IU Mission Tenure Track, PhD Contingent Template
Updated 3/14/14
(DATE – two working days from current date)
(NAME)
(ADDRESS)
(CITY STATE ZIP)
Dear (NAME):
Upon the recommendation of the Search Committee, the Chair of the Department of (DEPT NAME), and the Dean of the
(COLLEGE NAME), I am pleased to recommend that you be appointed Instructor in (DISCIPLINE) beginning on (DATE). (This
appointment is contingent upon or The renewal of this appointment is contingent upon) the notification (an official transcript or a letter
from the Dean of the graduate school) by (DATE), that the doctorate has been completed. Upon receipt of this notification, your title will
be changed to (NEW TITLE) of (DISCIPLINE) and ($ AMOUNT = 10%) will be added to your current salary. 1 This offer has been
approved by the Chancellor of IPFW. Employment in this position is contingent upon a satisfactory background check. The initial salary
for this position is ($ AMOUNT minus 10%) for the academic year and as a new employee of IPFW you will be paid by Purdue
University. In addition to your salary, Purdue provides a generous benefit package that includes a defined contribution retirement plan as
well as medical, disability and life insurance which will begin immediately upon your employment. A more complete description of
these benefits can be found online at http://new.ipfw.edu/offices/hr/benefits/. 2 Your application for tenure must be submitted by (DEPT
DUE DATE MONTH) (START YEAR + 5 YRS) and a tenure decision will be made no later than May (Start year +6 YRS). In the case
of a positive decision, appointment with tenure would begin August (Start year + 7 YRS).Your initial duties will consist of (%) teaching,
and (%) research/creative endeavor, along with normally expected university and professional service.3 You will receive a separate
mailing about the New Faculty Institute and you are expected to attend.
Enclosed you will find President's Office Form 19 "Purdue University Appointment to the Faculty" and "Notice of Terms of
Initial Appointment for Appointments to Indiana University Missions." To indicate your acceptance of the appointment, please sign
these forms, as well as this letter, and return them to me in the envelope provided. The enclosed Employee Information, Self
Identification Compliance, Background Check Form, Direct Deposit Authorization, W4 and WH4 forms should also be completed and
returned at this time. Please refer to Indiana University's Academic Handbook, which can be found online at
https://www.indiana.edu/~vpfaa/academichandbook/index.php/Main_Page. It details policies and procedures that apply to IPFW faculty
appointed to Indiana University mission programs. Also for your reference, Purdue University’s Faculty and Staff Handbook, which can
be found online at http://www.purdue.edu/faculty_staff_handbook/. In addition, I am sending you University policy I.A.1 and copies of
Purdue executive memoranda (B4, B48, and B50) which are relevant to your employment. The policy and memoranda are for your
permanent records.
Employment with the University is subject to the requirements of the Immigration Reform and Control Act (IRCA) which
requires employers to verify an employee’s right to work in the United States. Prior to your first day of work, you must complete Section
1 of the U.S. Citizenship and Immigration Services’ Form I-9, Employment Eligibility Verification. To access the electronic form, visit
the IPFW Human Resources site at http://new.ipfw.edu/hr/. Click the link titled, “Electronic I-9 for new hires/rehires,” login and
complete Section 1 of the Form I-9. You will then be provided a list of acceptable documents. The required documents must be
presented to your school’s business manager or Human Resources on or before your first day of employment.
It is the policy of IPFW to provide reasonable accommodations for employees and applicants with disabilities. If you need
accommodations, please contact us.
Upon acceptance of this offer, you are requested to provide three original reference letters and an original transcript from the
university that awarded your terminal degree if you have not already done so. If you have questions regarding the background check
form, direct deposit authorization, I-9, W4 and WH4 forms, please contact Human Resources at (260) 481-6840.
I request your response to this offer by (DATE – normally, allow two weeks for return). If my office can answer any other
questions for you, please do not hesitate to call Julie Yoder at (260) 481-6280. I look forward to your joining us at IPFW.
Sincerely,
Carl N. Drummond
Vice Chancellor for Academic Affairs
Enclosures
Accepted: ____________________________
_________________________
Signature
Date
For offers contingent upon VISA classifications, add the following wording: “This offer is also contingent upon proper visa classification. Additionally note
that tenure cannot be awarded to a faculty member until he or she has received permanent residency.”
2
For offers with moving allowance, insert the following language “In order to assist you with your move to IPFW, you will be provided a moving allowance
of ($ AMOUNT). This lump-sum payment represents taxable income and taxes will be withheld from the payment. If these funds are used for qualified
moving expenses per current Internal Revenue Service guidelines, income taxes withheld may be recovered on your tax return. Please consult your tax
advisor. Please contact the school’s Business Manager, (NAME) at (260) (PHONE NUMBER), for further details regarding your moving expenses.”
3
For offers with start up funds, insert the following language “In addition you will receive start up funds in the amount of ($ AMOUNT) as described in the
enclosed chair memo.”
1