SFMTA Municipal Transportation Agency Image: Historic Car number 1 and 162 on Embarcadero
10 | 29 | 2014
SAN FRANCISCO, CALIFORNIA
October 23, 2014
Mr. Leslie Rogers
Regional Administrator, Region IX
Federal Transit Administration
U.S. Department of Transportation
201 Mission St., Ste. 1650
San Francisco, CA 94105-1800
Subject: Submittals for the October 29, 2014 Quarterly Progress Review Meeting
Dear Mr. Rogers:
Enclosed for your review are the following reports in advance of the Meeting:







Safety Program
Fleet Management, Maintenance and Procurement
Van Ness BRT
Islais Creek Maintenance Facility
TIGER IV Mission Bay
Central Subway
State of Good Repair
I look forward to our meeting scheduled for Wednesday, October 29, 2014 at 9 a.m. at One South
Van Ness Avenue, 7th floor, in the Union Square Conference Room. If you have any questions,
please call me at 701.4720 or Kathleen Sakelaris at 701.4339.
Very truly yours,
Edward D. Reiskin
Director of Transportation
Enclosures
cc:
Ed Carranza, FTA
Jeffrey Davis, FTA
Bernardo Bustamante, FTA
Alex Smith, FTA
Steve Espinal, CPUC
Tilly Chang, SFCTA
Luis Zurinaga, SFCTA
Kathleen Sakelaris, SFMTA
Bill Byrne, David Evans and Associates (PMO)
1 South Van Ness Avenue 7th Floor, San Francisco, CA 94103
415.701.4500
www.sfmta.com
SFMTA CAPITAL PROGRAM
QUARTERLY PROGRESS REVIEW MEETING AGENDA
One South Van Ness, Union Square Room
Wednesday, October 29, 2014, 9:00 a.m. – Noonish
1) Introductions, Remarks, What’s New
• FTA
• SFMTA
• Current Org Chart Changes
30 minutes
Leslie Rogers
Edward Reiskin
Handout (if needed)
2) SFMTA Safety Program
20 minutes
• Safety Highlights since last quarter
Melvyn Henry
• Safety Statistics Report – Accidents, Injuries, Fatalities
• Corrective Action Plans Status Details since last quarter - New, Closed, Outstanding
• CPUC Assessment & Observations
CPUC
3) Triennial Review Findings Status
EcoSys Module Development Status
4) Fleet Management, Maintenance, and Procurement
(LRV Rehab, Damaged Vehicles, LRV, and Bus Procurements)
10 minutes
Lucien Burgert
10 minutes
John Haley
5) Van Ness BRT Project status
• Schedule, Design, Costs
• CTA to MTA Agency Transition & MOU status
• Platform Weatherproofing Status
• CM/GC Contract Procurement Status
• Staffing
20 minutes
Peter Gabancho
6) Islais Creek Maintenance Facility – Phase 2 status
10 minutes
David Greenaway
20 minutes
David Greenaway
7) TIGER IV Mission Bay
Scope, Schedule, Budget Status, Risks
Contract Award Status
8) Central Subway
45 minutes
• Staffing Status to plan - vacancies, positions filled
John Funghi
 Project Controls, Claims Specialist, Inspectors, Office Engineers
• Contract 1252 & 1300 construction status
• Quality Issues and Status
• Schedule activity and availability, contingency, mitigation status - baseline vs. actuals schedule
o Contract 1300 Baseline schedule approval
o Contract 1300 delays and recovery efforts
• Cost activity, cost reporting, contingency, mitigation status
o Budget, Expenditures to date, Remaining budget, Forecast to Complete, Contingency.
o Earned Value vs. Expenditures
• PMOC Assessment & Observations
Bill Byrne
9) State of Good Repair
• Current Status of EAMS efforts
10 minutes, Maria Gartner
10) Old Actions/New Action Items
11) Future meeting date: TBD, 2015
10 minutes Bill Byrne
FTA Pre-meeting Tuesday October 28, 9:00 am – 11:00 PDT @ FTA
FTA Grant Closeout Report
GRANT NO.
