Page 1
COUNCIL MEETING AGENDA
CORPORATION OF THE
TOWNSHIP OF ZORRA
274620 27TH LINE, P.O. BOX 306
INGERSOLL, ONTARIO N5C 3K5
MARCH 18, 2014
6:30 P.M.
1.
CALL TO ORDER
2.
ADOPTION OF AGENDA
3.
DECLARATION OF PECUNIARY INTEREST OR THE GENERAL NATURE
THEREOF
4.
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
(a)
Minutes from the Council meeting held on March 4, 2014.
5.
PUBLIC MEETINGS & DRAINAGE MEETINGS
No items.
6.
DELEGATIONS
(a)
7:00p.m. - Paul Beaton – County of Oxford - Affordable Housing Update
7.
REPORTS FROM STAFF & CORRESPONDENCE REQUIRING DIRECTION
(a)
Oxford County Report 2014-59 from Jennifer Huff, Development Planner
regarding Zone Change Application ZN5-14-02-Susan Bannon – Supplementary
Report.
(b)
Memorandum 2014-045 from the Chief Administrative Officer regarding Rural
Oxford Prosperity Corporation.
(c)
Memorandum 2014-046 from the Chief Administrative Officer regarding
Thamesford Fire Hall – Purchase of Land from Mac’s Milk Convenience Stores
Inc.
(d)
Memorandum 2014-047 from the Chief Administrative Officer regarding
Recreation and Facilities Department.
Page 2
March 18, 2014 Council Meeting
Page 2 of 3
7.1
LANDFILL PROPOSAL CORRESPONDENCE
(a)
Correspondence from Walker Environmental Group regarding Community
Exchange March 2014 Edition.
(b)
Minutes from the Joint Municipal Co-ordinating Committee meeting held
February 28, 2014.
(c)
Correspondence from Garrod & Pickfield regarding Process for the Terms of
Reference – Walker Environmental Group (WEG) Proposed Southwest Landfill
Environmental Assessment.
8.
INFORMATION ITEMS
(a)
Correspondence from Greater Napanee regarding Policing Costs.
(b)
Minutes from the Health & Safety Committee meeting held March 10, 2014.
(c)
Upper Thames River Conservation Authority 2014 Flood Contingency Plan.
9.
UNFINISHED BUSINESS
10.
COUNCIL QUESTION PERIOD & NEW BUSINESS
11.
BY-LAWS
15-14 A by-law to amend Zoning By-law 35-99 (Bolton Manor).
16-14 A by-law to amend Zoning By-law 35-99 (Susan Banon).
17-14 A by-law to execute an Agreement of Purchase and Sale with Mac’s Milk
Convenience Stores Inc.
12.
PUBLIC QUESTION PERIOD
13.
CLOSED MEETING SESSION
(a)
Memorandum 2014-048 from the Chief Administrative Officer regarding personal
matters about an identifiable individual, including municipal or local board
employees.
(b)
Minutes from Closed Meeting session of Council held February 4, 2014.
(c)
Minutes from Closed Meeting session of Council held February 11, 2014.
Page 3
March 18, 2014 Council Meeting
14.
CONFIRMATORY BY-LAW
18-14 Confirmatory by-law.
15.
ADJOURNMENT
Page 3 of 3
Page 4
- 4940 -
Council Meeting Minutes
March 4, 2014
MEETING MINUTES
THE CORPORATION OF THE
TOWNSHIP OF ZORRA
P.O. BOX 306
INGERSOLL, ONTARIO
MARCH 4, 2014
9:30 A.M.
The regular meeting of the Township Council was held at 9:30 a.m. on March 4, 2014, in
the Council Chamber at the Township Municipal Office.
Present were:
Mayor:
Councillors:
Margaret Lupton
Marie Keasey, Ron Forbes, Gordon MacKay and
Jim Verwer (arrived at 10:38 a.m.)
Chief Administrative Officer:
Director of Finance:
Donald W. MacLeod
Maureen Simmons
1.
CALL TO ORDER
Mayor Lupton calls the meeting to order at 9:30 a.m.
2.
ADOPTION OF AGENDA
01-03-14
Moved by: Ron Forbes
Seconded by: Marie Keasey
“THAT the agenda be adopted as amended.”
Disposition: Carried
3.
DECLARATION OF PECUNIARY INTEREST OR THE GENERAL NATURE
THEREOF
No member of Council made a declaration of pecuniary interest or the general
nature thereof.
4.
MINUTES & BUSINESS ARISING OUT OF THE MINUTES
(a)
Minutes from the Council meeting held on February 18, 2014.
02-03-14
Moved by: Gordon MacKay
Seconded by: Ron Forbes
“THAT the minutes from the February 18, 2014 Council meeting be
adopted as printed and circulated.”
Disposition: Carried
5.
PUBLIC MEETINGS & DRAINAGE MEETINGS
03-03-14 Moved by: Marie Keasey
Seconded by: Ron Forbes
“THAT the Council meeting be adjourned at 10:48 a.m. for the purpose of
holding a public meeting pursuant to the provisions of the Planning Act.”
Disposition: Carried
Council Meeting Minutes
(a)
Page 5
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March 4, 2014
10:45 a.m. – Zoning Application # ZN 5-13-05 submitted by Susan Bannon
pertaining to properties located on the south side of 19th Line, between 27th
Line and Ingersoll Road N, west of the Town of Ingersoll boundary line,
described as Lots 1-7, 9 & 13, Part Lt 8, 10-12, 14, Registered Plan 94, Part
Lot L Registered Plan 143, Pt Jane St, Odea St, O’Connell St, Plan 94, and
municipally known as both 439 Bell St and 194233 19th Line.
The applicants and agent are in attendance.
Presentation of Report
Jennifer Huff of the County of Oxford Community and Strategic Planning
Office reviews the planning report for Council pertaining to lands described as
Lots 1-7, 9 & 13, Part Lt 8, 10-12, 14, Registered Plan 94, Part Lot L
Registered Plan 143, Pt Jane St, Odea St, O’Connell St, Plan 94, and
municipally known as both 439 Bell St and 194233 19th Line.
The applicant proposes to rezone subject lands from from ‘Special Restricted
Industrial Zone (MR-1)’ to ‘Highway Commercial Zone (HC)’ to permit a range
of highway commercial uses on the subject lands. The subject lands are
located within the ‘Future Urban Growth’ Designation of the Official Plan.
Desired uses within this designation are specifically identified and are to
include only business, industrial and commercial uses.
The subject lands cover an area approximately 3 ha (7.4 ac) in size and
contain an existing vacant commercial building that was used previously as a
car dealership, a bus assembly and a maintenance facility (known locally the
former ‘McNab Auto Sales’). The lands have approximately 186.5 m (611.9 ft)
of frontage along 19th Line (otherwise known as Bell Street), immediately
west of the Town of Ingersoll’s boundary. The subject lands are on municipal
water and private septic services. The application is not requesting an
extension of municipal services from the Town of Ingersoll for facilitate the
zone change.
Planning staff recommend the subject lands be placed in a ‘Special Highway
Commercial Zone (HC-Special)’ to permit a range of highway commercial
type uses in accordance with the relevant Service Commercial policies of the
Official Plan.
Council Question Period
Councillor Forbes questions whether multiple tenants could occupy the site.
The agent notes the owner is looking at a single user.
Councillor Keasey asks for clarification whether services are to be extended
to the site. Ms. Huff states that an Official Plan amendment would be
required to extend municipal services. In addition, County Public Works
would have to be in approval for the proposed use.
Councillor Keasey also questions references to Ingersoll’s Zoning By-law.
Ms. Huff replies that due to the Future Urban Growth OP designation,
compliance to Ingersoll’s Zoning By-law is required.
Mayor Lupton requests clarification on site plan approval process. Ms. Huff
explained the site plan would review, parking, plantings, building location and
how the public can have input.
Public Question Period
Teresa Armstrong questions what type of building is proposed for the site.
The agent states there is not a concrete plan, but the change in zoning is
required to make the property more saleable.
Drew Carter states an objection to the zoning by-law permitting large format
retail stores.
John Baker requests clarification as to the types of permitted uses proposed.
Ms. Huff refers to the draft by-law to list those uses that are proposed.
Council Meeting Minutes
Page 6
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March 4, 2014
Public in attendance:
Teresa Arsenault, Mary-Ann and Verne Harvey, Ralph and Olga Dorland,
Jane Muterer, Mark Ellah, Chris Kirwin, Drew Carter, Fred and Dorinda Ford,
Paul Bartram, Valerie Popovich.
(b)
11:00 a.m. – Zoning Application # ZN5-14-01 submitted by 409315 Ontario
Ltd. (John Baker) pertaining to properties located on the south west corner of
Road 92 and the 31st Line, described as Part of Lot 25, Concession 1 (West
Zorra) and municipally known as 316489 31st Line.
The applicants are in attendance.
Presentation of Report
Jennifer Huff of the County of Oxford Community and Strategic Planning
Office reviews the planning report for Council pertaining to lands described as
Part of Lot 25, Concession 1 (West Zorra) and municipally known as 316489
31st Line.
The purpose of the application is to rezone part of the subject lands from
‘Special Recreational Zone (REC-1)’ to ‘Special Recreational Zone (RECSpecial)’ to permit an existing seasonal trailer camp to be occupied on a yearround basis. The existing trailer camp is locally known as the ‘Happy Hills
Retirement Resort’.
The subject lands include an approximate area of 54.5 ha (134.7 ac) of which
the ‘subject site’ (hereafter referred to as ‘the subject lands’) includes an area
approximately 7.9 ha (19.46 ac) in size. According to the applicant, the
subject lands contain 72 mobile homes between 65 m2 (700 ft2) and 120 m2
(1,300 ft2) in floor area and a recreation centre. The application proposes
to increase the number of mobile homes from 72 to 95. The subject lands are
also subject to an application for consent, File No. B13-72-5. The subject
lands have approximately 126 m (413.4 ft) of frontage along 31st Line and are
on private communal services. The leaching bed that services the private
septic facility is located on the lands to be retained.
A number of concerns have been identified with permitting year-round
occupancy of trailer parks. The County intends to undertake a comprehensive
review of these types of applications to fully investigate the potential impacts
associated. Additional information is required to be submitted by the
applicant.
Written concerns have been received by tenants of the Retirement Resort and
they have asked that the decision be deferred until they come back to the
Resort in April (many are out of the Country during the winter and unable to
attend the March 4th, 2014 meeting).
Staff are recommending a decision be deferred pending the submission of
additional information by the applicant and the completion of a comprehensive
review on these types of applications by the County.
Council Question Period
Councillor Verwer questioned whether any other trailer parks permit yearround residency. Ms. Huff replies that one park in Norwich Township does
allow year-round residency.
Councillor Forbes asks how many wells service the property. John Baker
replies there is one drilled well.
Councillor Keasey requests clarity on the impact of the proposed zoning. Ms.
Huff reviews correspondence from the Ministry of the Environment noting
concern over potential assumption of services by the County of Oxford.
Public Question Period
Carl Buder expresses concern over financial implications that residents face
when they are forced to leave Happy Hills for one month.
Council Meeting Minutes
Page 7
- 4943 -
March 4, 2014
Dorinda Ford states that residents are already there for 11 months of the year
and there should not any additional impacts if this is made 12 months a year.
John Morton notes the water and sewer systems are very well run and more
than capable of handling water and sewage on a year-round basis.
Barbara Wiper stated that residents purchased units knowing that is was not
a year-round community. She also questions whether it can be zoned as a
seniors community. Ms. Huff replies that zoning cannot specify that the
property is for seniors.
Public in attendance:
Barbara Wiper, Carl Buder, and John Morton.
04-03-14
Moved by: Gordon MacKay
Seconded by: Ron Forbes
“THAT pursuant to the Planning Act, the public meeting be adjourned at
12:16 p.m. and the regular meeting of Council be called back to order.”
Disposition: Carried
05-03-14
Moved by: Jim Verwer
Seconded by: Gordon MacKay
“THAT Council defer the application submitted by Susan Bannon
whereby lands consisting of Lots 1-7, 9 & 13, Block L & M, Part Lot 8, 1012, 14 Registered Plan 94, Part Lot L Registered Plan 143, Part Jane St,
Odea St, O’Connell St, Plan 94, located on the south side of 19th Line,
between 27th Line and Ingersoll Road N, just west of the Town of
Ingersoll boundary line in the Township of Zorra are to be rezoned from
‘Special Restricted Industrial Zone (MR-1)’ to ‘Special Highway
Commercial Zone (HC-8)’ to provide for a range of Highway Commercial
Uses to allow staff to provide options for sizing of potential structures.”
Disposition: Carried
06-03-14
Moved by: Gordon MacKay
Seconded by: Jim Verwer
“THAT the Council of the Township of Zorra approve in principle the
application submitted by 409135 Ont. Limited whereby lands consisting
of Part Lot 25, Concession 1 (West Zorra), located on the south west
corner of Road 92 and 31st Line are to be rezoned from ‘Special
Recreational Zone (REC-1)’ to ‘Special Recreational Zone (REC-Special)’
to permit an existing seasonal trailer camp to be occupied on a yearround basis.”
Disposition: Carried
6.
DELEGATIONS
No items.
7.
REPORTS FROM STAFF & CORRESPONDENCE REQUIRING DIRECTION
7.1
Fire Department
(a)
Memorandum 2014-038 from the Fire Chief regarding monthly departmental
activities.
07-03-14
Moved by: Ron Forbes
Seconded by: Gordon MacKay
“THAT Memorandum 2014-038 from the Fire Chief be received and filed
for information purposes only.”
Disposition: Carried
(b)
Memorandum 2014-039 from the Fire Chief regarding Digital Two-way Radio
Council Meeting Minutes
Page 8
- 4944 -
March 4, 2014
Communication System RFP.
08-03-14
Moved by: Gordon MacKay
Seconded by: Marie Keasey
“THAT Council endorse in principle the issuance of a Request for
Proposal for professional consulting & engineering services and supply
for a digital two-way radio communication system for the Townships of
Blandford Blenheim, East Zorra-Tavistock, Norwich, South West Oxford,
and Zorra.”
Disposition: Carried
(c)
Memorandum 2014-040 from the Fire Chief regarding Volunteer Fire Fighter
Insurance.
09-03-14
Moved by: Ron Forbes
Seconded by: Marie Keasey
“THAT Council authorize the purchase Accident & Sickness Insurance
from VFIS for a premium of $3,977 and also that the Firefighter Accident
Coverage from Frank Cowan Company Limited be deleted.”
Disposition: Carried
7.2
Recreation Department
(a)
Memorandum 2014-041 from the Recreation Facilities Supervisor regarding
monthly departmental activities.
10-03-14
Moved by: Marie Keasey
Seconded by: Ron Forbes
“THAT Memorandum 2014-041 from the Recreation & Facilities Manager
be received and filed for information purposes only.”
Disposition: Carried
(b)
Memorandum 2014-042 from the Recreation Facilities Supervisor regarding
Thistle Theatre Agreement.
11-03-14
Moved by: Ron Forbes
Seconded by: Gordon MacKay
“THAT Council enact a by-law to enter into a lease agreement with
Thistle Theatre with respect to Embro Town Hall.”
Disposition: Carried
7.3
Building & Drainage Department
(a)
Memorandum 2014-036 from the Chief Building Official/Drainage
Superintendent regarding monthly departmental activities.
12-03-14
Moved by: Jim Verwer
Seconded by: Marie Keasey
“THAT Memorandum 2014-036 from the Chief Building Official/Drainage
Superintendent be received and filed for information purposes only.”
Disposition: Carried
7.4
Public Works Department
(a)
Memorandum 2014-035 from the Director of Public Works regarding monthly
departmental activities.
13-03-14
Moved by: Marie Keasey
Seconded by: Ron Forbes
“THAT Memorandum 2014-035 from the Director of Public Works be
received and filed for information purposes only.”
Disposition: Carried
Council Meeting Minutes
Page 9
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March 4, 2014
(b)
Memorandum 2014-034 from the Director of Public Works regarding 2014
Gravel Tender Results.
14-03-14
Moved by: Ron Forbes
Seconded by: Marie Keasey
“THAT Council award Tender 2014-01 for Maintenance Gravel
Distribution to E&W Blane for the tendered price of $2.66 per tonne and
an overall price of $159, 600 including HST.”
Disposition: Carried
7.5
Finance Department
(a)
Memorandum 2014-033 from the Director of Finance regarding 2014 Grant
Requests.
15-03-14
Moved by: Ron Forbes
Seconded by: Marie Keasey
“THAT the following grants and donations be approved as part of the
2014 budget:
North Embro Cemetery
Log Church Cemetery
Kintore Methodist
Townline Cemetery
Wesley Cemetery
St Andrews Cemetery
Gregory Cemetery
Ingersoll Rural Cemetery
6,360.00
3,000.00
780.00
100.00
500.00
2000.00
350.00
12,275.25
Embro & Zorra Agric. Society
Kintore Optimists
Oxford Plowmen’s Association
Embro Pond Assoc.
Thamesford Business Assoc.
Thamesford TTAG
4-H Youth Exchange
Oxford Farm Safety Association
Oxford County Junior Farmers
Thamesford Calithumpian
Crime Stoppers of Oxford
Canadian Plowing Championship
1,000.00
3,000.00
100.00
600.00
3,000.00
500.00
100.00
100.00
250.00
1,000.00
500.00
250.00
Disposition: Carried
(b)
Memorandum 2014-037 from the Director of Finance regarding 2014
Operating & Capital Budgets.
16-03-14
Moved by: Ron Forbes
Seconded by: Marie Keasey
“THAT memorandum 2014-037 be received and filed for information
purposes only.”
Disposition: Carried
7.6
Clerks Department
No items.
7.7
Administration Department
(a)
Memorandum 2014-043 from the Chief Administrative Officer regarding Bylaw Enforcement Officer Automobile.
Council Meeting Minutes
17-03-14
Moved by: Marie Keasey
Page 10
- 4946 -
March 4, 2014
Seconded by: Ron Forbes
“THAT the CAO be instructed to report back to Council at the December
2, 2014, meeting to provide an update on mileage paid to the By-law
Enforcement Officer in 2014.”
Disposition: Carried
7.8
CORRESPONDENCE REQUIRING DIRECTION
(a)
Correspondence from AMO regarding Bill 69 – Prompt Payment Act, 2013.
18-03-14
Moved by: Jim Verwer
Seconded by: Gordon MacKay
“THAT the correspondence be received and filed for information
purposes only.”
Disposition: Carried
(b)
Correspondence from Ontario Government regarding response to the
Standing Committee’s Recommendations for Aggregate Resources.
19-03-14
Moved by: Ron Forbes
Seconded by: Gordon MacKay
“THAT the Township of Zorra undertake a lobbying program to move
forward with recommendations contained in the Standing Committee on
General Government’s Report on the Review of the Aggregate
Resources Act.”
