research found that the lack of communication was a major 13 | P a g e factor in the failure of projects and it also highlighted the need for a culture within the organisation that embraced a shared vision. The interviewee’s responses identified the need for a shared culture to achieve sustainability for any project as well as establishing foundations for the future and better working relations with people from other backgrounds. It was evident from the literature that sustainability may be an issue in developing countries, however it is a necessary component of modern construction. In order to achieve sustainability there may be a requirement to draw upon other measures such as the support of government bodies or stakeholders as well as environmental and economic influences. The interviewee made reference to the relevance of innovation in international construction. It was apparent that innovative approaches were being introduced to enhance projects in an effort to increase the profit, reduce the impact on the environment or improve design techniques. The literature review highlighted the need to focus on positive management of the cultures in order for innovative ideas to succeed. The responses received from the interviewee confirm that their experience of project management of the cultures had been positive. A distinct similarity was found between the literature and the qualitative research. The main concepts identified from the domain and central analysis were communication, organisational culture or shared culture, sustainability and innovation, these were also the main themes which were found in the literature review. These outcomes fail to identify new ideas as to how culture may affect an international project. The issue of dealing with different cultures in international construction remains unresolved and will continue to impact upon project outcomes. The qualitative data could be enhanced by conducting interviews with several international construction workers who have more experience in this field and by asking more in depth questions. Conclusion Collation of the results gathered from the qualitative program “Decision Explorer” together with the literature review of culture within the construction industry highlighted some key observations. Firstly, in order to devise questions for the qualitative analysis, it was necessary to carry out a review of previous investigations into culture and how it impacts upon international construction. Matinaro et al (2016) identified that “organisational culture can significantly increase organisational innovativeness” which supports the idea that the introduction of organisational culture within international construction would help to bring different cultures together 14 | P a g e with agreed goals and objectives. In order to carry out the qualitative analysis, a face-to-face interview was undertaken with one volunteer who had experience within international construction. This approach limited the analysis as it only considered to results of one person and was not representative of the wider international construction community. In order to justify the analysis, it would ne necessary to conduct further interviews to obtain a truer result. By selecting a range of people from different backgrounds in international construction who had experience of working in various countries to participate in a construction project would provide a more generalised perception within the network. This methodology would provide an opinion on the concepts influencing project leadership from a sample workforce. The accuracy of the results could be improved upon by including more participants with a larger database therefore allowing a more in depth analysis to be carried out. This would also illustrate the views and opinions of the workforce within international construction. A cognitive map was developed by inputting the data that was collected from the participant into Decision Explorer. The domain analysis and central analysis were completed on the dataset from the cognitive map. The domain analysis showed that the four most influential factors from the data were communication, organisational culture and shared culture, sustainability and innovation. The results from both sets of analyses were consistent therefore we can conclude that the two forms of analysis complemented each other identifying the most significant concepts in relation to culture in international construction. The report identifies the importance of the role of project manager within any international project to create a culture within the organisation where communication, sustainability and innovation are key factors towards achieving success. 15 | P a g e Research Methodology 16 | P a g e Interview Questions What is your role in his company? Project Manager With which sector does your company work and how long have you worked in international construction? The company works within the Civil Engineering sector of the construction industry, I have been involved in these projects for 13 years. My experience to date has been primarily in France and Spain. Give me an outline of your career experience during the time you were working on these projects. My work involved large infrastructure projects, mainly roads and bridges. What is your definition of Organisational Culture in an international project? Organisational Culture is a key ingredient to a successful and harmonious working relationship. I believe there is a need to share values and beliefs to manage cultural diversity and establish common principles for the team to get behind. The project would encounter difficulties in the absence of a shared sense of culture with a lack of enthusiasm to succeed. Would you support the introduction of an organisational culture for each international project? I would be in favour of this approach as an organisational culture encourages people from various backgrounds to work towards common goals to complete the project. It also helps to alleviate possible problems further down the line. How important is it to familiarise yourself with a new culture at the outset of any project? It is important to become familiar with the culture of any new country so that you can empathise with their beliefs and also to avoid any offence. It establishes better working relationships and leads to a harmonious approach to achieving common goals. By having some background information on the history of the country can also help to understand cultural beliefs. This approach helps to gain mutual respect and reduces the incidence of misunderstanding. From your experience do you believe training is required to understand a different culture? 17 | P a g e It is important to understand the basics and principles of another culture prior to an employee going to another country; this will give them the education required to recognise and appreciate different customs and behaviours. In your opinion what are the advantages of different cultures working together? I believe the use of alternative cultures in the construction industry leads to a more open minded attitude of how construction processes can be completed, this will also help lead to a less predisposition that either side may have had. By working cooperatively with other cultures I think that future generations will benefit, therefore works will be completed more successfully. What do you believe are the disadvantages of working within wide ranging cultures? Due to religious beliefs and backgrounds I have experienced situations where a female working in the construction industry has sometimes been deemed unacceptable. It can also generate tension when individuals has opposing religious beliefs or a past history between cultures, this creates a difficult work place and can sometimes lead to problems in the project team. Do you think that sustainability has an important role in international construction projects? The importance of sustainability has become more of a major factor now than I have previously experienced, I would say this is no different internationally than it is throughout the UK and Ireland. The use of modern construction methods to limit the environmental impact is a shared cultural approach and it has been adapted by most countries in today’s society. What significance did innovation have on the international projects you have worked on? 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