FTA
UNLIQUIDATED
%
GRANT
BALANCE AS
BILLED
AWARD
SHOWN ON
AMOUNT TEAM ON 3/13/14
($000)
($000)
DATE OF LAST
GRANT
CLOSE- CLOSE-OUT
DISBURSEMENT OBLIGATION
OUT
FORECAST
REQUEST, PER
(AWARD)
DATE ON
DATE
TEAM ON 3/13/14
DATE
GRANT
COMMENTS
ACTIVE GRANTS less than 4 YEARS OLD
CA-55-0002-01
5,039
1,682
66.6%
9/8/2014
12/16/2010
6/30/2013
9/30/2015
CA-05-0259
CA-95-X164
CA-04-0008-03
CA-90-Y905-02
67,383
3,748
3,441
14,889
59,527
1,830
1,794
4,432
11.7%
51.2%
47.9%
70.2%
9/9/2014
9/10/2014
9/10/2014
9/10/2014
8/19/2011
8/25/2011
8/31/2011
9/22/2011
12/31/2016
12/31/2014
12/31/2013
12/31/2017
12/31/2016
12/31/2015
12/31/2015
12/31/2016
CA-05-0272
CA-90-Y995
CA-95-X199
CA-95-X179
69,409
9,940
517
2,035
68,853
2,029
512
1,594
0.8%
79.6%
1.0%
21.7%
9/8/2014
9/8/2014
9/8/2014
9/10/2014
8/22/2012
8/22/2012
12/7/2012
8/8/2013
12/31/2016
12/31/2016
12/31/2014
12/31/2015
12/31/2016
12/31/2016
6/30/2015
12/31/2015
CA-04-0278
CA-90-Z086
CA-54-0010
6,352
53,785
30,552
3,664
14,591
30,260
42.3%
72.9%
1.0%
9/9/2014
9/9/2014
9/9/2014
6/12/2013
7/30/2013
7/30/2013
6/12/2016
12/30/2014
12/30/2017
9/30/2016
12/31/2017
12/30/2017
CA-79-0002
10,000
9,275
7.3%
9/10/2014
2/3/2014
8/1/2015
9/30/2015
CA-95-X219
37,620
30,747
18.3%
9/9/2014
8/6/2014
12/31/2016
12/31/2016
CA-54-0026
17,730
17,730
0.0%
---
8/6/2014
6/30/2017
6/30/2017
CA-90-Z180
CA-95-X150
CA-95-X303
CA-03-0767-07
CA-04-0196
18,399
20,000
12,498
448,929
60,800
18,399
19,656
12,498
207,239
36,182
0.0%
1.7%
0.0%
53.8%
40.5%
--9/8/2014
--9/10/2014
9/9/2014
8/18/2014
8/26/2014
8/27/2014
9/11/2014
9/22/2014
6/30/2017
6/30/2016
6/30/2018
12/31/2017
12/30/2018
6/30/2017
6/30/2018
6/30/2018
12/31/2017
12/30/2018
Subtotal
893,066
542,494
39.3%
SFgo Van Ness Corridor traffic signal infrastructure
improvements.
FY2011 5309 Funds for various fixed guideway projects.
Transit/ped improvements on Market/Haight Streets.
Glen Park Facility Improvements.
FY2011 5307 Formula Funds for various capital projects.
FY2012 5309 Funds for various fixed guideway projects.
FY2012 5307 Formula Funds for various capital projects.
Signal rehab on 2nd Street.
Transit/ped improvements at Phelan Loop and Church &
Duboce Streets.
8x Transit Enhancements.
FY2013 5307 Formula Funds for various capital projects.
FY2013 5337 State of Good Repair Funds for various
capital projects.
TIGER IV Grant: Mission Bay Loop and Roadway
Improvements
Mission & N-Judah Mobility Projects, LRV Rehab,
Preventive MTC., & Trolley Coach Replacement
FY2014 5337 State of Good Repair Funds for various
capital projects.
FY2014 5307 Formula Funds for various capital projects.
SFgo project on and around the Van Ness Corridor.
Central Subway.
Central Subway.
State of Good Repair Grant: Islais Creek and
Transportation Asset Management System; Buy
Replacement 40-FT Bus.
FTA Grant Closeout Report
GRANT NO.
FTA
UNLIQUIDATED
%
GRANT
BALANCE AS
BILLED
AWARD
SHOWN ON
AMOUNT TEAM ON 3/13/14
($000)
($000)
DATE OF LAST
GRANT
CLOSE- CLOSE-OUT
DISBURSEMENT OBLIGATION
OUT
FORECAST
REQUEST, PER
(AWARD)
DATE ON
DATE
TEAM ON 3/13/14
DATE
GRANT
COMMENTS
ACTIVEGRANTS
GRANTSmore
less than
ACTIVE
than44YEARS
YEARSOLD
OLD
CA-90-Y124
82,157
1,860
97.7%
9/8/2014
7/26/2002
12/31/2007
6/30/2015
CA-03-0708-01
23,306
2,226
90.4%
9/9/2014
9/7/2005
12/30/2008
6/30/2015
CA-05-0215
46,547
4,530
90.3%
9/8/2014
8/3/2007
12/30/2011
6/30/2015
CA-90-Y533
31,854
5,750
81.9%
9/9/2014
8/3/2007
12/30/2011
6/30/2015
CA-05-0225
41,180
5,307
87.1%
9/8/2014
8/18/2008
12/30/2012
12/30/2015
CA-90-Y624
38,170
4,184
89.0%
9/8/2014
8/18/2008
12/31/2013
12/30/2015
CA-05-0241
CA-90-Y749
37,331
30,917
21,485
10,919
42.4%
64.7%
9/9/2014
9/10/2014
7/31/2009
7/31/2009
12/31/2014
12/31/2015
12/31/2015
12/31/2015
CA-03-0811
CA-90-Y822
CA-05-0742
Subtotal
15,396
23,553
63,772
434,183
10,755
3,868
59,373
130,257
30.1%
83.6%
6.9%
70.0%
9/9/2014
9/10/2014
9/10/2014
9/14/2010
9/16/2010
9/23/2010
12/31/2014
12/31/2016
12/31/2015
12/31/2016
12/31/2015
12/31/2016
CA-90-Y348
CA-57-X077
CA-04-0247
CA-26-0057
CA-37-X180
65,841
200
6,822
241
289
0
95
373
8
0
100.0%
52.5%
94.5%
96.7%
100.0%
Subtotal
73,393
476
99.4%
FY2003 5307 Formula Funds. Balances relate to renovation
of Potrero Facility and providing Bayview pedestrian
access.
