Special Events Coordinator
Purpose
Purpose:
To assist in the planning, preparing, and implementing support for all UTA Research
Institute (UTARI) function, all non-UTARI events and programs conducted at UTARI,
and other UTARI events held at other locations.
Essential Functions
Function 1:
Planning all events/programs for UTARI administration. Acting as point of contact
for events, from inception, execution and completion. Coordinating and supervising
all special events and support activities on and off campus and within the
community. Meets regularly with UTARI staff, and group sponsors to assist in
planning and scheduling events and making arrangements for food and other
services.
30 % Time
Function 2:
Develops and maintains information database.
20 % Time
Function 3:
Maintains frequent interaction with UTARI Communications and Marketing
coordinator and other staff to keep the University News Service abreast of current
publicity surrounding special events. Develops and maintains a working relationship
with UTA events staff and non-UTA groups
10 % Time
Function 4:
Point of contact for all UTARI events and major visits, maintains RSVP lists, and
prepares name tags prior to events. When necessary makes hotel reservations for
overnight invited guest and speakers.
30 % Time
Function 5:
Works with the UTARI Financial Analyst to maintain budget expenditures and
records for each function/event. Prepares reports as assigned
5 % Time
Function 6:
Performs related duties as required; recommends improvements to procedures and
policies.
5 % Time
Function 7:
% Time
Function 8:
% Time
Marginal/Incidental Functions
Marginal/Incidental Functions:
Other functions as assigned.
Qualifications
Required Qualifications:
BA Degree and 3 years of experience or High School with seven years of experience.
Excellent interpersonal and written/verbal communication skills. Working
knowledge of audio-visual media. Excellent knowledge of Microsoft Word, Power
Point, and Excel. Excellent knowledge of social media, specifically Facebook and
Twitter. Applicants must include in their online resume the following information: 1)
Employment history: name of company, period employed (from month/year to
month/year), job title, summary of job duties and 2) Education: college or college
degree, list school name, degree type, major, graduated or not, and hours completed
if not graduated.
Preferred Qualifications:
Prior event coordinating experience is preferred.