REQUEST FOR QUOTATION
2013-RFQ-30
PADMOUNT TRANSFORMER
Issue Date: May 6, 2013
The City invites your company to provide a price quotation for the following item:
ITEM
QTY
1
3 ea
-
DESCRIPTION/RATING
500 KVA, 3PH, PADMOUNT
TRANSFORMER, 120/208V
ELECTRIC
UTILITY
DWG
INFENTORY
NO.
INVENTORY
CODE
U-E-T3-1
20-01-038
29
See Standard U-E-T3-1 for detailed specifications (ATTACHMENT B)
Please price item FOB Penticton.
Quotations will be accepted no later than: Tuesday, May 21, 2013 at 2:00 p.m.
Quotations must be clearly marked with the RFQ title, and may be hand delivered,
couriered, mailed, faxed or e-mailed to:
To:
City Purchasing Department
City of Penticton
616 Okanagan Ave. E.
Penticton, BC V2A 3K6
FAX: (250) 490-2557
purchasing@penticton.ca
Please note that the City will not be held responsible for transmission problems or other
errors that could occur.
Any questions regarding this Request for Quotations must be submitted in writing via email to cathy.ingram@penticton.ca
Cathy Ingram
Purchasing Manager
NOTE: Should any potential bidders download this Request for Quotation, it is
the proponent's responsibility to check for Addendas which will be posted on the
City of Penticton's website at www.penticton.ca/purchasing
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City of Penticton – Request for Quotation (Padmount Transformer)
CONDITIONS
1)
A qualified quotation (Quotation) is one, which meets both the Specifications as
outlined in the enclosed Specification section of this document, as well as the
Conditions contained in this Request For Quotation (RFQ). A qualified Quotation
must also meet cost expectations of the City for this particular RFQ.
2)
The City of Penticton (the City) reserves the right to accept any or all Request for
Quotations or parts of Quotations and to waive any informalities, irregularities or
technicalities. The City also reserves the right to award the Contract for such
goods as the City deems will best serve its interest. It further reserves the right to
award the Contract on a split order basis, lump sum, or individual item basis, or
such other combination unless otherwise specified by the City or the bidder.
3)
A Quotation, which is not qualified, is one, which does not meet the Specifications
and/or Conditions and/or exceeds the cost expectations of the City. In the event
that any or all Quotations exceed the cost expectations and/or do not conform to
Specifications, and/or do not meet the Conditions, the City reserves the right to
reject any or all Quotations and seek an alternative solution of its choosing.
4)
The City will decide whether a Quotation is qualified by evaluating it based on the
Specifications and price, and may opt to have the Quotations examined by
qualified engineers to ensure quality and conformity to the Specifications. The
Purchasing Department, or designate, will examine all Quotations and recommend
which, if any, is in the City's best interest.
5)
The City recognizes that BEST VALUE is the essential part of purchasing a
product and therefore the City may prefer a Quotation with a higher Quotation
price, if it offers greater value and better serves the City's interests, as determined
by the City, over a Quotation with a low price. BEST VALUE is the value placed on
service, quality, past performance, delivery and price.
NOTE: Unit prices will be evaluated based on TOC (Total Ownership Cost)
as per CSA – 802.1-00 (Minimum Efficiency Values for Liquid Filled Distribution
Transformers) – See ATTACHMENT A for full description of evaluation criteria.
6)
The City reserves the right to negotiate with the preferred bidder or any bidder on
any details, including changes to Specifications and price. If Specifications require
significant modification, all bidders shall have the opportunity to adjust their
Quotations or requote altogether, as determined by the Purchasing Department.
7)
The City reserves the right to cancel this RFQ at any time. The City also reserves
the right to reject Quotations from bidders who are unable to provide evidence that
they are capable of providing the necessary labour, skills, materials and/or
equipment to perform the work. Evidence of such competency and experience
must be provided by the bidder upon request.
2
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City of Penticton – Request for Quotation (Padmount Transformer)
8)
All goods, equipment, supplies, labour and workmanship associated with this RFQ
must conform to all necessary standards for use in Canada and the Province of
British Columbia- such as CSA, ULC, ETL, WCB, Canadian Weights and
Measures, Canadian Electrical Codes, etc.
9)
All Chemical shipments, if any, must include current MSDS sheets.
10) All information provided to the City is subject to release through the Protection of
Privacy and Freedom of Information Act, unless information is given in confidence,
and so, must be communicated in writing as CONFIDENTIAL.
11) Please use the accompanying Bid Sheet when submitting your Quotation; you may
attach additional sheets to the form if necessary.
12) All quoted prices shall include delivery F.O.B. City Works Yard or other destination
point, as specified by the City and the successful bidder, hereafter named the
Contractor shall bear all risk of loss or damage.
13) The Contractor will guarantee that its Quotation will meet the needs of the City.
14) Only the Contractor shall be notified, but inquiries are welcome.
3
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City of Penticton – Request for Quotation (Padmount Transformer)
BID SHEET
REQUEST FOR QUOTATION: ___2013 RFQ-30 Padmount Transformer
CLOSING DATE:
Tuesday, May 21, 2013 at 2:00 p.m. local time
The undersigned Bidder has carefully examined the Conditions and Specifications for
the work requested and will provide the goods required.
This quotation is valid for:
ITEM
1
days.
Please price item FOB Penticton.
QTY
3 ea
DESCRIPTION/RATING
500 KVA, 3PH, PADMOUNT
TRANSFORMER, 120/208V
ELECTRIC
UTILITY DWG.
INVENTORY
NO.
U-E-T3-1
20-01-038
UNIT PRICE
(PRICES EXCLUDING ALL APPLICABLE TAXES)
NOTE: Please include a delivery lead-time schedule with your submission.
FIRM NAME
ADDRESS
POSTAL CODE
PHONE NO.
E-MAIL
FAX NO.
DATE
SIGNATURE OF BIDDER**
PRINT NAME
** must be an official signatory of the company
4
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City of Penticton – Request for Quotation (Padmount Transformer)
ATTACHMENT A
STANDARD BIDDER’S NOTE for DISTRIBUTION TRANSFORMERS:
Bids will be evaluated based on the following:
1) TOC (Total Ownership Cost) as per:
CSA - C802.1-00
MINIMUM EFFICIENCY VALUES FOR LIQUID FILLED DISTRIBUTION
TRANSFORMERS
TOC = transformer first cost + cost of no-load loss + cost of load loss
Where:
Cost of no-load loss = A × no-load loss (W)
Cost of load loss = B × load loss (W)
Where:
A = present value factor of no-load loss ($13.58/W)
B = present value factor of load loss ($4.63/W)
Please include the following information with your Quotation:
IC
-
initial cost (quoted price)
for each item
Pnl
-
guaranteed core loss (no-load loss*) in watts
for each item
Pwl
-
guaranteed winding loss (load loss) in watts
for each item
NL (No-Load) loss in watts at 85°C and 105% of rated voltage.
L (Load) loss in watts at full load at rated voltage and corrected for 85°C
For dual voltage transformers, the guaranteed load loss shall be applied to the
connection that has the highest measured loss values.
Certified test reports on guaranteed losses will be required from the successful bidder at
the time of shipment.
2) Overall dimensions and weight of each transformer
3) Delivery time
4) Past performance of supplier and equipment
5
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City of Penticton – Request for Quotation (Padmount Transformer)
ATTACHMENT B- SPECIFICATIONS
6
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