Balances remain for 2 projects: Overhead Rehab and CPCS
project.
FY2007 5309 Funds. Balances relate to unprogrammed and
existing Cable Car Infrastructure Rehab projects, N & L
Train Signal Prioritization, and Historic Vehicle Rehab.
FY2007 5307 Formula Funds. Balances relate to Misc
Security Expenditures, Historic Car Rehab, and Rehab of
Escalators.
FY2008 5309 Funds. Balances relate to Green Center Rail
Replacement and LRV ATCS Antenna Replacement.
FY2008 5307 Formula Funds. Balances relate to Rehab
Escalators, Islais Creek, Renovate Woods & Potrero Hoists,
and Subway Fire Alarm.
FY2009 5309 Funds for various fixed guideway projects.
FY2009 5307 Formula Funds. Balances relate to Rehab
Escalators, unprogrammed Cable Car Infrastructure Rehab,
Historic Vehicle Rehab, Renovation of Woods Facility,
Automatic Wayside Fare Collection, and Clipper Limited
Use Tickets.
Van Ness BRT project.
FY2010 5307 Formula Funds for various capital projects.
FY2010 5309 Funds for various fixed guideway projects.
GRANTS with EXPECTED SHORT TERM CLOSEOUT
9/8/2014
9/10/2014
9/10/2014
9/8/2014
9/8/2014
9/6/2005
7/11/2012
8/16/2012
8/27/2012
5/29/2013
12/30/2008
9/30/2013
12/31/2014
12/31/2014
4/1/2016
10/30/2014
12/31/2014
12/31/2014
12/31/2014
10/30/2014
FY2005 5307 Formula Funds. Ready to close out.
New Freedom Grant: Accessible Light Rail Stops
Phelan Loop project.
SFgo Transit Priority project.
Restoration of bus service on 6 Muni lines. Ready to close
out.
FTA Grant Closeout Report
GRANT NO.
TOTAL ALL
GRANTS
FTA
UNLIQUIDATED
%
GRANT
BALANCE AS
BILLED
AWARD
SHOWN ON
AMOUNT TEAM ON 3/13/14
($000)
($000)
1,400,642
673,227
51.9%
DATE OF LAST
GRANT
CLOSE- CLOSE-OUT
DISBURSEMENT OBLIGATION
OUT
FORECAST
REQUEST, PER
(AWARD)
DATE ON
DATE
TEAM ON 3/13/14
DATE
GRANT
ACTIVE GRANTS less than 4 YEARS OLD
COMMENTS
Federal Transit
Administration
LESLIE ROGERS
Regional Administrator
EDWARD D. REISKIN
Director of Transportation
OPENING REMARKS
SAFETY PROGRAM
UPDATE
Melvyn Henry
Chief Safety Officer
3
Safety Highlights
• Training Section
•
•
New transit operators trained from July 2014 through September 2014
96 operators assigned to Divisions
• CPUC Corrective Actions (CAPs) and Order Instituting
Investigation (OII) Items
•
•
•
8 Incident Corrective Actions closed; 16 Incident Corrective Actions remain
open; resolutions in progress
2012 CPUC Triennial Audit Findings: Five CAPS submitted for closure;
remaining seven in progress for closure.
Two open 2011 OII Capital Items completed, inspected, and verified by
CPUC.
• Section 11.3- Signal Standardization- Inspected 12/12/2013
• Section 11.4- MMT Revenue Track- Inspected 11/25/2013
• Formal Closure Request sent to CPUC 1/2/14: awaiting formal closure
confirmation letter; copy of letter forwarded to FTA per FTA request
4
Safety Highlights (cont’d):
• CPUC General Order 172: Rail In-Cab/Forward Facing
cameras
• All cameras installed before the October 6, 2014 deadline.
Includes LRVs, PCCs, Cable Cars and Historic rail vehicles.
5
Third Street Safety Updates: Illegal Left Turn Collisions
•
Paint crews will stencil “No Turns” on pavement at intersections where
left turns are prohibited. Work scheduled to be completed on October
31, 2014.
•
Safety Division and Sustainable Streets Division tested various GPS
devices to see if left turn instructions are given to drivers at restricted
streets. SFMTA is working with the GPS Garman company to correct
left turn instructions given to drivers at 22nd and Third.
• Test units included Google Maps, Garman, IPhone and Android.
•
All electronic train coming signs will be replaced with larger signs that
are currently in service at other Rail Transit Agencies (RTAs).
