Grants and Contracts Specialist I
Job Description
TITLE: Grants and Contracts Specialist I
JOB CODE: 9159
EFFECTIVE DATE:
FLSA STATUS: E
EEO6 CODE: 3 = Professional/Non-faculty
PURPOSE: Provides pre-award/post-award administrative guidance in the preparation
processing of routine research grant and contract proposals. Maintains resource documents and
information of all sources of funding and database retrieval operations. Responsible for
interpretation and application of routine procedures and regulations relating to the administration
of government and private research grants, contracts, and gifts.
DUTIES AND RESPONSIBILITIES: Prepares notices of research opportunities and possible
funding sources, according to faculty interests, from the OSP. Provides information to faculty
concerning grant programs in terms of eligibility, deadlines, and appropriateness of research
program. Oversees preparation and dissemination of the newsletter. Maintains the Library and
cataloging system. Provides funding searches for faculty from federal, state, local government,
and private sources. Oversees data entry update to the faculty profile and proposal tracking data
base system. Assists in generating reports from this information system. Assists in workshops
and training sessions on funding sources and proposal development. Provides technical support
to principal investigators in the review and submission of routine grant and contract proposals.
Reviews completed applications and contracts for accuracy, completeness and compliance with
the requirements of the University and the prospective funding agency. Reviews correspondence
with funding agencies and take appropriate action. Obtains various reports from the principal
investigators. Verifies that requests for budget changes meet regulations and recommends
approval or disapproval. Interacts frequently with principal investigators, assists with identifying
sources of research funding and proposal development. Advise faculty principal investigators of
grant and contract rules, regulations, and procedures. Obtains status reports and other
information requested by funding organizations. Performs other related duties as required.
Participates in professional development training seminars/conferences and specific training in
fundamentals of research administration.
REPORTING RELATIONSHIPS:
REPORTS TO: Work is performed under the close direction of the Assistant Director.
Desired results are clearly defined; work methods are prescribed according to
departmental procedures. Although supervision is available, the incumbent is expected to
resolve work problems as they arise, referring to the Assistant Director or Director only
those situations which involve interpretation of policy or establishment of new
procedures. Completed work is reviewed for technical quality, completeness, and
soundness of conclusions or recommendations.
SUPERVISION: N/A
SUPERVISION-OTHER: Occasional direction given to technical assistants, secretarial
staff and student assistants.
REQUIRED EDUCATION: $education
REQUIRED EDUCATION-OTHER: Bachelor's degree in business or public administration,
social sciences, or a related field.
REQUIRED EXPERIENCE / COMPETENCIES-OTHER:
REQUIRED EXPERIENCES/COMPETENCIES: One year of experience in the
preparation of research grants and contracts.
OTHER REQUIREMENTS: Use of standard office machines including personal computer,
typewriter, calculator and/or adding machine. Exacting accuracy in all phases of work. Requires
the exercise of moderate judgment in the application of policy, practices and procedures to work
related problems. Work is preformed mostly in an office setting. May require occasional, travel.
Specific job requirements or physical location of some positions allocated to this classification,
may render the position security sensitive, and thereby subject to the provisions of Section
51.215 Texas Education Code.