Boca Raton Airport Authority
Palm Beach County, Florida
PROJECT NAME:
Holding Pad Shoulder and Pavement Edge Drop-off Repairs
Boca Raton Airport
PROJECT ID:
BCT Bid No.: 2015-08-01
ADDENDUM NUMBER 1
Date of Issue: September 2, 2015
This addendum modifies or interprets the proposal documents by additions, deletions, clarifications,
corrections, or other type of modifications. Addenda will become part of the Contract Documents.
Proposers, upon receiving addenda, shall insert this addendum cover sheet into the proposal documents.
It is required that this Addendum Number 1 be signed in the Acknowledgment of Receipt below, and
attached to the Proposal and become part of the Proposal.
____________________________________________
Acknowledgement of Receipt of Bidder
BCT Bid No.: 2015-08-01
September 2, 2015
Addendum 1
Page 1 of 2
This Addendum includes the following:
1. DELAY OF BID OPENING:
The bid opening is being rescheduled from September 2, 2015 to Friday, September 4, 2015 at 2:00
p.m.
2. CHANGES TO THE DRAWINGS AND SPECIFICATIONS:
None
3. RFIs FROM PROSPECTIVE BIDDERS:
3.1 The “Bid or Proposal Bond” (BF 15 of 46 and 16 of 46 in the bid documents) has a place for our
Bonding Company to sign, however, there is not a place for Bidder to sign as is typical on any other
bond form. Is our signature required?
Only surety is required surety and/or insurance agent are required to sign Bid or Proposal
Bond BRAA Form BB001
3.2 The “Statement of Good Faith Efforts” BRAA Form DBE004 is not contained in the bidding
documents or found on the BRAA website. Could you forward that form to Bidders.
DBE SUBCONTRACTOR AND SUPPLIER SOLICITATION SHEET must be completed for
each DBE subcontractor and supplier solicited. It is separate from the Statement of Good Faith
Efforts. The DBE004 is attached to the addendum.
3.3 On drawing C006 - NOTE #2 allows 10 days of night work to complete edge drop-off repairs.
Considering the amount of clearing, amount of imported fill and topsoil needed, the amount of sod
and placing and removing of low profile barricades each night, this time appears to be inadequate.?
An additional 10 days of work will be allowed for a total of 20 calendar nights of work to
complete edge drop off repairs. Additionally, The BRAA will consider requests for time above
the 20 nights if no additional costs above the line items/unit costs are requested, and the time
does not exceed that allowed for the adjacent EMAS construction project.
4. ATTACHMENTS
This Addendum includes the following attachments:
 Pre-Bid Meeting Minutes (2)
 Plan Holders List (1)
 DBE Form DBE-004 (5)
BCT Bid No.: 2015-08-01
September 2, 2015
Addendum 1
Page 2 of 2
BOCA RATON AIRPORT
Holding Pad Shoulder and Pavement Edge Drop-off Repairs
BCT Bid No.: 2015-08-01
PRE-BID MEETING MINUTES
PROJECT:
MEETING DATE:
Holding Pad Shoulder and Pavement Edge Drop-off Repairs
BCT Task No.: Task 44, BCT Bid No.: 2015-08-01
8/13/15, Boca Raton Airport, Florida
Introduction
 Deadline for Requests for Clarification:
Thursday August 27, 2015, 5:00 PM Local Time
 Deadline for Submission and Bid Opening: Wednesday September 2, 2015, 2:00 PM Local Time
 All questions must be submitted in writing to the Engineer via e-mail at ebain@aidinc.us. Cc:
mark@bocaairport.com
FDOT Required Items
 DBE Participation – 24.2% Goal. Expenditure reports must be submitted with pay request.
 Quality Control Plan. Will be required before first pay estimate.
Safety/Phasing
 Schedule and Liquidated Damages
 Staging area was discussed- shown on plan sheet(s) outside of the fence.
 Airfield traffic control was reviewed for the shoulder and the drop-offs. Shoulder will have a
permanently closed area for the duration of the work in that area. Drop-off area closure was described
according to the plans.
 Latest FAA Advisory Circular for Safety will be adhered to during construction.
Page 1 of 2
BOCA RATON AIRPORT
Holding Pad Shoulder and Pavement Edge Drop-off Repairs
BCT Bid No.: 2015-08-01
PRE-BID MEETING MINUTES
Construction Summary
 Shoulder Paving
 Daytime Work.
 Traffic Control will consist of permanent closure for the duration.
 Concrete Pavement. Materials Specifications are FDOT standard.
 Drop-off Repairs
 Nighttime Work.
 Runway will be closed during the work and re-opened in the morning.
 Penalties for not re-opening the runway (described in the bid documents).
 Aircraft may be moving around airport at night under their own power or by tug.
 Areas will be identified in field by OAR, usually a week before the work to assist planning and
airport coordination.
 Protect burrowing owls according to the plan details.
 Payment by truckload of material. Tickets and visual verification will need to occur with OAR.