6
2012 – Q3 2014 Bus Collision Trends
7
2012 – Q3 2014 Rail Collision Trends
8
CAPITAL PROGRAM
CONTROLS SYSTEM
UPDATE
Lucien Burgert
Capital Controls Manager
9
Project Overview
• Develop and implement a scalable and flexible enterprise-wide
Capital Program Controls System (CPCS) – COMPLETE
• Roll out system to the Agency’s first user group: Capital Programs
& Construction – COMPLETE
• Expand system to include all capital projects across all SFMTA
Divisions – IN PROGRESS
• Enhance system configurations to include additional functionality,
such as new electronic timesheets, Fund Programming and SCC
cost reporting – IN PROGRESS
• Utilize system to review project portfolios, identify areas of
concern, and incorporate timely corrective actions – ONGOING
10
EcoSys Module Review Status
• Enhanced review of SFMTA’s financial management module
(EcoSys) completed by Milligan & Company, with the following
recommendations identified:
– Define detailed requirements for SCC cost reporting.
– Evaluate data validation controls and update the automated interface
process between EcoSys and FAMIS.
– Review EcoSys/FAMIS data integration and ensure process is
scalable.
– Obtain detailed system documentation and training materials from
Vendor and ensure all users are appropriately trained.
– Ensure Vendor has thoroughly tested system functionality.
– Standardize software versions used across multiple environments.
11
Next Steps
•
Using sample Van Ness BRT data, validate design of SCC cost
reporting and complete final testing.
•
Finalize EcoSys Fund Programming design documentation and begin
importing all funding plans for all capital projects.
•
Continue Agency-wide system expansion, including requirements
gathering sessions, and import all new project portfolios.
•
Complete configuration of new electronic timesheet software and begin
parallel testing in December.
12
TRANSIT OPERATIONS
UPDATE
John J. Haley, Jr.
Director of Transit
13
Light Rail Procurement – The Right Vehicle
to Meet Our Demands
• Signed contract in September with Siemens for up to 260
cars
14
15
Light Rail Procurement – Moving Forward
• NTP issued on September 30, 2014
• Held initial project meeting on September 26th
• Siemens scheduling testing of system
• Public outreach process initiated
• Discussion with key internal stakeholders
• Allocation of Prop K Sales Tax Funds
• SFMTA hiring project team
• Project Management Plan developed following FTA guidelines
• Prototype due in December 2016
16
Operator’s
Cab
Final layout will be determined via
public process and vetting with
stakeholders
17
Other Rail Fleet Programs
• Wreck Repair Program
• Five of eight LRVs back in service: #1407, #1433, #1459, #1499,
#1540
• Additional LRV(#1522) to be delivered and back in service by midNovember
• SFMTA awaiting FTA response to request to dispose of #1429 and
#1435 prior to end of useful life and future investment of remaining
federal interest in like-kind property
• PCC Rehabilitation
• Rehabilitation of sixteen cars – remaining non-rehabilitated cars
• MTAB approved award of contract to Brookville Equipment Corporation
on May 20, 2014; approved by Board of Supervisors on July 29, 2014
• LRV Rehabilitation Program
• Over half of the fleet has been rehabilitated (83 cars)
• Board of Supervisors approved a change in scope to focus on the
18
trucks on October 7, 2014
LRV Rehabilitation Effect on Mean
Distance Between Failures (MDBF)
(average number of monthly road calls*)
Item
Before Rehab
After Rehab
Effect on MDBF
Doors & Steps
28.75
25
13% increase
Air Supply Unit
2.5
4.25
70% decrease
3
1.5
50% increase
Articulation and
PSC-2 Wiring
12.5
3
76% increase
Traction Motor
Bearings
12.75
3.25
75% increase
Trucks and
Resilient Pins
14.5
2
86% increase
Couplers
* source: 2012/2013 Central Control road call data
19
Rubber Tire Fleet
• Bids received for replacement and expansion of 30’,
40’, and 60’ motor coach fleets
• Replace Neoplan fleet of over 200 buses and expand for the
future
• First articulated motor coaches expected to start arriving in
early 2015
• Trolley coach design finalized and articulated trolley
coaches moving to manufacturing
• Production of the pilot trolley coach to start in November 2014
• First articulated trolley coach (pilot) expected in February 2015
• Will replace SFMTA’s oldest rubber tire fleet
20
VAN NESS AVENUE
BUS RAPID TRANSIT
Peter Gabancho
Project Manager III – Capital Programs & Construction – SFMTA
Robert Masys
Senior Engineer – Capital Projects - SFCTA
21
Center-Running BRT
22
Last Quarter Accomplishments
• Public Meeting for Parking Legislation
Aug. 22, 2014
• Held First CM/GC Taskforce Meeting
Aug. 27, 2014
• Caltrans Project Study Report – Project Report
(PSR/PR)
Aug. 28, 2014
• Received Caltrans Comments
Sept. 4, 2014
• Distributed Construction Charrette Report
(Charrette held July 16, 2014)
Oct. 2, 2014
• Received SFMTA Board Approval for CM/GC
Oct. 7, 2014
23
Project Schedule
Milestones
• Local CEQA Approval
• Final EIR/EIS – Record of Decision (ROD)
• 30% Design complete
• SFMTA Board Approval CM/GC
• Submit Draft SSGA to FTA
• Project Specific Ordinance
• 65% Design complete
• CM/GC Contract Certification
• SSGA Execution
• 100% Design complete
• Arrival of new transit vehicles
• Construction period
• Revenue Service
Sept.