Disposition: Carried
(c)
Discussion regarding Embro Parkette – Councillor Gordon MacKay
20-03-14
Moved by: Gordon MacKay
Seconded by: Jim Verwer
“THAT Council approve the Embro Parkette Project at Huron Street and
Commissioner Street in Embro.”
Disposition: Carried
(d)
Discussion Resolution from Zorra Recreation Advisory Committee regarding
the Recreation Needs Survey.
21-03-14
Moved by: Gordon MacKay
Seconded by: Marie Keasey
“THAT Council approve the distribution of the Recreation Needs Survey
as noted and determined by the Zorra Recreation Advisory Committee.”
Disposition: Carried
7.9
LANDFILL PROPOSAL CORRESPONDENCE
(a)
Correspondence from Walker Environmental Group regarding Community
Exchange February 2014 Edition.
22-03-14
Moved by: Ron Forbes
Seconded by: Marie Keasey
“THAT item 7.9(a) be received and filed for information purposes only.”
Disposition: Carried
8.
INFORMATION ITEMS
(a)
Correspondence from AMO regarding OPP Policed Communities.
(b)
Notice of Application for Consent – Public Meeting – B14-72-5 (409315 Ontario
Ltd. – John Baker).
Council Meeting Minutes
Page 11
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March 4, 2014
(c)
Notice of Application for Consent – Public Meeting – B14-03-5 (Schlegel
Poultry).
(e)
Correspondence from Municipality of Thames Centre regarding school closings.
(e)
Minutes from the Zorra Recreation Advisory Committee meeting held on
November 25, 2013.
(f)
Correspondence from Ontario Stone, Sand & Gravel Association regarding
Report to Ontario’s Communities 2013.
23-03-14
Moved by: Marie Keasey
Seconded by: Ron Forbes
“THAT items 8(a) - (f) be received and filed for information purposes
only.”
Disposition: Carried
9.
UNFINISHED BUSINESS
No items.
10.
COUNCIL QUESTION PERIOD & NEW BUSINESS
(a)
County Council Update – Mayor Lupton
11.
BY-LAWS
13-14
A by-law to enter into an agreement with Thistle Theatre.
24-03-14
Moved by: Marie Keasey
Seconded by: Ron Forbes
“THAT By-law 13-14 be taken as read a first and second time.”
Disposition: Carried
25-03-14
Moved by: Ron Forbes
Seconded by: Marie Keasey
“THAT By-law 13-14 be taken as read a third time and finally passed.”
Disposition: Carried
12.
PUBLIC QUESTION PERIOD
No items.
13.
CLOSED MEETING SESSION
No items.
14.
CONFIRMATORY BY-LAW
14-14
Confirmatory by-law.
26-03-14
Moved by: Gordon MacKay
Seconded by: Marie Keasey
“THAT By-law 14-14, being a by-law to confirm the proceedings of
Council held Tuesday, March 4, 2014, be read a first, second and third
time this 4th day March, 2014, and further that the Mayor and Deputy
Clerk are hereby authorized to sign the same and affix the corporate
seal thereto.”
Disposition: Carried
Council Meeting Minutes
15.
ADJOURNMENT
27-03-14
Moved by: Ron Forbes
Page 12
- 4948 -
March 4, 2014
Seconded by: Marie Keasey
“THAT this session of Council be now adjourned and herewith closed at
3:02 p.m. and the next meeting of Council be called for the 18th day of
March, 2014, at 6:30 p.m. in the Council Chambers at the Township
Municipal Office.”
Disposition: Carried
MAYOR
DEPUTY CLERK
Page 13
Report No: CASPO 2014-59
COMMUNITY AND STRATEGIC PLANNING
Council Date: March 18, 2014
To:
Mayor and Members of Township of Zorra Council
From:
Jennifer Huff, Development Planner, Community and Strategic Planning
Application for Zone Change
Susan Bannon (ZN 5-14-02)
(Supplementary Report)
REPORT HIGHLIGHTS

The purpose of the application is to rezone the subject lands from ‘Special Restricted
Industrial Zone (MR-1)’ to ‘Highway Commercial Zone (HC)’ to permit a range of highway
commercial uses on the subject lands.

The application was originally considered on March 4th, 2014, during which Council
requested additional information on the potential size of retail uses on the subject lands prior
to further consideration.

Subject lands are on private septic and municipal water services. Oxford County Public
Health and Emergency Services have been unable to provide an estimated maximum
building size without a specific development proposal.

All future development proposals will require Site Plan approval.
DISCUSSION
Background
APPLICANT/OWNER:
Susan Bannon
44 Noxon Street, Ingersoll Ontario N5C 1B7
AGENT:
Casey Kulchycki, Zelinka Priamo Ltd.
318 Wellington Road, London Ontario N6C 4P4
LOCATION:
The subject lands are described as Lots 1-7, 9 & 13, Blk L & M, Pt Lt 8, 10-12, 14 RP 94, Part
Lot L RP 143, Pt Jane St, Odea St, O’Connell St, Plan 94, in the Township of Zorra. The lands
are located on the south side of 19th Line, between 27th Line and Ingersoll Road N, just west of
the Town of Ingersoll boundary line and are municipally known as both 439 Bell St and 194233
19th Line.
COUNTY OF OXFORD OFFICIAL PLAN:
Schedule “Z-1”
Township of Zorra Land Use Plan
Future Urban Growth Area and
Limestone Resource Area
Page 14
Report No: CASPO 2014-59
COMMUNITY AND STRATEGIC PLANNING
Council Date: March 18th, 2014
Schedule “C-3”
Settlement Strategy Plan
Future Urban Growth Area
TOWNSHIP OF ZORRA ZONING BY-LAW 35-99:
Existing Zoning:
Special Restricted Industrial Zone (MR-1)
Requested Zoning:
Highway Commercial Zone (HC)
PROPOSAL:
The purpose of the application is to rezone the subject lands from ‘Special Restricted Industrial
Zone (MR-1)’ to ‘Highway Commercial Zone (HC)’ to facilitate the use of the existing vacant
commercial building for highway commercial type uses.
For Council’s benefit, the subject application was considered by Council at a public meeting on
March 4th, 2014. Planning staff recommended the subject lands be placed in a “modified
Highway Commercial Zone (HC-Special)” to permit a range of highway commercial uses and a
limited number of specific large retail uses (a furniture and home appliance sales and service
establishment, a home improvement supply store, and a household power equipment sales and
service establishment) so that the proposed zoning would comply with the policies of the Future
Urban Growth designation and Ingersoll’s Highway Commercial designation as contained in the
Official Plan.
The Council deferred a decision on the application, pending the submission of additional
information from on the potential maximum gross floor area of a retail use on the subject lands.
Application Review
As noted above, staff recommended the lands be placed in a “modified Highway Commercial
Zone (HC-Special)” and that the lands remain subject to the lot development standards
contained in Table 16.2, Zone Provisions for the “Highway Commercial Zone (HC)” – see below.
Applicable Zone Provision
(Section 16.2, Township of Zorra
Zoning By-Law No 35-99)
Highway Commercial
Zone
Non Residential Uses
Lot Area, minimum where sanitary
services are not provided
3,700 m2 (39,828 ft2)
Lot Frontage, minimum where
sanitary services are not provided
40 m (131.2 ft)
Lot Depth, minimum where sanitary
services are not provided
92.5 m (303.5 ft)
Interior Side Yard, minimum width
5 m (16.4 ft)
Front Yard Depth, minimum
10 m (32.8 ft)
Page 2 of 5
Page 15
Report No: CASPO 2014-59
COMMUNITY AND STRATEGIC PLANNING
Council Date: March 18th, 2014
Applicable Zone Provision
(Section 16.2, Township of Zorra
Zoning By-Law No 35-99)
Highway Commercial
Zone
Non Residential Uses
Rear Yard Depth, minimum
10 m (32.8 ft)
Setback, Minimum Distance from
the Centreline of a County Road
23 m (75.5 ft)
Lot Coverage, maximum
40% of the lot area
Landscaped Open Area, minimum
10% of the lot area
Height
11 m (36.1 ft)
Gross Floor Area, minimum
No provision
According to Table 16.2, given the size of the subject lands, being 3 ha (7.4 ac), the maximum
lot coverage standard would permit a building approximately 12,000 m² (129,171 ft²) in gross
floor area. Further, 10% of the lot, approximately 3,000 m² (32,291ft²), is required as a
landscaped open area.
According to Section 5.19.2.1, Parking Provisions of the Township of Zorra Zoning By-Law,
retail uses require 1 parking space per 20 m² (215.3 ft²) of gross floor area. Accordingly, a
building with the maximum gross floor area used for retail purposes would require over 600
parking spaces.
The size of each parking space is related to the proposed layout and
configuration of the parking area and without a specific proposal we are unable to provide an
estimate of total land area required for parking. Further, any development proposal will also
include additional site amenities such as parking aisles, curbing, light standards, fire routes,
snow storage, garbage, etc., that could require additional land.
The current building is approximately 2,322.5 m² (25,000 ft²) and appears to satisfy all of the
development standards contained in Table 16.2 as shown above.
The County of Oxford Public Health and Emergency Services Department was contacted and
asked to provide a maximum gross floor area for a retail use given the size of the private septic
facility. They were unable to find records for the existing facility, suggesting the facility was
installed prior to formal record keeping (prior to 1975). Given the lack of information on the
existing facility and without a specific proposal to assist in determining projected waste water
flows, the Public Health and Emergency Services Department was unable to offer comments on
a maximum gross floor area for a retail use on the subject lands.
It is the opinion of Planning staff that the private septic service could limit the viability of a retail
use beyond the size of the existing building.
A Site Plan (SPC) application will be required upon submission of a specific development
proposal. The SPC process will ensure the proposal would be reviewed for compliance with
the minimum standards of Zorra’s Zoning By-law, and that items such as location of septic
facilities, building orientation and layout, number and location of parking spaces, lighting,
fencing, landscaping, services, access, outdoor storage, loading facilities, storm water
management, and accessibility features are addressed to the satisfaction of the Council and
Page 3 of 5
Page 16
Report No: CASPO 2014-59
COMMUNITY AND STRATEGIC PLANNING
Council Date: March 18th, 2014
Staff. Further, the application will be reviewed for consistency with Zorra’s Urban Design
Guidelines.
It is noted that Council requested at the March 4th, 2014 meeting that area residents be invited
to attend any future Site Plan meeting related to the development of the subject lands.
Planning Analysis
As the County has no records on the condition, size and location of the existing septic facilities
and therefore no means to calculate the existing capacity of such facilities, in the event that
Council wishes to consider alternative means to control the size of future buildings and
structures on the site, our office suggests two options:
A. Include in the proposed zoning by-law a special maximum gross floor area of 2,322.5 m²
(25,000 ft²) which reflects the size of the existing building. A new zone change
application would be required in the event a development proposal requests a gross
floor area above 2,322.5 m² (25,000 ft²).
B. Place the subject lands in a (H) Holding Zone, where a development proposal that
includes a gross floor area above 2,322.5 m² (25,000 ft²) would require an application to
remove the (H) Holding Zone symbol.
This maximum gross floor area provision could be applied to all uses, buildings and structures
or just buildings and structures related to the particular retail uses discussed above. Also, when
a zone change application or an application to remove the (H) Holding Zone symbol is
submitted, the proposal will be reviewed relative to servicing capacity. Proof of adequate
servicing capacity would be required prior to removal of the ‘H’ symbol.
Notwithstanding the above, it is the opinion of this Office that the Site Plan process will
adequately address any concerns area residents, staff and Council may have with respect to
suitability and compatibility with surrounding area residents and land uses. Further, any
proposed use will be based on private septic service and such service will require the approval
of the County of Oxford Public Health and Emergency Services Department.
The Planning Office is satisfied that the proposed zone change, modified as recommended in
Report No. CASPO 2014-38, is consistent with the intent and purpose of the Township of
Zorra’s Zoning By-Law, is consistent with the policies of the Provincial Policy Statement and is
in keeping with the policies of the Official Plan. Planning staff is satisfied that the application
can be given favourable consideration.
Page 4 of 5
Page 17
Report No: CASPO 2014-59
COMMUNITY AND STRATEGIC PLANNING
Council Date: March 18th, 2014
RECOMMENDATIONS
1.
It is recommended that the Council of the Township of Zorra approve the
application submitted by Susan Bannon whereby lands consisting of Lots 1-7, 9 &
13, Blk L & M, Pt Lt 8, 10-12, 14 RP 94, Part Lot L RP 143, Pt Jane St, Odea St,
O’Connell St, Plan 94, located on the south side of 19th Line, between 27th Line and
Ingersoll Road N, just west of the Town of Ingersoll boundary line in the Township
of Zorra are to be rezoned from ‘Special Restricted Industrial Zone (MR-1)’ to
‘Special Highway Commercial Zone (HC-8)’ to provide for a range of Highway
Commercial Uses.
SIGNATURES
Authored by:
“Jennifer Huff”
Jennifer Huff, Development Planner
Approved for submission:
“Gordon K. Hough”
Gordon K. Hough, MCIP, RPP
Director, Community and Strategic Planning
Page 5 of 5
Page 18
Karen Martin
Subject:
FW: Report _Bannon
Sent: March-13-14 2:48 PM
To: Jennifer Huff
Cc: Karen Martin
Subject: RE: Report _Bannon
Hi Jenn, I’ve review the report and have discussed it with one of the senior planners of our office (Richard Zelinka) and we have some suggestions for next week’s Council meeting. From the previous public meeting the issue presented by several members of the public was the possibility of ‘big box’ retailers developing on the property. Examples such as Wal‐Mart and Staples were used by the public and Council and after closely examining the permitted uses list we are of the opinion that those types of users wouldn’t even be permitted under any of the uses listed. Of the permitted uses listed the only ones that could potentially develop into large retail uses would be the furniture and home appliance sales and service establishment, and home improvement supply store. In your report you responded to Council’s direction of looking at a Gross Floor Area Cap with two suggestions, both applying a 25,000 ft² cap (existing structure). We understand that there is a desire to minimize the chance of ‘big box’ retailers developing here and that is why the cap limit was suggested. The cap could end up having a negative effect on some of the permitted uses such as warehouse and wholesale outlet which are generally larger by nature and will end up reducing the marketability of the property as additional applications would need to be made for these uses above and beyond site plan. We still feel that the site plan process, in addition to the capacity of existing services, will be able to determine the size of any proposed building and use adequately. If Council still feels strongly about applying a GFA cap to the property we recommend that it is only applied to the furniture and home appliance sales and service establishment, and the home improvement supply store uses and that the cap be increased from the suggested 25,000 ft² to 50,000ft² to better utilize the size of the parcel. I would like to discuss our recommendation further and will be in touch to discuss Tuesday’s meeting. Regards, Casey Kulchycki, B.A.A
Planner ZELINKA PRIAMO LTD
A Professional Planning Practice
1
Page 19
MEMO
To:
Mayor & Members of Council
From:
Subject:
Don MacLeod, Chief Administrative Officer
Rural Oxford Prosperity Corporation
Council Meeting Date:
March 18, 2014
Date:
March 14, 2014
Number:
2014-045
File:
Agenda Item:
7(b)
RECOMMENDATION:
That Council pass a resolution to authorize Mayor Lupton and Julie McIntosh to
sign an Application for Incorporation of a Corporation Without Share Capital for
the Rural Oxford Prosperity Corporation on behalf of The Corporation of the
Township of Zorra.
BACKGROUND:
As Council is aware, the Townships of East Zorra-Tavistock, Norwich, South-West
Oxford and Zorra have all endorsed the creation of an Economic Development
Corporation and have agreed to provide funding. It was also decided that each
municipality would appoint two members to serve on the Board of Directors for the
corporation. In order to proceed with incorporation of Rural Oxford Prosperity
Corporation, it is necessary for the eight directors to sign an Application for
Incorporation of a Corporation Without Share Capital.
COMMENTS:
It is required that Council pass a resolution to authorize Mayor Lupton and Julie
McIntosh to sign an Application for Incorporation of a Corporation Without Share Capital
for the Rural Oxford Prosperity Corporation on behalf of The Corporation of the
Township of Zorra.
An initial meeting of the Board of Directors will be taking place in late April or early May.
The Board will then be responsible for selecting officers for the corporation, adopting a
by-law for operating procedures and the process for hiring or contracting an economic
development officer.
FINANCIAL IMPLICATIONS
N/A
Corporation of the Township of Zorra
P.O. Box 306, Ingersoll, Ontario N5C 3K5
Tel. (519) 485-2490 • Toll Free 1-888-699-3868 • Fax (519) 485-2520 • E-mail: zorra@zorra.on.ca
Page 20
-2-
214-045
March 14, 2014
IATTACHMENTS
N/A
Respectfully submitted by:
[))}(J4{Jd
Don Macleod
Chief Administrative Officer
Corporation of the Township of Zorra
P.O. Box 306, Ingersoll , Ontario N5C 3K5
Tel. (5 19) 485-2490 • Toll Free 1-888-699-3868 • Fax (519) 485-2520 • E-mail: zorra@zorra.o n.ca
Page 21
MEMO
To:
Mayor & Members of Council
From:
Don MacLeod, Chief Administrative Officer
Subject:
Date:
March 14, 2014
Number:
2014-046
Thamesford Fire Hall - Purchase of Land From File:
Mac’s Milk Convenience Stores Inc.
Council Meeting Date:
March 18, 2014
Agenda Item:
7(c)
RECOMMENDATION:
1.
That Council enact a by-law to authorize the purchase of lands located at
Part Lot 21, Concession 1 (North Oxford) from Mac’s Milk Convenience
Stores Inc.
2.
That the purchase price be funded from the Emergency Services Reserve
and the Village Affairs/ERTH Corporation Reserve.
BACKGROUND:
The Thamesford Fire Hall Building Committee has been reviewing potential sites to
construct a new fire hall in Thamesford. Council considered a short list of sites in a
closed meeting session and staff were then directed to negotiate a purchase for a 1.6
acre parcel of land from Mac’s Milk Convenience Stores Inc. adjacent to the new store
on County Road 2 in Thamesford.
The Mac’s Milk property was selected as it offers little in the way of risk, as the current
zoning (Highway Commercial) would not have to be amended to allow construction.
This is due to a fire hall not being listed as a permitted in use in the Institutional Zone
and public uses are permitted in any zone provided the intended use is not listed as a
permitted use in any other zone. The property is fully serviced with water, sanitary
sewers and storm sewers and does not have any anticipated contamination issues.
The County of Oxford Public Works Department carried out an initial review and has
indicated access to County Road 2 would be granted subject to review of a site plan.
The property would also be subject to site plan approval and that would offer area
residents an opportunity to comment on the layout, lighting, landscaping etc.
