University Technology Advisory Committee (UTAC)
http://www.csuchico.edu/ires/plans/utac
Meeting Minutes
Friday, February 18, 2011
10:00am, MLIB 338
ATTENDING TEAM MEMBERS AND GUESTS
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Joe Alexander
Debra Barger
Rebecca Cagle
Scott Dickerson
Kathy Fernandes
Lorraine Gardiner
Jeremy Pollard for Robyn Hafer
Ben Juliano
Ben Levitt
Andy Miller
Jaime Nelson
Margaret Owens
Kentiner David for Dan Reed
Tom Rosenow
Seema Sehrawat
Phyllis Weddington
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Brooke Banks
Sarah Blakeslee
Scott Claverie
Lori Fuentes
Cris Guenter
Nancy Hermanson
Beth Kissinger
Paul Melcon
Andrea Mox
Brian Oppy
Bill Post
Jerry Ringel
Carol Sager
Mike Spiess
James Tyler
Joe Wills
DISCUSSION ITEMS
1.
Approval of meeting minutes from November 19, 2010
Approved.
2.
Announcements and Additions/Changes to Agenda (Ben Juliano)
We will move the March meeting up a week to the 11 th since the regularly-scheduled meeting was to fall during
Spring Break. Jerry Ringel added an item on Application Whitelisting.
3.
IT Status Sheet
The new online campus directory that was launched in January was discussed. In the coming months, an
improved mobile version will be released as well.
4.
Update on Wireless Security Issues (Ben)
A sub-group of UTAC (Ben Juliano, Joe Wills, Scott Claverie, Andrea Mox, Brooke Banks, Bill Post, and
Dennis Partington) met several times at the end of the year to discuss wireless security on campus. The group has
developed a statement to release to campus that will be coming from Joe Wills’ office very soon. It will not be
an endorsement of the security of particular applications or programs, but general advice on network safety. Peer
to peer technology will not work on campus right now until a solution can be found to provide more security. For
questions on specific situations, please contact Andrea or Brooke.
5.
IT Strategic Plan Update (Ben and Brooke Banks)
Brooke reported that the IT Strategic Planning sub-groups will be meeting in the next two weeks to discuss the
next steps in the planning process. The IT SP Steering Committee has been meeting regularly and will be
breaking out with small groups of UTAC members, the AA/S group, as well as continuing to meet with student
focus groups (the first one was on 2/17/11). The Steering Committee will then present their findings back to
UTAC. Bill Post called for comments and thoughts on how we can improve our business practices as part of the
planning process.
Common Desktop Management and Whitelisting (Andrea Mox) (Handout)
Andrea presented the findings from the technical subcommittee of the Administrative Technology Council
(ATC) that convened to address desktop security on campus. Even with our high-level McAfee antivirus
coverage, there are still malware attacks happening regularly and we need a solution to mitigate these increasing
6.
attacks on campus machines. After researching several methods of providing more security, it was determined
that application whitelisting is the best technology to provide an additional layer of protection. Application
whitelisting will allow an entire catalog of applications that are known to be safe to be “blessed” and users can
install them readily. This is an addition to our antivirus software suite, not a replacement. The recommendation
of the committee is to purchase the Bit9 whitelisting software – it has a large catalog of “blessed” apps and the
ability to add more as desired. ITSS will implement and maintain the service, but area technicians around
campus will be able to provide support (and add apps) for their area. ITSS will run Bit9 in “audit mode” initially
to see how it behaves before full campus release occurs.
7.
Campus-wide Software Licensing Coordination (Ben)
Can we look into creating a central, campus-wide catalog for software that we own or need to purchase? Is this
something that could piggyback onto a Service Catalog in the future? Bill Post has been in discussions with other
CSU CIOs about consolidating purchasing power for system-wide software procurement to negotiate reduced
costs. This topic is part of our IT Strategic Planning process and will be further investigated down the road.
8.
Blackboard Learn 9.1 Migration Update (Kathy Fernandes) (PPT presentation)
Kathy shared a PowerPoint that she presented at CAD in December that outlined the evaluation process for
choosing our new learning management system. Evaluation was going on for many months before the official
process began in September, 2010 with stakeholder focus groups and instructional design evaluations (the
process is documented here). The first migration from Blackboard Vista to Blackboard Learn 9.1 will occur in
Spring 2012 with full migration during the Fall of 2012. Vista will be completely phased out by Spring of 2013.
Kathy asked that if anyone is interested in being part of the pilot program they contact Laura Sederberg in TLP.
Academy eLearning will be in 9.1 during Summer 2011.
There will be information sessions in MLIB Studio A on February 24 th and 25th for campus to learn more about
the selection process, see a preview of the new features of 9.1, and hear about the planned timeline for course
migration.
TO DO LIST SUMMARY
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Task
1.
Send questions and/or comments about the IT
Strategic Planning process
2.
ATAG meeting
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4.
FUTURE MEETINGS
Date: March 11, 2011
Responsible Party
UTAC
Due Date
Ongoing
Bill Post
March 8, 2011
Time: 10:00 – 11:30am
Place: MLIB 338
Status