FINANCE, ORGANIZATION AND
PERSONNEL COMMITTEE
Council Chambers A
October 24, 2013
6:30PM
Mitchell H. Greenwald, Chair
Kris E. Roberts, Vice Chair
Philip Dale Pregent
Terry M. Clark
Thomas F. Powers
I. REPORT
Conservation Commission- Request from the Keene
School District for Expenditure from Land Use Change
Tax Fund for the Outdoor Classroom and Activity
Center at the Keene Middle School
2. REPORT
Conservation Commission- Request from
Monadnock Conservancy for Expenditure from land
use Change Tax Fund for the West Hill/California
Brook Natural Area Easement
3. COMMUNICATION
Monadnock Conservancy- California Brook
Natural Area Easement
4. ORAL PRESENTATION
Renewable District Heat- Hot Zero, LLC
5. MEMORANDUM
Police Chief/Emergency Management Director Radiological Emergency Response Plan
6. MEMORANDUM
Police Chief- Operation Safe Commute Patrols
7. MEMORANDUM
Police Chief- Reimbursement from NH Police
Standards and Training Council
8. MEMORANDUM
Police Chief- NH Drug Task Force Grant
9. MEMORANDUM
Police Chief- Acceptance of Forfeiture- Case #13-248-0F
Finance, Organization and Personnel Committee
October 24, 2013
Page 2 of3
10. MEMORANDUM
Fire Chief- Acceptance of Donation
11. MEMORANDUM
City Engineer -Professional Engineering Services
Agreement - Roundhouse T Phase 2
12. MEMORANDUM
City Engineer -NHDOT Project AgreementRoundhouse T Phase 2
B. MEMORANDUM
City Engineer - Constmction of the Roundhouse T
Phase 2
14. MEMORANDUM
Parks, Recreation and Cemeteries Director Acceptance of Grant - NHRP A Professional
Development
15: MEMORANDA
Parks, Recreation and Cemeteries Director Acceptance of Donations o
Wheelock Park
o Sumner Knight Chapel
o
Martin Luther King Jr./Jonathan Daniels
Committee Programming
o
Pathways for Keene Roundhouse T
16. MEMORANDUM
Parks, Recreation and Cemeteries Director - Martin
Luther King Jr./Jonathan Daniels Committee Protocol for Funding Requests from Partner
Organizations
17. MEMORANDUM
Parks, Recreation and Cemeteries Director - Keene
School District Facility Use Agreement
18. MEMORANDUM
Recreation Programmer - Summer Soccer Camp
19. MEMORANDUM
Finance Director - FEMA Winter Storm Event Febmary 2013
Finance, Organization and Personnel Committee
October 24, 2013
Page 3 of 3
20. MEMORANDUM
City Manager- Former Kingsbury Corporation
Property
21. MEMORANDUM
City Manager - PSNH Substation at Wheelock Park
Possible Non-public session
More Time
A. Options for Provision of Emergency Services
B. Lease Renewal - Green River Maintenance and Flight Center, LLC
City of Keene
New Hampshire
MEMORANDUM
TO:
Mayor and City Council
FROM:
Rhett Lamb, Planning
THROUGH:
John Maclean, City
DATE:
October 1, 2013
SUBJECT:
Conservation Commission Report- Request from the Keene School District
for expenditure from Land Use Change Tax Fund for theOutdoor Classroom
and Activity Center (OCAC) at the Keene Middle School
ir ctor
.pL-
RECOMMENDATION
Ms. Hague made a motion that the Conservation Commission recommend that the City of
Keene grant the Keene School District's request for $50,000 in funds toward the creation of
a boardwalk and outdoor classroom, recognizing that these funds will be matched by said
district. Councilor Manwaring seconded the motion. The motion passed with a unanimous
·
'
vote.
BACKGROUND
Chair Shedd introduced Miranda Nelken from the Keene Middle School and indicated that she
was prepared to answer some questions stemming from last month's meeting. Ms. Nelken
passed out a document which included the teacher's ideas for lessons and pointed to a
paragraph from the contractor that addressed the usage of pressure treated wood on the walkway. Chair Shedd asked if the decking and the rails will be locust and not pressure treated. Mr.
Harper clarified that only structural components to the decking would be pressure treated and
that the rest of the decking would be locust wood.
Chair Shedd asked if the site is owned by the Board of Education. Mr. John Harper of the
Keene Middle School responded yes. Chair Shedd asked if the School Board ownership
complicates getting an easement on the property. Mr. Lamb stated that the process to
establish a Conservation Easement is the same but typically the process involves the
participation and involvement of the Grantor or owner, procedurally it would not make a
difference. Chair Shedd supposed that if they ever needed to enlarge the soccer field it
might extend out into the wetlands and was curious if this should be a concern.
Mr. Bohannon added if the City put the land under easement they could ask the school
district if they would want to come in on the easement with the City. Mr. Walton asked what
the size of the recommendation is. Ms. Launen stated that she thought that the value is
good on a per dollar basis for the people of Keene. Chair Shedd wondered if all of the
Commission's contribution, of $50,000, would have to come from the Commissions funds
and if possible if a portion can come from other places in the City's budget. Ms. Manwaring
cited the current heavy demand for things like road and sidewalk repairs and concluded that
K:\BOARDS\Conservation\Reports to Council & PB\2013\Keene Middle School.docx
it is probably not reasonable to expect so. Mr: Bohannon added he thinks the return on the
investment would be significant when you consider the impact this project would afford
students over the years noting how this project would replace the loss of the Rachel
Marshall Learning Lab.
Ms. Hague made a motion that the Conservation Commission recommends that the City of
Keene grant the Keene School District's request for $50,000 in funds toward the creation of
a boardwalk and outdoor classroom, recogniZing that these funds will be matched by said
district. Councilor Manwaring seconded the motion. The motion passed with a unanimous
··
vote.
K:\BOARDS\Conservation\Reports to Council & PB\2013\Keene Middle School.docx
City of Keene
New Hampshire
MEMORANDUM
TO:
Mayor and City Council
FROM:
Rhett Lamb, Planning
· ector
~
THROUGH: . John Maclean, City Ma
DATE:
SUBJECT:
October 1, 2013
Conservation Commission Report- Request from Monadnock Conservancy for
· expenditure from Land Use Change Tax Fund for the West Hill/California Brook Natural
Area easement
RECOMMENDATION
Councilor Manwaring made a motion that the Conservation Commission recommend approval of the
request of The Monadnock Conservancy for the West Hill California Brook Natural area project for the
amount of $26,500. Mr. Walton seconded the motion. The motion passed a unanimous vote with one
recusal.