COMMENTS:
After a prolonged negotiation, Mac’s has agreed to a purchase price of $250,000 for the
property with the Township responsible for legal fees and surveying costs. It is
estimated that incidental cost could amount to $7,000. It is recommended that Council
enact a by-law to authorize the purchase of lands located at Part Lot 21, Concession 1
Corporation of the Township of Zorra
P.O. Box 306, Ingersoll, Ontario N5C 3K5
Tel. (519) 485-2490 • Toll Free 1-888-699-3868 • Fax (519) 485-2520 • E-mail: zorra@zorra.on.ca
Page 22
2014-045
-2-
March 14, 2014
(North Oxford) from Mac's Milk Convenience Stores Inc.
I FINANCIAL IMPLICATIONS
The Emergency Services reserve was established for two purposes; fire
communications upgrade and a new Thamesford Fire Hall. The reserve presently sits
$216,819 and there will be a 2014 contribution of $57,575 and also a withdrawal of
$56, 100 for engineering/architectural design services. There will be a shortfall of
approximately $40,000 to fund the property purchase. It is recommended the difference
be funded from the Village Affairs/ERTH Corporation Reserve. This reserve will have a
balance of $402,883 and the end of 2014. This reserve is fully funded from interest
payments received from ERTH Corporation based on the Township's share of
ownership from the sale of the former Zorra PUC. The purpose of the reserve is to fund
projects in Thamesford and Embro and this project fits within those uses that Council
has approved in past projects.
IATTACHMENTS
N/A
Respectfully submitted by:
LJJ)_~
Don Macleod
Chief Administrative Officer
Corporation of the Township of Zorra
P.O. Box 306, Ingerso ll, Ontario N 5C 3K5
Te l. (5 19) 485-2490 • To ll Free 1-888-699-3868 • Fax (5 19) 485-2520 • E- mail : zorra@zorra.on.ca
Page 23
MEMO
To:
Mayor & Members of Council
From:
Don MacLeod, Chief Administrative Officer
Subject:
Recreation Department
Council Meeting Date:
March 18, 2014
Date:
March 17, 2014
Number:
2014-047
File:
Agenda Item:
7(d)
RECOMMENDATION:
For Council’s information
BACKGROUND:
General
There has been considerable discussion and debate over the Township’s Recreation
Department over the past several years and the financial impact on finances and
staffing levels. There is not a set discussion planned for the Council meeting other than
providing Council an opportunity to have a free flowing discussion on various aspects of
the Recreation Department. This memorandum will provide background information on
the Recreation Department.
In 2011 a review of the Recreation Department was carried out and Council adopted a
series of 15 recommendations to improve services. A list of the recommendations is
attached as Attachment 1. Thirteen of the fifteen recommendations have been
implemented or acted upon and only two are in progress. As a result of the study, a
new staffing structure was implemented with a Recreation and Facilities Manager
created as well as a Recreation and Facilities Supervisor at each centre. Thamesford
District Recreation Centre has one full-time Operator and Embro Community Centre has
two fulltime Operators during ice season.
The Township of Zorra Recreation Department is responsible for operation and
maintenance of the following facilities:
•
•
•
•
•
•
•
Thamesford District Recreation Centre
Thamesford Library and Resource Centre
Thamesford Scout Hall
Thamesford Outdoor Swimming Pool
Harrington Hall
Embro Town Hall
Embro West Zorra Community Centre
Corporation of the Township of Zorra
P.O. Box 306, Ingersoll, Ontario N5C 3K5
Tel. (519) 485-2490 • Toll Free 1-888-699-3868 • Fax (519) 485-2520 • E-mail: zorra@zorra.on.ca
2014-047
Page 24
2
March 17, 2014
In addition, the Recreation Department is responsible for operation and maintenance of
70 acres of parkland. This includes playground structures, 9 baseball diamonds, 7
soccer fields and passive parkland. Major parks include:
• Thamesford North Park
• Thamesford Lions South Park
• Thamesford Grace Patterson Park
• Embro Matheson Park
• Embro West Zorra Community Centre Park
• Harrington Community Park
Financial
In order to set context for discussion it is important for Council to understand the
finances of the Township. Attachment 2 summarizes the 2013 Operating Budget for all
of the Township’s Departments and/or cost centres. This does not take into account
transfers to and from reserves or capital spending, as these figures will fluctuate on a
year-by-year basis.
As Council will note, Recreation expenditures are third highest after Transportation and
Policing. The Recreation Department generates $531,080 in revenue, which is almost
double that of the next nearest revenue generating department. The net cost of
Recreation places this department behind Transportation, Policing, Fire and General
Government with a net cost of $495,687. This equates to 10.03% of the total net cost of
the entire operating budget.
Attachment 3 breaks down the Recreation Department revenues and expenditures into
the respective cost centres. The cost to operate two arenas totals $174,997 which
3.54% of the cost of the Township’s entire operating budget. In 2013, the Public Works
Department spent $126,570 in roadside maintenance for cutting grass along roadsides.
This represents 2.56% of the Township’s operating budget.
Staffing
It is difficult to compare the staffing compliments at municipalities due to the many
differences in services provided, number of facilities, number of sports fields etc. The
following list shows staffing levels in the townships. It should be noted that Zorra is the
only municipality with two arenas.
Zorra (5.5 full-time)
Recreation and Facilities Manager
Recreation and Facilities Supervisor (2)
Recreation and Facilities Operators (2.5)
East Zorra-Tavistock
There are three full-time, year round workers at Tavistock Arena. Staff are hiring on a
contract basis and primarily at the Arena/Community Centre.
South-West Oxford
No recreation services.
Corporation of the Township of Zorra
P.O. Box 306, Ingersoll, Ontario N5C 3K5
Tel. (519) 485-2490 • Toll Free 1-888-699-3868 • Fax (519) 485-2520 • E-mail: zorra@zorra.on.ca
Page 25
3
2014-047
March 17, 2014
Norwich (7 full-time)
Director of Community Development Services
Facilities Manager
Administrative Assistant
Arena Operators (4)
Blandford-Blenheim (2 full-time)
Manager of Community Services
Facilities Operator
The Recreation and Facilities Manager has prepared the attached list of shift duties
showing maintenance tasks that are to be carried out on a daily basis. These tasks are
in addition to ice resurfacing that is carried out when the ice is rented. Staff working
during ice rentals will spend an average of between 15-20 minutes cleaning the ice,
preparing the ice resurfacer and emptying snow. They are responsible for cleaning
rooms after each use which will take approximately 10 minutes. For the remaining time
in between floods the following list of tasks may also be required:
•
•
•
•
•
•
Washroom cleaning
Lobby cleaning
Collection of payment from renters (if not on a contract)
Skate sharpening
Snow shoveling
Cleaning of bleacher area
Ice Usage
There has also been discussion regarding the viability of the municipality operating two
arenas. The table below breaks down ice usage at each arena for all hours.
Facility
Boys Minor
Girls Minor Other Minor
Adult
Total
TDRC
18.5
10
8
23
59.5
ECC
22.5
6
10
18.5
57
Total
41.0
16
18
51.5
116.5
Optimal ice rental potential is considered from 5:00 pm – 12:00 am Monday through
Friday and 7:00 am – 12:00 am on weekends. These time slots yield a total of 69
hours. TDRC rents a total of 56.0 hours (81%) and ECC rents a total of 56.5 hours
(82%). If the 11:00 pm – 12:00 am time slot is removed TDRC remains at 56 hours
(90%) and ECC drops to 54.5 hours (88%). Both arenas have several day time rentals
starting before 5:00 pm.
COMMENTS:
Council, ZRAC and members of the public carefully reviewed the Recreation Review
and as a result, there have been many positive changes implemented in Recreation. In
Corporation of the Township of Zorra
P.O. Box 306, Ingersoll, Ontario N5C 3K5
Tel. (519) 485-2490 • Toll Free 1-888-699-3868 • Fax (519) 485-2520 • E-mail: zorra@zorra.on.ca
Page 26
Page 27
Attachment 1
Recreation Departmental Review Recommendations
1.
2.
3.
4.
5.
6.
7.
8.
9.
That all Recreation Department staff be required to attend customer service
oriented training.
That all Recreation Department staff be required to attend conflict resolution
training.
That a complaint/compliment system policy be implemented. This policy will be
prominently displayed and publicized at each facility. Similar to the by-law
enforcement policy, anonymous complaints will not be acted upon.
That a complete review of user fees be carried out and that Recreation Department
staff be included in the review to provide feedback and comments on the
applicability of rates and policies.
That Council hold an informal meeting with Recreation Department staff at each
centre at least once every other year.
That future Council orientation sessions include a specific training session for roles
and responsibilities.
That a review of accounting and costing of goods be carried out on canteen booth
sales at Thamesford District Recreation Centre and Embro West Zorra Community
Centre.
That a study be prepared on the feasibility of contracting out canteen sales.
That the Zorra Recreation Advisory Committee be instructed to carry out a
thorough and comprehensive review of the present Alcohol Management Policy
and that comparative policies be obtained for review. This review should examine:
The use of Township supplied bartenders
The use of private security firms in place of the Ontario Provincial Police
Licensing of the facilities for the sale of alcohol on a permanent basis
The requirement for Council approval to serve alcohol in the presence of
minors
In order to harmonize operations at each centre, standardization of equipment and
supplies from cleaning products to canteen supplies be implemented.
Review Beaty Room cleaning costs to determine if this would be better carried out
by Township staff.
That a Business Plan be prepared for Township staff (including potential student
workers) to carry out grass cutting and flower bed maintenance.
That a consultant be retained to prepare and evaluate a Request for Proposal for
implementation of an on-line scheduling software program.
That staff carry out an after season wrap up meeting with user groups
(hockey/figure skating in spring and soccer/baseball in fall) to review the past
season and to prioritize items for the upcoming season.
That further in depth review be carried out to determine what role the municipality
should play in offering or facilitating recreation programming for all segments of the
population.
•
•
•
•
10.
11.
12.
13.
14.
15.
Page 28
Attachment 2
Departmental Expenditures, Revenues and Net Costs
2013 Operating Budget
Expenditure
Revenues
Net Cost
% of Net Cost
Transportation
$2,061,054
$5,500
$2,055,554
41.58%
Protection - Police
$1,059,450
$1,059,450
21.43%
Protection - Fire
$547,990
$5,800
$542,190
10.97%
General Government
$801,735
$273,988
$527,747
10.68%
$1,026,767
$531,080
$495,687
10.03%
$89,100
1.80%
Recreation
Village Affairs
$89,100
Health Services
$86,600
$18,000
$68,600
1.39%
Protection - By-law
$98,895
$46,450
$52,445
1.06%
Cemeteries
$23,380
$23,380
0.47%
Agriculture & Drainage
$67,357
$43,992
$23,365
0.47%
Planning & Development
$23,500
$7,000
$16,500
0.33%
$6,055
0.12%
Health & Safety
Protection - Building
Animal Control
Waste Management
Totals
$6,055
$143,540
$141,300
$2,240
0.05%
$16,050
$21,500
($5,450)
-0.11%
$8,920
$22,200
($13,280)
-0.27%
$6,060,393
$1,116,810
$4,943,583
Page 29
Attachment 3
Departmental Expenditures, Revenues and Net Costs
Recreation Functions Included
2013 Operating Budget Expenditures
Transportation
$2,061,054
Protection - Police
$1,059,450
Revenues
Net Cost
% of Net Cost
$5,500
$2,055,554
41.58%
$1,059,450
21.43%
Protection - Fire
$547,990
$5,800
$542,190
10.97%
General Government
$801,735
$273,988
$527,747
10.68%
General Recreation
$185,865
$185,865
3.76%
E.C.C.
$319,782
$100,502
2.03%
$89,100
1.80%
Village Affairs
T.D.R.C.
$219,280
$89,100
$338,295
$263,800
$74,495
1.51%
Health Services
$86,600
$18,000
$68,600
1.39%
Protection - By-law
$98,895
$46,450
$52,445
1.06%
Thamesford Pool
$63,750
$20,500
$43,250
0.87%
Thamesford Parks
$45,235
$6,000
$39,235
0.79%
Cemeteries
$23,380
$23,380
0.47%
Agriculture & Drainage
$67,357
$23,365
0.47%
HKL Parks
$22,350
$22,350
0.45%
Planning & Development
$23,500
$7,000
$16,500
0.33%
Embro Town Hall
$18,800
$6,700
$12,100
0.24%
Embro Parks
$14,890
$4,800
$10,090
0.20%
Beaty Room
$17,800
$10,000
$7,800
0.16%
$6,055
0.12%
Health & Safety
Protection - Building
Animal Control
Waste Management
$43,992
$6,055
$143,540
$141,300
$2,240
0.05%
$16,050
$21,500
($5,450)
-0.11%
$8,920
$22,200
($13,280)
-0.27%
$6,060,393
$1,116,810
$4,943,583
Page 30
Attachment 4
Page 31
March 2014 Edition Welcome to the tenth edition of the Community Exchange for the Walker Environmental Group
(WEG) Southwestern Landfill Proposal. You are receiving this Exchange because you expressed
interest in our Proposal. We appreciate your interest, however, if you no longer wish to receive this
update, contact us at 1­855­392­5537.
The Southwestern Landfill Proposal seeks to develop a modern non­hazardous solid waste landfill at
a quarry site in Zorra Township. The Proposal represents a significant infrastructure development
for the community and a major investment for us. More details on our Proposal, including a list of
Frequently Asked Questions (FAQs), can be found on our Proposal website, www.walkerea.com.
Southwestern Landfill Proposal Timeline and Time­Outs
WEG submitted the Terms of Reference (ToR) for the Southwestern Landfill Proposal to the Ministry
of the Environment (the Ministry) for their review in August 2013. The ToR is a detailed plan for
conducting the Environmental Assessment (EA) of the Proposal. The ToR outlines how we will
assess the Proposal against a set of social, economic and environmental criteria that the local
community and other interested parties helped define. The ToR also describes the scientific studies
to be prepared by independent experts that will assess the social, economic and environmental
performance of the Proposal. During the extended 60 day public comment period of the ToR that
ended on October 30, 2013, the Ministry received many comments from interested parties. As part
of the Ministry’s review, they sought clarification from WEG on some of the comments to assist in
making an informed decision on the ToR.
To prepare a thorough response to the Ministry, WEG
requested additional time to consider and provide response to
the Ministry on comments received, consult with key parties
and prepare an amendment to the ToR and update the Record
of Consultation. In consultation with the Ministry, WEG
requested an initial time­out on December 9, 2013, and then
an additional time­out on January 24, 2014 to continue to
meet with key commenting parties to provide clarification and
prepare responses to comments received by the MOE. The
time was requested in accordance with Regulation 616/98 of
the Environmental Assessment Act. Under Regulation 616/98
of the Environmental Assessment Act, a proponent (WEG)
may request time­out period(s) of up to eight weeks each to
make an amended submission to the Ministry. WEG will be submitting an amendment to the ToR and an
updated Record of Consultation to the Ministry in the coming
weeks. Once the amendment to the ToR has been submitted,
WEG will provide an additional opportunity to comment on the
amendment document during a 30 day public comment
period. Interested parties will have the opportunity to provide
comments directly to the Ministry on the amendment to the
ToR at this time. Darren Fry, A. Sc. T
Director of Strategic Growth
WEG encourages interested parties to review and provide any comments on the amendment to the
ToR to the Ministry. WEG will be publishing a Notice to alert the community of the 30 day public
comment period. To allow for this public consultation on the amendment to the ToR, WEG will be
requesting a third time­out. The 30 days set aside for the public comment period will be time
allocated to WEG, the proponent, and not taken from the remaining seven week timeline set for
the Ministry to make a decision on the Southwestern Landfill Proposal ToR.
For more information on Ontario’s
Environmental Assessment Act, please visit:
www.ene.gov.on.ca/environment
For additional information about Walker
Industries, please visit the following resources:
walkerind.com
earth1st.ca
youtube.com/user
/Walkerind
The 30 day public comment period will be
communicated through a Notice published in
local newspapers, posted on our Proposal
website, mailed to our Proposal mailing list
and posted at our site office, located at 160
Carnegie Street, Ingersoll, Ontario. The amendment to the ToR will be available at
public locations noted in the Notice, as well as
at our site office and on our website,
www.walkerea.com. We encourage all interested parties to
participate in this additional review. We will
develop the Southwestern Landfill only if it
develop the Southwestern Landfill only if it
Page 32
can be done safely, while protecting the
environment and contributing positively to the community’s social and economic development.
Southwestern Landfill Proposal Timeline
We appreciate your continued interest in the Southwestern Landfill Proposal. If you would like to
learn more about the EA, or if you would like more information about the Southwestern Landfill
Proposal, please visit our website, www.walkerea.com, call our toll free number, 1­855­392­
5537 or meet with me at our office located at 160 Carnegie Street, Ingersoll. Sincerely,
Darren Fry, A. Sc. T
Director of Strategic Growth
160 Carnegie St
Ingersoll, Ontario
N5C 4A8
1­855­392­5537
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Page 33
Joint Municipal Co-ordinating Committee
Meeting # 7 – February 28, 2014 at 1:00 p.m. – Zorra Municipal Office
Meeting Minutes
Chris Haussmann, PRT Manager, Haussmann Consulting
Peter Pickfield, Garrod Pickfield LLP (arrived at 1:20pm)
Don McKay, Warden, County of Oxford
Peter Crockett, Chief Administrative Officer, County of Oxford
Tommasina Conte, Communications Coordinator, County of Oxford
Don MacLeod, Chief Administrative Officer, Township of Zorra
David Mayberry, Mayor, Township of South-West Oxford
Ted Comiskey, Mayor, Town of Ingersoll
Michael Graves, Clerk, Town of Ingersoll
Lisa Teeple, Administrative Assistant, Township of Zorra
Gord Hough, Director, Community and Strategic Planning, County of Oxford
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Present:
Regrets:
Margaret Lupton, Mayor, Township of Zorra
Mary Ellen Greb, Chief Administrative Officer, Township of South-West Oxford
Call to Order
Warden McKay calls the meeting to order at 1:04 p.m.
Minutes
Mayor Mayberry moves to accept the minutes from meeting held on October 1, 2013.
Mayor Comiskey seconds the motion. Everyone in favour. Minutes are accepted as final.
Ms. Teeple will forward to Ms. Conte for posting on the JMCC website.
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Business Arising from Minutes
Mr. Haussmann confirms that all Councils passed resolutions relating to the Terms of
Reference (ToR) filed by Walker Environmental Group (WEG). Mr. Haussmann notes that
he forgot to add the reference to page 71 of the Peer Review Team (PRT) report regarding
approval from the Aggregate Resources Act but adds that he will make sure this
requirement is addressed.
Discussion
Mr. Haussmann explains that WEG has work to do in order to revise the ToR to satisfy the
Ministry of the Environment (MOE). The MOE had similar concerns to those of the JMCC.
