CSU, Chico - CISC Meeting Notes
Meeting Date: October 21, 2008
Meeting Location: MLIB 338
ATTENDING TEAM MEMBERS AND GUESTS
✔
Weddington, Phyllis
✔
Leslie Nix-Baker
✔
Meredith Kelley
✔
Alber, Bob
Rethans, Arno
✔
Andi Beach
✔
Douglas, Pedro
Post, Bill
✔
David Foreman
DISCUSSION ITEMS
1.
Project Scoring Rubric: Presented the group with a revised draft of the project scoring rubric. Discussed
the scoring example and suggestions were made for some changes to the rubric. Linda and Phyllis will make
those changes and bring the final copy back to the committee.
2.
Camus Wildcat Scheduler: Meredith brought the campus login metrics and renewal costs to discuss
enterprise funding for the scheduler. Annual license is ~$10K. Bill suggested Meredith first discuss funding
with Sandra. Will reevaluate the need to continue the contract after implementation of HCM 9.x which may
have similar functionality. Need to discuss other PS bolt-on processes as well.
3.
ImageNow: Reviewed draft spreadsheet of ImageNow license costs including those we currently own and
an estimate of future needs. Meredith suggested some of the license estimates may be a bit high and would
work with her staff to clarify. ImageNow is a component of a major business process improvement in
progress in ENR to institute a more paperless application process. More discussion to follow on project
outcomes. Agreed that the parties currently paying maintenance fees would continue to do so for this year.
Analysis will follow on transferring the application to servers in the Data Center when the current ENR
server ages out. Subcommittee (Bill, Meredith, Bob, Robyn, Sara) to discuss next steps.
4.
Guest Portal: Meredith shared an update on the status of the project. The EAPPS team has begun to work
on the solution and should have something to demo soon.
5.
Other: EHS is currently evaluating training systems. There are still some outstanding questions regarding
the product evaluations shared by Ken Sator. Need to be sure the system selected serves the needs of the
entire campus community. Bill suggested the training system be evaluated as an enterprise project. Dave,
Andi, and Phyllis will meet to discuss further.
Upcoming: Discussed need to find solutions for improved forms and associated workflow processes.
TO DO LIST SUMMARY
#
Task
1.
Update scoring rubric
2.
Follow up on training system evaluation
status (PW to schedule)
3.
One-time project proposals
4.
Additional information on CO electronic
signature approval
5.
Schedule ImageNow sub committee
discussion
Responsible Party
Phyllis/Linda
Andi/Dave/Phyllis
Due Date
11/18
11/18
All
Leslie
11/18
Phyllis
11/18
Status
Scheduled
On-going
Scheduled
FUTURE MEETINGS
Date: December 16, 2008
FUTURE AGENDA ITEMS
Security audit status
Potential enterprise IT projects;
inventory and priority
Business process improvements
Workflow/electronic signatures
Imaging
Server cost model
Time: 1:15 – 2:30
Place: MLIB 338