2013
Dec.
2013
April
2014
Sept.
2014
Oct.
2014
Nov.
2014
Nov.
2014
Feb.
2015
April
2015
July
2015
2015 - 2016
Late 2015–Mid 2018
Fall 2018
24
Project Rendering
25
Conceptual Drive Through
26
Separate but Related Projects
•
•
•
•
•
•
•
Overhead Contact System / Poles / Lighting
‒ Design work is proceeding in conjunction with BRT facilities.
SFGo Traffic Signal System Upgrade / Replacement
‒ Design work is proceeding in conjunction with BRT facilities.
Vehicle Procurement
‒ Work proceeding in parallel; to be completed 2016.
Radio Replacement
‒ Work proceeding in parallel; to be completed late 2016.
Sewer Work
‒ Design work is proceeding in conjunction with BRT facilities.
Water and Auxiliary Water Supply System
‒ Design work is proceeding in conjunction with BRT facilities.
Other Utilities
‒ Coordination with AT&T and PG&E is ongoing.
27
BRT Project Cost Summary
Costs below in $ Millions
per SCC Code
Funds below in $ Millions
5 10 Guideway & Track
14.4 20 Stations, Terminals
180
51.1 Other Local,
Regional & State
Programs
160
140
67.7 40 Sitework & Special
Conditions
120
100
18.1 50 Systems
80
36.0 Proposition K –
SF ½ Cent Sales
Tax*
*$15M subject to SFCTA
Board approval
anticipated March 2014
4 70 Vehicles
75.0 5309 FTA
Small Starts Funds
60
52.9 80 Professional /
Support Services
40
20
0
Estimated Cost $162.1M
Planned & Committed Funding $162.1M
• Estimate does not include the majority of the cost of replacement vehicles (local or federal), electrical overhead lines replacement,
new streetlights / poles, and signal priority, which are funded separately.
• Estimate includes a 30% contingency .
28
SCC Format Cost
M A I N W O R K S H E E T - SCC
SFMTA & SFCTA
Van Ness Bus Rapid Transit, San Francisco, CA
Small Starts Project Development Phase
YOE Dollars Total
(X000)
10 GUIDEWAY & TRACK ELEMENTS (route miles)
20 STATIONS, STOPS, TERMINALS, INTERMODAL (number)
30 SUPPORT FACILITIES: YARDS, SHOPS, ADMIN. BLDGS
40 SITEWORK & SPECIAL CONDITIONS
50 SYSTEMS
Construction Subtotal (10 - 50)
60 ROW, LAND, EXISTING IMPROVEMENTS
70 VEHICLES (number)
80 PROFESSIONAL SERVICES (applies to Cats. 10-50)
Subtotal (10 - 80)
90 UNALLOCATED CONTINGENCY
Subtotal (10 - 90)
100 FINANCE CHARGES
Total Project Cost (10 - 100)
4,491
12,984
0
60,909
16,313
94,697
0
3,980
52,876
151,553
10,522
162,075
0
162,075
29
Costs as of 9/30/2014
Project Cost Details
Project /
WBS ID
Project / WBS Name
CPT6401 Van Ness Avenue BRT
Approved
Budget
Allocated
Funding
Spent to Date
Encumbrances
Remaining
Balance
Estimate to
Complete
$162,075,000
$17,691,186
$13,857,671
$44,301
$3,789,214.00
$145,048,248
0
Environmental
$7,600,000
$7,600,000
$7,400,000
$0
$200,000.00
$0
1
Conceptual Engineering
$8,880,058
$6,619,561
$6,120,048
$44,301
$455,212.00
$0
2
Detail Design
$10,228,000
$3,471,625
$337,623
$0
$3,134,002.00
$9,681,306
3
Construction
$135,366,942
$0
$0
$0
$0.00
$135,366,942
30
Van Ness BRT Organizational Chart
31
Permits and Agreements
VAN NESS CORRIDOR TRANSIT IMPROVEMENT PROJECT Permit List
#
1
2
3
4
5
Permits
Agency
Cooperative
Agreement for Caltrans
Design
Project Study
Report/Project Caltrans
Report
Cooperative
Agreement for Caltrans
Construction
Phase 2 Design
SF Arts
Approval of
Comm.
public structures
SF
General Plan
Planning
Referrals
Dept.
Sidewalk
6
Legislation
SFDPW
/BSM
Surface Mounted SFMTA
Facility Permits /SDD
Street Tree
SFDPW
8
Removal Permit /BUF
Parking
SFMTA
9
Legislation
/SSD
Pre-final
10 Construction
SFMTA
Documents
7
Other
Agencies
Codes/Processes
Phase
Approx.