If Carmeuse is operating as an entirely separate entity from the landfill operations, it will be
very difficult to evaluate noise, air impact, etc.
WEG has proposed that MOE approve the ToR and more details will be provided in the
individual work plans. MOE wants more detailed work plan items addressed now.
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Joint Municipal Co-ordinating Committee
Meeting Minutes – February 28, 2014
Page 2 of 4
Mr. Haussmann explains that WEG will provide an amended ToR and when that is filed we
will have thirty days to review and comment. Thirty days will not be enough time to run
through all Councils so we will need to ask for another extension. WEG has until the end of
March to submit an amended ToR.
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Mr. MacLeod comments that Oxford People Against the Landfill (OPAL) submitted a
Freedom of Information (FoI) request to the MOE and JMCC was not notified, nor were we
forwarded a copy of the information that was sent to OPAL. Mr. MacLeod feels we should
send a request to the MOE to ensure that we have access to all information sent to others
so that the host municipality can keep informed.
Resolution
Moved by Mayor Comiskey
Seconded by: Mayor Mayberry
“THAT the Ministry of Environment be requested to establish a written information
sharing protocol with the Joint Municipal Coordinating Committee concerning the
flow of information and correspondence between the proponent, government
ministries and agencies as it relates to Walker Environmental Group’s Southwestern
Landfill proposal.”
Disposition: Carried
Warden McKay questions the Health Risk Assessment (HRA). The JMCC’s Health Risk
Assessment peer reviewer has provided the following explanation of the difference between
a HRA and a Health Impact Assessment (HIA):
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“Health Impact Assessment: A systematic process that uses an array of data sources
and analytic methods and that considers input from stakeholders to determine the
potential effects of a proposed policy, plan, program, or project on the health of a
population and the distribution of those effects within the population. Health Impact
Assessments (HIA) provide recommendations on monitoring and managing those
effects. [Source: National Research
Council, http://www.nap.edu/catalog.php?record_id=13229]. HIAs differ from other
commonly used tools for health assessment, such as health risk assessments and
public health assessments, in that HIAs
 Are intended to inform deliberations on a specific proposal—legislation, proposed
rulemaking, and project permitting, for example.
 Systematically assess the multiple influences on health that can occur as a result
of social, economic, and environmental changes.
 Use a broad definition of health that includes physical and psychological health
and general well-being.
“Health Risk Assessment: An assessment to determine the risk of adverse health
effects that would be caused by exposure to specific chemicals or other hazards.
Calculations in health risk assessments (HRAs) typically rely on guidance from the U.S.
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Joint Municipal Co-ordinating Committee
Meeting Minutes – February 28, 2014
Page 3 of 4
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Environmental Protection Agency or other authorities
(see http://epa.gov/riskassessment/health-risk.htm ). Health risk assessments are
distinct from HIAs in that HRAs tend to focus on biophysical risks from exposure to
hazardous substances, whereas HIAs evaluate a broader range of health impacts and
are generally used to inform policy, project, or programmatic decisions.”
Mr. Pickfield advises he just received a letter from Agatha Garcia-Wright, Director of
Environmental Approvals Branch, MOE in response to his letter to her on behalf of the
JMCC. In her response, Ms. Garcia-Wright advises that MOE takes the position that it can
delay any decision on an amended ToR as long as time-outs have been requested by the
proponent. Once the amended ToR is submitted the MOE has seven weeks to make a
decision. During time-outs, MOE can provide, and in this case has provided informal advice
to proponents. MOE has recommended that WEG meet with stakeholders before
amending their ToR. Mr. Pickfield advises it is MOE’s position that more time can be given
to a proponent but once the amended ToR is submitted then the clock starts running. Mr.
Pickfield suspects that the current MOE deadline of March 31 will be extended since WEG
has not yet submitted an amended ToR.
Mayor Comiskey asks if we should consider asking for additional time to review now. Mr.
Pickfield confirms that we should ask WEG for sixty days and ask MOE for more time as
well. He also recommends that we ask for a red-line version of the amended ToR so we
can easily see the changes made to the report.
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Mayor Comiskey suggests we take MOE up on their offer of a meeting as noted in the most
recent letter from MOE to Mr. Pickfield. Mr. Pickfield agrees and suggests including WEG
in the meeting as well.
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Warden McKay recaps that we will respond to MOE’s letter and in the response we will ask
for a meeting; ask for sixty day review period after the amended ToR is submitted; and
make it clear that we want to be engaged in the process. Mr. Pickfield will provide the
written response to MOE since the letter was addressed to him. He will draft the letter and
circulate to JMCC by email for comment.
Mr. Haussmann will also draft a letter to WEG with the PRT response to WEG’s draft
comments to the Government Review Team, and will circulate to JMCC for comment.
Warden McKay suggests that we propose a meeting with JMCC, MOE, and WEG in the
letters in order to remain transparent. Mr. Crockett says he has a meeting with Darren Fry
at WEG this Friday. Mr. Pickfield will try to get the letters out before then.
Mr. Haussmann comments that he will confirm in his letter that WEG will continue to fund
this process. Mr. Crockett confirms that this is outlined in the Memorandum of
Understanding (MoU).
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Joint Municipal Co-ordinating Committee
Meeting Minutes – February 28, 2014
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Gord Hough is in attendance at the meeting to update the JMCC in regard the concept
being developed in response to the County Council motion from Fall 2013. Mr. Hough
explained the concept of a Community Sustainability Plan for the County and the value of
such a plan being developed through a community-driven process. This concept is about
creating a sustainable framework for our community to consider, and be guided by, the
Financial, Social, and Environmental impacts in all decision making. As an example, one
aspect of the Community Sustainability Plan may well be the achievement of community
sustainability in waste management. Mr. Hough explained that waste management
sustainability in our community would need to consider the desire and ability of our
community to manage all of the non-hazardous waste (residential, industrial and
commercial) internally generated within our community boundaries along with the steps
necessary to achieve and ability to measure progress toward that outcome.
Mr. Hough explains that this project will have an impact on the budget because it cannot be
completed in-house in this short time frame.
Mr. Crockett adds that the County Strategic Plan and many County and Area Municipal
policies are already supportive of sustainable communities. Examples cited included the
Source Water Protection Plan and our protection of farm lands within the Official Plan.
Warden McKay feels it is a sound investment to build a solid plan and Mr. Crockett agrees.
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Next Steps
Mr. Crockett comments that there has been a lot of social media activity surrounding the
WEG proposed landfill lately. Ms. Conte briefly discusses some of the Facebook and
Twitter comments and how best to respond. JMCC is in agreement that Ms. Conte will
continue to work with Mr. Crockett to offer responses to some of the comments when
appropriate.
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Meeting adjourns at 3:06 p.m.
Page 37
Peter Pickfield
9 Norwich St. W
Guelph, ON N1H 2G8
Telephone: (519) 837-0500
Fax: (519) 763-2204
Email: pickfield@garrodpickfield.ca
File No 11651
Via Electronic Mail and Overnight Courier
March 7, 2014
Environmental Approval Branch
Ontario Ministry of the Environment (MOE)
12A Floor, 2 St Clair Ave W
Toronto ON M4V1L5
Attention: Ms. Agatha Garcia-Wright, Director
Dear Ms. Garcia-Wright:
RE:
Suspension of Decision-making Process for the Terms of Reference - Walker Environmental
Group (WEG) Proposed Southwest Landfill Environmental Assessment
On behalf of the Joint Municipal Coordinating Committee (“JMCC” and/or “Committee”), thank you for your
response to our letter of February 14, 2014 received by our office this past Friday, February 28, 2014. This
letter arrived just in time to be received and reviewed by the JMCC at last Friday’s scheduled Committee
meeting.
In your letter, you indicate that WEG now has until March 31, 2013 to amend its ToR and consult on the
amendments with stakeholders and the public. You also indicate that MOE has an expectation that Walker will
make available the proposed amended ToR for thirty days during the “time-out” period for public review.
Walker has not yet released a proposed amended ToR. It is therefore not possible to achieve this MOE
expectation of a 30 day review period and still meet the current March 31st deadline.
It should be noted that WEG has circulated to the JMCC Peer Review Manager a table which sets out WEG
responses to comments provided by the peer review team to the ToR as originally filed by WEG (WEG
Response Table). WEG is seeking to meet with the Peer Review Manager to obtain comments on this
Response Table from the JMCC Peer Review Team (“PRT”).
Based on the responses provided in your letter and in light of this WEG request for input from the PRT, the
JMCC decided to take the following actions at last Friday’s meeting.
First, the JMCC Peer Review Team Manager has been directed to reactivate the PRT to provide further
comments on WEG’s PRT Response Tables as requested by WEG. A letter from detailed PRT comments on
the WEG Response Table will be provided to WEG within the next few business days.
Ms. Garcia-Wright
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March 7, 2014
Second, the Committee has directed a request be made to both MOE and WEG that the MOE- suggested 30 day
review period for the WEG-proposed amended ToR be extended to 60 days from the date it is publically
released. The MOE-recommended 30 day period is insufficient time for the completion of a review of the
amended ToR by the JMCC peer review team together with consideration of both the amended ToR and the
results of the peer review by the municipal Councils for each of the four participating municipalities. You will
recall that your Ministry allowed for a 60 day public review period of the original ToR. In the JMCC’s view,
the same review period is required for the amended ToR if the councils of affected municipalities are to have a
reasonable opportunity for meaningful input. In separate correspondence to WEG, a copy of which is attached
to this letter, the Chair of the JMCC, Mayor Margaret Lupton will be writing to WEG to support this requested
extension of the review period
Third, the JMCC is requesting that the MOE direct WEG to take the formal step of posting the draft amended
ToR on the Environmental Registry in order to trigger the 60 day review period. This step will ensure that all
interested members of the public have independent notice of the proposed amended ToR. It is appropriate to
take this step given the lack of transparency and clarity which has characterized the decision-making process
for the ToR since the decision was taken last November to pause this decision-making process.
Finally, the JMCC has directed me to accept the offer in your letter that the Ministry meet with the JMCC at the
earliest opportunity. JMCC members continue to have questions and concerns about the way in which the ToR
approval process was modified without clear and transparent information on this modified process and its
implications in terms of the roles and responsibilities of affected stakeholders. The meeting will provide an
opportunity to discuss not only the revised decision-making process for the amended ToR, but expectations,
responsibilities and clear communications going forward in the EA process, should the amended ToR be
approved. To ensure a full and open discussion on these issues, the JMCC is also intending to invite
representatives of WEG to this meeting.
Please advise as soon as possible on the above JMCC requests to establish a 60 day review period and
Environmental Registry posting requirement for the proposed amended ToR. In addition, please advise as to
availability dates for attendance by appropriate MOE representative at a meeting with the JMCC.
On behalf of the JMCC, thank you again for your response to our letter and for considering the above requests.
Yours truly,
Peter C. Pickfield
cc:
Members, Joint Municipal Co-ordinating Committee
Mr. Chris Haussmann (Peer Review Manager)
Harry Dahme, counsel, Walker Industries
Mr. Darren Fry, WEG
Ms. Michelle Whitmore, Project Advisor, EAB.
Ms. Garcia-Wright
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Attachment: Letter from JMCC to WEG dated March 7, 2014
March 7, 2014
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MARCH 7, 2014
JOINT MUNICIPAL COORDINATING
COMMITTEE
Walker Environmental Group Inc. (WEG)
160 Carnegie Street
Ingersoll, ON N5C 4A8
Attention: Darren Fry, General Manager, Strategic Growth
Dear Mr. Fry:
Re: Walker Southwestern Landfill Proposal EA Terms of Reference
The Joint Municipal Coordinating Committee (“JMCC” or “Committee”) has directed me to write to you
as a follow-up to our letter of January 28, 2014 pertaining to the decision by Walker Environmental
Group Inc. (WEG) to suspend the decision-making process to permit the filing of an amended Terms
of Reference for the Proposed WEG Southwest Landfill Environmental Assessment.
As you know, after receiving your response to our January 28, 2014, JMCC has sought further
clarification from the Ontario Ministry of the Environment with respect to the decision-making process
for approval of the amended ToR. MOE has now indicated to us that there is a Ministry expectation
that there be a minimum 30-day public review and comment period for the WEG proposed amended
ToR document.
The purpose of this letter is to request that WEG support the request of the JMCC to extend this
review period to 60 days, and that this period be triggered by a posting of the WEG-proposed
amended ToR on the Environmental Registry. In the JMCC’s view, a minimum of 60 days is required
in order to provide adequate time for the following required steps to be completed: (1) review of, and
report on, the WEG’s amended ToR document by the PRT; (2) JMCC review and approval of the final
PRT report on the amended ToR document; and (3) review of the revised ToR and the final PRT
report by the Councils of the member municipalities of the JMCC so that each can come to a final
position on the amended ToR.
In addition, as will have been clear from the January 28 letter, the JMCC has questions and concerns
about the WEG approach to communications and public consultation regarding the November 2014
decision by WEG to seek a suspension of the decision-making process to respond to concerns raised
about the ToR. It wishes to open a dialogue with WEG and MOE about how to improve
communications and avoid unnecessary confusion and uncertainty going forward with respect to the
environmental assessment process for this matter.
The Ministry has offered to meet with the JMCC to discuss EA process issues. As you will note from
the attached letter to the Ministry, the JMCC is accepting the Ministry’s offer, and as a first step to
address the need for improved communications, I have been asked by the JMCC to invite you and
other representatives of WEG to attend this meeting.
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Please advise as to whether you would be prepared to participate in this meeting, and to work with the
JMCC to develop a clearer protocol for communications on the EA process going forward.
We look forward to hearing from you on the above.
Sincerely,
Margaret Lupton,
Mayor, Township of Zorra
Chair, Joint Municipal Coordinating Committee
cc. All JMCC members
Attachment: Copy of Letter from Garrod Pickfield LLP. to Ms. Agatha Garcia-Wright dated March 7,
2014
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HEALTH AND SAFETY COMMITTEE
TOWNSHIP OF ZORRA
th
Monday, March 10 , 2014 at 1:00 p.m.
Attendance: Scott Simmons
Doug Mills
Rick Ackert
Shawn McNaughton
Kelly Hall
Ross Ball
Mike Hughes
The meeting was called to order at 1:10 p.m., by Chairperson, Mike Hughes.
He welcomed Shawn McNaughton to the Health & Safety Committee; he currently works between the
public works and recreation, which will be a great asset to the committee.
Moved by Rick and seconded by Ross that the minutes of the, December 9th, 2013 be accepted.
Inspections:
Thamesford Arena
Kintore Shop
Beaty Room
Township Office
Harrington Community Hall
Drainage Shed
Embro Shop
Mar 10.14
Mar 10.14
Mar 10.14
Mar 10.14
Mar 10.14
Mar 10.14
Mar 10.14
Thamesford Fire Hall
Mar 10.14
Embro Fire Hall
Embro Town Hall
Uniondale Fire Hall
Embro Old Shop
Mar 10.14
Mar 10.14
Mar 10.14
Mar 10.14
Embro Arena
Mar 10.14
-remove propane tank under stands
-general tidying/sweeping
-no problems observed
-no problems observed
-no problems observed
-no problems observed
-no problems observed
-poor ventilation
-dead bolted doors with no panic bars **
-no problems observed
-mold small in east room under stairs**
-fire containers – proper storage area **
-building used for storage
-need guard for Zamboni blade **
-no ventilation in skate sharpening area **
-exit light in hall on east side is out
-one bulb is out in south hallway. Exit light
**repeat items
Discussions regarding Inspections –
Embro Arena – a guard for the blade is needed to be installed on the Zamboni**
Also the skate sharpener ventilation that was brought up at the March 2013 meeting has not been
addressed. **
Embro Town Hall – mold is still an issue in the east room under the stairs, Mike will visit the hall with
Trevor to resolve this issue.
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Monday, March 10th, 2014
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New Business
We currently have representation on the committee from two staff members from the Kintore Shop.
Kelly will draft a volunteer sheet for an Embro Roads Staff member to join the committee for the June
meeting, Ross will step down from the committee.
Thamesford Ball Booth – the committee was concerned about the Thamesford Minor Baseball not
purchasing insurance for using our facility and using our equipment.
th
Trevor has obtained an insurance policy as of January 29 , 2014 from the Thamesford Minor Baseball
that covers all social and fundraising activities throughout the year.
Embro Ball Booth – the committee would like confirmation of insurance from the Embro Minor Baseball
as well for using our facility and using our equipment.
Reassign members to different buildings for upcoming monthly inspections.
Moved by Ross and seconded by Scott that we adjourn the meeting at 1:25 p.m.
The next meeting is scheduled for Monday, June 9th, 2014 at 1 p.m. at the Township Office.
Page 45
FOR EXTERNAL USE ONLY
2014
Upper Thames River Conservation Authority
FLOOD CONTINGENCY PLAN
Municipal & Agency Information
Photo: London Free Press, April 2008
1424 Clarke Road, London, Ontario N5V 5B9
Telephone: 519-451-2800 Fax: 519-451-1188
www.thamesriver.on.ca
infoline@thamesriver.on.ca floodalert@thamesriver.on.ca
@UTRCAmarketing @UTRCAfloodalert
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Table of Contents
Table of Contents ........................................................................................................................................... i
List of Figures ................................................................................................................................................ i
List of Tables.................................................................................................................................................. i
Appendices ..................................................................................................................................................... i
Distribution List ............................................................................................................................................ ii
1.0 Introduction ............................................................................................................................................ 1
2.0 Floods & Flood Monitoring in the Upper Thames River Watershed...................................................... 2
3.0 Flood Messages ...................................................................................................................................... 3
3.1
Watershed Conditions Statement – Water Safety / Flood Outlook .............................................. 4
3.2
Flood Watch................................................................................................................................. 4
3.3
Flood Warning ............................................................................................................................. 5
3.4
Special Bulletin ............................................................................................................................ 5
4.0 Flood Communications .......................................................................................................................... 6
4.1
UTRCA Emergency Flood Line .................................................................................................. 6
4.2
Flood Message Communications ................................................................................................. 6
5.0 Responsibilities for Flood Contingency Planning and Response Operations & Emergency Flood
Response ....................................................................................................................................................... 7
5.1
Conservation Authority ................................................................................................................ 7
5.2
Municipalities .............................................................................................................................. 7
5.3
Ministry of Natural Resources ..................................................................................................... 7
5.4
OPP and Local Police .................................................................................................................. 8
5.5
Media ........................................................................................................................................... 8
5.6
Emergency Management Ontario, Ministry of Community Safety & Correctional Services ....... 8
List of Figures
Figure 1. Flood Communications Process ..................................................................................................... 1
List of Tables
Table 1. Types of Flood Bulletins ................................................................................................................. 3
Table 2. Flood Bulletin Communications...................................................................................................... 6
Appendices
Appendix 1.