BACKGROUND
Chair Shedd stated the question left over from the last meeting is; that given that there are two
requests for expenditures from the Commission's funds, how do we allocate our resources and what
are we legitimately allowed to use our resources on. Chair Shedd pointed to background information
included in the meeting packet with information about the Commission's funds, including their history
and accounting. Dr. Launen asked how the Conservation Land Acquisition Fund was originally
funded. Chair Shedd responded that she believed it came from when property was sold to Cedar
Crest and that the money is almost gone in that fund. Mr. Walton pointed out differences in the totals
for the funds in the separate reports found in the packet. Mr. Lamb noted that the one dated
·
1
September 10 " is the one that needs to be paid attention to, further clarifying by stating that the
numbers from Beth Fox have the correct totals. Mr. Lamb put the total for the Land Use Change Tax
Fund at $119,322. Chair Shedd noted that the amounts going into the Land Use Change Tax Fund
fluctuate from year to year with yearly contributions that ranged from as much as $41,000 to as little
as $3,000 last year. Chair Shedd noted a difference in the descriptions of how the funds should be
used within the 2006 minutes, with one description requiring a real estate interest. Ms. Hague
responded that since the 2006 a State level statute had passed and that the City Council made a
determination, to her recollection, not to take a real estate interest in conservation land. Mr. Lamb
stated that he believed Ms. Hague's recollection to be accurate. Chair Shedd referenced California
Brook and questioned if money from the funds could be used by a third party that would hold the
easement on privately owned land. Mr. Lamb stated that he could not answer that question but that if
they were inclined to spend the money in that way we could research it before it went to Council. Mr.
Lamb added that he thinks that further review of the minutes took place in 2006, and the City
Attorney's Office recommended that the Commission have broader authority to act. Mr. Lamb
reminded the Commission that there is another step in the process and City Council has the final
word.
Chair Shedd referred to the February 2006 minutes noting that it states that once the Commission
finds land, they would make a recommendation to City Council for approval and also referred to a
public hearing as part of that process. Chair Shedd questioned that since the land is not being
purchased by or for the City that it would not require a public hearing. Mr. Lamb stated that was
something else that could be researched.
K:IBOARDS\Conservation\Reports to Council & PB\2013\West Hill- Calif. Brook.docx
..
Dr. Launen put forth her concern that she felt that due to the lack of certainty concerning a public
hearing that she would not be comfortable voting yay or nay on making a recommendation.
Ms. Manwaring added that if they go forward and make the recommendation it will still have to go to
the Finance Committee and the public would have a chance to speak on the recommendation. Mr.
Bohannon agreed with Councilor Manwaring's point further noting that the way the public would have
a chance to speak, would not be a via a public hearing but through the recommendation being put on
the City Council Agenda. Mr. Lamb added that the ordinance that created the Land Use Change Tax
Fund was actually adopted as a resolution, not an ordinance, Which was a modification made to the
fiscal policies of the City. Mr. Lamb continued; what the resolution did was insert a fiscal policy on
how to manage the Land Use Change Tax Fund and that resolution does not require a public hearing,
however the Commission can recommend that a public hearing occur. Councilor Manwaring stated,
personally, she would like to fund both initiatives, realizing that the extra money the School Fund
saves will ultimately go back to the taxpayers. Councilor Manwaring noted that there would still be
$44,000 left in the fund if they funded both initiatives. Chair Shedd asked if the Commission should
consider the requests separately. The Commission members collectively indicated that they should.
Councilor Manwaring noted that there would be a $50,000 match from the Keene School District and
that would add strength to the expenditure.
Mr. Haynes said that he wants to support both projects but asked if it would be prudent to look into the
future for other projects that might also need expenditures and suggested brainstorming a list of other
possible expenditures. On Mr. Haynes suggestion for brainstorming, Chair Shedd responded that in
checking with Friends of Open Spaces, she was not aware of any priority parcels coming up and
added that $40,000 wouldn't go very far even if there were. Mr. Lamb added that parcels the City has
considered in the past are big, and more expensive than the total of the funds in place.today and the
City would likely go forward pursuing with such parcels by seeking funds with grant applications like
LCHIP. Chair Shedd added that there may be fees associated with the Beech Hill Conservancy and
legal fees for completing easements. Mr. Lamb estimated that approximately $15,000 would be
needed for those fees referencing similar expenditures for Goose Pond. Ms. Hague shared her
thought that the plans that the School District has presented fits nicely with the description of the uses
outlined for the Land Use Change Tax Fund. Chair Shedd stated that she reviewed the ordinance's
powers, duties and guidelines for the Commission and felt that both projects could be construed as
fitting into the Commission's powers, duties, and guidelines.
Chair Shedd stated that they have $122,000 in total and that both requests combined totaled $76,500.
Chair Shedd further suggested that they take up the two projects one at a time starting with the West
Hill I California Brook project.
Councilor Manwaring made a motion to fulfill the request of The Monadnock Conservancy for the
West Hill California Brook Natural area project for the amount of $26,500. Mr. Walton seconded the
motion. Ms. Hague recused herself at this time. because she is employed by The Monadnock
Conservancy. Chair Shedd asked if a review of the restrictions was required. The Commission
collectively agreed that they did not need to do that. The motion passed a unanimous vote with one
recusal.
K:\BOARDS\Conservation\Reports to Council & PB\2013\Wesl Hill· Calif. Brook.docx
~
October 2, 2013
To the Keene Mayor and City Council:
MoNADNOCK
CONSERVANCY
In 1998, the Monadnock Conservancy was part of an informal coalition called the
California Brook Working Group. The group included Conservation Commission
members from Keene, Swanzey, and Chesterfield; students and faculty from
Antioch University New England; representatives from the Colony Memorial
Trust (owners of the 500-acre Horatio Colony Preserve), other non-profit
conservation groups; interested citizens; and landowners within the watershed.
The goal was to create a continuous corridor of protected land connecting Pisgah
State Park (NH's largest) to West Hill in Keene. This area, the California Brook
Natural Area, is within the largest block ofunfragmented land (28,223 acres) in
all of southern New Hampshire. From the beginning, the group identified the 552acre West Hill parcel (shown on the attached Locus map) as one of the most
important tracts to conserve. The Monadnock Conservancy sought and was
awarded LCHIP funding for this parcel in 2002, but the project fell apart after the
landowners would not agree selling for the appraised value. Finally, the
opportunity has come to work with new landowners who are willing to sell a
conservation easement at the appraised value. Additionally, these new landowners
also bought a 136-acre parcel in Chesterfield (parcel shown in orange and labeled
as "Otter Pond" parcel on the attached Locus map), which they'd also like to
conserve.