Time
Required
Start Date
Need
Owner
By
Status
SFMTA/
SFCTA
Memorandum of
Understanding
Design
6 months
09/2014 03/2014
PG
Completed
SFCTA
PSR/PR
Design
1 year
05/2013 05/2014
PG
Completed
SFMTA
Memorandum of
Understanding
Design
6 months
12/2014 06/2015
PG
Not
Started
Civic Design Review
Process
Design
1 year
02/2014 02/2015
PG
Started
Design
6 months
11/2014 05/2015
PC
Not
Started
Design
1 year
05/2014 06/2015
KK
Not
Started
Design
3 months
11/2014 02/2015
KK
Design
6 months
12/2014 06/2015
MK
Design
6 months
05/2014 11/2014
KK
Design
12 months
06/2014 06/2015 PG/TP
Board of
General Plan Referral
Supervisors
TASC, SF
San Francisco Public Works
Planning
Code
Dept & BOS
San Francisco Public Works
Code
San Francisco Municipal
SFDPW
Code
San Francisco Traffic Code
TASC
including department orders
Caltrans
Caltrans Constructability
Review Checklist
Not
Started
Not
Started
Started
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Started
ISLAIS CREEK
MAINTENANCE FACILITY
Phase II Status
David Greenaway
Project Manager
33
34
Progress Phase II - Operations and
Maintenance Building
• Completed final drawings, specifications and
construction estimate
• Advertised for bids
Next Steps Phase II - Operations and
Maintenance Building
• Open and Review Bids – December 1st
35
Organizational Chart
36
Schedule Phase II - Operations and Maintenance Building
37
Project Funding and Budget Overview
38
Phase II Cost Estimate in SCC Format
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MISSION BAY / UCSF HOSPITAL
MULTIMODAL
TRANSPORTATION NETWORK
David Greenaway
Project Manager
40
Project Scope
• UCSF Medical Center Transportation Infrastructure:
•
Construct missing segments of two streets, widen the freeway off-ramp,
install the transit infrastructure to accommodate the extension of an electric
trolley coach route. Complete all pedestrian and bicycle connections to the
existing light rail stop.
• Traffic Circle Connectors Transportation Infrastructure:
•
Construct all remaining roadway connections to the Mission Bay traffic circle.
Install transit infrastructure to accommodate the extension of an electric
trolley coach route.
• Transit Loop:
•
Complete a single-track transit loop for the T-line, including adjacent
roadway surface improvements, between18th and 19th Streets.
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Quarterly Progress
Transit Loop
•
•
Opened Bids on August 12th
Awarded Construction Contract on September 16th
Street Elements
•
•
•
Permit issued and received by MBDG August 1, 2014 for “Traffic Circle
Connectors” street elements.
Caltrans permit issued
Began Grading Activities on Owens Street
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Next Steps
Transit Loop
• Issue Notice to Proceed
• Continue working with CPUC on the at-grade crossing application
Street Elements
• Issue surface improvement bid package for public bid for TIGER
Scope work for the remaining section of MBB-North and South,
Channel Street and the connection to the Traffic Circle.
• Open bids for the “UCSF Medical Center and Hwy 280 Off-ramp
Project”
43
Project Schedule
44
Project Funding and Budget Overview
TIGER IV PROJECT BUDGET
Current
Budget
1) UCSF Medical Center Multimodal
Transportation Infrastructure
$2.753M
3) Traffic Circle Connectors Multimodal
Transportation Infrastructure
$4.036M
4) Transit Loop - Third Street Light Rail
TOTAL
TIGER IV
Funding
Match
$5.128M
$1.661M
$6.283M
$4.872M
$1.565M
(Prop K &
State Bonds)
$13.072M
$10.000M
$3.226M
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Cost Estimate in SCC Format
46
Project Organization Chart
47
CENTRAL SUBWAY
John Funghi
Program Director
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Latest Construction Activity
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Construction Contract 1252
Description:
Contract Details
Contract Awarded: August 8, 2011
Notice to Proceed 1: January 27, 2012
Notice to Proceed 2: March 14, 2012
Partial NTP 3: April 13, 2012
Notice to Proceed 3: October 15, 2012
Substantial Completion: April 13, 2015
1.7-mile twin bore tunnels from Hwy I-80 to North Beach using two
tunnel boring machines (TBMs) simultaneously; settlement
monitoring and protection of existing utilities, buildings and BART
tunnels; launch box and retrieval shaft excavation support; Yerba
Buena/Moscone Station and Union Square/Market Street Station
end walls; tunnel excavation and lining, 4th Street portal and cross
passage.
Contract Award Value: $233,584,015
Status:
Modifications to Date:
•
$4,796,430
Current Contract Value: $238,380,445
•
Removal of the Southbound TBM, Mom Chung continued,
together with cleaning of the twin bore tunnels and the start of
post construction surveys.