Appendix 2.
Appendix 3.
Appendix 4.
Appendix 5.
Appendix 6.
Appendix 7.
Appendix 8.
Appendix 9.
Sample Flood Messages
UTRCA Flood Forecasting and Warning Organization
Municipal Flood Coordinator Contacts
County and Health Unit Flood Coordinator Contacts
Conservation Authority and Province of Ontario Contacts
Provincial and Local Police Contacts / Boating Ban Contacts
District School Board Contacts
Oneida First Nation Contacts
Upper Thames River Watershed Map - Stream Gauges and Flood Control Structures
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Distribution List
This booklet has been prepared by the Upper Thames River Conservation Authority (UTRCA) as a guide to
users in the event of potential or imminent flood conditions. Holders must be aware of their responsibilities as
listed in the following pages. The UTRCA is responsible for the compilation of this publication. Users should
notify the UTRCA in writing of any required change in their listing.
Copies of this publication are issued to:
•
•
•
•
•
•
•
•
•
•
•
Flood Coordinators of all municipalities in the watershed receiving flood forecasting services from the
UTRCA, including Counties
Municipalities of South Huron and Lucan-Biddulph, which receive forecasting services from the Ausable
Bayfield Conservation Authority (see section 1.0)
UTRCA Chair and Vice-Chair
Neighbouring Conservation Authorities (Ausable Bayfield CA, Maitland Valley CA, Lower Thames
Valley CA)
Heath Units in the watershed
City of London Fire Department
Local and provincial police forces in the watershed
Key UTRCA personnel
Ministry of Natural Resources Response Coordinators (Province and Districts)
Oneida of the Thames First Nation
District school boards (public and catholic) in the watershed
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1.0 Introduction
The Thames River watershed has been subject to serious flooding in the past. In response, the Upper Thames
River Conservation Authority (UTRCA) has undertaken a major program of flood control through the
construction of large water management structures, namely Fanshawe, Wildwood and Pittock Dams. Channels,
floodwalls and dykes have also been constructed and are maintained in Mitchell, Stratford, Ingersoll, St. Marys
and London. Appendix 9 shows the UTRCA watershed and the stream gauges and flood control structures.
Although these structures play a significant role in flood control on the Thames, they do not guarantee against
the possibility of future flooding. Therefore, an adequate system of flood warning is necessary in the
watershed, a system developed through the UTRCA.
The aim of this system is to provide routine flood messages to specific agencies and officials in the watershed
and, in times of flood danger, to provide necessary warning to officials and citizens whose lives and properties
may be in danger.
All officials and public servants who are likely to play a role in the system must be aware of their
responsibilities and must be prepared to ensure the system’s success. In addition, citizens who have been duly
warned must exercise the responsibility necessary to safeguard their wellbeing and belongings.
The Government of Ontario has, by Order-In Council, designated the Ministry of Natural Resources as the
provincial agency responsible for flood emergencies. Within the Upper Thames River Watershed this role is
delegated to the UTRCA, which is responsible for alerting municipal representatives, local police, Ontario
Provincial Police, media, etc. The Conservation Authority is not responsible for notifying individual
citizens of the watershed. That responsibility lies with the appointed municipal Flood Coordinator. It is
that person’s responsibility to ensure the continuity of the notification system. Each municipality is
responsible for their own fan-out system. UTRCA notifies the University of Western Ontario separately in
the City of London. Figure 1 indicates the communications process.
Figure 1. Flood Communications Process
The UTRCA coordinates flood contingency planning and operation services with the neighbouring Ausable
Bayfield (ABCA) and Maitland Valley (MVCA) Conservation Authorities. Accordingly, the Municipalities
of South Huron and Lucan-Biddulph receive forecasting services from the Ausable Bayfield
Conservation Authority. The UTRCA provides forecasting services for the portion of the Township of
Middlesex Centre in the ABCA’s watershed, on behalf of that Conservation Authority.
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2.0 Floods & Flood Monitoring in the Upper Thames River Watershed
Historically, the major floods in the upper Thames watershed have occurred from January to April; however,
flooding is possible at any time of the year. Spring floods are usually the result of major rainfall when the
ground is saturated and/or snow melt. In all cases, the watershed is usually saturated and any snow pack tends
to be well ripened (i.e., very moist and quick to melt). Runoff is generally rapid, with major peaks occurring
within a day of extreme temperatures or heavy rainfall. The highest flows are generally associated with major
rainfall. Floods due mainly to melting snow tend to produce lower, more prolonged flows.
Floods at other times of the year (May to December) are the result of heavy rainfall and problems may be
compounded by a lack of storage space in the flood control reservoirs. In addition, intense summer
thunderstorms may produce localized flooding problems on smaller watercourses and areas drained by urban
storm sewers.
These different runoff patterns require different responses by the UTRCA and the respective municipalities.
Each municipal Flood Coordinator should be aware of the different conditions that may arise within the
watercourses of his/her jurisdiction.
The UTRCA operates a number of recording stream gauges, snow measuring courses, precipitation gauges
and weather stations (Appendix 9).
The snow measuring courses and weather stations provide detailed information on the flood potential in the
watershed. The additional information provided by the stream gauge recorders allows UTRCA personnel to
monitor the progress of runoff events throughout the watershed. These data are most useful in predicting the
magnitude and time of arrival of peak flows and water levels at downstream locations.
Weather information and stream flow prediction models further enhance UTRCA efforts to improve flood
responses by assisting with predictions of flood peaks as much as possible in advance.
The UTRCA’s website (www.thamesriver.on.ca) is an excellent resource for flood coordinators. The following
information is available on the site:
• Current flows, water levels and meteorological information
• Flood bulletins (if any)
• Media releases
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3.0 Flood Messages
The following types of flood messages may be issued by the Conservation Authority though a flood season
or event. The terminology used is consistent with Conservation Authorities across Ontario, and in line with
that used by the Ministry of Natural Resources, Environment Canada and the Weather Network.
The icons used on the UTRCA website homepage during flood events are shown below, and are also
consistent with icons used by other Conservation Authorities.
Table 1. Types of Flood Bulletins
Type of Bulletin
Conditions for Use
Watershed Conditions Statement: Water Safety - Issued during periods of minor
flooding to report on general watershed conditions to flood coordinators, and to
remind the general public of general river safety issues
Watershed Conditions Statement: Flood Outlook - Issued to provide early notice of
the potential for flooding based on weather forecasts calling for heavy rain, snow melt,
high winds or other conditions that could result in high runoff
Flood Watch - Issued when the potential for flooding exists within specific
watercourses and municipalities
Flood Warning - Issued when flooding is imminent or occurring within specific
watercourses and municipalities
Special Bulletin - Describes a bulletin for a specific situation. For example, a Boating Ban will be issued for
the Thames River within the City of London when water levels pass the maximum boating level. The level is
typically exceeded during spring snowmelt runoff or after significant watershed-wide rainfall events. The
ban will be issued to the London Police and London Fire Department. The London Police will then contact
the media to publicize the Boating Ban.
Note: A Special Bulletin may be issued at any time during a flood event.
All flood bulletins include the following items:
1. Year, Event Number, and Bulletin Number (sequentially by event excluding Special Bulletins). For
example, 2014.05.02 identifies the second bulletin (Watershed Conditions Statement, Flood Watch,
Flood Warning) issued during the fifth event of 2014. Special Bulletins will be numbered separately
from other bulletins, and will have “SP” in the bulletin identification. For example, 2014.05.SP2
identifies the second Special Bulletin issued during the fifth event of 2014.
2. Date and time of issuance
3. Date when the bulletin expires (“valid until …”)
Page 52
4. Identification of sender (CA and individual)
5. Intended recipient(s)
6. Message summarizing relevant information, such as weather forecast (precipitation, temperature and
timing) and, depending on the level of bulletin, describing potential flood magnitude and assessing
flooding implications, including site-specific information if relevant
7. Date and time of expected issuance of update
8. CA contact for additional information (including adjacent CAs when applicable)
9. Request for confirmation of receipt, if required
10. List of other intended recipients
The messages are described in detail below. Appendix 1 provides examples of a typical Watershed Conditions
Statement, Flood Watch, Flood Warning and Special Bulletin. Table 2 (in Section 4.0 Communications)
outlines the targets and methods of communication for the various levels of bulletins.
3.1
Watershed Conditions Statement – Water Safety / Flood Outlook
Watershed Conditions Statements are general notices of potential watershed conditions that could pose a risk to
personal safety (e.g., high flows, unsafe ice, slippery banks). They report on general watershed conditions and
provide general public information messages encouraging safety awareness.
These bulletins are usually issued before overbank flow occurs (i.e., before watercourses flood outside of their
banks), before spring breakup, or at any other time of year as conditions warrant, as a general reminder of the
potential for high flows and unsafe conditions. Watershed Conditions Statements may also be issued when a
major storm is pending, when there is above normal snow cover in all or part of the watershed and snow melt is
imminent, or when general watershed conditions suggest high runoff potential.
Watershed Conditions Statements will be delivered by email and Twitter. Confirmation of receipt by municipal
flood coordinators is not usually required (indicated in the Watershed Conditions Statement text).
3.2
Flood Watch
A Flood Watch serves to notify municipal flood coordinators and other primary contacts that the potential for
flooding exists. It is issued to specific affected municipalities, usually following the onset of overbank flow. A
Flood Watch will describe watershed conditions and the potential flood magnitude, and assess flooding
implications, including site-specific information, if relevant.
These messages do not require specific action but, having been alerted to the potential for flood
conditions, municipal flood coordinators should initiate a check on their municipal flood or emergency
plans and initiate monitoring of potential problem areas, and may choose to remain on a stand-by alert.
Flood Watches will be delivered by email and Twitter. If confirmation of receipt by municipal flood
coordinators is required (as indicated in the Flood Watch text), staff will follow up by phone if the
recipient does not email or call to confirm. In the unlikely event of communications problems, police or
other resources would be called upon to deliver appropriate messages through radio communications.
Page 53
3.3
Flood Warning
A Flood Warning is issued after a forecast has been made and will apply to specific flood damage centres
where serious flooding appears inevitable. Flood Warnings will be sent only to those municipal flood
coordinators and other primary contacts whose municipality is affected by the flooding, and they in turn will
relay the messages to other relevant individuals and departments within their organization.
Upon receipt of a Flood Warning for their area, municipal officials should issue warnings to
households, businesses and industries that might be threatened by the flood. Necessary labour for
sandbagging and other flood combating services should also be alerted and mobilized.
In addition to the standard content of a Flood Watch, a Flood Warning message will include specific
information on the location, magnitude and timing of the anticipated flood peak.
Flood Warnings will be delivered by email and Twitter. Confirmation of receipt by municipal flood
coordinators is required, and UTRCA staff will phone if the recipient does not email or call to confirm.
3.4
Special Bulletin
A Special Bulletin is issued to alert special interests under specific situations. Examples of these are the
issuance of a boating ban when necessary, or for any other specific situation involving the river in which
someone needs notification. These bulletins are targeted only toward the persons affected by the situation.
Page 54
4.0 Flood Communications
4.1
UTRCA Emergency Flood Line
In the event that someone wishes to contact the UTRCA during a flood event, the switchboard may be operated
24 hours/day at (519) 451-2800. If a call is placed and the switchboard does not respond, the UTRCA
maintains a flood emergency mailbox connected directly to the UTRCA Flood Response Coordinator. During
flood events this person is extremely busy and only calls of utmost importance should be directed to this
person. The emergency number is (519) 451-2800 ext. 240. A call directed to this mailbox will activate a pager
carried by staff. Discretion should be used when using this line and messages must be short and concise.
UTRCA contact personnel are listed in Appendix 2.
4.2
Flood Message Communications
The primary communications targets for the UTRCA flood message are municipal flood coordinators, as
shown in Figure 1. Table 2 outlines the communications targets (who receives the UTRCA’s information) and
formats (how the UTRCA is sending the information). Flood bulletins are also posted on the UTRCA website
– www.thamesriver.on.ca
Table 2. Flood Bulletin Communications
Bulletin
Watershed
Conditions
Statement
(Flood
Outlook /
Water
Safety)
Flood
Watch
To (Primary Targets)
Information Copies To
Email:
- County and Health Unit Flood Coordinators
- Ministry of Natural Resources
- Neighbouring Conservation Authorities (Ausable Bayfield,
Maitland Valley, Lower Thames Valley, Grand River)
- City of London Police
- City of London Fire
- Boards of Education (FYI only)
- Oneida of the Thames
Email:
Municipal Flood Coordinators - UTRCA Chair & Vice Chair
- UTRCAfloodresponse@thamesriver.on.ca (internal group)
Fax only:
- OPP - Middlesex (London, Strathroy, Glencoe, Lucan),
Oxford (Tillsonburg, Ingersoll), Perth (Sebringville, Mitchell)
- Stratford Police
- Woodstock Police
Flood
Warning
Twitter (@UTRCAmarketing & @UTRCAfloodalert):
- Any flood coordinators and media
Special
Bulletin
Email:
- London Police Services,
attention: Duty Staff Sergeant
- City of London Fire
Department, attention:
Communications Office
Email:
- City of London, Tom Copeland
- City of London, Rick Pedlow
- UTRCAfloodresponse@thamesriver.on.ca (internal group)
Page 55
5.0 Responsibilities for Flood Contingency Planning and Response
Operations & Emergency Flood Response
5.1
Conservation Authority
1. Maintain a Flood Response Centre.
2. Maintain a Flood Response Contingency Plan (Planning for Flood Emergencies, MNR 1990).
3. Encourage contingency planning by flood prone municipalities and provide technical advice to assist
in reducing loss of life, property damage and social disruption due to flood events.
4. Maintain a system of flood monitoring throughout the watershed.
5. Maintain 24 hour watch of potential damaging floods.
6. Issue flood messages to appropriate municipal and other Flood Coordinators.
7. Issue flood related information to other agencies and media as warranted.
8. Liaise with municipal Flood Coordinators and others during flood conditions.
9. Maintain a flood event log.
Emergency Flood Response: Liaise with local Flood Response Coordinator to advise of flood situation
prior to or following flood emergency declarations.
5.2
Municipalities
1. Maintain a Municipal Flood Contingency Plan (Planning for Flood Emergencies, MNR 1990).
2. Outline responsibilities of all municipal services required during a flood, the method by which they
function, and all other arrangements deemed necessary in a flood emergency.
3. Appoint a Municipal Flood Coordinator.
4. Organize an Emergency Operations Control Group.
5. Upon receipt of flood message, inform agencies, citizens, businesses and general public affected by
that message.
6. Coordinate flood watch and Municipal Flood Contingency Plan.
7. Assess flood situation and liaise with UTRCA Flood Response Coordinator as required.
Emergency Flood Response:
- Assess flood situation and, if warranted, recommend declaration of a flood emergency to the
municipal Emergency Operations Control Group.
- Request provincial flood emergency declaration through head-of-council.
- Notify EMO of emergency declaration.
5.3
Ministry of Natural Resources
1. Issue Provincial watershed conditions and flood messages.
2. Liaise with Conservation Authority providing input as required.
3. In the event of severed telephone communication, provide access to joint OPP emergency band.
Emergency Flood Response: Liaise with Conservation Authority upon flood emergency declarations.
Page 56
5.4
OPP and Local Police
1. When requested assist Municipal Flood Coordinators in warning businesses and citizens.
2. Provide transmission link through OPP joint frequency to local police forces in the event of severed
telephone communications.
Emergency Flood Response: Assist municipality in notifying EMO of emergency declarations.
5.5
Media
1. Local radio and television stations may be asked to broadcast flood messages subject to their station
policies.
Emergency Flood Response: Assist municipality, agencies and public in disseminating emergency
response information.
5.6
Emergency Management Ontario, Ministry of Community Safety &
Correctional Services
Emergency Management Ontario (EMO), as the overall provincial emergency management organization, is
responsible for the promotion, development, implementation and maintenance of effective emergency
management programs throughout Ontario, and for the coordination of these programs with the federal
government. EMO provides advice and assistance for all on-going emergency management activities, maintains
the Provincial Emergency Operations Centre (PEOC) on a 24/7 basis, and maintains the provincial emergency
response plans. EMO may coordinate the overall provincial response under the Provincial Emergency
Response Plan or the Provincial Nuclear Emergency Response Plan.
During an emergency event and depending on its nature, EMO may deploy the Provincial Emergency
Response Team to provide field advice and assistance. Initially this may only consist of one Emergency
Management Officer, but the team may be augmented to include other provincial staff.
To contact Emergency Management Ontario for emergency advice or assistance, call:
Provincial Emergency Operations Centre Duty Officer:
• Phone: 416-314-0472 or 1-866-314-0472
• Fax: 416-314-6220
Should you have difficulty in contacting the PEOC then call the OPP General HQs at (705) 329-6950
and ask for assistance in contacting EMO.
Certain provincial ministries develop, implement and maintain emergency management programs for specific
hazards and risks and/or emergency services that are complementary to the programs implemented by
communities. During emergency response, a provincial ministry may implement its emergency response plan in
support of a community.
Page 57
Appendix 1
Sample Flood Messages
Watershed Conditions Statement – Water Safety
Watershed Conditions Statement – Flood Outlook
Flood Watch
Flood Warning
Special Bulletin (City of London Boating Ban)
Page 58
Upper Thames River Conservation Authority
Tel.: 519-451-2800 Email: floodalert@thamesriver.on.ca Web: www.thamesriver.on.ca
WATERSHED CONDITIONS STATEMENT –
WATER SAFETY [sample]
Bulletin Number: 2014.01.02
Issued at: January 13, 2014 at 11:30 AM
Valid until: January 17, 2014
Issued by: Mark Helsten, Senior Water Resources Engineer
To: Municipal Flood Coordinators (via email)
Message: Elevated water levels throughout UTRCA watershed
The Upper Thames River Conservation Authority (UTRCA) watershed received between 25 and 30 mm of rain over
the past weekend, which is more than had been forecast. This rain, combined with above freezing temperatures
during the days, caused some runoff in the watershed, with bank-full conditions approached on some smaller
watercourses.
Water levels will remain elevated this week as above freezing temperatures and approximately 5 mm of rain are
forecast between now and tomorrow morning. Seasonal temperatures are forecast after tomorrow evening.
Residents are reminded to use extreme caution near all watercourses. Any remaining ice cover is unstable and
dangerous; water is cold and fast moving and stream banks slippery. Parents are reminded to keep children and pets
away from watercourses.
UTRCA officials are monitoring the situation, and will report on any changing conditions if necessary.