BOARD OF TRUSTEES
Tom Hanna
President, Westmorc/rmd
Ken Stewart
Vice President, Keene
Jeff Miller
Treasurer, Marlborough
Stmy Wright
Secretary, Dublin
Suzanne Whittemore
Immediate Past President
Swanzey
Victoria Reck Barlow
Swm1zey
Swift Corwin
Peterborough
Stephen Gehlbach
Jaffrey
The first phase of this project, completed in 2006 established a contiguous 3.6mile greenway encompassing approximately 933 acres ofland and stretching
more than halfway tlll'ough the focus area. In July of2012, another 300 acres of
protected land was added to the corridor through the California Brook Headwaters
easement. We now have an oppottunity to add 688 acres at both ends of the
corrior. The West Hill parcel ( 552 acres total, 264 acres located in Keene) is
located at the eastern end ofthe corridor and is a critical link between
Conservancy protected lands in the middle of the corridor and the protected lands
at the most easterly end of the corridor. It directly abuts 1,504 acres of conserved
lands held by the Monadnock Conservancy and 670 acres of other conserved
lands, including the Horatio Colony Nature Preserve. This West Hill parcel
contains the ridge line of West Hill, the most dominant natnrallandmark in Keene.
The Otter Pond parcel is located at the westerly end of the corridor in Chesterfield
and is nearly adjacent to 13,300-acre Pisgah State Park.
The land is mostly forested with about 28 acres of wetlands and nearly 4 miles of
streams. The land supports a wide range of wildlife, including bear, bobcat,
moose, deer, fisher, porcupine, mink, otter, beaver, coyote, red fox, gray fox,
ruffed grouse, and great blue heron. Both parcels are predominantly Tier I habitat
as identified by the N.H. Wildlife Action Plan, which means they contain the
"highest ranking habitats by ecological condition in the state." The West
PO Box 337 • Keene, New Hampshire 03431 • 603-357-0600
www.MonadnockConsetvancy.org
Kenneth Goebel
Marlborough
John H. Hann
Winchester
Nancy "Pooky" Hayden
Marlborough
Rhett Lamb
Keene
Charles Massin
Fitzwillimn
Richard Pendleton
Peterborough
EXECUTIVE DIRECTOR
Ryan Owens
Hill parcel contains an unusual natural community, large cranberry-short sedge
fen, which contains a number of unusual species, including pitcher plants, spatulate-leaved
sundew, and purple chokeberry. There is also an active heron nest located in the large wetland,
which had two young present this past spring.
The California Brook Natural Area has been identified in several studies as being a high priority
for conservation, including: I) Dr. Rick Van de Poll's "California Brook Natural Area Rapid
Rio-Assessment, 2001 "; 2) The Nature Conservancy's "A Land Conservation Plan for the
Ashuelot River Watershed, 2004 "; 3) N.H. Fish and Game's "Wildlife Action Plan"; and 4) the
Quabbin-to-Cardigan.
The Monadnock Conservancy is seeking funds for the purchase of a conservation easement for
this land and we are looking to the City of Keene to partner with us on this important project.
The total project cost is $371,300. We respectfully request a contribution of$26,500 (~7% of
total cost) to help us reach our goal. Thank you for your consideration.
Anne McBride
Land Protection Director
Police Department
City of Keene, New Hampshire
Date:
October 3, 2013
To:
Through:
John MacLean, Ci
From:
Kenneth J. Meola. Police Chief/Emergency Management Director
Subject:
Radiological Emergency Response Plan Grant (RERP)
Recommendation:
Move that the Finance, Organization, and Personnel Committee recommend that the City
Manager be authorized to do all things necessary to accept a FY 14 grant from the State of
New Hampshire Department of Safety, Homeland Security and Emergency Management in
the amount of $40,420.00
Background:
These funds are available in order to cover the costs incurred by the City of Keene associated
with maintaining emergency preparedness capabilities to support the State of New Hampshire
Radiological Emergency Response Plan (RERP) for Vermont Yankee Entergy Nuclear Power
Plant.
Police Department
City of Keene, New Hampshire
Date:
October 7, 2013
To:
Through:
From:
Kenneth J. Meola, olice Chief
Subject:
Operation Safe Commute Patrols
Recommendation:
Move that the Finance, Organization, and Personnel Committee recommend that the City
Manager be authorized to do all things necessary to accept a $6,084.00 grant from the New
Hampshire Highway Safety Agency to fund Operation Safe Commute Patrols.
Background:
This program is sponsored by the New Hampshire Highway Safety Agency and is an
enforcement campaign focused on distracted driving and to encourage all motor vehicle
operators to focus their attention on the task of driving and operating their vehicles safely
during the morning and afternoon/evening commute hours when traffic is the heaviest.
The Keene Police Department will conduct 3 hour patrols, with two patrols per day, on twelve
occasions; one patrol from 6:00am to 9:00am and one from 4:00pm to 7:00pm each day on
the following dates:
October 30, 2013
November 27, 2013
December 31, 2013
January 17, 2014
February 14, 2014
March 17, 2014
April18, 2014
May 23, 2014
June 20, 2014
July 3, 2014
August 29, 2014
September 19, 2014
The Highway Safety Agency will provide the department with $6,084.00 to subsidize the
overtime costs of these patrols; the amount includes cost for payroll-related deductions.
Police Department
City of Keene, New Hampshire
Date:
October 8th, 2013
To:
Through:
John MacLean, · Manager
Kenneth J. Meol , Police ChiefMJ:..oL"-"''--
From:
Steven Russo, Police Captain
Subject:
Reimbursement from NH Police Standards & Training Council
Recommendation:
Move that the Finance, Organization and Personnel Committee recommend that
the City Manager be authorized to do all things necessary to accept a grant of
$1000 from the NH Police Standards and Training Council to reimburse costs
associated with participation of one Lieutenant in the Mid-Management Course at
Roger Williams University.
Background:
The . New England Association of Chiefs of Police sponsors a three-tiered
Command Training Program for police supervisors and managers at Roger
Williams University in Rhode Island.
The program is designed to develop the leadership and managerial capabilities
·of law enforcement agency staff and has received excellent reviews from
department members who have completed the training.
The Police Department is sending one Lieutenant to the second tier program (the
Mid-Management Course) in October 2013.
The NH Police Standards and Training Council will reimburse the Keene Police
Department $1,000 to help subsidize the cost of this high quality training
program.
Police Department
City of Keene, New Hampshire
Date:
October 7, 2013
To:
Finance, Or
Through:
From:
Subject:
NH Drug Task Force Grant
Recommendation:
Move that the Finance, Organization, and Personnel Committee recommend that the City
Manager be authorized to do all things necessary to accept a $30,000 grant from the New
Hampshire Department of Justice to offset costs associated with personnel assigned to the
NH Attorney General's Drug Task Force.
Background:
The Keene Police Department has one detective assigned to the New Hampshire Drug Task
Force. This assignment can create open shifts and the purpose of this grant is to cover the
cost associated with the open shifts when that occurs.
We anticipate that this grant will last until the end of the fiscal year.
