FY13 EEC Budget
November 2011
0
FY13 Maintenance Budget
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1
EEC has submitted its FY13 maintenance budget to EOE and
ANF as directed in a memorandum from ANF dated October
3, 2011. Maintenance was defined as the funding level, after
minimal adjustments in specific areas, to enable a
department to carry out the same level of service in FY13
that can be provided in FY12.
In accordance with direction, no additional items, either
expansion or savings, were proposed as part of EEC’s
maintenance budget.
To stay within maintenance guidelines, EEC had to eliminate
one position in FY13.
EEC stated in the narrative accompanying the maintenance
budget that QRIS remains an important activity and that the
cost to provide monitoring devices or monitors on all vehicles
is presently unknown.
While the Massachusetts economy continues to show signs of
recovery and growth, ANF expects that FY13 will present
continued challenges for state agencies to operate programs
and services within available funding levels.
FY13 Preferred Budget
2

The Board of the Department of Early Education and Care
(EEC) must submit to EOE annually the budget which the
Board believes provides adequate funding to support the
operation of EEC.

The remainder of this presentation presents the FY13
preferred budget for EEC.
FY13 Preferred Budget: Admin
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3
Support needs of the admin account:
•
Increase: $824,010. This figure is based on the cost of step
increases, the value of annualizing collective bargaining agreement
raises, fulfilling the Board’s staffing decisions, and the cost of lease
increases in FY13. The admin budget would increase from
$11,683,491 to $12,406,971
•
Payroll Related: $723K
 $86K to annualize FY13 collective bargaining.
 $43K for managerial 3% increase.
 $86.7K to annualize FY12 step increases and fund FY13 step
increases.
 $122.8K to annualize the FY12 backfills cost in FY13.
($26K) negative adjustment for lower AA (sick/vacation
buyback) to align with three year average
$16K in workers comp and payroll tax assessed by the
Comptroller’s Office.
$394.5K to fund an additional 7 positions that are detailed in the
following slides
FY13 Preferred Budget: Admin, Continued

In addition to the payroll related increases, EEC has other
budgetary needs.
•Lease Spaces: $23,140
 To fund the FY13 lease increase in Boston and
potential lease increases for the Lawrence, Metro,
and Springfield offices (all of these three leases
expire in or at the end of FY12)
• Miscellaneous: $77.7K
 Most of the additional cost ($66K) is associated
with the potential Springfield relocation (if current
arrangement with DTA is not feasible in the DTA
new lease).
4
FY13 Preferred Staffing Budget: A Review

The EEC Board proposed that the FY12 EEC Budget begin the
rebuilding of the EEC Staffing Infrastructure by filling six essential
positions at a total value of $379,114. The six positions were:
•
•
•
•
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5
Director of Community Partnership and Outreach: ($75,000)
Chief Operations Officer: ($85,000)
Two (2) Fiscal Monitors: ($59,292 each for a total of $118,584)
Two (2) Child Care Licensing Specialists: ($50,265 each for a
total of $100,530)
This was to be the first stage in a multi-year effort to rebuild the EEC
staff to levels appropriate to provide quality management and delivery
of the EEC mission.
Due to funding constraints we were able to respond to the direction to
hire a COO only by redefining the Director of Human Resources
position to include operations.
We have also been able to hire an EEC receptionist but only because
of the retirement of an individual and the reassignment of his duties
to existing personnel.
FY13 Preferred Staffing Budget

We recommend that the Board continue to pursue rebuilding the EEC
Staffing Infrastructure by filling the essential positions from FY12
which have yet to be filled as follows:
•
•
•
6
Director of Community Partnership and Outreach: ($75,000)
Two (2) Fiscal Monitors: ($59,292 each for a total of $118,584)
Four (4) Child Care Licensing Specialists: ($50,265 each for a
total of $201,060)
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The total value of these five positions is $394,644.

The chart on the following page has been revised to show current
recommendations.