Update: None expected
Contact: Mark Helsten, Senior Water Resources Engineer at 519.451.2800 x 241
Confirmation of receipt of this message: Confirmation not required
Information copies provided to:
Email: County and Health Unit Flood Coordinators; Neighbouring Conservation Authorities; Ministry of Natural
Resources; City of London Police; City of London Fire; UTRCA Chair and Vice-Chair; UTRCA Internal Flood
Contacts; Boards of Education; Oneida of the Thames
Fax: Stratford Police, Woodstock Police, OPP (Middlesex, Oxford and Perth Counties)
END OF BULLETIN
Thames River water level information -- www.thamesriver.on.ca
Types of Flood Bulletins
Watershed Conditions Statement - Water Safety -- Issued during periods of minor flooding to report on general watershed conditions
to flood coordinators, and to remind the general public of general river safety issues
Watershed Conditions Statement - Flood Outlook -- Issued to provide early notice of the potential for flooding based on weather
forecasts calling for heavy rain, snow melt, high winds or other conditions that could result in high runoff
Flood Watch -- issued when the potential for flooding exists within specific watercourses and municipalities
Flood Warning -- issued when flooding is imminent or occurring within specific watercourses and municipalities
Page 59
Upper Thames River Conservation Authority
Tel.: 519-451-2800 Email: floodalert@thamesriver.on.ca Web: www.thamesriver.on.ca
WATERSHED CONDITIONS STATEMENT –
FLOOD OUTLOOK [sample]
To: Municipal Flood Coordinators (via email)
Bulletin Number: 2013.11.01
Issued at: December 20, 2013 at Noon
Valid Until: December 24, 2013
Issued by: Mark Helsten, Senior Water Resources Engineer
To: Municipal Flood Coordinators (via email)
Message: Wet weekend forecast
The Upper Thames River Conservation Authority (UTRCA) watershed is forecast to receive between 45 and 65 mm of rain from
today to Sunday. Two significant weather systems are passing through the region, with the first one already delivering 5-10 mm
of rain so far. The second, more intense system will arrive later on Saturday.
The snowpack in the watershed contains an average of 20 mm of liquid content (before the rain began last night). This snowpack
has the capacity to absorb a good portion of the rain, but will begin to release water later on Saturday and into Sunday,
particularly if the higher precipitation amounts are received. The UTRCA expects watercourses to rise as a result. Significant
flooding is not anticipated at this time but the ground has very little capacity to absorb water due to the wet autumn we
experienced. UTRCA officials are monitoring the situation closely.
Colder temperatures are expected to arrive on Monday, and the current forecast is for temperatures to remain below freezing until
into the New Year.
Residents are reminded to use extreme caution near all watercourses. The water will be fast-moving and higher than normal, and
will remain so into next week. Recreational users need to be aware of these conditions and consider postponing planned activities
on the river until water levels return to normal. Parents are encouraged to keep their children and pets away from watercourses.
The flood control reservoirs at Fanshawe, Pittock and Wildwood Conservation Areas are at seasonal levels, and will be operated
to reduce flooding.
Update: None expected
Contact: Mark Helsten, Senior Water Resources Engineer, at 519-451-2800 ext. 241
Confirmation of receipt of this message: Confirmation is not required
Information copies provided to:
Email: County and Health Unit Flood Coordinators; Neighbouring Conservation Authorities; Ministry of Natural
Resources; City of London Police; City of London Fire; UTRCA Chair and Vice-Chair; UTRCA Internal Flood
Contacts; Boards of Education; Oneida of the Thames
Fax: Stratford Police, Woodstock Police, OPP (Middlesex, Oxford and Perth Counties)
END OF BULLETIN
Thames River water level information -- www.thamesriver.on.ca
Types of Flood Bulletins
Watershed Conditions Statement - Water Safety -- Issued during periods of minor flooding to report on general watershed conditions
to flood coordinators, and to remind the general public of general river safety issues
Watershed Conditions Statement - Flood Outlook -- Issued to provide early notice of the potential for flooding based on weather
forecasts calling for heavy rain, snow melt, high winds or other conditions that could result in high runoff
Flood Watch -- issued when the potential for flooding exists within specific watercourses and municipalities
Flood Warning -- issued when flooding is imminent or occurring within specific watercourses and municipalities
Page 60
Upper Thames River Conservation Authority
Tel.: 519-451-2800 Email: floodalert@thamesriver.on.ca Web: www.thamesriver.on.ca
FLOOD WATCH
[sample]
Bulletin Number: 2013.05.04
Issued at: April 11, 2013 at 13:00
Valid until: April 13, 2013
Issued by: Mark Helsten, Senior Water Resources Engineer
To: Municipal Flood Coordinators (via email)
Confirmation of receipt of this message is REQUIRED
Message: Flood Watch Update - Continuing Wet Forecast
The Upper Thames River watershed received between 45 mm to 90 mm of rain so far this week, with 10 – 25 mm received in the
last 12 hours, depending upon location. Forecasts vary from 20 mm to 40 mm of additional rainfall by tomorrow morning. If
these forecasts materialize, potential areas that may flood in the late hours of tonight and into tomorrow include the following:
• City of Woodstock: Thames River at Highway 2; Cedar Creek at Southside Park
• Thames Centre: Village of Putnam south of Highway 401; Reynolds Creek - Golden Pond Trailer Park
• East Zorra -Tavistock: Braemar Trailer Park
• Zorra: Ponderosa Trailer Park
• City of London:
o Waubuno Creek - Travelled Road, River Road
o North Thames River - Windermere and Adelaide Streets; Gibbons Park (Victoria Avenue); Harris Park
o Pottersburg Creek at Oxford Street (Veterans Memorial Parkway)
o Thames River - Wellington and Front Streets
• University of Western Ontario: Medway parking lot; Tennis Centre
• Middlesex Centre: Former Our Lady of Lourdes Catholic School site; River Road
• Perth South: Prospect Hill Campground
• West Perth: Motherwell area (Trafalgar bridge)
• City of Stratford: Dolan Drive; Avon Cemetery; Stratford Golf and Country Club
• Town of St. Marys: Thomas Street between Park and Queen Streets; Parkview Drive; St. Marys Golf & Country Club
Minor localized flooding is occurring throughout the watershed and many low flood plain areas, including some park lands, are
currently under water. People are reminded that stream banks are very slippery and that water will be fast-moving, cold and
dangerous. People are encouraged to keep their children and pets away from watercourses.
Reservoirs at Fanshawe (London), Wildwood (St. Marys) and Pittock (Woodstock) are being operated to reduce the downstream
effects of flooding, with approximately 84%, 32% and 75% of flood storage capacity still remaining, respectively. Conditions are
being monitored and updates will be issued as the event progresses. Municipal Flood Coordinators are encouraged to review their
flood contingency plans.
Update: As required
Contact: Mark Helsten, Senior Water Resources Engineer at 519.451.2800 x 241
Confirmation of receipt of this message: Confirmation is required
Information copies provided to:
Email: County and Health Unit Flood Coordinators; Neighbouring Conservation Authorities; Ministry of Natural Resources;
City of London Police; City of London Fire; UTRCA Chair and Vice-Chair; UTRCA Internal Flood Contacts; Boards of
Education; Oneida of the Thames
Fax: Stratford Police, Woodstock Police, OPP (Middlesex, Oxford and Perth Counties)
END OF BULLETIN
Thames River water level information -- www.thamesriver.on.ca
Types of Flood Bulletins
Watershed Conditions Statement - Water Safety -- Issued during periods of minor flooding to report on general watershed conditions
to flood coordinators, and to remind the general public of general river safety issues
Watershed Conditions Statement - Flood Outlook -- Issued to provide early notice of the potential for flooding based on weather
forecasts calling for heavy rain, snow melt, high winds or other conditions that could result in high runoff
Flood Watch -- issued when the potential for flooding exists within specific watercourses and municipalities
Flood Warning -- issued when flooding is imminent or occurring within specific watercourses and municipalities
Page 61
Upper Thames River Conservation Authority
Tel.: 519-451-2800 Email: floodalert@thamesriver.on.ca Web: www.thamesriver.on.ca
FLOOD WARNING [sample]
Bulletin Number: 2011.10.3
Issued at: November 30, 2011 at 9:00 am
Valid until: December 2, 2011
Issued by: Mark Helsten, Senior Water Resources Engineer
To (via email): Municipal Flood Coordinators for
- Town of Ingersoll
- Municipality of Thames Centre
- City of London
Message:
Atmospheric Environment Service projects 50 mm of additional rainfall throughout the southern part of the
watershed this evening.
Expect possible flooding of low lying areas late this evening or early tomorrow morning along:
- Cedar Creek
- Reynolds Creek
- Dingman Creek
- Ingersoll Tributaries
- Thames River (South Branch) in Woodstock (Hwy 2)
- Thames River (South Branch) in London
Notify affected persons.
Flows along the main branch of the South Thames should peak in London at 440cms late tomorrow evening. North
Branch flows are not threatening. Expect flood stage 0.75-1.0 m higher than current levels by tomorrow night.
Update: No update of this bulletin is anticipated
Contact: Mark Helsten, Senior Water Resources Engineer, at 519-451-2800 ext. 241
Confirmation of receipt of this message: CONFIRMATION IS REQUIRED.
Information copies provided to:
Email: County and Health Unit Flood Coordinators; Neighbouring Conservation Authorities; Ministry of Natural
Resources; City of London Police; City of London Fire; UTRCA Chair and Vice-Chair; UTRCA Internal Flood
Contacts; Boards of Education; Oneida of the Thames
Fax: Stratford Police, Woodstock Police, OPP (Middlesex, Oxford and Perth Counties)
END OF BULLETIN
Thames River water level information -- www.thamesriver.on.ca
Types of Flood Bulletins
Watershed Conditions Statement - Water Safety -- Issued during periods of minor flooding to report on general watershed conditions
to flood coordinators, and to remind the general public of general river safety issues
Watershed Conditions Statement - Flood Outlook -- Issued to provide early notice of the potential for flooding based on weather
forecasts calling for heavy rain, snow melt, high winds or other conditions that could result in high runoff
Flood Watch -- issued when the potential for flooding exists within specific watercourses and municipalities
Flood Warning -- issued when flooding is imminent or occurring within specific watercourses and municipalities
Page 62
Upper Thames River Conservation Authority
Tel.: 519-451-2800 Email: floodalert@thamesriver.on.ca Web: www.thamesriver.on.ca
SPECIAL BULLETIN [sample]
Bulletin Number: 2013.10.SP1
Issued at: November 01, 2013 at 09:00
Issued by: Mark Helsten, Senior Water Resources Engineer
To (via email):
London Police Services, attention: Duty Staff Sergeant
City of London Fire Department, attention: Communications Office
Message:
The Thames River within the City of London has reached boating ban levels. Water levels will remain unseasonably
high for the next several days.
The City of London Police may implement the ban and inform the media.
Update: When river levels recede below boating ban threshold levels, email notification will be sent to Police
Services and Fire Department.
Contact: Mark Helsten, Senior Water Resources Engineer, at 519-451-2800 ext. 241
Confirmation of receipt of this message: Confirmation is not required
Information copies provided (via email) to:
City of London, Tom Copeland
City of London, Rick Pedlow
END OF BULLETIN
Thames River water level information -- www.thamesriver.on.ca
Types of Flood Bulletins
Watershed Conditions Statement - Water Safety -- Issued during periods of minor flooding to report on general watershed conditions
to flood coordinators, and to remind the general public of general river safety issues
Watershed Conditions Statement - Flood Outlook -- Issued to provide early notice of the potential for flooding based on weather
forecasts calling for heavy rain, snow melt, high winds or other conditions that could result in high runoff
Flood Watch -- issued when the potential for flooding exists within specific watercourses and municipalities
Flood Warning -- issued when flooding is imminent or occurring within specific watercourses and municipalities
Page 63
Flood Forecasting & Warning Organization
Office Phone: 519.451.2800
Email: LASTNameFIRSTInitial@thamesriver.on.ca (for non-critical communication only)
Web site: www.thamesriver.on.ca (non-critical, flood related information, river levels)
Upper Thames River Conservation Authority
Office Phone
519-451-2800
Email
Cell Phone
Mark Helsten, P. Eng.
Senior Water Resources Engineer
Technical Support Officer
Ext. 241
helstenm@thamesriver.on.ca
519-719-3585
Mark Shifflett, P.Eng.
Senior Water Resources Engineer
Technical Support Officer
Ext. 239
shifflettm@thamesriver.on.ca
519-719-4934
Rick Goldt, C.E.T.
Supervisor, Water Control Structures
Technical Support Officer
Ext. 244
goldtr@thamesriver.on.ca
519-719-4192
Ian Rowbotham
Dam Maintenance Mechanic
519-951-7225
Ext. 373
rowbothami@thamesriver.on.ca
519-521-7452
Jeff Cantelon
Dam Maintenance Mechanic
519-951-7225
Ext. 356
cantelonj@thamesriver.on.ca
519-808-0082
Jeff Brick
Coordinator, Hydrology and Regulatory Services
Flood Forecast Centre Supervisor
Ext. 228
brickj@thamesriver.on.ca
519-777-2703
Chris Tasker
Source Protection Project Manager
Flood Forecast Centre Supervisor
Ext. 238
taskerc@thamesriver.on.ca
519-777-9956
Brad Glasman
Coordinator, Conservation Services
Flood Forecast Centre Supervisor
Ext. 251
glasmanb@thamesriver.on.ca
519-777-2705
Teresa Hollingsworth
Coordinator, Community and Corporate Services
Communications Support Officer
Ext. 226
hollingswortht@thamesriver.on.ca
floodalert@ thamesriver.on.ca
519-777-2714
Steve Sauder
Marketing Specialist
Communications Support Officer
Ext. 275
sauders@thamesriver.on.ca
floodalert@ thamesriver.on.ca
519-777-2704
Eleanor Heagy
Communications Specialist
Communications Support Officer
Ext. 276
heagye@thamesriver.on.ca
floodalert@thamesriver.on.ca
519-709-3872
Jennifer Howley
Coordinator, Conservation Areas
Field Support Officer
Ext. 265
howleyj@thamesriver.on.ca
519-521-5100
Alex Shivas
Coordinator, Lands and Facilities
Field Support Officer
Ext. 227
shivasa@thamesriver.on.ca
519-719-4941
Ian Wilcox
General Manager
Flood Response Coordinator
Ext. 259
wilcoxi@thamesriver.on.ca
519-777-2712
Name / Position
Page 64
Fanshawe Conservation Area and Flood Control Dam
Name / Position
Office Phone Extension
Email
Cell Phone
Steven Musclow
Superintendent
519-951-6181
Ext. 366
musclows@thamesriver.on.ca
519-521-7306
Damian Schofield
Assistant Superintendent
519-951-6181
Ext. 360
schofieldd@thamesriver.on.ca
519-521-7469
Sean Howley
Assistant Superintendent
519-951-6181
Ext. 361
howleys@thamesriver.on.ca
519-521-7428
Jennifer Howley
Coordinator, Conservation Areas
519-451-2800
Ext. 265
howleyj@thamesriver.on.ca
519-521-5100
Pittock Conservation Area and Flood Control Dam
Name / Position
Office Phone Extension
Email
Cell Phone
Brent Verscheure
Superintendent
519.539.5088
Ext. 21
verscheureb@thamesriver.on.ca
519-808-2675
Justin Skrypnyk
Assistant Superintendent
519.539.5088
Ext. 22
skrypnykj@thamesriver.on.ca
519-521-2816
Jennifer Howley
Coordinator, Conservation Areas
519.451.2800
Ext. 265
howleyj@thamesriver.on.ca
519-521-5100
Wildwood Conservation Area and Flood Control Dam
Name / Position
Office Phone Extension
Email
Cell Phone
Paul Switzer
Superintendent
519.284.2292
Ext. 431
switzerp@thamesriver.on.ca
519-521-7309
Diana Griffin
Assistant Superintendent
519.284.2292
Ext. 424
griffind@thamesriver.on.ca
519-640-9257
Ryan Mullin
Assistant Superintendent
519.284.2292
Ext. 428
mullinr@thamesriver.on.ca
519-521-7437
Jennifer Howley
Coordinator, Conservation Areas
519.451.2800
Ext. 265
howleyj@thamesriver.on.ca
519-521-5100
Page 65
BLANDFORD-BLENHEIM (Township)
Flood Coordinator,
Position/Alternate
Position
Business Telephone
Fax #
Work E-mail
Gary Crandall
Director
Public Works
1.519.463.5347
Ext/ 226
1.519.463.5881
gcrandall@blandfordblenheim.ca
Gord Gillespie
Road Supervisor
1.519.463.5389
1.519.463.5881
n/a
EAST ZORRA-TAVISTOCK (Township)
Flood Coordinator,
Position/Alternate
Position
Business Telephone
Fax #
Work E-mail
Dennis O’Neil
Roads/Public Works
Manager
519.462.2697
Ext. 30
519.462.2961
doneil@twp.ezt.on.ca
Scott Alexander
Fire Chief
519.462.2697
Ext. 29
519.462.2961
salexander@twp.ezt.on.ca
INGERSOLL (Town)
Flood Coordinator,
Position/Alternate
Position
Business Telephone
Fax #
Work E-mail
Sandra Lawson
Town Engineer
519.485.0120
Ext. 2236
519.485.6572
slawson@ingersoll.ca
Darrell Parker
Fire Chief
519.485.3910
519.485.6848
dparker@ingersoll.ca
Doug Wituik
Public Work Director
519-485-2931
519-485-2933
works@ingersoll.ca
Page 66
LONDON (City)
Flood Coordinator,
Position/Alternate
Position
Business Telephone
Fax #
Work E-mail
AJ Tyler Operations
Centre
519.661.4965
(24hrs)
519.661.2440
dispatch@london.ca
Tom Copeland Manager,
Wastewater & Drainage
Engineering
519.661.2500
Ext. 4662
519.661.2355
tcopelan@london.ca
Dave Colvin Emergency
Management Specialist
519.661.2500
Ext. 7500
519.661.5934
dcolvin@london.ca
Patrick Donnelly
Urban Watershed
Program Manager
519.661.2500
Ext. 0418
519.661.2354
pdonnell@london.ca
Karl Grabowski,
Transportation Design
519.661.2500
Ext. 5071
519.661.4734
kgrabows@london.ca
Henry Klausnitzer
519-661-2500
Ext. 7502
519-661-5934
hklausni@london.ca
Dave O’Brien, Manager
Corporate Security and
Emergency Management
519.661.2500
Ext. 2459
519.661.5934
dobrien@london.ca
emergency@london.ca
(high priority messages)
Rick Pedlow
Division Manager
Sewer Operations
519-661-2500
Ext. 4623
519-661-2352
rpedlow@london.ca
Ashley Rammeloo
519-661-2500
Ext. 4993
519-661-5845
arammelo@london.ca
MIDDLESEX CENTRE (Municipality)
Flood Coordinator,
Position/Alternate
Position
Business Telephone
Fax #
Work E-mail
Maureen Looby Director
Public Works and
Engineering
519.666.0190
Ext. 223
519.666.0271
loobym@middlesexcentre.on.ca
Arnie Marsman Director
of Planning Development
Services/Chief Building
Official
519.666.1090
Ext. 260
519.666.0271
marsmana@middlesexcentre.on.ca
Michelle Smibert CAO
519.666.0190
Ext. 226
519.666.0271
smibert@middlesexcentre.on.ca
Page 67
NORWICH (Township)
Flood Coordinator,
Position/Alternate
Position
Business Telephone
Fax #
Work E-mail
Ron Smith, Public Works
Superintendent
519.879.6568
Ext. 228
519.879.6385
ronsmith@twp.norwich.on.ca
Michael Graves
CAO/Clerk
519.863.2709
Ext. 227
519.879.6385
mgraves@twp.norwich.on.ca
PERTH EAST (Township)
Flood Coordinator,
Position/Alternate
Position
Business Telephone
Fax #
Work E-mail
Wes Kuepfer
Public Works & Parks
1.519.595.2800 Ext.
234
1.519.272.3489
1.519.595.2801
wkuepfer@pertheast.on.ca
Theresa Campbell Clerk
1.519.595.2800 Ext.
223
1.519.595.2801
tcampbell@pertheast.on.ca
PERTH SOUTH (Township)
Flood Coordinator,
Position/Alternate
Position
Business Telephone
Fax #
Work E-mail
William Doupe
Operations
Manager/Foreman
1.519.271.0619 Ext.
226
1.519.271.0647
bdoupe@perthsouth.ca
Ken Bettles, C.E.T., CRS.