Cross Passages 1-4 are complete. Cross Passage 5 initiated
ground freezing.
Budget/Expenditures
Category
Amount
Current Budget
$251,690,546
Expenditures to Date
$221,485,998
Building the slab for the tunnel portal ramp
Building the interior of Cross-passage #4
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Construction Contract 1252 (Cont’d)
Contract 1252 Forecast:
•
Retrieval Shaft: Restore site by January 2015
Photo courtesy of The Robbins Company
Tunnel contractor removing TBM Mom Chung’s cutterhead and trailing gear at the retrieval shaft located at 1731-1741 Powell Street.
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Contract 1300 Stations, Track and Systems Update
Contract Details
Contract Awarded: May 21, 2013
Notice to Proceed: June 17, 2013
Substantial Completion:
Feb. 10, 2018
Three subway stations (Chinatown, Union Square/Market Street,
Yerba Buena/Moscone); One surface station (4th and Brannan);
Concourse connection between Union Square/Market Street Station
and existing Powell Street Station; Surface tracks on 4th Street
between 4th and King streets and tunnel portal; Trackbed, tracks,
switches and train control systems.
Contract Award Value:
$839,676,395
Status:
Modifications to Date: $115,956
•
CTS and YBM:
Current Contract Value:
$839,792,352
Slurry wall panel construction, rebar installation and concrete
placement continues, forming the perimeter station walls. AWSS
relocations and enhancements continue at both station sites
STS:
Budget/Expenditures
Category
•
Amount
Utility potholing on 4th Street between Bryant and King was
completed. Installation work on the AT&T ductbank, streetlights
and waterlines continues.
UMS:
Current
Budget
$859,676,395
Expenditures
to Date
$159,251,477
•
South concourse excavation between Ellis and O’Farrell Street
commenced. Pile installation continued on other portions of the
station footprint.
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Contract 1300 Stations, Track and Systems Update
Contract 1300 Forecast:
•
•
•
CTS and YBM: Continue slurry wall construction and
complete AWSS on 4th and Folsom
STS: Continue AT&T conduit; begin 78 inch sewer
UMS: Continue south concourse excavation; continue pile
installation on Ellis
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Real Estate Acquisition
Real Estate Activity Update:
Remaining license compensation to be obtained by Central Subway
Station compensation grouting
1
• Outstanding Station Compensation Grouting Compensation:
•
19 Stockton Street (Armani Exchange)
•
License granted to project through condemnation process
•
Settlement conference held on October 10, 2014
•
Compensation trial was continued to November 2014 by the courts
•
•
Final step in the condemnation process
Continue to provide additional information and working to address concerns
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Summary Cost
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Schedule Contingency
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Cost Contingency Drawdown/Post 1300 Award
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Staffing Status
Position
Status
Contract Administrator
Position Filled
Dispute Resolution
1st Quarter of 2015
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ENTERPRISE ASSET
MANAGEMENT SYSTEM (EAMS)
UPDATE
Maria Gartner
EAMS Project Manager
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EAMS Project Goals & Objectives
•
Establish EAMS: establish a single Enterprise Asset Management system, integrated agencywide, providing full visibility of the current and historical state of all active SFMTA assets
•
Support Renewal and Replacement Programs: support a state of good repair by
establishing and sustaining complete and accurate data on SFMTA assets, tracking labor, and
materials, including procurement and disposal, over the life-cycle of an asset, with long-term data
integrity
•
Enable Accurate Data Tracking: enable accurate financial forecasting and planning based
upon a complete, historically accurate and up-to-date asset data repository
•
Standardize Asset Management Practice: standardize SFMTA asset management
business practices
•
Comply with Requirements: comply with federal and regional asset management
requirements
•
Improve Work Environment: improve work practices and the work environment, enable
internal culture change, and break down work silos
•
Sustain the EAMS Long-term: implement an EAMS program with a life-cycle of at least 25
years
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Progress This Quarter
Completed Selection Process for EAMS Professional Services (RFP# SFMTA-2014-35)

Proposals accepted (8/6)

Panel completed Strengths & Weakness session and written scoring (9/8)

Panel conducted oral interviews (9/30)
Completed Selection Process for Project Team Infor Training (RFP# SFMTA-2014-51)

Proposals were accepted (8/19)

Panel completed written scoring (9/4)

Contract drafted (9/19)
Staff Recruiting

Hired a 1044 Principal Engineer – start date 10/14

Offer for 1824 Administrative IS Analyst in process

Added a 1053 IS Analyst from existing FIT staff
Discovery Analysis

Completed Buildings & Grounds and Custodial Unit on 9/23

Initiated underground storage tanks discovery

Continued Asset Identification for MOW

Performed data analysis of MP2 and SHOPS data for MOW
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High Level Timeline
2012
2015
2014
2013
2016
2017
Infor EAM Licensing
Conceptual Engineering Report
Initial Plan Developed
RFI
Consultant
RFP Development Selection/NTP
Recruiting
Refine Plan
Vehicle Maintenance; Motor
Coach, Trolley, LRV, Historic,
Cable Car, Non-revenue
Vehicles and Fleet
Appearance
Discovery
Phase One
Maintenance of Way
Purchasing
Materials Management
Underground Storage Tanks,
Overhead Lines, Motive
Power, Track Maintenance,
Shops; e.g., Signal, Video,
Digital, etc., Cable Car
Machinery, Buildings &
Grounds
Phase Two
Sustainable
Streets
Livable Streets, SSD
Shops: e.g., Parking
Meters, Signs, Paint,
Traffic Signal, and
SFgo, Parking, etc.