Please note that our present FTE cap is 157.3 positions. As of today,
150.4 are filled.
FY13 Board Recommendations to Support Positions in Fiscal, Policy, Quality
Supports, and Communication
FTEs authorized in state account:
157.3
Risk
Analysis
Plan
Area
Salary
FTE
Annual Cost
28 New
Positions
Commissioner's Office
Director of Community Partnership and
Outreach
Director of Policy, Evaluation &
Research
Policy Analyst - QRIS
Policy Analyst - Generalist
Human Resources & Facilities
Legal Unit
Manager, Deputy General Counsel
7
1
C
$75,000
1
$75,000
3
1
3
I
Q
Q
$75,000
$61,303
$61,303
1
1
1
$75,000
$61,303
$61,303
2
I
$76,000
1
$76,000
1
I
$59,292
3
$177,877
Office of Field Operations
Family/Community Quality Specialist
Educator Provider Support Specialist
Child Care Licensing Specialist
2
2
1
I
I
Q
$61,303
$61,303
$50,265
2
2
16
28
$122,606
$122,606
$804,244
$1,575,939
Key: Risk Analysis
1 = High Risk
2 = Moderate
3 = Low Risk
FY14 Cost
7 Positions =
9 Additional
7/28
Positions = 9/28
Office of Administration
Audit Resolution: Fiscal Monitor
Key: Strategic Plan Area
Quality = Q
Communications = C
Infrastructure = I
FY13 Cost
Licensing Specialists
FY13: Hire 2
FY14: Hire 7
FY15: Hire 7
FY15 Cost
12 Additional
Positions =
12/28
$75,000
$75,000
$61,303
$61,303
$76,000
$118,584
$201,060
$394,644
$59,292
$351,855
$472,450
$122,606
$122,606
$251,325
$708,840
FY13 Maintenance Caseload Accounts
Child Care Accounts
8
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3000-3050: Supportive
 FY12 Funding Level: $77,448,576
FY13 Maintenance Request: $77,330,875.
Anticipated Need: - $117K
 Current forecasted spending for FY12 is $76.4M which projects a
$1M surplus. At this time we cannot forecast the need for
additional funds based on historical data, but potential volatility in
caseload, as monitored throughout the year, might change this
status.

3000-4050: DTA Related
 FY12 Funding Level: $132,458,313
 FY13 Maintenance Request: $125,495,740.
Anticipated Need: - $7M
History: The DTA expenditure for FY11 was $ 133.7M (a 5.5%
decrease in spending from FY10) and in FY10 was $141.5M. Current
forecasted spending for FY12 is $128.1M which projects a $4.2M
surplus.
To support the anticipated FY13 monthly average of
14,837children, EEC projects a budgetary need of $125.5M.
Note that spending in the Supportive and DTA accounts reflects legislative language that there cannot be a
wait list.
FY13 Proposed Caseload Accounts Budgets
Child Care Accounts
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9
3000-4060: Income Eligible
 FY12 Funding Level: $232,897,940
 FY13 Maintenance Need: $236,397,940
 Anticipated Increase: $3.5M
 Current forecasted spending for FY12 is $234.4M which
projects a $1.5M deficit. As part of addressing the deficit
the Governor’s office filed for a $3.5M supplemental budget
for the Income Eligible account. EEC has incorporated this
potential increase into the maintenance plan.
ANF included the $3.5M supplemental request in the FY13
maintenance numbers given to EEC.
This level of funding would enable EEC to provide care for
roughly 30,400 children per month and potentially address
the EEC Board vote and EEC’s commitment to raising the
infant toddler rates.
In December, 2010, the Board of Early Education and
Care approved a 3% rate increase to eligible programs
serving infants and toddlers across the Commonwealth
to commence in or around April 2011, subject to the
availability of funds.
FY13 Proposed Budget – All Other Accounts
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10
The following accounts would likely be limited to level funding in FY13
but expected to maintain the same level of services in FY13 as offered in
FY12:
 3000-2000: Access Management - Funded at $5.9M in FY12 to
support 10 CCR&R contracts and funding for Information and Referral
services;
 3000-5000: Head Start - Funded at $7.5M in FY12 to support 29
Head Start grants;
 3000-5075: UPK- Funded at $7.5M in FY12 to support over 200 UPK
grants and other quality projects;
 3000-6075: Mental Health - Funded at $750K in FY12 to support 6
grants serving the entire state;
 3000-7050: Services for Infants and Parents - Funded at $18.1M in
FY12 to support grant programs (107 CFCE grantees and six
Professional Development grantees serving the entire state) and
other quality projects that are all CCDF quality eligible;
 3000-7070: Reach Out and Read – Separated from the Family
Engagement line item in FY12 and funded at $800K.
FY13 Preferred Budget
Maintenance of Effort
QRIS

