ScHARR
Risk Assessment Form
General Office
PERSONS AT RISK: Employees ( ) Contractors ( ) Public ( )
Visitors ( ) Others ( )
RISK (H) High (M) Medium (L) low (O) No Risk
TASK or ACTIVITY:
Significant
Potential Consequences of
Hazard
Hazard
Environment
INITIAL
FINAL
RISK
RISK
LEVEL
LEVEL
Existing Control Measures
Additional
Control
Measures (If
Required)
Fire
Smoke inhalation/burns/fatal
M
injuries
 Fire training up to date.
Remind staff it is
 Aware of evacuation procedures and
compulsory to
assembly points.
L
complete
 Equipment switched off when not in use for training.
long periods.
 Electrical equipment testes regularly.
 Empty boxes stored to a minimum.
 The fire alarm system is installed,
maintained and tested.
 Fire marshalls and door guards in place.
Slip and trips
Staff and visitors may be injured if
M
 General good housekeeping is carried out.
L
they trip over objects or slip on
 All areas well lit, including stairs.
spillages.
 No trailing leads or cables.
 Staff keep work areas clear, eg no boxes
left in walkways, deliveries stored
immediately.
Damaged surfaces are reports to Estates
helpdesk.
Manual
Staff risk injuries or back pain
Handling of
paper, office
M

Contact porter for heavy items.
Remind staff they L
from handling heavy/bulky

Trolley used to transport heavy items.
should not try to
objects

High shelves for light object only.
lift object that
equipment
look or appear
too heavy to
handle
DSE
Posture problems and pain,
M

discomfort or injuries from
DSE Training and assessment of
 Monitor and
workstation.
check staff to
improper use from poorly

Shared workstations assessed for all users.
ensure regular
designed workstations.

Regular breaks.
breaks.
Headaches or sore eyes

Provision of adequate lighting and window

L
 Inform line
blinds.
manager ASAP
Staff are made aware of their entitlement
of any issues.
to an eye test.
Working at
Bruising/cuts/fractures from
height
standing on chairs/desks
M

Where possible store materials at a height
which is accessible without using stools or
ladders.

Avoid storing heavy/bulky items at height.
L

Appropriate kick stool used and staff
trained to use it.
Electrical
Electrical shocks or burns from
M

Regular checks of electrical equipment
using faulty electrical equipment.

Visual inspections prior to using.
Electrical faults also lead to fires.

Defective equipment taken out of use
 Annual PAT
L
testing.
safely and promptly replaced.

Staff informed not to bring in own
appliances, kettles, fans etc.

Sockets are not overloaded and block plug
adapters are not to be used.
Stress
Bullying, harassment and poor
M

relationships with colleagues, line
managers etc.

Staff receiving little or no support
from line manager.
Staff to speak to line manager if feeling
 WBT meetings.
unwell or unhappy in confidence.
 Regular open
Line managers to be aware of their roles
sessions with
and responsibilities.
the Dean.

No bullying policy.

Staff made aware of University policy of
L
Stress due to high workload.
Lone workers
Injury or ill health whilst working
M
alone.
Potential violence or injury from a
L
lone working.

third party who has gained
Whereabouts of staff ‘out of office’
monitored.
unauthorised access.

Staff checks all areas before locking up.
Using office
Coming into contact with moving,

Equipment used in accordance with
equipment e.g.
cutting or other dangerous parts,
shredders,
clothing, long hair etc becoming
laminators,
entangled.
manufacturer’s instructions

Staff using the equipment aware of how to
safely use it (e.g. instruction, signage).
L
guillotines

Equipment periodically checked for safe
condition and taken out of use if any
damage found.

Loose clothing (e.g. ties) and long hair kept
away from any moving parts.
Intruder/
Serious/Fatal Injuries
•
Contact University Security promptly,
Violence to staff
should you know or suspect that an
/ verbal assault
intruder is present in the building. Do not
L
confront the intruder, lock your door and
await the arrival of Security.
• University Security 4444 (internal)
Working
May feel too hot/cold or suffer
environment
other general discomfort
•
0114 22224444 (External)
•
Temperature of the office normally kept
within a comfortable range.
Contact with furniture if
•
Office to be adequately ventilated.
insufficient space to move around.
•
Space provided is sufficient to enable free
May suffer eyestrain if lighting is
movement around the office, and for
insufficient or of the wrong type
carrying out general tasks.
•
Lighting levels adequate for the tasks
undertaken.
•
Window blinds fitted where necessary to
adjust lighting levels.
•
Desk lamps provided if additional task
lighting is required?
•
Any faults to be reported to Steve Preston
L
20712 or Cheryl Oliver 20871
Overall Risk:
Comments:
Additional References, Tasks Etc
Undertaken By:
Revision Date:
Other Persons Consulted:
Revision Date:
Revision Date:
Date:
Revision Date:
Use the table given on the risk matrix to score your hazard or activity for the probability (‘L' ) likelihood harm will occur and the severity ('S') of the
outcome.
L
Plot the scores on the matrix or multiply them together (LxS) to obtain a risk score – then use the colour of that score to determine the Risk Level, Low to
Very High.
Activities that are High or Very High must not start (or will need to be suspended), without appropriate controls in place to reduce the risk to an acceptable
level.
Wherever it is a possibility that a serious injury may occur risk must be lowered by putting in extra control measures.