Police Department
City of Keene, New Hampshire
Date:
October 16, 2013
To:
Finance, Organizatio ,
Through:
From:
Kenneth J. Meola, Police Chief
Subject:
Case Number 13-248-0F
Recommendation:
Move that the Finance, Organization and Personnel Committee recommend that the City
Manager be authorized to do all things necessary to accept forfeiture funds awarded to the
Keene Police Department relative to a court order from the New Hampshire Circuit Court 81h
Circuit-District Division - Keene.
Background:
On January 31, 2013, the Keene Police Department initiated an investigation which resulted in
a search warrant and subsequent arrest for possession of and illegal drug sales at a residence
in Keene. Consequently, a quantity of controlled drugs and U.S. currency was seized.
The case has been resolved through the court process and the seized currency was forfeited
to the Keene Police Department through a New Hampshire Circuit Court 81h Circuit-District
Division- Keene court order. The amount which we will be receiving if approved is $3,857.00.
City of Keene
NEW HAMPSHIRE
MEMORANDUM
DATE:
October 16, 2013
THROUGH: John A. MacLean, Ci
FROM:
Mark Howard, Fire Chie
SUBJECT:
Acceptance of Donation
~
RECOMMENDATION
The City Council authorizes the City Manager to do all things necessary to accept a
donation from C & S Wholesale Grocers in the amount of$500.00 to be used for Fire
Department general use.
BACKGROUND:
The Keene Fire Department has received a donation of $500.00 from C & S Wholesale
Grocers of Keene through their Mini Grant program. These funds have been provided to
use for general operating support.
CITY OF KEENE
NEW HAMPSHIRE
Public Works Department
DATE:
October 20, 2013
TO:
Finance, Organizati
FROM:
James Donison, City Engineer
SUBJECT:
Professional Engineering Servi es Agreement with CHA for the
Roundhouse T Phase 2 Project under the Transportation Enhancement
Program - Pedestrian/Bicycle Improvements.
Recommendation:
Move that the Finance, Organization and Personnel Committee recommend that the City
Manager be authorized to do all things necessary to negotiate and execute a professional
services contract with CHA for engineering services for the Transportation Enhancement
Program "Roundhouse T Phase 2" Project (State Project #27790 and Federal Project# XA003(625)). In the event that a satisfactory contract and fee cannot be agreed upon, the
City Manager is authorized to proceed to the second designated firm and repeat the
negotiation process.
Background:
The Roundhouse T Phase II project is known as the "Missing Link" to many local bicycle
and pedestrian groups. In essence, it is the core of the system where three major trails,
the Cheshire Rail Trail, the Ashuelot Rail Trail, and Jonathan Daniels Trail converge.
Attention returned to this area with the completion of the North Bridge Multi-use
overpass project which now delivers users across the Route 9, 10, 12 Bypass via the
Cheshire Rail Trail.
In July 2013 NHDOT infotmed the City that the Transportation Enhancement Program
(TEP) "End of Program" funds are available for this Roundhouse T Phase II project with
the requirement that the City proceed with the engineering design and that all eligible
costs of the project be determined by June 2015. This essentially requires that the project
be substantially complete by that date.
TEP Projects are required to follow specific state and federal guidelines know as, Local
Public Agencies guidelines (LP A). In addition, the TEP "End of Program" funds require
that the City follow certain program guidance milestones in order to be eligible for funds.
These deadlines include: completion and approval of the engineering study phase by
K:\ENGNRNGI_2013 Projects\13-36 Roundhouse T Phase 2 Pedestrian Trail\20 13 FOP Committee request to enter
into an eng contract with CHA Oct 2013 .doc
February 28,2014, completion and approval of final design by June 30,2014, approval to
proceed with the advertisement for construction by January 15,2015, and final approval
of all eligible project construction contracts and change orders by June 30,2015.
These LPA guidelines require that the City advertise for requests for Statement of
Qualifications (SOQ) from interested firms. Using qualification based selection criteria,
the City then selects a firm and negotiates a scope of services and a fee for engineering
services. Upon agreement between the City and the engineering firm for the scope of
services and fee, the contract is then reviewed and approved by NHDOT. Due to the
critical nature of the TEP "End of Program" milestone schedule to meet the February 28,
2014 completion of the engineering study phase, it is important that the City proceed
immediately and prior to NHDOT engineering services contract approval for this first
phase. As a result the City will be required to fund 100% of the costs of engineering
study phase.
In September 2013, the City advertised for SOQ's (RFQ No. 03-14-14). Four
engineering firms submitted SOQ's. The firms included CHA, CMA Engineers, Inc.,
Pathways Consulting, LLC and Hoyle, Tanner & Associates, Inc. The City SOQ selection
committee then reviewed and ranked the four firms according to selection criteria. Two
firms, CHA and CMA Engineers, Inc., were interviewed by the selection committee and
based upon the selection criteria it was determined that CHA of Keene, NH best satisfied
the SOQ requirements.
The TEP program between NHDOT and the City of Keene will provide funding for the
pedestrian/bicycle improvements project for the Preliminary and Final Engineering
phases, the Engineering Construction phase and Construction Costs with 80% of the
funding coming from Federal Highway funds and the remaining 20% of the cost from the
City of Keene funds. The City will be responsible for 100% of the Engineering Study
phase costs.
Funding for the engineering study phase and the 20% matching funds per the TEP
Agreement will be funded from the Roundhouse T Phase 2 (CIP 2012) Cost Center No.
90231 which has current available funds of $188,340.
K:\ENGNRNG\_2013 Projects\13-36 Roundhouse T Phase 2 Pedestrian Trail\2013 FOP Committee request to enter
into an eng contract with CHA Oct 2013 .doc
CITY OF KEENE
NEW HAMPSHIRE
Public Works Department
DATE:
October 20, 2013
TO:
Finance, Organization a
THROUGH: John A. MacLean, City
FROM:
SUBJECT:
James Donison, City Engine~\~
NHDOT Project Agreement with the City of Keene, to provide funding
and services for the Roundhouse T Phase 2 Project under the
Program
Pedestrian/Bicycle
Transportation
Enhancement
Improvements.
Recommendation:
Move that the Finance, Organization and Personnel Committee recommend that the City
Manager be authorized to enter into a Transportation Enhancement Program Project
Agreement with NHDOT for "Roundhouse T Phase 2" Project (State Project #27790 and
Federal Project# X-A003(625)).
Background:
The Roundhouse T Phase II project is known as the "Missing Link" to many local bicycle
and pedestrian groups. In essence, it is the core of the system where three major trails,
the Cheshire Rail Trail, the Ashuelot Rail Trail, and Jonathan Daniels Trail converge.
Attention returned to this area with the completion of the North Bridge Multi-use
overpass project, which now delivers users across the Route 9, 10, 12 Bypass via the
Cheshire Rail Trail.
In July 2013 NHDOT informed the City that Transportation Enhancement Program
(TEP) funds are available for this Roundhouse T Phase II project with the requirement
that the City proceed with the engineering design and that all eligible costs of the project
be dete1mined by June 2015. This essentially requires that the project be substantially
complete by that date.