 Lighted X
 Contractor provides the equipment for this project and leaves at airport upon completion.
 Contractor will not be responsible for placing and maintaining the equipment when the EMAS
project needs a closure, but this contract does not. If there is a closure needed for both
projects, this Contractor for this bid will need to provide the equipment and maintenance for that
night.
 Badging
 Everyone will need to be badged. Cost is $25. Need to provide a 5 year background check.
 Concrete trucks can be escorted and do not need to be badged.
Adjacent Runway EMAS Project
 Bids are open at this point. Apparent low bidder has not yet been identified.
 Mobilization will begin late September- early October.
 Ideally both projects would be completed by Thanksgiving.
Budget
 $200,000
Page 2 of 2
Boca Raton Airport Authority: Holding Pad Shoulder and Pavement Edge Drop-off Repairs
BCT Bid No.: 2015-08-01
Contact Name
Company Name
Address
1
2
3
4
Sharlene Cummings
Heather Kelley
Jorge Perez
Brittany Fiorito
Phone
9/2/2015
Email
Concrete Services, LLC
10527 100th Street South, Boynton
Beach, FL 33472
561-742-3049
sharlenecummings@concreteservices.net
Precision Approach, LLC
874 Harmony Road, Eatonton, GA
31024
706-485-7201
hlkelley@precisionapproach.org
Weekley Asphalt Paving, Inc.
20701 Stirling Road, Pembroke Pines,
Fl 33332
954-680-8005
jorge@weekleyasp.com
iSqFt, Inc
4500 Lake Forest Drive, Suite 502,
Cincinnati, OH 45242
318 South Dixie Hwy, Suite 4-5, Lake
Worth, FL 33460
561-588-2027
rmartinez@westconstructioninc.net
111 Vassar Drive, Lake Worth, FL
33460
561-689-0889
joe3@rossositedevelopment.com
clara@bocaairport.com
mark@bocaairport.com
jose@bocaairport.com
b_wagner@ricondo.com
5
Rick Martinez
West Construction, Inc
6
7
8
10
9
Jose Rosso (ordered
electronic only)
Clara Bennett
Mark Cervasio
Jose Blanco
Bryce Wagner
Rosso Site Development, Inc.
BRAA
BRAA
BRAA
R&A
11 Eric Bain
12
13
14
15
Date Printed:
American Infrastructure
Development, Inc.
800-364-2059, Ext
8398
bfiorito@isqft.com
ebain@aidinc.us
STATEMENT OF GOOD FAITH EFFORTS
Project: Holding Pad Shoulder and Pavement Edge Drop-Off Repair
BIDDER:
This form is to be completed if BIDDER fails to achieve the DBE goals established for this Work.
The BIDDER is allowed to use an alternate method that demonstrates the good faith efforts made to
meet the goals established as long as all of the requested information is included. Failure to include
all requested information shall result in the Bid being determined as nonresponsive to the DBE
requirements.
BRAA will look not only at the different kinds of efforts the BIDDER has made, but also the quality,
quantity, intensity and timeliness of those efforts. It is the responsibility of the BIDDER to exercise
good faith efforts. Any act or omission by the BRAA shall not relieve the BIDDER of this
responsibility.
Criteria listed below are excerpted from Appendix A of 49 CFR93, as amended. A response is
required to address each cited paragraph. Additional pages may be added as necessary.
1.
Attendance at Pre-Bid conference, if held:
Yes
No
Not Held
2.
Whether and when the BIDDER provided written notice to certified DBE’s that
perform the type of work to be subcontracted and advising the DBE’s of the specific work the
BIDDER intended to subcontract; that the interest in the Contract is being solicited; and how
to obtain information for the review and inspection of Contract plans and Specifications.
All letters from BIDDER to prospective DBE subcontractors must be post marked or fax
recorded a minimum of fifteen (15) calendar days prior to bid opening.

Provide complete list of all DBE’s solicited.
Provide DATE letters were mailed (DBE’s will be canvassed as to who sent them letters and what
date they were received.) Provide a copy of solicitation and all other letters sent to DBE’s.
Recommended information in your solicitation letter can include, but not limited to, the
following:
Work specific information.
BIDDER’s willingness to assist with supply purchases.
Bonding requirements of the BIDDER.
Any assistance the BIDDER will be giving regarding bonding requirements, lines of credit
and insurance requirements.
Availability of specifications and plans through the BIDDER’s office.
Best time to reach you by phone (DBE firms will be canvassed regarding your responsiveness
to their calls and project information they received from the BIDDERs.)
Bid Opening Date and all addendum information.
BIDDER’s requirements/time frames/payment schedules.
Holding Pad Shoulder and Pavement Edge Drop-Off Repair
Boca Raton Airport
DBE - 1 of 5
DBE 004
September 2, 2015
Attachment 3 may be used to record the information required to show compliance with this section.
3.
