Grants and Contracts Specialist III
Job Description
TITLE: Grants and Contracts Specialist III
JOB CODE: 9157
EFFECTIVE DATE:
FLSA STATUS: E
EEO6 CODE: 3 = Professional/Non-faculty
PURPOSE: Provide supervision and administration guidance of all Pre-Award/Post-Award
activities. Provides guidance in the preparation and processing of complex research grants and
contract proposals and for their management when awarded. Responsible for assisting in
planning, coordinating, and supervision of the activities of the office; for developing and
administering procedures designed to comply with appropriate regulations relating to the
administration of government and private research grants, contracts and gifts; and for the
interpretation and application of such procedures and regulations.
DUTIES AND RESPONSIBILITIES: Directs the identification, development and maintenances
of contracts with new and ongoing sources of faculty research support from public and private
agencies. Initiates and maintains contracts with research faculty to assist them in developing
preliminary and final proposals. Manages technical automated search processes via electronic
media for external funding opportunities and assists faculty in searching databases. Oversees
electronic proposal submissions. Manages the Office of Sponsored Projects Resource Library
and newsletter activities. Identifies agency personnel (federal, state, foundations) and initiates
invitations for their visit to UTA to meet with potential grantees. Provides workshops and
training sessions on funding sources and proposal development. Trains Grants and Contracts
Specialists and support personnel. Maintains frequent contact with principal investigators,
external funding agencies and the State of Texas Washington Office. Manages outreach to new
faculty, research-related councils and committees and other research related activities as
assigned. Prepares forecasts of upcoming federal research initiatives. Prepares
reports/summaries/analyses for university officials on research funding. Provides technical
support to principal investigators in the review and submission of all routine/complex grant and
contract proposals by providing information and guidance. Reviews completed applications and
contracts for accuracy, completeness and compliance with the requirements of the University and
the prospective funding agency. Obtains requested reports or other information from the
principal investigators. Reviews requested budget changes in approved grants and contracts.
Determines whether such changes are permissible under the terms of the grant or contract, and
recommends approval or disapproval. Develops and administers training seminars. Performs
other related duties as required.
REPORTING RELATIONSHIPS:
REPORTS TO: Work is performed under minimal direction of the Assistant Director.
Desired results are indicated in broad terms or objectives. Work methods or approaches
to work problems are determined almost entirely by the incumbent who is virtually selfsupervised because of his/her specialized knowledge and experience. Final results are
appraised largely with respect to attainment of program objectives.
SUPERVISION: N/A
SUPERVISION-OTHER: General working supervision to Grants and Contracts
Specialists I and II, and to Technical Assistants. Occasional direction given to secretarial
staff and Computer Specialist.
REQUIRED EDUCATION: $education
REQUIRED EDUCATION-OTHER: Bachelor s degree required, preferably in business or
public administration, social sciences, or a related field.
REQUIRED EXPERIENCE / COMPETENCIES-OTHER:
REQUIRED EXPERIENCES/COMPETENCIES: Three years of experience in the
preparation and processing of research grant and/or contract proposals and in their
administration, including at least three years of experience as Grants and Contracts
Specialist II or its equivalent.
OTHER REQUIREMENTS: Use of standard office machines, including typewriter and
calculator or adding machine. Use of personal computers experience in word processing,
spreadsheets and database. Exacting accuracy in all phases of work. Proficiency in written and
verbal communication to interpret administrative policy. Work is performed mostly in an office
setting. Occasional travel for training seminars and professional meetings. Specific job
requirements or physical location of some positions allocated to this classification, may render
the position security/sensitive, and thereby subject to the provisions of Section 51.215 Texas
Education Code.