Equity & Services Council Meeting
November 5th 2014
Wednesday at 5:00 pm
SURC 271
Call To Order: 5:04pm
Roll Call:
Spencer Biallas
Olivia Durham
Denise Granados: MECHA
Thao Thanh Lau: ROTARACT
Robert Zingelman: ABLE
Natasha: NASA
Alex Thiongo: BSU
Brandon Pangilinan: FASA
Charlie Weber: EQUAL
Michelle Cyrus
Approval of Minutes:
Changes to be made to October 29th minutes:
Capitalize ABLE and EQUAL in the “Additions or Corrections to Agenda” heading
Finish the sentence under “Issues/Concerns/Announcements” heading
Motion to table approval of Minutes from October 29, 2014
So moved by ABLE
Seconded by BSU
Motion Passes 6-0-0 with intent to correct minutes to be presented at next week’s meeting
Additions or Corrections to Agenda:
Approval of Agenda:
Motion to approve Agenda for November 5, 2014
So moved EQUAL
Seconded FASA
Motion passes 6-0-0
Executive Board Report:
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Chair: Spencer Biallas: I have been helping the organizations with funds requests. I have also been volunteering with the Legislative
Office by phone banking on Monday and also by helping at the Election Assistance Center yesterday. I am in the process of exploring
further ideas of programs for winter quarter. I have also been working with the Sexual Violence Task Force I sit on with Washington
Student Association; we are trying to propose an opportunity for legislation to get involved with in order to advocate for awareness
regarding this issue. CLCE has contacted me regarding an event happening November 15th. This opportunity may be used to go
toward the ten necessary community service hours in which all organizations must fulfill each quarter. The program will have
volunteers decorating planters all around downtown for this holiday season. This is happening from 9:30am-2:00 pm downtown
Ellensburg. More information to come regarding this, free lunch and snacks will be provided.
Executive Assistant: Evelyn Briscoe, absent
Community Programmer: Olivia Durham: I am still working on the FISH Food Drive; some changes have been addressed – Fred
Meyer will no longer be participating in this drive, so stores participating will just be Grocery Outlet and Super1 Foods – I have gone
to one org. meeting this week and was not able to attend the EQUAL or ROTARACT meeting, but plan on attending the rest of the
org meetings this week with more information regarding the food drive and will have the sign-up sheet available. Also, there will no
longer be tabling in front of the SURC, but rather have several donation boxes located all around the SURC including a box at the
East and West patio of the SURC, at the entrance of the C-Store, and in the Student Government Office, with potential for the other
offices upstairs in the SURC to also be involved.
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Advisor: Michelle Cyrus: Tomorrow will be the Native American Open House happening at the Presidents Reception Center starting
at 6:00pm, a lot of great food will be provided. Please encourage your orgs to attend as NASA is working to become recognized
again. NTSO is also trying to re-galvanize and get back on the books. Parade of Nations is also happening on the 13th of November;
rehearsals will be happening on the 12th of November. The Laverne Cox event will be on November 18th at 7:00 in SURC theater – be
sure to get tickets NOW (free, but they are going fast)! Language Matters event is coming up on November 19th – advocating for
endangered language awareness. This is a topic of discussion with food 3:15pm in Dean Hall 104, 7:00pm in the SURC with movie
with a discussion. There is a new, updated handbook being given out to each org where org advisors will be contacted by me
regarding the handbook and discussion of further details.
Org Reports:
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ROTARACT: Boo Central went great, 6 members form ROTARACT were able to attend. Project Santa is coming up -- volunteers will be
helping with that on November 12th from 7-8pm, there will also be an event at “Santa’s house” where his car will be decorated.
Dinner and a Movie is also coming up on the 13th of November. This is a fundraiser where tickets will cost $25 for adults, $20 for
students, and $15 for children. Dinner will be at 6:30 which will be a Spaghetti Feed and a movie to follow. There will also be an
opportunity to spend time with children participating in various activities and crafts. The movie will be held in the SURC Theater and
SURC 137A&B for the other activities. For further fundraiser ideas, there was a mention of a possible 24hour dance marathon. We
were also thinking about creating an ESC Potluck to mingle and get to know each other better.
