Grants and Contracts Specialist II
Job Description
TITLE: Grants and Contracts Specialist II
JOB CODE: 9158
EFFECTIVE DATE:
FLSA STATUS: E
EEO6 CODE: 3 = Professional/Non-faculty
PURPOSE: Provides Pre-Award/Post-Award administrative guidance in the processing of more
complex research grant and contract proposals. Develops and maintains contacts with sources of
faculty research support. Assists in proposal development and training presentations.
Responsible for administering and monitoring procedures designed to comply with and
implement appropriate regulations relating to government and private research grants and/or
contracts pertaining to the interpretation and application of such procedures and regulations.
DUTIES AND RESPONSIBILITIES: Maintains contacts with public and private agencies that
are sources of faculty research support. Provides timely contracts with appropriate funding
agencies. Initiates and maintains contacts with research faculty to assist them in developing
preliminary and final proposals. Utilizes technical automated search processes via electronic
media for external funding opportunities. Assists faculty in searching resource databases,
prepares and verifies proposal budgets, reviews guidelines and advises faculty regarding sponsor
university requirements. Reviews and analyzes various data sources to ensure current
dissemination of information to faculty and staff including additions or modifications to
government regulations regarding research safety. Coordinates meetings and supervises
distribution of materials to committee members prior to meetings. Reviews and analyzes
applications prior to committee meetings and verify documents are in compliance with university
and government mandates. Investigates suspected violations of proper applications. Conducts
presentations regarding the review process. Contacts principal investigators and advises them
relative to grant and contract rules, regulations and procedures. Provides technical support to
principal investigators in the review and submission of complex grant and contract proposals by
providing information and guidance as to the use of University grant and contractor forms.
Obtains requested reports from the principal investigators. Reviews requested budget changes on
approved grants and contracts. Assists in the compilation of complex data and preparation of
monthly, quarterly, and annual reports. Provides assistance in developing preliminary and final
proposals. Performs other related duties as required. Participates in professional development
training seminars/ conferences in related area.
REPORTING RELATIONSHIPS:
REPORTS TO: Work is performed under the general direction of the Assistant Director.
Desired results are defined in general terms. The incumbent, based upon his/her
specialized knowledge and experience, usually determines work methods or approaches
to work problems. Only those problems which involve major deviations from established
policies are referred to the Assistant Director or Director. Minimal supervision of work in
process, but completed assignments are reviewed for thoroughness, consistency and
adherence to policy limitations.
SUPERVISION: N/A
SUPERVISION-OTHER: Specific training and general supervision of Grants and
Contracts Specialist I and support staff.
REQUIRED EDUCATION: $education
REQUIRED EDUCATION-OTHER: Bachelor's degree in business or public administration,
social sciences, or a related field.
REQUIRED EXPERIENCE / COMPETENCIES-OTHER:
REQUIRED EXPERIENCES/COMPETENCIES: Two years of experience in the
preparation and processing of research grant and/or contract proposals and in their
administration, including one year of experience as Grants and Contracts Specialist I or
its equivalent.
OTHER REQUIREMENTS: Use of standard office machines, including typewriter, calculator or
adding machine, personal computers for word processing, spreadsheets and entry of database
information. Exacting accuracy in all phases of work. Proficiency in written and verbal
communication to interpret administrative policy. Work is performed mostly in an office setting.
May required occasional travel. Specific job requirements or physical location of some positions
allocated to this classification, may render the position security sensitive, and thereby subject to
the provisions of Section 51.215 Texas Education Code.