Whether the BIDDER selected feasible portions of Work to be performed by DBE’s,
including, where appropriate, breaking contracts or combining elements of work into
feasible units. The ability of the BIDDER to perform the work with its own work force
will not in itself excuse a BIDDER from making positive efforts to meet the established
goals as set forth in the Bid Documents.
If appropriate, detail any subcontracting category that you have broken down to assist DBE
firms and list firms that have been made aware of this reduced scope.
Subcontracting Category
4.
DBE Firm
Whether the BIDDER considered all quotations received from DBE’s and for those
quotations not accepted, the BIDDER shall provide an explanation of why the DBE will
not be used during the course of the Contract. Receipt of lower quotation from nonDBE will not in itself excuse a BIDDER’s failure to meet project goals.
List all DBE firms who quoted this project; the amount quoted, and the successful subcontractor (if
not the DBE firm) and their quote:
Name of
DBE
DBE’s
Quote vs.
Holding Pad Shoulder and Pavement Edge Drop-Off Repair
Boca Raton Airport
Name of non-DBE
Subcontractor
Chosen
DBE - 2 of 5
Subcontractor’s
Quote
DBE 004
September 2, 2015
5.
Whether the BIDDER provided interested DBE’s assistance in reviewing the Contract
Plans and Specifications.
Name the DBE firms provided assistance and describe how your firm provided such
assistance.
6.
lines
Whether the BIDDER assisted interested DBE firms in obtaining required bonding,
of credit or insurance if such assistance was necessary.
If the project was above $200,000, name the DBE’s assisted and describe the assistance
provided.
7.
Whether the BIDDER advertised in general circulation, trade association, and/or
minority/women - focus media concerning the subcontracting opportunities.
List which papers carried your ad and attach a copy of the ad.
8.
to
Whether the BIDDERs followed up initial solicitations of interest by contacting DBE’s
determine with certainty whether the DBE was interested.
Name the DBE’s you followed up with and describe your follow up efforts.
Holding Pad Shoulder and Pavement Edge Drop-Off Repair
Boca Raton Airport
DBE - 3 of 5
DBE 004
September 2, 2015
9.
Whether the BIDDER negotiated in good faith with interested DBE’s, not rejecting
DBE’s as unqualified without sound reasons based on a thorough investigation of their
capabilities.
a)
Provide a detailed statement of reasons why subcontracts were not entered into
with a sufficient number of DBE’s to meet the established goals.
b)
Provide a list of DBE subcontractors you deemed unqualified and provide an
explanation for the conclusion you reached.
c)
For those DBE subcontractors contacted but determined to be unavailable, provide
either:
i)
a signed letter to the BIDDER from the DBE stating they are unavailable;
or
ii)
the
10.
a statement from the BIDDER that the DBE subcontractor refused to submit a
letter after reasonable requests; and detailed statement from the BIDDER of
reasons for the BIDDER’s conclusion.
Whether the BIDDER effectively used the services of available minority/women
community organizations; minority/women contractors’ groups; local, state and federal
minority/women business assistance offices; and other organizations that provide
assistance in the recruitment and placement of minority/women business enterprises.
The BRAA will utilize the directories of Palm Beach, Broward and Miami-Dade Counties, which
identify all firms eligible to participate as DBEs. The directory lists the firm's name, address, phone
number, date of the most recent certification, and the type of work the firm has been certified to
perform as a DBE. Each County is responsible for updating the Directory annually and it is available
to the Boca Raton Airport Authority.
The Directories may be found on each County's website or program office. See below:
Palm Beach County:
Palm Beach County Office of Small Business Assistance
50 S. Military Trail, Suite 209
Holding Pad Shoulder and Pavement Edge Drop-Off Repair
Boca Raton Airport
DBE - 4 of 5
DBE 004
September 2, 2015
West Palm Beach, FL 33415
Tel.: (561) 616-6840 / Fax: (561) 616-6850
Website: www.pbcgov.com
Broward County:
Broward County Small Business Development Division
Governmental Center Annex
115 S. Andrews Ave., Room A640
Fort Lauderdale, FL 33301
Tel.: (954) 357-6400 / Fax: (954) 357-6010
Website: www.broward.org
Miami-Dade County:
Miami-Dade County Department of Business Development
Court House Center
175 NW 1st Ave., 28th Floor
Miami, FL 33128-2119
Tel.: (305) 349-5960
Website: www.miamidade.gov
List minority/women organizations contacted.
(A minimum of three organizations must be contacted.)
Organization
Person Contacted
Date Contacted
11.
Whether the BIDDER has utilized DBE subcontractors on other BRAA contracts
within the past six months.
List any BRAA projects your firm has performed in the last six (6) months, the DBE
subcontractors utilized and the dollar value of the DBE’s subcontractor.
Project Name
12.
DBE Firms Used
Dollar Value
Describe any additional efforts or circumstances which may assist the BRAA in
determining Good Faith Efforts.
Holding Pad Shoulder and Pavement Edge Drop-Off Repair
Boca Raton Airport
DBE - 5 of 5
DBE 004
September 2, 2015