University Technology Advisory Committee (UTAC)
http://www.csuchico.edu/ires/plans/utac
Meeting Minutes
Friday, September 16, 2011
10:00am, MLIB 338
ATTENDING TEAM MEMBERS AND GUESTS
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Joe Alexander
Debra Barger
Sarah Blakeslee
Scott Claverie
Kathy Fernandes
Cris Guenter
Beth Kissinger
Paul Melcon
Andrea Mox
Brian Oppy
Bill Post
Jerry Ringel
Tom Rosenow
Seema Sehrawat
Phyllis Weddington
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Brooke Banks
Wendi Beane
Rebecca Cagle
Scott Dickerson
Lorraine Gardiner
Ben Juliano
Ben Levitt
Andy Miller
Jaime Nelson
E.K. Park
Dan Reed
LeRita Ringel
Mike Spiess
James Tyler
Joe Wills
DISCUSSION ITEMS
1.
Introductions and new member greeting
Ben welcomed new members to the committee.
2.
Announcements and Additions/Changes to Agenda
Scott Claverie asked to have Common Network Infrastructure update added to the agenda (Item #8).
3.
Approval of Meeting Minutes from April 15, 2011
Approved unanimously.
4.
Review of Items for AY 2010-2011(Ben Juliano)
Ben reviewed the UTAC Year-end Summary Report for AY 2010-11 for the new committee members. He then
discussed what transpired over the summer regarding tablet use on campus. We learned about the iPad rollout at
CSU, Fullerton and discussed how a similar approach could work in Chico. Phyllis Weddington updated the
committee on the current status of iPad procurement. The details are still being decided upon (e.g. whether 3G
models can be purchased and if apps can be bought by departments). Further information will follow when it is
available.
Andrea Mox announced that ITSS was holding an iPad User Group discussion on 9/21/11 at 8:30am in Studio A
for anyone interested in learning more.
5.
IT Status Sheet Review/Discussion
Debra Barger asked about who/what feeds the Our Region section of the Chico Web site. Kathy Fernandes said
that the Web Content Committee determines and vets content in that section of the site. If you would like to
contribute to the content, email Joe Wills or Laura Kling and the committee will consider it.
Ben Juliano asked about SharePoint Phase 3. Andy Miller spoke about what the SharePoint Implementation
Team has been doing and where the project stands. He will update the committee again at the next UTAC
meeting in October. Jerry Ringel discussed the ITSS Business Process Analyst and what that area has been doing
to assist with the project.
6.
Virtual Software Delivery (VSD) project update (Jerry Ringel)
Jerry updated the committee on what the VSD project is and its history on campus. The Chancellor’s Office VCL
solution fell short of expectations during summer pilot testing. Two new solutions are being piloted this fall – a
Citrix product and VMware View. The same group who piloted VCL is currently testing Citrix with much better
results. Jerry provided a brief demonstration of the Citrix environment from the desktop machine in the MLIB
338 conference room with Andrea concurrently running the Citrix Receiver App on her iPad. The VMware pilot
is slated to happen at the end of this semester. The goal is to choose a product by the end of the year and create
an ROI document.
Speed of back-end computers and obtaining/managing licenses are the big known issues for this project. The
plan is for this rollout to be on the academic side only – there are currently no rollout plans on the staff side. We
have funding to get this project going for fall and will soon create a long-term cost model.
7.
IT Strategic Plan Update (Brooke Banks)
Brooke reported on the status of the IT Strategic Plan. Over the summer, Brooke brought the plan to several
departments, groups, and committees on campus for review and comment. The next steps are to take it to EPPC
on 9/22, UTAC on 9/26 (separate from this meeting), Academic Senate on 9/29, and Cabinet (TBD). Cris
Guenter asked that Brooke share the date and time of the Academic Senate meeting with the committee so as to
have UTAC member support at that meeting.
The IT Managers are holding a retreat on 9/28, where the vision for the plan will be fleshed out.
8.
Common Network Infrastructure (Scott Claverie)
The Common Network Infrastructure (CNI) is a Chancellor’s Office project that replaces ITRP. It is funded as
well as coordinated by the CO. This project will replace network electronics in all telecom rooms across campus,
with AT&T doing the work. It will take a total of 6 weeks to complete, but the actual schedule has not been
determined. CSRV is creating a Web site to share the schedule (once determined) and when areas will be
affected by outages. It is expected that each telecom room will be down for a few hours during work. Servers in
the Data Center will not be affected, but servers in departments will be.
A part of this project is to remove any unused ports from our campus network. If a department has unused
connections, they will be disconnected and the department will stop being charged. Exceptions will be made to
maintain connections in some situations. More information will follow about this and any questions can be
directed at Scott Claverie.
9.
Discussion on UTAC Direction/Challenges for AY 2011-2012
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Identity management/authentication issues
Forms/business process improvement/workflow
Card swipe access across campus. Beth Kissinger reported that a paperless approval process is being
created by BSYS right now and will hopefully be up and running for spring 2012.
Kathy Fernandes asked UTAC members to spread the word about the transition to Blackboard Learn
and the training sessions that will be available this fall.
TO DO LIST SUMMARY
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Task
1.
Report on IT Service Catalog
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4.
FUTURE MEETINGS
Date: October 21, 2011
Responsible Party
Jerry Ringel
Time: 10-11:30am
Due Date
10/21/11
Place: MLIB 338
Status