Director of Public Works
1-519-271-0619
ext. 230
Toll Free:
1-866-771-0619
1-519-271-0647
kbettles@perthsouth.ca
Tim Ivanyshyn
CAO/Clerk
1.519.271.0619
Ext. 231
1.519.271.0647
tivanyshyn@perthsouth.ca
ST. MARYS (Town)
Flood Coordinator,
Position/Alternate
Position
Business Telephone
Fax #
Work E-mail
Dennis Brownlee Fire
Chief
519.284.2340
Ext. 201
519.284.1751
dbrownlee@town.stmarys.on.ca
Brent Dundas
Deputy Fire Chief
519-284-1752
519.284.1751
bdundas@town.stmarys.on.ca
Page 68
SOUTH-WEST OXFORD (Township)
Flood Coordinator,
Position/Alternate
Position
Business Telephone
Fax #
Wray Ramsay
Drainage Superintendent
519.485.0477 x 234
519-877-2702
519.877.2647
Bill Freeman
Works Superintendent
519.485-0477 x 260
519-877-0477
Work E-mail
wramsay@swox.org
519.877-0495
bfreeman@swox.org
STRATFORD (City)
Flood Coordinator,
Position/Alternate
Position
Business
Telephone
Fax #
Work E-mail
David Wilton, Supervisor
of Public Works
1.519.271.0250
Ext. 254
1.519.271.1427
dwilton@city.stratford.on.ca
Lyndon Kowch Manager
of
Public Works
1.519.271.0250
Ext. 255
1.519.271.0820
1.519.273.2720
lkowch@city.stratford.on.ca
Stratford Fire Department
1.519.271.3212
1.519.271.9511
mgornyiczki@city.stratford.on.ca
ryoung@city.stratford.on.ca
STRATHROY-CARADOC (Municipality)
Flood Coordinator,
Position/Alternate
Position
Business Telephone
Fax #
Work E-mail
Matthew Stephenson
Director of Building Waste
Services
519.245.1105
Ext 246
519.245.6353
mstephenson@strathroy-caradoc.ca
Police Services
519.245.1250
519.245.6264
rbeazley@scps.on.ca
Brad Dausett
Roads Manager
519.245.1105
Ext. 247
519.245.6353
bdausett@strathroy-caradoc.ca
Page 69
THAMES CENTRE (Municipality)
Flood Coordinator,
Position/Alternate
Position
Business Telephone
Fax #
Work E-mail
Eric Boere, Director of
Environmental Services
519.268.7334.
Ext. 245
519.268.3928
eboere@thamescentre.on.ca
Jarrod Craven
Superintendent of
Environmental Services
519.268.7334
Ext. 238
519.268.3928
jcraven@thamescentre.on.ca
Matt Jenner
Road Superintendent
519.268.7334
Ext. 243
519.268.3928
mjenner@thamescentre.on.ca
Greg Borduas, CAO
519.268.7334
Ext. 223
519.268.3928
gborduas@thamescentre.on.ca
UNIVERSITY OF WESTERN ONTARIO
Flood Coordinator,
Position/Alternate
Position
Business Telephone
Fax #
Work E-mail
John Carson, Director
Campus Community
Police Service
519.661.4010
After Hrs.
519.661.3300
x- 84010
519.661.2122
Jcarso8@uwo.ca
Paul Martin
Acting Director Operations
and Maintenance
519.661.2111
Ext. 85421
519.850.2512
finplm@uwo.ca
Police Dispatch Centre on
24/7
519.661.3300
519.661.2122
police@uwo.ca
Mark Van Den Bossche
Parking Manager
519-661-2111
ext 85662
mvand49@uwo.ca
WEST PERTH (Municipality)
Flood Coordinator,
Position/Alternate
Position
Business Telephone
Fax #
Work E-mail
Mike Kraemer
Operations Manager
519.348.8429
Ext. 231
519.348.8935
mkraemer@westperth.com
Glen Patterson
Rural Foreman
1.519.347.2371
519.348.8935
n/a
Ed Renne
Urban Road Foreman
519.348.8824
519.348.8806
n/a
Jeff Wolfe
Environmental Services
Coordinator
519.348.8429
Ext. 236
519.348.8935
jwolfe@westperth.com
Page 70
WOODSTOCK (City)
Flood Coordinator,
Position/Alternate
Position
Business Telephone
Fax #
Work E-mail
David Creery
CAO
519.539.2382
Ext. 3100
519.421.3250
dcreery@city.woodstock.on.ca
Alex Piggott Works
Superintendent
519.539.2382
Ext. 3112
519.537.6984
apiggott@city.woodstock.on.ca
Harold de Haan, PEng.
519-539-2382
Ext. 3112
Scott Tegler
Fire Chief & Community
Emergency Management
Coordinator
519- 537- 3412
ext 5201
519-537 -0133
stegler@city.woodstock.on.ca
Brian Arnold
Deputy Fire Chief
519- 537- 3412
ext 5202
519-537 -0133
barnold@city.woodstock.on.ca
519-537 -0133
hdehaan@city.woodstock.on.ca
ZORRA (Township)
Flood Coordinator,
Position/Alternate
Position
John McFarlan
Fire Chief/CEMC
Mike Hughes
Chief Building
Official/Drainage
Superintendent
And Flood Coordinator
Don MacLeod
Chief Administrative
Officer
Business Telephone
Fax #
Work E-mail
519485-2490
Ext. 240
519-485-2490
Ext. 224
519-485-2520
jmcfarlan@zorra.on.ca
519-485-2520
mhughes@zorra.on.ca
519-485-2490
Ext. 226
519-485-2520
Dmacleod@zorra.on.ca
Page 71
COUNTY OF MIDDLESEX
Flood Coordinator Position/
Alternate Position
Business Telephone
Fax #
E-mail Address
Martin Langdale General
Superintendent
519.471.2020
519.471.2335
mlangdale@middlesex.ca
Chris Traini
County Engineer
519.434.7321
Ext. 2264
519.434.0638
ctraini@middlesex.ca
Bettina Weber
Community Emergency
Management Coordinator
519.434.7321
Ext. 2227
519.434.0638
bweber@middlesex.ca
519-471-2020
519-471-2335
John Elston
Safety and Standards Officer
Fire Prevention Officer CFEI
jelston@middlesex.ca
MIDDLESEX-LONDON HEALTH UNIT
Flood Coordinator Position/
Alternate Position
Business
Telephone
Fax #
E-mail Address
Lynn Guy, Executive
Assistant to the Medical
Health Officer
519.663.5317
Ext. 2444
519.663.9413
lynn.guy@mlhu.on.ca
Patricia Simone Manager
Emergency Planner
519.663.5317
Ext. 2371
519.663.9413
pat.simone@mlhu.on.ca
Mr. Wally Adams Director
Environmental Health
519-663-5317
Ext. 2316
519-663-9276
Wally.adams@mlhu.on.ca
Fatih Sekercioglu
Manager of Environmental
Water Services
519-663-5317
X 2315
519-663-9276
(faith.sekercioglu@mlhu.on.ca
COUNTY OF OXFORD
Flood Coordinator
Position/
Alternate Position
Business Telephone
Fax #
Joe Pember Manager of
Emergency Services
519.539.9800 Ext. 3485
519.537.1099
E-mail Address
jpember@oxfordcounty.ca
24 Hour management emergency pager system through Spectrum 519-537-7961Rob Walton Director of
Public Works
Peter Crockett, CAO
519.539.9800 Ext. 3100
519.421.4711
rwalton@oxfordcounty.ca
519.539.9800 Ext. 3000
519.421.4712
pcrockett@oxfordcounty.ca
Page 72
OXFORD COUNTY BOARD OF HEALTH
Flood Coordinator
Position/
Alternate Position
Business Telephone
Fax #
E-mail Address
Mary Metcalfe
Public Health &
Emergency Services
519.539.9800
Ext. 3449
519.539.6206
mmetcalfe@oxfordcounty.ca
Lynn Beath
Director of Public Health
& Emergency Services
519.539.9800
Ext. 3400
519.539.6206
lbeath@oxfordcounty.ca
Public Health Inspector
(on call)
---------
-----------
Diane Marshall
Emergency Planning
Officer
519-539-0015
Ext. 3522
519-539-6206
dmarshall@oxfordcounty.ca
Kelly Tunney
Emergency Planning
Officer (Alternate)
519-539-0015
Ext. 3498
519-539-6206
ktunney@oxfordcounty.ca
COUNTY OF PERTH
Flood Coordinator Position/
Alternate Position
Business Telephone
Fax #
E-mail Address
Christel Ivanyshyn Emergency
Management Coordinator
1.519.271.0531 Ext.
140
1.519.271.6265
civanyshyn@perthcounty.ca
Matt Ash
Director of Public Works
1.519.271.0531 Ext.
310
1.519.271.6265
mash@perthcounty.ca
PERTH DISTRICT HEALTH UNIT
Flood Coordinator Position/
Alternate Position
Business
Telephone
Fax #
E-mail Address
Dr. Miriam Klassen Medical Officer
of Health
1.519.271.7600
Ext. 255
1.519.271.2195
mklassen@pdhu.on.ca
Dale Lyttle
Senior Inspector
1.519.271.7600
Ext. 247
1.519.271.2195
dlyttle@pdhu.on.ca
Donna Taylor Director of Health
Protection
519.271.7600
Ext. 254
1.519.271.2195
dtaylor@pdhu.on.ca
Page 73
OXFORD COUNTY BOARD OF HEALTH
Flood Coordinator
Position/
Alternate Position
Business Telephone
Fax #
E-mail Address
Mary Metcalfe
Public Health &
Emergency Services
519.539.9800
Ext. 3449
519.539.6206
mmetcalfe@oxfordcounty.ca
Lynn Beath
Director of Public Health
& Emergency Services
519.539.9800
Ext. 3400
519.539.6206
lbeath@oxfordcounty.ca
Public Health Inspector
(on call)
---------
-----------
Diane Marshall
Emergency Planning
Officer
519-539-0015
Ext. 3522
519-539-6206
dmarshall@oxfordcounty.ca
Kelly Tunney
Emergency Planning
Officer (Alternate)
519-539-0015
Ext. 3498
519-539-6206
ktunney@oxfordcounty.ca
COUNTY OF PERTH
Flood Coordinator Position/
Alternate Position
Business Telephone
Fax #
E-mail Address
Christel Ivanyshyn Emergency
Management Coordinator
1.519.271.0531 Ext.
140
1.519.271.6265
civanyshyn@perthcounty.ca
Matt Ash
Director of Public Works
1.519.271.0531 Ext.
310
1.519.271.6265
mash@perthcounty.ca
PERTH DISTRICT HEALTH UNIT
Flood Coordinator Position/
Alternate Position
Business
Telephone
Fax #
E-mail Address
Dr. Miriam Klassen Medical Officer
of Health
1.519.271.7600
Ext. 255
1.519.271.2195
mklassen@pdhu.on.ca
Dale Lyttle
Senior Inspector
1.519.271.7600
Ext. 247
1.519.271.2195
dlyttle@pdhu.on.ca
Donna Taylor Director of Health
Protection
519.271.7600
Ext. 254
1.519.271.2195
dtaylor@pdhu.on.ca
Page 74
AUSABLE-BAYFIELD CONSERVATION AUTHORITY
Flood Coordinator
Position/Alternate
Position
Business
Telephone
Fax #
Tom Prout
General Manager
519.235.2610
Ext. 234
519.235.1963
Alec Scott
Water and Planning
519.235.2610
Ext. 243
519.235.1963
Kate Monk
Stewardship & Conservation
Lands Supervisor
519.235.2610
Ext. 227
519.235.1963
E-mail Address
tprout@abca.on.ca
ascott@abca.on.ca
kmonk@abca.on.ca
CATFISH CREEK CONSERVATION AUTHORITY
Flood Coordinator
Position/Alternate
Position
Business
Telephone
Fax #
Peter Dragunas
Water Management
Technician
519.773.9037
519.765.1489
Kim Smale, General
Manager/Secretary-Treasurer
519-773-9037
519-765-1489
E-mail Address
water@catfishcreek.ca
admin@catfishcreek.ca
KETTLE CREEK CONSERVATION AUTHORITY
Flood Coordinator
Position/Alternate
Position
Business
Telephone
Fax #
Jennifer Dow
Water Conservation
Supervisor
519.631.1270
519.631.5026
E-mail Address
jdow@kettlecreekconservation.on.ca
Page 75
GRAND RIVER CONSERVATION AUTHORITY
Flood Coordinator
Position/Alternate
Position
Business
Telephone
Fax #
Joe Farwell, CAO
1.519.621.2763
Ext. 2221
1.519.621.4844
Dwight Boyd
Director of Engineering
1.519.621.2763
Ext. 2225
1.519.621.4844
Gus Rungis, Senior Water
Resources Engineer
1.519.621.2763
Ext. 2222
1.519.621.4844
Lorrie Minshall
Source Protection Director
Water Management Plan
1.519.621.2763
Ext. 2231
1.519.621.4844
E-mail Address
jfarwell@grandriver.ca
dboyd@grandriver.ca
grungis@grandriver.ca
lminshall@grandriver.ca
LOWER THAMES RIVER CONSERVATION AUTHORITY
Flood Coordinator
Position/Alternate
Position
Business
Telephone
Fax #
E-mail Address
Jason Wintermute
GIS Specialist/Resource
Technician
1.519.354.7310
Ext. 227
1.519.352.3435
Jason.wintermute@ltvca.ca
Don Pearsonl, GM
1.519.354.7310
Ext. 224
1.519.352.3435
don.pearson@ltvca.ca
MAITLAND VALLEY CONSERVATION AUTHORITY
Flood Coordinator
Position/Alternate
Position
Business
Telephone
Fax #
Phil Beard
General Manager
1.519.335.3557
1.519.335.3516
Steve Jackson, Water
Resources Engineer
1.519.335.3557
1.519.335.3516
E-mail Address
pbeard@mvca.on.ca
sjackson@mvca.on.ca
Page 76
ST. CLAIR REGION CONSERVATION AUTHORITY
Flood Coordinator
Position/Alternate
Position
Business
Telephone
Fax #
Brian McDougall
General Manager
519.245.3710
Ext. 21
519.245.3348
Girish Sankar
Director of Watershed
Services
519.245.3710
Ext. 247
519.245.3348
E-mail Address
bmcdougall@scrca.on.ca
gsankar@scrca.on.ca
MINISTRY OF NATURAL RESOURCES AYLMER DISTRICT
Flood Coordinator
Position/Alternate
Position
Business
Telephone
Fax #
Sherry Pineo
Area Supervisor
519.773.4720
(direct)
519.773.9241
(main office)
519.773.9014
Dave Richards
Water Resources Coordinator
Aylmer
Michelle Smith
519-773-4731
519-773-9241
(main)
519-773-4725
519-773-9014
519-773-9014
E-mail Address
sherry.pineo@ontario.ca
dave.richards@ontario.ca
michelle.smith1@ontario.ca
MINISTRY OF NATURAL RESOURCES, GUELPH DISTRICT
Flood Coordinator
Position/Alternate
Position
Business
Telephone
Fax #
Ian Hagman
District Manager
1.519.826.4931
1.519.826.4929
Devin Mills
Senior Lands Technical
Specialist (Acting)
1.519.826.4910
1.519.826.4929
E-mail Address
ian.hagman@ontario.ca
Devin.mills@ontario.ca
Page 77
-MINISTRY OF NATURAL RESOURCES, SURFACE WATER MONITORING CENTRE,
PETERBOROUGH
Flood Coordinator
Position/Alternate
Position
Business Telephone
Fax #
Surface Water Monitoring
Centre – Duty Officer
(daytime)
1.705.755.5201
1.705.755.5038
or
1.705.755.5039
Surface Water Monitoring
Centre – after hours Duty
Officer
Frank Kenny, Acting
Coordinator – Surface Water
Monitoring Centre
1.705.761.2044
1.705.755.5038
or
1.705.755.5039
1.705.755.5011
1.705.755.5038
or
1.705.755.5039
E-mail Address
surface.water@ontario.ca
surface.water@ontario.ca
(4) Rotating SWMC Duty
Officers:
Gordon Gallant
Nafeeza Hooseinny
Lak Ramanathan
Brent Smith
Frank.kenny@ontario.ca
EMERGENCY MANAGEMENT ONTARIO
Flood Coordinator
Position/Alternate
Position
Business
Telephone
Fax #
E-mail Address
Duty Operations Officer
Provincial Emergency
Operations Centre
1.866.314.0472 or
1.416.314.0472
1.416.314.3758
-----------
Steve Beatty Emergency
Field Officer
Ontario Ministry of the
Community Safety &
Correctional Services P.O.
