Westerville South High School Theatre Boosters, Inc.
By-Laws
Article I - Government of organization
Section 1
The government of the Westerville South Theatre Boosters, Inc. (WSTB, Inc.),
shall be vested in the Executive Committee. The Executive Committee shall
manage the affairs of the WSTB, Inc. in conformity with the provisions of the
Constitution and By-Laws of WSTB, Inc.
Article II - Duties of the Executive Committee
Section 1
Conduct regular committee meetings monthly during the school year, the time to
be fixed at its first meeting after elections are held. A majority of the voting
Executive Committee members shall constitute a quorum. Special meetings may
be called by the president or by a majority of the Executive Committee.
Section 2
Formulate an agenda for general meetings.
Section 3
Present a report at the regular meetings of the WSTB, Inc.
Section 4
Establish a projected budget of the expenditures of the WSTB, Inc. in cooperation
with the Theatre Department instructors and directors.
Section 5
Transact necessary business in the intervals between regular meetings and such
other business as may be referred to the Executive committee.
Section 6
Create standing committees and approve plans of work of the standing
committees.
Section 7
Appoint an auditing committee at least one month before the April meeting to
audit the treasurer's account. The auditing committee shall consist of one
faculty/staff member of the Westerville South High School and two members of
the organization not on the Executive Committee. The audit committee shall
produce a report on an annual basis at a Booster meeting.
Article III - Financial Operation
Section1
Being a non-profit corporation, all funds earned by this organization shall be used
for operational purposes as outlined in the Constitution Article II.
Section2
All fund raising activities must be agreed upon by majority vote of members in
attendance at regular or special meetings.
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Section3
All requests for appropriation of funds in this organization shall first be presented
to the Executive Committee prior to a regular meeting for consideration before
being put to the membership vote. The Executive Committee shall determine if;
a) the requested expenditure is consistent with the purposes and bylaws of the
organization, and
b) the financial condition permits the expenditure without creating an undue
hardship on the treasury, considering all obligations of the organization.
The president, or in his/her absence, the first vice president, shall submit a report
stating the findings and recommendations of the Executive Committee at the
earliest regular meeting of the membership. The request shall then be submitted to
a vote of the membership. If the request is defeated then any portion of the request
or of the Executive Committee recommendation pertaining to that request may be
brought to the floor as a motion by the voting membership. However, if the
request is deemed a hardship by the Executive Committee, a two-thirds majority
vote of the total voting membership is required for passage. Any further motions
pertaining to a hardship request must be submitted to the Executive Committee.
Section 4
The Directors and members of the student thespian board shall submit a requested
budget to the Executive Committee in sufficient time for review by the Executive
Committee before the August meeting. The approved budget shall include a
contingency fund to be used at the discretion of the theatre directors and advisors.
Section 5
The Executive Committee shall prepare a proposed balanced budget of income
and expenditures indicating the funds required from the WSTB, Inc. to operate the
program for the current year. This proposal shall be presented to the membership
at the August meeting to be voted and approved at the September meeting after
reasonable notification. The budget shall cover the period July 1 through June 30.
Section 6
In the event of the immediate need for decisions based on the agreement of the
director(s) prior to a regular meeting regarding official action of the organization,
the agreement of three (3) of the five (5) officers named in the Constitution,
Article V, Section I, shall be sufficient. Funds up to 25% of the current booster
cash balance can be committed by such action. A report shall be presented and
added to the minutes of the next regular meeting of the voting membership.
Section 7
All checks over the amount of $200 require the signature of two executive
committee members. This is not to include members of the same household.
Section 8
In order to expedite the purchase of needed supplies, up to two debit cards may be
maintained by the executive committee and may be used by the theatre
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department director(s) for (1) booster purchase order (PO) transactions, which are
reimbursable by the theatre department, or (2) booster fund purchases approved
via prior vote. These debit cards are to have an ATM withdrawal limit of $100
and a spending limit of $500 per transaction, unless prior approval is given. All
debit card transactions are to be set up with the bank to send automatic emails to
the treasurer for every transaction.
Section 9
An annual financial report of income and expenditures at the end of the fiscal year
shall be submitted to the membership at a regular meeting.
Section 10
No section of Article III regarding appropriations or disbursements of funds may
be suspended.
Article IV - Membership Dues
Section 1
Dues for membership shall be $20.00 per year for one household with one vote
per household (each member having full membership rights).
Section 2
The membership, upon recommendation of the Executive committee, may
establish special categories of membership for which dues exceed the amount
provided in Section 1 of this Article.
Section 3
All students by their membership in the Westerville South High School Thespian
Troupe #513 are non-dues paying members of this organization with voting
representation by the elected thespian board at the booster meetings.
Article V - Statutory Agent
Section 1
The statutory agent shall be the liaison between the Secretary of State of the State
of Ohio and the WSTB, Inc. and shall be responsible for all communications
required by the Secretary of State from this organization.
Section 2
The statutory agent shall be the Secretary.
Article VI - Amendment to the By-Laws
Section 1
Procedures for amending the by-laws shall be as followed:
a) A copy of the proposed change shall be presented in writing and read at a
regular meeting.
b) At the next regular meeting, a majority affirmative vote of the voting
membership in attendance is required for adoption of the change.
c) Information shall be presented with reasonable notification.
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Section 2
The amendments shall become effective on the date of approval by the general
membership except any amendment concerning the election of officers shall
become effective at the normal time as provided by the Constitution.
Section 3
All current and new members shall be provided a copy of the Westerville South
High School Theatre Boosters Constitution and By-Laws.
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