QRIS Grant Program: Though not technically a maintenance
budget, EEC would like to propose a new line item funded at
$4M to fund a QRIS grant program. This proposal would
“maintain” the Commonwealth’s effort to sustain an initiative
that produces quality care for the families of Massachusetts.
QRIS was funded in FY10 with state funds ($4M from
3000-4060)
 QRIS was funded in FY11 with ARRA funds ($3.4M).
 QRIS will be funded in FY12 using funds from two state
appropriations ($1.0M)
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11
FY13: Additional Exposure
12

Following the tragic death of Gabriel Cazir Pierre, a toddler transported by
an EEC provider but left in the vehicle, a Special Committee was convened
by EEC Chairperson JD Chesloff. The committee was charged with
conducting a thorough review of the statutes, regulations, and policies
involved in the transportation of child care children in Massachusetts and to
research best practices.

As part of looking at the special commission recommendations, EEC has
begun the process of applying costs to hardware suggestions (vehicle
monitoring devices, etc.), personnel options (increased pay for drivers,
addition of paid monitors on every vehicle), and more while at the same
time reviewing what, among many considerations, is the best. We are also
reviewing where the costs are most appropriately placed. We currently
reimburse a provider $9/day/child for round trip transportation.

It is clear that there will be additional costs related to the promulgation of
regulations which strengthen our policy requirements, but it is not clear at
this time what the sum of those costs will be.
FY13 Preferred Budget
Descriptor
Administration
Access Management
Supportive
TANF Related Child Care
Low Income Eligible Child Care
Grants to Head Start
UPK
Quality Supports
Mental Health
Services for Infants and Parents and
Other Quality Programs
Reach Out and Read
QRIS
13
Line Item
3000-1000
3000-2000
3000-3050
3000-4050
3000-4060
3000-5000
3000-5075
3000-6000
3000-6075
$
$
$
$
$
$
$
$
$
FY11
11,417,421
5,933,862
85,713,529
127,358,313
233,527,427
7,500,000
7,500,000
14,011,633
750,000
3000-7050 $
3000-7070 $
3000-XXXX $
$
5,000,000
498,712,185
$
$
$
$
$
$
$
$
$
FY12
11,683,491
5,933,862
77,448,576
132,457,313
232,897,940
7,500,000
7,500,000
750,000
$
$
$
$
$
$
$
$
$
FY13 Proposed
Budget
12,507,501
5,933,862
77,330,875
125,495,740
236,397,940
7,500,000
7,500,000
750,000
$
$
$
$
18,186,633
800,000
495,157,815
$
$
$
$
18,186,633
800,000
4,000,000
496,402,552
Difference between
FY12 Budget and
FY13 Proposed
%
Budget
Increase
$
824,010
7.05%
$
0.00%
$
(117,701) -0.15%
$
(6,961,573) -5.26%
$
3,500,000
1.50%
$
0.00%
$
0.00%
$
N/A
$
0.00%
$
$
$
$
4,000,000
1,244,737
0.00%
0.00%
N/A
0.23%
FY13 Budget Process
Prep
•Submission of FY13 Maintenance budget to ANF.
•Submission of Preferred FY13 budget to EOE after Board vote.
Gover •Released in late January.
nor
House
•Released in mid April.
•Released in early to mid May
Senate
Conf
•To reconcile the difference between the House and Senate versions a Conference committee is
established comprising 3 members from each the House and Senate .
•The report of that committee is typically completed by mid to late June. The House and Senate enact the
bill and send it to the Governor for his signature
•The bill becomes law upon the Governor’s signature.
•Governor may sign the bill with objections to certain items.
Vetoes • Everything outside of those vetoed items become law July 1.
and
•The vetoed items must be overridden by 2/3 of the House and then the Senate.
Overrides
FY13 GAA
14
•Once vetoes and overrides are done the FY13 budget is complete.