25177, London, ON N6C
6A9
519.679.7055
519.679.7014
steve.beatty@ontario.ca
RED CROSS OF CANADA
Flood Coordinator
Position/Alternate
Position
Business
Telephone
Fax #
E-mail Address
Karen Charles
519-212-1298
519-686-8540
Karen.charles@redcross.ca
Page 78
OPP
Flood Coordinator, Position /
Alternate Position
Business Phone
Fax #
London
Call Centre: 519.680.4600 (24 hr)
519.681.0300
519.680.4697
Municipality
Middlesex County
Perth County
Strathroy
519-245-1410
Glencoe
519-287-2436
Lucan
519-227-4000
Sebringville
519.393.6123
Mitchell (W Perth)
Oxford County
Other
519.393.6125
519-348-4155
Tillsonburg
519.688.6540
519-842-2190
Ingersoll
519.485.6554
519.485.6949
1.888.310.1122
Western Region Dispatch
- Non-emergency
communications dispatch
for region (Windsor to
Tobermory to Simcoe)
Local Police & Fire
Municipality
Business Phone
Fax #
Other
London Police
519.661.5281
(unpublished)
519.661.8446 (24 hours)
comsgt@police.london.ca
Stratford Police
1.519.271.4141
1.519.271.3122
------------
Woodstock Police
519.688.6540
519.688.5149
1.888.310.1122
London Fire
firecommunicatorsonduty@london.ca
City of London Boating Ban
Agency
City of London Police
City of London Fire
Department
London Engineering
Department
Flood Coordinator, Position /
Alternate Position
Business Phone
Fax #
Other
HRU Officer
519.661.5670
519.660.5460
comsgt@police.london.ca
Communications
519.661.5281
519.661.8446
------------
Rick Jefferson, Public
Information Coordinator
519.661.2500
Ext. 4622
519.661.8419
Cell: 519.521.4501
Communications Office (24
hr/day)
519.661.5615
519.661.2441
firecommunicatorsonduty
@london.ca
Tom Copeland, Manager,
Wastewater & Drainage Eng.
519.661.2500
Ext. 4662
519.661.2355
Cell: 519.200.2803
tcopelan@london.ca
Rick Pedlow
519-661-2500
Ext. 4623
519.661.2352
rpedlow@london.ca
Page 79
AVON MAITLAND DSB
Flood Coordinator,
Position/Alternate Position
Business Telephone
Fax #
Work E-mail
Steve Howe
Manager of Communications
1-800-592-5437 ext. 132
or
1-519-527-0111 ext. 132
1-519-527-0222
showe@fc.amdsb.ca
Mike Ash
Superintendent of Education
1-800-592-5437 ext. 113
or
1-519-527-0111 ext. 113
1-519-527-0222
michash@fc.amdsb.ca
HURON-PERTH CATHOLIC DSB
Flood Coordinator,
Position/
Alternate Position
Business
Telephone
Fax #
Work E-mail
Gerry Thuss
Superintendent of Business
1-519-345-2440
Ext. 330
1-519-345-2449
Gerry_Thuss@hpcdsb.edu.on.ca
Anne Marie Nicholson
Manager of Plant
1-519-345-2440
Ext. 325
1-519-345-2449
Annemarie_nicholson@hpcdsb.edu.on.ca
THAMES VALLEY DISTRICT SCHOOL BOARD
Flood Coordinator, Position/
Alternate Position
Business Telephone
Fax #
Kevin Bushell
Executive Officer, Facility
Services
and Capital Planning
519-452-2000
Ext. 21015
519-452-2395
Kate Young
Manager, Public Affairs and
Community Relations
519-452-2000
Ext. 20209
519-452-2395
Work E-mail
k.bushell@tvdsb.on.ca
Kate.young@tvdsb.on.ca
LONDON DISTRICT CATHOLIC SCHOOL BOARD
Flood Coordinator,
Position/Alternate Position
Business Telephone
Fax #
Work E-mail
Mary Anne Moser
Occupational Health & Safety
Officer
519-663-2088
Ext. 43413
519-663-9250
mmoser@office.ldcsb.on.ca
Terry Williams
Building Services Manager
519-663-2088
Ext. 43305
519-663-9205
twilliams@office.ldcsb.on.ca
Page 80
Appendix 8 - Enternal
Oneida First Nations - External
Name
Robert Cornelius
Operator in Charge
Oneida Water Works Department
April Varewyck
Oneida Water Works Department
Phone
519-630-3676 (cell)
Fax
519-652-9123
Email
robert.cornelius@oneida.on.ca
519-652-9560
519-652-9126
april.varewyck@oneida.on.ca
RD
Appendix
Page 819
RD
RD
21
RD
D1
PE
11
RT
9
RD
12
AD
RO
RD
RD
1
AD
13
RO
12
4
RD
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Base Mapping Produced by UTRCA under
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Resources © Queens Printer for Ontario 1994, 2006.
RD
Page 82
CORPORATION OF THE
TOWNSHIP OF ZORRA
BY-LAW NO. 15-14
A BY-LAW TO AMEND ZONING BY-LAW NUMBER 35-99, AS
AMENDED
WHEREAS the Municipal Council of the Corporation of the Township of Zorra deems it
advisable to amend By-law Number 35-99, as amended.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF
ZORRA ENACTS AS FOLLOWS:
1.
That Schedule "A" to By-Law Number 35-99, as amended, is hereby amended by
changing to “RR-12” the zone symbols of the lands so designated “RR-12” on
Schedule "A" attached hereto.
2.
That Section 9.4 to By-Law Number 35-99, as amended, is hereby amended by
adding the following subsection at the end thereof.
“9.4.12 LOCATION: PART LOT 10, CONCESSION 10 (EAST NISSOURI)
(KEY MAP 58)
9.4.12.1
RR-12
Notwithstanding any provisions of this Zoning By-Law to the contrary, no
person shall within any RR-12 Zone use any lot, or erect, alter or use any
building or structure for any purpose except the following:
all uses permitted in Section 9.1 of this By-Law.
9.4.12.2
Notwithstanding the provisions of this Zoning By-law to the contrary, no
person shall within any RR-12 Zone use any lot, or erect, alter or use any
building or structure except in accordance with the following provisions:
9.4.12.2.1
LOT DEPTH
Minimum
9.4.12.2.2
3.
71 m (233 ft)
That all the provisions of the RR Zone in Section 9.2 to this Zoning By-law, as
amended, shall apply, and further that all other provisions of this Zoning By-law,
as amended, that are consistent with the provisions herein contained shall
continue to apply mutatis mutandis.”
This By-law comes into force in accordance with Sections 34(12) and (30) of the
Planning Act, R.S.O. 1990, as amended.
READ A FIRST AND SECOND TIME THIS 18TH DAY OF MARCH, 2014.
READ A THIRD TIME AND FINALLY PASSED THIS 18TH DAY OF MARCH, 2014.
MAYOR
MARGARET LUPTON
CLERK
KAREN MARTIN
Page 83
SCHEDULE "A"
TO BY-LAW No.
15-14
©
PART LOT 10, CONCESSION 10 (EAST NISSOURI)
PART 1, REFERENCE PLAN 41R-9046
TOWNSHIP OF ZORRA
METRES
0
20
30
N67-06-30E
71.00
N20-34-15W
0.92
N66-47-45E
3.05
L O T
ALL DIMENSIONS IN METRES
N66-48-45E
5.18
9
AREA OF ZONE CHANGE TO RR-12
NOTE:
S.E. ANGLE
LOT 10 CON 10
C O N C E S S I O N
19 TH LIN E
N20-46-15W
51.08
C
O
N
C
E
S
S
I
N20-46-15W
52.00
O
N
L
O
T
N67-06-30E
71.00
1 1
1
1
10
CO UN TY ROAD No
. 11 9
5
0
0
10
THIS IS SCHEDULE "A"
15-14 PASSED
TO BY-LAW No. __________,
18th
March 2014
THE __________
DAY OF ____________,
MAYOR
Produced By The Department of Corporate Services
Information Systems ©2014
CLERK
Page 84
TOWNSHIP OF ZORRA
274620 27th Line, PO Box 306 Ingersoll, ON, N5C 3K5
Ph. (519) 485-2490  1-888-699-3868  Fax (519) 485-2520
ZON 5-13-07
TOWNSHIP OF ZORRA
BY-LAW NUMBER 15-14
EXPLANATORY NOTE
The purpose of By-Law Number 15-14 is to rezone lands located on the west side of
19th Line, south of Road 78, described as Part Lot 10, Concession 10, Part 1 RP 41R9046, in the Township of Zorra, from “General Agricultural Zone (A2)” to “Special Rural
Residential Zone (RR-12)”. The effect of the zone change implements the recent
decision of the Oxford Land Division Committee to grant provisional approval to an
application for Consent to Sever (#B13-16-5) which permitted the creation of a non-farm
rural residential lot as a result of a farm consolidation. The subject property is known
municipally as 195577 19th Line.
The Municipal Council, after conducting the public hearing necessary to consider any
comments or concerns regarding the proposed zone change, approved By-Law
Number 15-14. The public hearing was held on September 3rd, 2013.
Any person wishing further information relative to Zoning By-Law Number 15-14 may
contact the undersigned.
Karen Martin
Clerk
Township of Zorra
P.O. Box 306
INGERSOLL, Ontario
N5C 3K5
Telephone: 485-2490
Internet: www.zorra.on.ca
Email: zorra@zorra.on.ca
Page 85
KEY MAP
©
METRES
100
0
200
400
600
LOT 11
LOT 12
200
15-14
LANDS TO WHICH BYLAW ____________
APPLIES
Produced By The Department of Corporate Services
Information Systems ©2014
23RD LINE
C O N C E S S I O N
19T H LINE
COUN TY ROAD No. 119
X
C O N C E S S I O N
LOT 10
LOT 8
LOT 9
15 TH LIN E
C O N C E S S I O N
I X
X I
ROAD 78
Page 86
CORPORATION OF THE TOWNSHIP OF ZORRA
BY-LAW No. 16-14
A BY-LAW TO AMEND ZONING BY-LAW NUMBER 35-99, AS AMENDED
WHEREAS the Municipal Council of the Corporation of the Township of Zorra deems it
advisable to amend By-law Number 35-99, as amended.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF
ZORRA ENACTS AS FOLLOWS:
1.
That Schedule "A" to By-Law Number 35-99, as amended, is hereby amended by
changing to HC-8 the zone symbol of the lands so designated HC-8 on Schedule "A"
attached hereto.
2.
That Section 16.1 to By-Law Number 35-99, as amended, is hereby amended by
adding the following subsection at the end thereof.
“16.3.8
16.3.8.1
LOCATION: LOTS 1 -7, BLK L & LOTS 9 & 13 AND PART LOTS 8, 1012, 14, BLK M AND PART OF O’DEA STREET, JANE STREET, AND
O’CONNELL STREET (CLOSED), REGISTERED PLAN 94 AND PT BLK
L, REGISTERED PLAN 143, PART 1 RP 41R-5491
Notwithstanding any provisions of this Zoning By-Law to the contrary,
no person shall within any HC-8 Zone use any lot, or erect, alter or use
any building or structure for any purpose except the following:
an assembly hall;
an auction establishment;
an automobile service station;
a bank or financial institution;
a bingo hall;
a bowling alley;
a convenience store;
a dry cleaning establishment;
an eating establishment;
a farm implement dealership;
a farm produce retail outlet;
a furniture and home appliance sales and service establishment;
a home improvement supply store;
a hotel, excluding permanent staff accommodation;
a motel;
a household power equipment sales and service establishment;
a laundromat;
a motor vehicle sales establishment;
a motor vehicle washing establishment;
a parking lot;
a public garage;
a public use, in accordance with the provisions of Section 5.21 of this
Zoning By-Law;
a retail nursery;
Page 87
a service shop;
a veterinary clinic;
a warehouse; and
a wholesale outlet.
16.3.8.2
3.
That, subject to 16.3.8.1, all the provisions of the HC Zone in Section
16.2 to this Zoning By-law, as amended, shall apply and further, that all
other provisions of this Zoning By-Law, as amended, that are
consistent with the provisions herein contained shall continue to apply
mutatis mutandis."
This By-Law comes into force in accordance with Sections 34(21) and (30) of the
Planning Act, R.S.O. 1990, as amended.
READ A FIRST AND SECOND TIME THIS 18th day of March, 2014.
READ A THIRD TIME AND FINALLY PASSED THIS 18th day of March, 2014.
MAYOR
MARGARET LUPTON
CLERK
KAREN MARTIN
Page 88
SCHEDULE "A"
TO BY-LAW No.
16-14
LOTS 1 THROUGH 7, BLOCK L, AND LOTS 9 AND 13, AND PART LOTS 8, 10, 11, 12, AND 14, BLOCK M
AND PART O’DEA STREET, JANE STREET, AND O’CONNELL STREET (CLOSED) , REGISTERED PLAN 94
AND PART BLOCK L, REGISTERED PLAN 143
PART 1, REFERENCE PLAN 41R-5491
©
TOWNSHIP OF ZORRA
METRES
UN
25
TY
RO
AD
No
.1
12.5
0
25
50
19
N7
8
12 -43-4
2.1 0W
5
19
TH
LIN
E
N.E. ANGLE
BLOCK L
R.P. 143
60
.96
N19-16-10W
138.11
N19-22-00W
242.16
6.07
BE
LL
3.63
ST
RE
ET
TOWN OF INGERSOLL
CO
N69-06-20E
157.13
THIS IS SCHEDULE "A"
AREA OF ZONE CHANGE TO HC-8
NOTE:
ALL DIMENSIONS IN METRES
16-14 PASSED
TO BY-LAW No. __________,
March 2014
18th DAY OF ____________,
THE __________
MAYOR
Produced By The Department of Corporate Services
Information Systems ©2014
CLERK
Page 89
TOWNSHIP OF ZORRA
274620 27th Line, PO Box 306 Ingersoll, ON, N5C 3K5
Ph. (519) 485-2490  1-888-699-3868  Fax (519) 485-2520
ZON 5-14-02
TOWNSHIP OF ZORRA
BY-LAW NUMBER 16-14
EXPLANATORY NOTE
The purpose of By-Law Number 16-14 is to rezone lands located on the south side of
19th Line, between 27th Line and Ingersoll Road N, just west of the Town of Ingersoll
boundary, described as Lots 1 -7, Blk L & Lots 9 & 13 and Part Lots 8, 10-12, 14, Blk M
and Part of O’Dea Street, Jane Street, and O’Connell Street (closed), Registered Pan
94 and Part Block L, Registered Plan 143, Part 1 Registered Plan 41R-5491in the
Township of Zorra, from “Special Restricted Industrial Zone (MR-1)” to “Special
Highway Commercial Zone (HC-8)”. The effect of the zone change is to permit a range
of highway commercial uses on the subject lands. The subject property is known
municipally as both 439 Bell Street and 194233 19th Line.
The Municipal Council conducted the public hearing necessary to consider any
comments or concerns regarding the proposed zone change. The public hearing was
held on March 4th, 2014. Council approved Zoning By-Law Number 16-14 on March
18th, 2014.
Any person wishing further information relative to Zoning By-Law Number 16-14 may
contact the undersigned.
Karen Martin
Clerk
Township of Zorra
P.O. Box 306
INGERSOLL, Ontario
N5C 3K5
Telephone: 485-2490
Internet: www.zorra.on.ca
Email: zorra@zorra.on.ca
Page 90
KEY MAP
©
METRES
50
19
TH
TOWNSHIP
OF ZORRA
E
0
50
100
150
TOWN OF
INGERSOLL
SH
LIN
25
EL
TO
N
DR
E
RO
No
.1
1
9
RF
IEL
AD
DD
R
TY
7
UN
IV
CO
IV
BE
HAI NES STR EET
LL
ST
RE
ET
HAINES STREET
16-14 APPLIES
LANDS TO WHICH BYLAW ____________
Produced By The Department of Corporate Services
Information Systems ©2014
TOWNSHIP
OF
ZORRA
KERR CRESCEN T
HAIN ES
STRE ET
CR US OE PL AC E
CONCESSION
IN GE RS OL L ST
RE ET NO RT H
SC
LOT
OU
SCOURFIEL D
Page 91
THE CORPORATION OF THE
TOWNSHIP OF ZORRA
BY-LAW NO. 17-14
BEING A BY-LAW TO AUTHORIZE THE ACQUISITION OF
CERTAIN LANDS AND TO AUTHORIZE THE MAYOR AND
CLERK TO EXECUTE AN AGREEMENT OF PURCHASE
AND SALE WITH MAC’S MILK CONVENIENCE STORES
INC.
WHEREAS Section 5(3) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, states
that a municipal power, including a municipality’s capacity, rights, powers and privileges
under Section 8, shall be exercised by by-law unless the municipality is specifically
authorized to do otherwise;
AND WHEREAS Section 8 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended,
states that a municipality has the capacity, rights, powers and privileges of a natural
person for the purpose of exercising its authority under this or any other Act;
AND WHEREAS the Council of the Township of Zorra is desirous of purchasing lands
for municipal use.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF
ZORRA ENACTS AS FOLLOWS:
1.
That the acquisition of the lands described as Part Lot 21, Concession 1 formerly
in the Township of North Oxford, now in the Township of Zorra, County of Oxford,
is hereby authorized.
2.
That the Mayor and Clerk be authorized to execute on behalf of the Corporation
of the Township of Zorra an Agreement of Purchase and Sale between The
Corporation of the Township of Zorra and Mac’s Milk Convenience Stores Inc. for
lands described as Part Lot 21, Concession 1 formerly in the Township of North
Oxford, now in the Township of Zorra.
3.
That the Mayor and Clerk be authorized to execute on behalf of the Corporation
of the Township of Zorra other such documents as may be required to complete
the transaction.
READ A FIRST AND SECOND TIME THIS 18th day of MARCH, 2014.
READ A THIRD TIME AND FINALLY PASSED THIS 18th day of MARCH, 2014.
MAYOR
MARGARET LUPTON
CLERK
KAREN MARTIN
Page 92
THE CORPORATION OF THE
TOWNSHIP OF ZORRA
BY-LAW NO. 18-14
BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF
THE COUNCIL OF THE TOWNSHIP OF ZORRA AT A
COUNCIL MEETING HELD ON
MARCH 18, 2014
WHEREAS Section 5(3) of the Municipal Act, 2001, Chapter 25, provides that a
municipal power, including a municipality’s capacity, rights, powers and privileges under
section 9, shall be exercised by by-law unless the municipality is specifically authorized
to do otherwise.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF
ZORRA ENACTS AS FOLLOWS:
1.
That the actions of the Council of the Township of Zorra, at a meeting held on
March 18, 2014, in respect to each report, motion, resolution or other action passed
and taken by the Council at its meeting, is hereby adopted, ratified and confirmed,
as if each resolution or other action was adopted, ratified and confirmed by its
separate by-law.
2.
That the Mayor and the proper officers of the Corporation are hereby authorized
and directed to do all things necessary to give effect to the said action, or obtain
approvals, where required, and, except where otherwise provided, the Mayor and
the Clerk are hereby directed to execute all documents necessary in that behalf and
to affix the Corporate Seal of the Township of Zorra to all such documents.
READ A FIRST AND SECOND TIME THIS 18th DAY OF MARCH, 2014.
READ A THIRD TIME AND FINALLY PASSED THIS 18th DAY OF MARCH, 2014.
MAYOR
MARGARET LUPTON
CLERK
KAREN MARTIN