CSU, Chico - CISC Meeting Notes
Meeting Date: June 17, 2008
Meeting Location: MLIB 338
ATTENDING TEAM MEMBERS AND GUESTS
✔
Weddington, Phyllis
✔
Leslie Nix-Baker
✔
Meredith Kelley
✔
Alber, Bob
✔
Rethans, Arno
Douglas, Pedro
✔
Post, Bill
✔
David Foreman
✔
Farrell, Sean
DISCUSSION ITEMS
1.
Farewell and Welcome: Sean Farrell will be leaving Chico for a position with the county. Good Luck Sean
– it’s been great working with you. Dave Foreman is the new AVP for Financial Services and will take
Sean’s place on our committee – welcome Dave.
2.
Student Voice – status: Pedro provided an update on the types and numbers of surveys conducted with the
Student Voice tool – Approximately 30 surveys related to learning and outcome assessment. Have signed a
contract for next year with enhanced terms to include additional module to use outside S.Affairs. Discussed
value of the vendor tool vs. creating something internally. Added vendor value = assistance with survey
questions including an existing pool of questions used at other higher education institutions. Meredith
conducted a summer student email survey using the tool. Discussed management of survey instruments to
avoid survey fatigue. Pedro will share survey results by providing access to the vendor site.
3.
Budget module: Sean and Dave shared recent discussions re adopting a vendor developed budgeting
system. Financials staff have been looking at demos and comparing notes with sister campuses that are
moving in that direction. Sacramento has purchased the Cognos budget module and will begin
implementation soon. Since we will not be engaging in the same timeframe as Sacramento, we will be
watching their implementation closely. The 9.0 Financials upgrade is priority through the March 09 go live.
Since the budget module is not stand alone, need to evaluate the factors involved with associated tools. Also
considering:
 Long term stability
 One time software purchase sticker shock
 Shared technology
 Applicability to Foundation
 Potential interim solutions
 Visits/discussions with Sac (or other CSU campuses) who are investigating/implementing budget
modules
4.
Degree Audit process/business process redesign – introduction: Meredith discussed the continued
progress in the degree audit arena and her goal to fully automate the process to graduate students. She will
be presenting a plan to find outstanding substitution forms and get the information into PS, working with
consultants where necessary to fine tune the graduation process, and use imaging in a more robust manner in
ENR. ETPS will be assisting with funding support.
5.
Access to confidential data – who is signing forms and why – introduction: Leslie and other campus data
custodians have expressed concern that there is not a consistent procedure for assigning access to our
enterprise systems. Discussed the need for a uniform security policy initiated by the ISO and as automated a
process as possible for access to be assigned, maintained, and reviewed on an annual basis. It was noted that
there is a significant number of students who access confidential information as a requirement of their jobs.
Concern also extends to data warehouse tables and reports. Need to tie this process together with an approval
workflow that assists managers in assigning and monitoring appropriate security access. As a one-time
priority project, discussed the potential of bringing in consultants to assist with identifying a best practice
procedure and investing campus resources to plan and implement the recommended procedure.
6.
Imaging: Discussed the need to review who using ImageNow, in what capacity, and future plans for
expansion and/or adoption. There are training, equipment, and project planning, workflow, and licensing
considerations. Use investigations can begin now with planning activities to follow.
TO DO LIST SUMMARY
#
Task
1.
Follow up information on survey outcomes
– access to site
2.
Parent portal follow up
3.
One-time project proposals
4.
ImageNow use inventory
FUTURE MEETINGS
Date: March 18, 2008
FUTURE AGENDA ITEMS
Security audit status
Potential enterprise IT projects;
inventory and priority
Business process improvements
Workflow/electronic signatures
Imaging
Responsible Party
Pedro
Due Date
7/15/2008
Meredith/Phyllis/Linda
All
Phyllis/Linda/Meredith,
etc.
7/15/2008
Time: 1:15 – 2:30
Status
In progress
On-going
TBD
Place: MLIB 338