This TEP agreement between NHDOT and the City of Keene is to provide funding and
services for the pedestrian/bicycle improvements project for an amount totaling $731,200
with 80% of that cost coming from Federal Highway funds, such amount being $584,960
and the remaining 20% of that cost coming from the City of Keene, such amount being
$146,240.
K:\ENGNRNG\_2013 Projects\13-36 Roundhouse T Phase 2 Pedestrian Trai1\2013 FOP Committee
request to enter into an agreement with NHDOT Oct 2013.doc
The 20% matching funds, such amount being $146,240, will be funded from the
Roundhouse T Phase 2 (CIP 2012) Cost Center No. 90231 which has current available
funds of $188,340.
K:\ENGNRNG\_2013 Projects\13-36 Roundhouse T Phase 2 Pedestrian Trail\2013 FOP Committee
request to enter into an agreement with NHDOT Oct 2013.doc
CITY OF KEENE
NEW HAMPSHIRE
Public Works Department
-"'Q.
DATE:
October 20, 2013
TO:
Fi~ce,
THROUGH: John A. MacLean,
a: Personnel Committee
·
anager
FROM:
James Donison, City Engineer
SUBJECT:
City Manager Authorization to N gotiate and Execute the necessary land
rights for the Construction of the Roundhouse T Phase 2 Project under the
Transportation
Enhancement
Program
Pedestrian/Bicycle
Improvements.
Recommendation:
Move that the Finance, Organization and Personnel Committee recommend that the City
Manager be authorized to do all things necessary to negotiate and execute the necessary
land rights for the "Roundhouse T Phase 2" Project - NHDOT Transpmiation
Enhancement Program (State Project #27790 and Federal Project# X-A003(625)).
Background:
The Roundhouse T Phase II project is known as the "Missing Link" to many local bicycle
and pedestrian groups. In essence, it is the core of the system where three major trails,
the Cheshire Rail Trail, the Ashuelot Rail Trail, and Jonathan Daniels Trail converge.
Attention returned to this area with the completion of the North Bridge Multi-use
overpass project which now delivers users across the Route 9, 10, 12 Bypass via the
Cheshire Rail Trail.
In July 2013 NHDOT informed the City that the Transportation Enhancement Program
(TEP) "End of Program" funds are available for this Roundhouse T Phase II project with
the requirement that the City proceed with the engineering design and that all eligible
costs of the project be determined by June 2015. This essentially requires that the project
be substantially complete by that date.
TEP Projects are required to follow specific state and federal guidelines know as, Local
Public Agencies guidelines (LP A). In addition, the TEP "End of Program" funds require
that the City follow certain program guidance milestones in order to be eligible for funds.
These deadlines include: completion and approval of the engineering study phase by
February 28,2014, completion and approval of final design by June 30,2014, approval to
K:\ENGNRNG\_20 13 Projects\13-36 Roundhouse T Phase 2 Pedestrian Trail\20 13 FOP Committee request
for CM to negotiate for land rights Oct 2013 .doc
proceed with the advertisement for construction by January 15, 2015, and final approval
of all eligible project construction contracts and change orders by June 30,2015.
Due to the critical nature of the TEP "End of Program" milestone schedule to meet the
January 15, 2015 Approval to Proceed with the Advertisement for Construction deadline,
it is important that the City Manager proceed immediately to negotiate with land owners
along the proposed Roundhouse T multi-use trail alignments.
K:\ENGNRNG\_2013 Projects\13-36 Roundhouse T Phase 2 Pedestrian Trail\2013 FOP Committee request
for CM to negotiate for land rights Oct 2013 .doc
Citv of Keene
New Hampshire
October 18,2013
TO:
Finance, Organizati
THROUGH: John Maclean,
Citll'll.~.11rim
FROM:
Andy Bohannon, Director Parks, Recreation & Cemeteries
SUBJECT:
NHRPA Professional Development Grant
-~
Recommendation:
Move that the Finance, Organization and Personnel Committee recommend that
the City Manager be authorized to do all things necessary to accept a $300.00
Professional Development Grant from the NH Recreation and Parks Association.
Background:
The Professional Development Grant is awarded to current NHRPA members
looking to expand their educational experience. This grant was received by Andy
Bohannon and used to attend the second year of the National Recreation and
Parks Association Directors School. The two year curriculum hosted by the
NRPA in partnership with North Carolina State University, the school focuses on
leadership and the accreditation standards for parks and recreation departments.
Citv of Keene
New Hampshire
October 8, 2013
Finance, Or
TO:
THROUGH: John Maclea ,
ion and Personnel Committee
ity Manager
FROM:
Andy Bohannon, Director of Parks, Recreation &
SUBJECT:
Donation
~
Cemeterie~
Recommendation:
Move that the Finance, Organization and Personnel Committee recommend that
the City Manager be authorized to do all things necessary to accept a donation of
$500.00 from the Canine Agility Training Society and that the money be used for
an improvement project at Wheelock Park.
Background:
The Canine Agility Training Society (CATS) holds Dog Agility Association trials at
Wheelock Park each summer.
In gratefulness for the use of Wheelock Park for the September trial, CATS has
donated $500.00 to the City of Keene for use in the park.
City of Keene
New Hampshire
DATE:
September 30, 2013
TO:
Finance, Organization a
THROUGH: John MacLean, City Mana
r
r::;:::::::-,
FROM:
Andy Bohannon, Director of Parks, Recreation & Cemeterie@)
SUBJECT:
Donation - Sumner Knight Chapel
Recommendation:
Move that the Finance, Organization and Personnel Committee recommend that
the City Manager be authorized to do all things necessary to accept a donation of
$225 and that the money is used for the care of Sumner Knight Chapel.
Background:
Kevin Dremel with the Keene Musicfest hosts an ongoing concert series
to raise money for the needed repairs in the Sumner Knight Chapel. In total, the
concert series has generated a total of $3,884.
City of Keene
New Hampshire
October 18, 2013
TO:
Finance, Organiz
FROM:
Andy Bohannon, Director of Parks, Recreation & Cemeteries
SUBJECT:
Donation
~
Recommendation:
Move that the Finance, Organization and Personnel Committee recommend that
the City Manager be authorized to do all things necessary to accept a donation of
$750.00 from the St. James Thrift Shop and that the money is used by the City's
Martin Luther King Jr. I Jonathan Daniels Committee for its annual programming.
Background:
For many years the St. James Episcopal Church Thrift Shop has made an annual
donation towards the programming effort of the Martin Luther King Jr. I Jonathan
Daniels Committee. This year's donation is $750.00. This will greatly assist the
Committee with future programs that will focus on the celebration of diversity and
social justice.
City of Keene
New Hampshire
October 18, 2013
TO:
Finance, Organizaf
THROUGH: John Maclean, Cit
ager
FROM:
Andy Bohannon, Director of Parks, Recreation & Cemeteries@
SUBJECT:
Donation- Pathways for Keene, Inc.