BSU: BSU is no longer going to be attending the Oregon People of Color Conference. Backing up ROTARACT’s information regarding
the ESC Potluck, all of the ESC reps and members would come together before finals. We are still working on a definitive answer
regarding the location of the Potluck, but are looking into the SURC Theater, Food lab in Michaelson, WEC, Student Government
Office, SDSJ, and more. More information to come regarding the Potluck. This would probably be taking place on November 17,
2014 from 5:00-7:00 pm. We will pass around a sign-up sheet for food and drinks.
FASA: No current events regarding CWU are taking place right now, we do have alliance-wide events coming up: WSU FASA Formal is
happening on November 8 starting at 6pm. We will also have several people from FASA participating in Parade of Nations
EQuAL: National Transgender Day of Remembrance is coming up on Nov 20th. November 17-21 is Transgender Awareness Week
where we are planning to have a Candlelight Vigil at 6:00 on November 20th at the SURC West Patio, The entire week, events will be
happening including the Laverne Cox event and the playing of Soldier’s Girl which will be on the 12th of November at 5:00pm in SURC
137B.
MeCha: We had our Officer’s meeting yesterday where we spoke about feedback regarding the Day of the Dead event. CDSJ
provided positive feedback as they were impressed with attendance, decorations, and encouraged that all of their promotion efforts
paid off. It appeared as though the children and adults were very involved, overall, a very successful event, so much so that next
year they are looking at moving the event to the SURC Ballroom to accommodate for space. Right now we are looking in advance at
planning a Cinco de Mayo event. We also plan to include a fundraising event that will most likely go toward scholarships. We have
started rehearsals for Parade of Nations. Tabling will begin on November 20th for Tamale sales in support of our National conference
in Chicago that is coming up later this year.
ABLE: We would like more information regarding the Multicultural Club funds requests. Our Goal Ball event has had a few changes
due to other activities going on that evening. This being said, the games will be 7 minutes long and 12:30 pm will be the end time.
Beforehand, we will have a clinic showing participants the rules and regulations of game. ABLE will also be a part of Ware Fair;
however, we still are going to need to discuss what role we will play and further details of our participation with Ware Fair.
Old Business:
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Multi-Cultural Club Funds Request:
Regarding the funds request for the People of Color Conference in Eugene, Oregon, please keep reminding your orgs about the
details of that, we will be voting on this funds request next week. Remember, they are requesting funds through ESC in its entirety,
not through the individual org funds. We will find further information regarding how much money is in the general ESC account.
Each individual org starts with $3,500. There is also a new wrap-up report that has been posted on the ASCWU Student Government
webpage.
New Business:
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Org Event Scheduling: In result of two events overlapping each other, Spencer has set up a calendar to work toward overall
effectiveness among the different orgs. Michelle suggests setting up a quarterly calendar from each org in order to encourage clear
communication; this way all orgs can support each other and everybody has an idea of what will be happening throughout the
quarter. Please compile those quarterly calendars so that Spencer can bring together a list of all events. Michelle will provide a sheet
in which will be given to each organization. If you have any ideas on how to be more efficient regarding ESC as a whole, please
contact Spencer.
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EQuAL Wrap-up Report:
Motion to table wrap-up report until November 12th
So moved ABLE
Seconded FASA
Motion passes 5-0-1
Issues/Concerns/Announcements
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In the coming weeks, keep in mind ideas and information regarding the ESC Potluck
Public Comments: Public Comments may be submitted to Spencer Biallas in person or via email ascwucommunity@cwu.edu. Public comments
may also be presented at the time of the meeting
Adjournment:
Motion to adjourn meeting for November 5, 2014
So moved by ROTARACT
Seconded by BSU
Motion passes 5:43