MIRACOSTA COLLEGE
CLASS TITLE:
GRANTS ASSISTANT
BASIC FUNCTION:
Under the direction of the Executive Director, Development and Foundation Office, assist and
support the development of grant applications and the development of grant management systems
including reporting and budget management; provide specialized research and writing support to
academic community in support of fundraising for academic programs, facilities and students.
REPRESENTATIVE DUTIES:
1. Participate in grant development and modification by working directly with foundation program
officers, faculty, deans, and others to assist in writing high quality letters of inquiry and grant
proposals. (E)
2. Participate in the drafting and submission of letters of introduction, Letters of Inquiry – in
pursuit of invitations to submit grant applications. (E)
3. Review, check, and correct program descriptions and budgets prepared for inclusion in grant
proposals to ensure proper grammar usage; verify data for accuracy, completeness, and
compliance with private foundation guidelines and college policies. (E)
4. Research potential grantors through the use of national and local databases and foundation
websites, looking at IRS 990s, profiles, grant histories and other information in order to
evaluate potential matches. (E)
5. Meet and communicate with pertinent faculty, staff and administrators in order to understand
the college’s and specific programs’ funding needs, determining focus for grant efforts.
6.
Generate reports of research findings and write synopses of opportunities.
7. Communicate with representatives of grantors to understand grant guidelines and
requirements for submission.
8. Communicate with college program faculty and staff to solicit information needed to create
persuasive letters and grant proposals, following up via email and phone calls in an effort to
refine program descriptions, generate budgets, delineate projected outcomes, and provide
other information as needed. (E)
9. Follow up with potential grantors to support the review process.
10. Prepare and submit periodic progress reports required by granting organizations.
11. Monitor the progress of outside researchers and writers as applicable when the complexity
of the grant warrants.
12. Research, create and maintain lists of local foundations’ boards of directors to facilitate the
MC Foundation board’s cultivation of selected family foundations that appear to be good
matches for the college.
MIRACOSTA COMMUNITY COLLEGE DISTRICT
(E) = Essential job function
9/3/14
Grants Assistant
2
13. Develop and implement systems for tracking grants and proposals submitted by the college
to local and national private foundations.
14. Monitor and periodically update the MC Foundation organizational portrait with the San
Diego Foundation’s BetterGivingSD.org, a database of area nonprofits assembled for review
by potential funders.
15. Provide writing expertise and advice to faculty, staff and administrators concerning written grant
applications and letters of inquiry. (E)
16. Compose correspondence.
17. Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Local and national foundations
Grant writing techniques with an adherence to foundation guidelines.
Modern office practices, procedures and equipment. Advanced techniques and operation of
personal computer.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Interpersonal skills using tact, patience and courtesy.
ABILITY TO:
Operate a variety of office equipment, including computer and appropriate software.
Perform at a college graduate level or experiential equivalent in English.
Communicate with faculty and staff effectively.
Read, understand, interpret and apply private foundation policies and guidelines.
Provide grant writing advice to faculty and staff.
Explain, interpret, and apply with good judgment college and division policies, laws, rules, and
regulations.
Compose correspondence independently; communicate information in person or by telephone
where judgment, common knowledge and interpretation of policies and regulations are
necessary.
Analyze situations accurately and adopt an effective course of action.
Establish and maintain cooperative and effective working relationships with others.
Organize and assemble data and prepare reports.
EDUCATION AND EXPERIENCE:
Education and experience equivalent to a Bachelor degree and two years of closely related
experience.
LICENSES AND OTHER REQUIREMENTS:
Not Applicable
WORK DIRECTION, LEAD AND SUPERVISORY RESPONSIBILITIES:
Not Applicable
MIRACOSTA COMMUNITY COLLEGE DISTRICT
(E) = Essential job function
9/3/14
Grants Assistant
3
CONTACTS:
Faculty, coworkers, Public Information Office, grant agencies.
PHYSICAL EFFORT:
Primarily sedentary with intermittent standing, walking, bending and stooping; occasional light
lifting and carrying of objects weighing 25 pounds or less; ability to work at computer station for
extended periods of time, involving repetitive use of hands, wrists, shoulders and forearms;
ability to travel to a variety of locations on and off campus as needed to conduct district
business.
EMOTIONAL EFFORT:
Ability to develop and maintain effective working relationships involving appropriate interactions
and communications in person, by telephone, e-mail or correspondence with staff, faculty,
administrators and others from diverse backgrounds on a regular, on-going basis. Ability to work
effectively under pressure on a variety of tasks concurrently, while meeting established
deadlines and changing priorities.
WORKING CONDITIONS:
Primarily busy, indoor office environment; subject to frequent contacts and interruptions by
individuals in person or by phone; may be required to work at any district location or authorized
facility during day and/or evening hours including occasional weekends on an as-needed basis.
MIRACOSTA COMMUNITY COLLEGE DISTRICT
(E) = Essential job function
9/3/14