Recommendation:
Move that the Finance, Organization and Personnel Committee recommend that
the City Manager be authorized to do all things necessary to accept a donation of
$30,0QO,OO from Pathways for Keene, Inc. and that the money be allocated for
the Roundhouse T Phase II pathway project.
Background:
Pathways for Keene, Inc. (PFK) is a non-profit group who promote the
development and use of public bicycle and pedestrian pathways in the City of
Keene. A current primary goal for PFK is the completion of the Roundhouse T
Phase II of the Bicycle/Pedestrian Master Plan. The Roundhouse T completes
and links the Downtown Cheshire Rail Trail between School and Island Streets.
City of Keene
New Hampshire
October 7, 2013
TO:
THROUGH: John MacLean,
·
anager
~
Cemeteri~®
FROM:
Andy Bohannon, Director of Parks, Recreation &
SUBJECT:
Martin Luther King Jr I Jonathan Daniels Committee
Recommendation:
Move that the Finance, Organization and Personnel Committee accept as
informational that the Martin Luther King Jr. I Jonathan Daniels Committee has
created a written protocol for partnering organizations to request funding that
further the mission and goals of the committee.
Background:
Through the years the Martin Luther King Jr. I Jonathan Daniels Committee has
partnered with various community groups to further their mission and to support
the goals of those organizations. In order to make the partnerships consistent
with the mission and within their financial capacity, the committee has developed
a Partner Organization Request for Funds form. This form will allow the
committee to determine appropriate partnerships and to better justify the
expenditures.
Recent events that included committee involvement are the Martin Luther King
Jr. Day of Celebration, and the Monadnock Film Festival. Both events highlight
the importance of the mission of the committee. In addition, this procedure allows
the partner organization to understand the expectations of the committee through
the public meeting process.
The Martin Luther King Jr. I Jonathan Daniels Committee exists to celebrate and
honor the significance of the lives of Martin Luther King Jr. and Jonathan Daniels,
and to promote the principles of social justice, non-violence, equality, and
multiculturalism through educational programs, community service, and public
events.
The Committee meets monthly on the first Wednesday at 5:00 at the Keene
Public Library.
Martin Luther King. Jr. I Jonathan Daniels Committee
Partner Organization Request for Funds
Name of O r g a n i z a t i o n - - - - - - - - - - - - - - - - - - - - - - Contact P e r s o n - - - - - - - - - - - - - - - - - - - - - - - - Address ______________________________________________________
Phone _ _ _ _ _ _ _ _ _ _ _ __
Email _ _ _ _ _ _ _ _ _ _ __
Name of P r o g r a m - - - - - - - - - - - - - - - - - - - - - - - - Date of Program _ _ _ _ _ _ __
Estimated Program Budget _ _ _ _ _ _ _ _ __
Amount requested from MLK, Jr. I JD Committee - - - - - - - - - What would our committee be f u n d i n g ? - - - - - - - - - - - - - - - - -
Other funderslsponsors - - - - - - - - - - - - - - - - - - - - - Admission _ _ _ _ _ _ _ __
Intended Use for any P r o c e e d s - - - - - - - - - - - - - - - - - - - Intended A u d i e n c e - - - - - - - - - - - - - - - - - - - - - - - Purpose of Program
How does the program further the mission of the MLK, Jr. I JD committee?
How will the MLK, Jr. I JD committee be recognized?
Martin Luther King. Jr. I Jonathan Daniels Committee
Partner Organization Request for Funds
Dear Partnering Organization,
Over the course of its history, the Martin Luther King, Jr. I Jonathan Daniels
Committee has partnered with various community groups to further our mission
and to support the goals of those organizations. In order to make our
partnerships consistent with our mission and within our financial capacity, we
have developed a Partner Organization Request for Funds form. This form will
allow us to determine appropriate partnerships and to better justify our
expenditures.
Since our committee meets monthly, request for funds need to be made 10
days before the first Wednesday of the month. Once we receive Partner
Organization Request for Funds, the request will be put on our next agenda.
We will discuss the request for funds. A representative of the requesting group
should attend this meeting to answer question and give further details of the
partnership. We will discuss and vote on the request at the following month's
meeting. The dispersal of funds will be made after the vote in accordance with
the City of Keene check-writing schedule. Please submit the form to Andrew
Bohannon at the Keene Recreation Center, 312 Washington St., Keene, NH
03431 at least three months in advance of the need for funds. Please consider
our mission while completing the form.
Martin Luther King. Jr. I Jonathan Daniels Committee Mission Statement:
The Marlin Luther King Jr. I Jonathan Daniels Committee exists to celebrate and
honor the significance of the lives of Marlin Luther King Jr. and Jonathan Daniels,
and to promote the principles of social justice, non-violence, equality, and
multiculturalism through educational programs, community service, and public
events.
Thank you for considering collaboration with the Martin Luther King, Jr. I
Jonathan Daniels Committee and for helping us understand your organizations
planned event.
Sincerely,
Nancy Ancharski
Chair, Keene's Martin Luther King Jr. I Jonathan Daniels Committee
City of Keene
New Hampshire
Date:
October 8, 2013
To:
Through:
John MacLean,
From:
Andy Bohannon, Director Parks, Recreation &
Subject:
Keene School District Facility Use Agreement
ty Manager
Cemete~
Recommendation:
Move that the Finance, Organization and Personnel Committee recommend that the
City Manager be authorized to execute a facility use agreement between the Keene
School District and the City of Keene for the Men's Basketball Recreation League held
between January and March of 2014 at Keene High School.
Background:
The Recreation Department organizes a men's basketball league for adults within the
community. The league has participation from 18 teams and the Recreation Center
cannot host the league for scheduling reasons. The league fees of $675 per team cover
the cost of the facility rental and other fees associated with the league.
UNION SCHOOL DISTRIC·T OF KEENE
f..ii~.ility
Use
Aqreem~
Keene High School - Large Gymnasium and Small Gymnasium
Facility: ____________________________________________________________________
_
Keene Parks and Recreation Dept.
User: (name) ____________________________________
__
Phone: (day) _________________
(address) Attention: Meghan Spaulding
312 Washington St.
(evening) __________________
*Please fax your certificate
of liability insurance to
Keene, NH 03431
603-357-3245
Gyms for Mens' Basketball from Jan. 5, 2014 -March 9, 2014 from 7:30 am- 12 pm
Purpose:
every Sunday
_____________________________ # of people expected: ________
Will admission be charged or items sold?
Yes I No
Intended use of proceeds: ______________________________________________________
Date (s) o(.use:
. start date 1/05/14
1.''
2.
3.
4.