Phase Three
Transit
Real Estate
Central Subway
IT
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Project Organization
*
Executive Sponsor
Ed Reiskin
Director of Transportation
Primary Stakeholders
•
•
•
•
•
•
Finance – Sonali Bose
Contracts – Ashish Patel
Procurement – Virginia Harmon
Materials – Angela Carmen
Technology – Travis Fox
Real Estate – Kerstin Magary
Sustainable Streets – Tom Maguire
Strategic Planning – Darton Ito
Off-street Parking – Rob Malone
Field Operations – George Reynolds
Parking Enforcement - Chris Grabarkiewctz
Transit – John Haley
Maintenance of Way – Terrance Fahey
Bus & Rail – Jeff Flynn
Non-Revenue Vehicles - TBD
Safety – Melvyn Henry
Capital Projects –Vince Harris
Controller’s Office – Ben Rosenfield
Steering Committee
Requirements
Expectations
Influence
Expertise
Acceptance
Terrance Fahey, Maintenance of Way
Travis Fox, Finance & Technology
Hoppers, Finance & Technology
Darton Ito, Long Range Planning
Ashish Patel, FIT Contracts & Procurement
Lucien Burgert, Capital Project Controls
Advocates
Garners Support
Scope Clarification
Expert Judgment
Determine Priorities
Complex Issue Resolution
Change Management Board
Project Manager
Maria Gartner
9179 Manager V
Business Transformation
Jaime Ballesteros
1070 Project Manager
Principal Engineer
Ed Zvenigorodskiy
1044 Sr. IS Engineer
Consultant
Project Manager
*
Teams perform work on-site
at business units, including
Discovery work, business
process mapping, requirements
definition, data mapping, fit/gap
analysis, etc.
Field Engagement Teams
Gordon Gottsche 1824 Lead Analyst
(Vacant ) 1052 IS Analyst
EAM Consultant*
Technical Integration Team
Software configuration, Data Migration,
Interface Development, Postimplementation Application Support
Infor EAM Expert Consultant *
Pending 1824 Lead Analyst
(Vacant) 1052 IS Analyst
EAM Consultant *
(Vacant) 1823 Lead Analyst
(Vacant) 1052 IS Analyst
EAM Consultant *
Jeff Goldberg 1824 IS Analyst
Hannah Staroselsky 1053 IS Analyst
(Vacant) 1054 Sr. IS Analyst
(Vacant) 1062 Programmer Analyst
Consultant Sr. Programmer *
Consultant Programmer *
Consultant Lead Analyst *
Consultant Analyst *
EAM Consultant *
* Consultant positions/roles in project organization are tentative pending contract finalization (in light blue font)
Subject Matter Experts
Project Team:
Completes the work
to meet project
goals and objectives
Strategic Planning
Alex Demisch 5289 Transportation
Planner III
Leslie Bienenfeld 5288 Transportation
Planner II
(Vacant) 1942 Materials Coordinator
Materials Coordinator Consultant *
63
EAMS Budget Summary as of 9/30/2014
Cost Summary
Forecast
PHASE
BASELINE COST
SPENT TO
DATE
REMAINING
BALANCE
CONCEPTUAL
RFP DEVELOPMENT
$927,492
$354,639
$927,492
$404,081
$0
-$49,442
IMPLEMENTATION
PHASE 1
PHASE 2
PHASE 3
CONTINGENCY
$10,891,137
$2,241,230
$3,149,336
$2,469,166
$138,589
$10,752,548
$2,241,230
$3,149,336
$2,469,166
TOTAL
$20,033,000
$1,470,162
$18,562,838
Funding
FUND SOURCE
FEDERAL
Section 5309
LOCAL
Prop K Sales Tax
SFMTA Operating Funds
TOTAL
ALLOCATED
PROGRAMMED
/PLANNED
TOTAL
BILLED
%BILLED BY
SOURCE
$1,480,000
$7,320,000
$8,800,000
$1,161,627
13.2%
$200,000
$170,000
$0
$10,863,000
$200,000
$11,033,000
$200,000
$108,535
100%
1.0%
$1,850,000
$18,183,000
$20,033,000
$1,470,162
7.3%
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Next Steps
• Conduct contract negotiations for EAMS Professional Consulting
Services and Project Team Training
• Continue Staff Recruitments
• Complete MOW Discovery Analysis Work
•
Motive Power
•
Shops
•
Cable Car Machinery
• Conduct Project Team Training (Infor EAM V11.0)
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