STRATEGIC GOAL TEAM 3, Objective 3
FIRST SOLO TEAM MEETING
DECEMBER 1, 2010, 9:00 a.m.
CRIMINAL JUSTICE INSTITUTE, RM 143
DRAFT (1/17/11)
Team Members Present
Shauna Anstey, Anne Barreto, Kimberly Foster, Erin O’Brien, Sunni Prevatt, Chris Wettstein. It was noted
that Anne, Erin, and Chris are new to the team this year.
Team Members Absent
Karen Conn, Ray Enger, Debi Jackubcin, Ed Frame (CPC Co-Chair). Karen, Ray and Ed are new members.
CPC Co-Chair Present
Susan Kelley
Welcome and Review of Charge, Team Principles and Roles
Meeting Convener, Shauna Anstey, called the meeting to order with a welcome and self-introductions,
noting that the team has a good mix of returning and new members. Susan Kelley, co-chair of the
College Planning Council, outlined the charge to the team and the tasks of the day.
It was also agreed that team roles will be as follows: Shauna Anstey, Convener; Susan Kelley and Shauna
Anstey, Recorders; Susan Kelley, Reporter. Anyone wishing to serve in any of these roles may do so. It
was agreed that all team members would serve as seekers, questioners, and principles monitors.
The team reviewed and agreed on the Team Principles set by the 2009-10 team, and attached to the
agenda, and the October 22, 2010 team meeting notes.
Review of Strategic Issues
The team reviewed the list of strategic issues from the 2008-13 plan, and determined that numbers 11,
12, and 14 have a primary relationship to Goal 3, objective 3 (3.3). Also related, but in a secondary
manner, are issues 5, 8, 9, and 13.
The team also discussed whether any of the additional issues listed on pp. 13 and 14 of the agenda
packet should be listed as relating to 3.3. It was suggested that the following three Additional Issues
relate to 3.3:
- How will we define “meaningful improvement?”
- How is our commitment to valuing diversity honored through the work envisioned by this plan?
- What constitutes meaningful data?
It was agreed that the team would consult Debi Jakubcin at the next meeting regarding these three new
issues, since she may be addressing them in the college Wellness Plan. The Wellness Committee will
meet on December 15, and may have input into the discussion.
It was agreed that at the next meeting of the team, any of the selected strategic issues not updated or
addressed will be addressed by a volunteer team member who will propose any comments to add to
those made by the team last year, in the cases of the numbered issues noted above. Also, someone
from the team will be asked to draft comments on the Additional Issues, from team 3.3’s perspective.
Attachment B is the template to be used for the reports.
Comments from all four goal teams will be merged into one document for review at Big Meeting, as was
done last year. The team is free to suggest any missing issues that the data suggest should be addressed
as well.
Baseline Data Review
The team discussed baseline data, noting that the data is in the form of a report of aggregate data on
self-reported wellness practices from Cigna, in Fall 2009. This report will be added to the goal team web
page. Baseline data will be used to support a report to the District Board of Trustees in February, and to
provide a means of gauging progress at the Big Meeting. An updated report is expected to be received in
December, and that can be reviewed at the January team meeting.
Major Goal-Related Initiatives and Projects
The team reviewed the list of Strategic Initiatives from 2009-10 that was generated by the President’s
Staff as amended by the goal team that met last year, as well as the list of goal related work in the
Weave Online report.
The team was asked to identify any missing initiatives related to 3.3 that should be added in order to
have a comprehensive picture of efforts underway in support of 3.3. It was noted that the new
Smokefree Initiative should be added to the list.
It was also noted that Debi Jakubcin will be asked to report on the development status of the Wellness
plan at the January 2011 meeting. Also, short term target #3 – Increase the budget for wellness
program, including dedicated full-time staff, and keep pace with planned expansion – will be updated to
reflect that Valencia now has one full-time staff member, Debi Jakubcin, dedicated to the Wellness
Center.
The team reviewed the Weave Online system report, noting that an error may have been made in
linking an initiative under the West Library to objective 3.3. Susan indicated that she or Kurt would
follow up to make sure the link was intentional. It remains the option of the department to select the
links.
Attachment A, Initiative Report Template, will be used to update issue reports from last year and/or to
add any new initiatives not on the 2009-10 list.
Assignments and Next Meeting
By the next meeting, members should review the Issues reports on the website at:
http://valenciacc.edu/strategicplan/StrategicGoalTeams.cfm
under subgroup 3.3, January 27, 2010 meeting, for those listed above as primary and secondary to 3.3,
and determine if additions are needed to update the issue reports.
Also, the members will consider what might be added to new reports to be drafted this year on the new
issues selected at this meeting, as follows:
- How will we define “meaningful improvement?”
- How is our commitment to valuing diversity honored through the work envisioned by this plan?
- What constitutes meaningful data?
Also by the next meeting, members will have reviewed 3.3 in Weave, to determine whether there are
any additional missing initiatives, other than the Smokefree Initiative noted at this meeting. Updates to
the strategic Issues will be drafted by the team in January.
Team members will also review the Valencia Wellness Survey to determine if the information should
have any impact on the goal team’s work. Debi Jakubcin will be asked to comment on the number of
people who received the survey, and which groups were included. Deb will also be asked to bring any
related reports, including any new report from Cigna.
Team members were asked to block off March 18 for Big Meeting.
The date for the next team meeting will be determined through a review of GroupWise calendars, and
will be held no later than February 8. (The date was subsequently set as January 28, 2011, at 10:00
a.m. at the CJI, room 143.)
Attachment A – Initiative Report Template
Initiative Report
Goal Team:
Initiative Name:
Prepared by:
Person(s) consulted in obtaining information about the status of this initiative:
Summary of progress made on the initiative to date:
Information about upcoming work on the initiative:
Any data or results that can be shared that reveals how those involved with this initiative are gauging
the success of the initiative:
(Add pages as needed.)
Attachment B – Issue Report Template
Strategic Issues Brief
Goal Team:
Prepared by:
Strategic Issue from 2006 Situational/Needs Analysis:
Notable internal changes related to Strategic Issue:
Notable external changes related to Strategic Issue:
Update(s) suggested to the Issue Statement and/or to the Situational/Needs Analysis narrative:
Resources consulted in preparation of update(s):
(Attach additional pages as needed.)