Hours;
7:30am- 12 pm
Charge:
S 70.00 small gym
end date 3/09/14
8:00 am basketball game
$90.00 largy gym
Every Sunday
out-of-pocket expense
$26.70 hr custodian
custodian 7:30am to
1:00pm (clean-up)
$25.00 admin. fee
5.
nonprofit
Classification: ____________________________
TOTAL CHARGE:
invoice mailed
In consideration for this permission to use Keene School District facilities,
and in recognition of the District's responsibility to protect school property and assets, the user covenants and agrees at all times to indemnify and
hold harmless the Keene School District, its officers and its employees, to
the fullest extent permitted by law, from any and all claims, damages, losses
and expenses, including but not limited to attorneys' fees and other legal
costs, arising out of the use of school facilities by the witllin named user
and/or user'S officers, employees, agents, representatives, contractors,
customers, guests, and invitees.
Absolutely no alcohol or non-prescription drugs are permitted on school prop-erty. The user, its officers, employees, agents, representatives, contractors, customers, guests, and invitees, shall not violate this policy.
The
District requires that .. the user vigorously enforce this policy.
User, by:
Union School Distict of Keene, by:
KEENE SCHOOL DISTRICT
FACILITY RENTAL WAIVER FORM
t:!5. hS'cJfi 1I
Facility: f(&e-Vlt
Room/Space:
Gv'tVVl'S
User Name (Group):
Person in charge:
Address:
l\'l
e
Phone:
ia6 5- 351- 7!J;; 't
K t.-1~
l<etn(. tle..GrR.vv·\w"' ~f{~Email: !--ASfCt-vtd•J ec:.~utvt-vo~ ·vS
02eti bV\ Sfcwlu{l")
\vv..i'vvVO~ 2> +v~-t
Date Waiver Request submitted:
c
Estimated Dollar Value of Requested Waiver:$
Labor Cost:$
Facility Cost: $
Reason for Waiver Request: Please check one and describe the reasons for the claim.
Attach additional sheets if needed.
D
Educational value
D
D
Recommended
Not Recommended
By Superintendent:
Signature
0
In kind service rendered: (to facility)
0
Recommended
Not Recommended
By Buildings & Grounds Director:
Signature
Your signature below signifies that the information given with this form is true and accurate. It also acknowledges that
you have received a copy of school board policy 11 KF" and a copy of "Administrative Procedure to accompany policy "KF."
Signature:
-
-
Date:
City of Keene
New Hampshire
Date:
October 11, 2013
To:
Finance, Organizatir;w~nnel Committee
Through:
John MacLean, City Tger
From:
Meghan Spaulding, Recreation Programmer ~
Subject:
Summer Soccer Camp
Recommendation:
Move that the Finance, Organization and Personnel Committee recommend that the
City Manager be authorized to execute a facility use agreement between the City of
Keene and Challenger Sports Corporation to have a one week soccer camp during the
week of August 18-22, 2014 at Fuller Park.
Background:
The Recreation Department organizes extra programming as a revenue source. Next
summer we have Challenger Sports Corporation coming August 18-22 to provide
fundamental soccer skills training to children. Challenger Soccer Camp is returning for
its fourth year with the City. This camp is for ages 3 to 12 year olds. They are broken up
into two different groups: Mini Soccer for ages 3-6 years old will run from 9AM to 11 AM
at $86 per person. Then we will offer half day soccer camp that will run from 9AM to
12PM for ages 7-12 years and that camp will cost $115 per person.
This past year we have seen our numbers double from the year before. With the
Department working with Challenger Sports during our Fall Youth Soccer Season we
are looking to see our numbers grow even more next summer.
In addition to the week-long camp, Challenger offers the community an Adult Coaches
Clinic held during the week and provides the fall youth program coaching manuals.
They also offer a free soccer clinic for the youth in the start of summer to help promote
the program.
2014 BRITISH SOCCER CAMP AGREEMENT/CONFIRMATION
PLEASE CHECK ONE-
NEWl YEAR
NEW3YEAR
Oc...-\-
The agreement made this
day of
lI
, 2013 between British Soccer a division of CHALLENGER SPORTS CORP, a cotporation
organized and existing under the laws of the State of Kansas, located at 8263 Flint, Lenexa, KS 66214 and herein refen·ed to as "British Soccer" and:
"'"em~
~
c--v '"'A
0
~cC<.IC\e...-S
o--"'-c\ W-re&'""'-
1Cee.re..) 10+1:
--'-----;;'o;--;;-=c-:--------' herein refe1red to as "The Club"
Organization Name
City & State
WHEREAS:
!J!
Conditions; "British Soccer" agrees that it will conduct and maintain an instmctional soccer camp in accordance with the following:
Coaches will hold the minimum of a Football Association Coaching License/Challenger/British Soccer Coaching certification.
There will be at least one qualified coach for each coaching group (12-15) of campers.
Each camp shall include five daily sessions Monday through Friday or other as specified. Sessions shall run for one hour, one and a half hours, two hours,
three hours and six hours.
1.1 Term of Contract
please circle all appropriate camp programs and fees.
Camp fees: 1.5 hours $86 3 hours $115
(For any camper registering after the ball and shirt order has been taken 10 days before camp, there will be a $10 late fee charged).
(fhe host organization will receive rebates on full paying campers only)
·
1.2 Provisions: "British Soccer 11 shall provide the following to the Club:
One coaches clinic/special coaching session per week of camp, two hours in length, at no charge to "The Club" during the week of camp.
A ce1tificate of general liability coverage to all camps.
Promotional literature, posters and operational and marketing suppott.
A hand stitched soccer ball and T -shitt to each camper who registers for camp - unless othetwise stated.
A replica British Soccer jersey to all campers who register on line before the early sign up deadline.
The Camp coordinator will receive a fi:ee camp scholarship and fi·ee replica jersey.
All host families will receive a rebate of$80 towards the cost of their camp fees.
2.0 Conditions accepted by the "The Club 11 :
To provide an outdoor soccer field or training area suitable for instmctional purposes. Approximate requirements, one field per 30 campers.
Customer agrees that should payment not be made within 60 days from the invoice date (4 weeks after camp) a fmance charge of 1.5% per month shall be
applied to the total amount due until paid in full.
Provide a Coordinator who shall be the local camp administrator and liaison between "British Soccer:" and "The Club".
Be responsible for the administration of camp applications and agrees to schedule equal numbers of campers to each half day session.
Foutteen (14) days prior to camp "The Club 1" shall provide 11 British Soccer11 , the number of camper registrations. The number of coaches assigned will
be based on this number. Additional campers may be enrolled after this date subject to availability of coaches.
Solicit host families from ''the Club" to house "British Soccer11 coaching staff for the duration of the camp.
1J. Non SoHcitation; "The Club" agrees that it will not solicit the services of any member of the "British Soccer" Coaching staff for employment independent of
"British Soccer."
11
The Club" should be the "City of Keene- Parks and Rec"
The Cettificate of Liability Insurance should be in the minimum amount of $1m and name the City as an additional insured.
