Job Description
Job Title: Editorial Services Manager
Submit Resume to: Recruiting@spe.org
SUMMARY
Responsible for all editorial aspects of SPE’s peer-reviewed publications and SPE books.
Ensures that SPE books and journals adhere to publications deadlines and manages outsourced
publication projects as needed. Works with SPE Editorial Review and Book Development
Committee’s leadership to execute publication strategies. Recommends changes in strategy as
appropriate and provide metrics to illustrate performance. Stays up-to-date on current trends and
suggests new publication ideas based on market research. Manages editorial staff and
processes.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be
assigned.
 Develop, train and maintain a group of contract and staff copy editors and proofreaders
to support various publications projects
 Maintain the SPE style manual and recommend updates as needed
 Serve as staff liaison to Editorial Review and Book Development Committees
 Suggest new book ideas based on market analysis; provides analysis of ideas
suggested by the committee
 Conduct market scanning and research as input into decisions about whether SPE
should undertake certain books projects or where gaps exist that SPE could fill
 Provide technical guidance in editing and proofreading manuscripts; supervise work of
staff and freelancers to ensure quality and timely performance
 Proactively communicate with appropriate peer-review committee leadership for various
journals. Monitor the pipeline of papers coming into peer review, making adjustments in
journal workflows, publishing processes, and staff responsibilities as needed to adjust to
shortfalls or excesses
 Track assigned publications metrics and ensure progress toward any established
targets; share these metrics with internal staff and committee members as appropriate
 Clearly communicate expectations to staff and freelancers regarding work to be
performed and deadlines
 Manage the book development process from inception through publication, emphasizing
deadlines and timely publication, including:
o Track status of books through the process, and provide regular updates to
appropriate committees and Senior Manager Technical Publications
o Work closely with authors and copy editors to assure deadlines are met
o Review approved manuscripts for special copyediting or production problems;
Advise on resolution of unique or unusual problems.
o Monitor communication between author and copyeditor; when appropriate, keep
author up to date on schedule, revisions and related matters.
o Coordinate and participate a variety of editorial production activities such as
reviewing dust jacket copy, digital delivery options offered and obtaining
cataloging information from the Library of Congress;
o Perform copy editing, proofreading and indexing reviews as necessary
o Prepare and monitor budgets for assigned publications
Job Description
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Coordinate with Retail Sales Publishing Services and Marketing staff on
publication schedules, pricing, digital delivery options and marketing plans for
forthcoming books
Works with SPE’s Marketing staff on product promotion and with the Sales staff on
advertising sales for SPE’s journals and books
Stay up to date on current technology trends in scholarly publishing
Recommend opportunities to increase revenues, or reduce expenses where appropriate.
Recommend process changes where appropriate
Cooperate with other managers to leverage staff across all publications projects
SUPERVISORY RESPONSIBILITIES
Responsible for the supervision of staff involved in peer review, copy editing, and serving as
editorial assistants.
QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or
ability required. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.
 Knowledge of petroleum exploration and production technologies helpful
 Detail oriented
 Well organized
 Ability to handle multiple projects
 MS Office experience (Word, Excel)
 Self motivated
 Team worker
 Ability to meet deadlines
 Management experience
EDUCATION and/or EXPERIENCE
Bachelors degree in journalism, English, business, or related field
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance
instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability
to communicate effectively.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers,
common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and
interpret bar graphs.
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations
where only limited standardization exists. Ability to interpret a variety of instructions furnished in
written, oral, diagram, or schedule form.
Job Description
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is regularly required to sit and use hands to
finger, handle, or feel objects, tools, or controls. The employee frequently is required to talk or
hear. The employee is occasionally required to walk; reach with hands and arms; and stoop,
kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision,
peripheral vision, depth perception, and the ability to adjust focus.
ORGANIZATIONAL CULTURE
At SPE, we feel it is important to find employees who are a match for our culture. Employees
who reflect these values will find themselves more at ease and better able to thrive within our
environment.
 Accountability & Integrity
 Global Mindset
 Forward Thinking and Open to New Ideas
 Member Orientation
 Open Communications
 Safety Mindset
 Strive for Excellence
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
The workstation for this position will be in a cubicle and the noise level in the work environment
is usually quiet.
This job description is subject to change at any time.