There should be an indemnification provision to the City: "British Soccer agrees to defend, indenmify and hold hannless the City, its officers, officials and employees
fium any claim, demand, cost or expense, including reasonable attomey fees, arising fi·om or related to any damage arising from or related to the negligence or
intentional acts of British ~occer, its officers, officials, employees or agents in connection with the services provided under the tcnns of this Agreement.
I note that the agreement says that "customers 11 agree to a fmance charge. As far as I can tell "customers" are not patt of this agreement and cannot be held to its terms.
Do "customers" sign a separate agreement containing the fmance charge pmvision?
British Soccer employees/agents should be required to go through the same criminal background check as City employees working with minors.
The terms and/or conditions of this contract may be amended by Challenger Sports with 30 day written notice.
Camp Week
May 19-May 23
Week of Choice
Camp Week
June 23- June 27
Week of Choice
Camp Week
Ji.tly28- Aug I
May 26- May 30
June 30- July 4
Aug 4- Aug 8
Junc2
July7
Aug 11
June6
July II
Week of Choice
Aug 15
June 9- June 13
July 14- July 18
Aug 18- Aug 22
June 16-June20
July 21-July 25
Aug 25 - Aug 29
')('
PLEASE PRINT: Name of Authorized officer for sponsoring organization: - - - - - - - - - - - - - - - - - - - - - - - - - - -
Address: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ____:City:, _ _ _ _ _ _ _ _ _ ,St: _ _ _ Zip: _ _ _ __
Daytime tel:
_ _ _ _ _ _ _ _ Eve, (
email:_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Date'-------------------
Signature of authorized officer of operating organization
Date_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Signature of British Soccer Officer
CITY OF KEENE
NEW HAMPSHIRE
FINANCE DEPARTMENT
DATE:
October 18,2013
MEMO TO: Finance, Organi
Personnel Connnittee
./~
FROM:
Elizabeth Fox, Finance Director
RE:
FEMA Winter Storm Event- February 8- 10, 2013
RECOMMENDATION:
Move that the Finance, Organization and Personnel Committee recommends that the City
Conncil authorize the designation of the reimbursement from FEMA DR 4105 DR, related to a
winter storm event that occurred in February ofthis year, be directed toward establishment of a
fund to support assessment efforts and other activities related to developing a long term flood
response.
BACKGROUND:
A February winter storm event resulted in the issuance of a disaster declaration (FEMA 4105
DR) that included Cheshire County and the opportunity to obtain funding for winter storm
response activities that occurred from February 8- 10,2013. City Public Works staff, working
with FEMA officials utilizing FEMA costing methodology, developed eligible event response
costs of$58,026.28. The Public Assistance funding program has remitted to the City
$43,519.71 representing the Federal share (75%) of these eligible costs. Since costs associated
with responding to this winter storm event have been accommodated within the FY13 budget,
there is an opportunity to designate this revenue to provide funding for activities related to long
term flood response. Efforts to advance long term mitigation strategies are ongoing and this
directed revenue could serve as a source of financial support for some of those efforts.
City of Keene
NEW HAMPSHIRE
October 22,2013
TO:
FROM:
SUBJECT:
Former Kingsbury Corporation Property
Recommendation:
That the Finance, Organization and Personnel Committee recommend to the City Council that
the City Manager be authorized to do all things necessary to negotiate the purchase of all or
portions of the former Kingsbury property located on Marlboro Street.
Background:
Kingsbury Manufacturing was a long-time manufacturer and employer located on Marlboro
Street. The property encompasses approximately 21.58 acres, and is currently occupied by
buildings of various sizes and conditions, totaling approximately $295,335 square feet. The
Kingsbury facility was discharged from the Bankruptcy Court in June 2013. The discharge of
the facility from the Bankruptcy Court allowed the bank holding the mortgage on the property
to offer it at auction. The property was purchased by Brian Thibeault in June 2013, under the
name of his corporate entity, Kingsbury Acquisition, LLC. The property is subject to the
payment of real estate taxes to the City of Keene, totaling $553,190.32 (through October 17,
2013), which were held in abeyance during the bankruptcy action, and which are now due.
The new owner of the property has approached the City concerning possible redevelopment of
the property and has inquired as to whether or not the City would be interested in purchasing
all or portions of the property for its own uses. The property abuts Beaver Brook and the City
may be interested in purchasing a portion of the property to be used as flood storage, and for
the removal of the portion of the building that may be creating an obstruction to the flow of
Beaver Brook during times of high water. In addition, the City may be interested in the
entirety of the property with respect to the redevelopment of the Marlboro Street corridor.
Accordingly, the City Manager recommends that the City Council authorize the City Manager
to enter into negotiations with the current owner of the property with respect to the possible
purchase of portions or all ofthe property subject to further approval by the City Council.
City of Keene
NEW HAMPSHIRE
October 22,2013
SUBJECT:
PSNH Substation at Wheelock Park
Recommendation:
That the Finance, Organization and Personnel Committee recommend to the City Council that
the City Manager be authorized to negotiate and execute all documents necessary to
accomplish the sale and transfer of approximately 15.283 acres of property located adjacent to
Wheelock Park, to Public Service Company of New Hampshire for the construction of an
electrical substation conditioned upon the exclusive use of the sale proceeds by the City only
for park and recreation purposes, including but not limited to, capital or other improvements
to Wheelock Park.
Background:
On April 18, 2013, the City Council placed this matter on more time to allow the City
Manager to enter into discussions with Public Service Company of New Hampshire relative to
the use of a portion of the property owned by the City adjacent to Wheelock Park for the
construction of an electrica! substation. The location is ideal for PSNH as it abuts its
electrical transmission lines and it will also serve an important public policy by assuring
continued and reliable electrical service into the future to the City of Keene. The City initially
entered into discussions with PSNH with respect to the potential lease of a portion of the
property. However, given the expected longevity of the substation and the need for long-term
use and occupation of the property, and given the benefit to the City of a purchase rather than
a lease of the property, the City Manager recommends that the City Council sell
approximately 15.283 acres of the property to PSNH for the construction of the substation.
PSNH will pay $640,000.00, for the property, which is equivalent to approximately $42,000
per acre. The per acre value of the propetty was confirmed through the City's Assessing
Office. In addition, PSNH has agreed to repave the access road through Wheelock Park to the
site location at its cost and expense. The subject property was originally gifted to the City by
Realties, Inc. with the condition that the property be used by the City only for park and
recreation purposes, including but not limited to, capital or other improvements to Wheelock
Park. Realties, Inc. has agreed to release the condition provided that any and all proceeds
from the sale of the property to PSNH be used for parks and recreation purposes only. The
project will be subject to site plan review by the Planning Board and any variances that may
be necessary from the Zoning Board of Adjustment. Once constructed, PSNH will pay real
estate taxes associated with the substation.