MINUTES
University Technology Committee
April 14, 2008
Members Present:
Lance Taylor, Chairperson
Katharine Brown
Dale Clifford
Richard Crosby
Faye Jones
Michael Kucsak
Albert Loh
Gerald Merckel
Deb Miller
Tom Van Schoor
Mark Smith
Lucy Trice
Others Present:
Jeff Bowen
Tully Burnett
Jeff Durfee
Joe Lynch
Chairperson Taylor called the University Technology Committee meeting to order at 10:00 a.m. in
Bldg. 15 Room 1105.
Approval of Minutes - March 10, 2008
Chairperson Taylor asked if the UTC members had any changes, additions, or corrections to the
Minutes from March 10, 2008. No changes were noted and the Minutes were approved as submitted.
Announcements
Deb Miller stated that to date, there has been a low response to the faculty survey. She said efforts
continue to request more participation from faculty.
Miller also stated that a Vista training session will be held this Friday, 4/18 at 3:00 p.m. in Bldg. 51,
particularly for faculty. This is a very good 45 minute introductory session for faculty to become
familiar with the software.
Action Item: Blackboard Governance
Taylor informed the group that the Campus Technology Committee forwarded the Blackboard
Governance statement/language to the UTC for endorsement. Although Blackboard governance is
currently informal, they felt that the process needs to be formalized. The CTC felt that with Blackboard
becoming ever more complex, that all processes should be documented.
Taylor stated that he is concerned with the language "This team consults with other stakeholders as
needed, and regularly seeks input and makes reports to its advisory committees: the Distance
Learning Committee, the Campus Technology Committee, and the University Technology Committee."
Dale Clifford stated that she did not feel the word "Governance" is the proper word for this statement
and suggested maybe "Management," "Blackboard Technical Management," or "Blackboard Systems
Management."
Deb Miller agreed to have further discussions with the Blackboard Systems Management Group and
will send it back through CIRT, ITS and the CTC. Taylor noted this will be added as an action item for
further review on next month's UTC agenda.
Report: Planned Auxiliary Systems - One Card and Parking
Tully Burnett, Associate Director of Auxiliary Services, was in attendance to discuss the following
initiatives:
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One Card - This is a cutting edge technology program that will replace the current i.d.
card for the University. The vendor is CardSmith and will be hosting the
online/integrated system. This program allows for one card to be used at all places on
campus including: the UNF Bookstore, Chartwells, Postal Services, Library, Pay for
Print, Laundry, etc. This card keeps financial records in the vendor's database, not
personal information (e.g. library books checked-out). Right now, money is currently
stored directly on the card so if you lose your card, you lose your money. With the
new card, the money is not on the card, rather in a central database/location so if you
card is lost or stolen, you do not lose the funds. This card will tie in all off line
transactions. CardSmith will be also be marketing this card to outside merchants to
provide discounts, etc. to university students and personnel. We are in final
negotiations and will provide updates as the rollout commences.
Parking - a new parking system is currently being implemented. This system, through
vendor, T2 systems, will provide software that is a web-based platform. You will be
able to purchase parking permits online and pay bills. The hand-held units are wireless
and when a ticket is issued; it will be automatically populated into the system. This
will allow the university to be able to better track the unknown violators. With the
information being downloaded nightly from the Florida Department of Vehicles, the
registered owner of the vehicle will be notified much more quickly. Citations will be
able to be paid at the Cashier's Office and at the Parking Services location, eliminating
long lines. The system will be in place by July 1, 2008 to sell permits and enforcement
will begin August 15, 2008.
Report: Emergency Notification Systems
Jeff Durfee informed the group that the Code Red system is now in place and currently over 6000
students and 1000 staff have already registered. Only approximately five percent (5%) of the
students and forty-nine (49) staff members have chosen to opt out of the system. This system will
send out a phone call/ voice message when initiated and will be fully operational by the start of
Summer A semester.
He informed the group that an Invitation To Negotiate (ITN) is in process to look at external
speakers/public announcement system and proposals are currently being reviewed.
Richard Crosby stated that our current emergency notification system has become less functional as
new buildings have come online. In order to test our current alerts/voice enunciation systems, (until a
fully functional system is put in place), every Friday at 4:00 p.m. an alarm will sound for
approximately one (1) minute with building supervisors reporting any issues back.
Update: Content Management System
No report.
Report: Distance Learning Committee
Deb Miller reported the following information:
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The DLC's major project this year has been the creation of a Distance Learning
Committee Procedures document. This document was drafted and continues to be
refined via discussions with interested Faculty Association committees.
There was a lot of discussion about ownership of online courses created by faculty and
the DLC has invited Rick Buck to discuss this issue at its' next meeting.
UNF now has its first degree program listed in the Florida Distance Learning course
catalog. This course is under the College of Education and Human Services (Masters in
Education - Instructional Technology track).
The DLC By-Laws were passed and will soon be forwarded to the Office of the
President.
Another major project has been building a new Distance Learning website for UNF.
This website has been published at www.unf.edu/distancelearning, but is not yet
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publicized. It contains general information about distance learning at UNF and lists
resources for faculty and students, related links, and a link to search for all distance
learning courses in the course schedule
There is currently a bill working through committees in the FL legislature that would
establish a task force for Distance Learning to "advocate and facilitate access to
undergraduate distance learning resources that enable public postsecondary education
institutions to fulfill their missions while contributing to and sharing in the distance
learning resources of the Florida Distance Learning Consortium". This bill is to define
responsibilities for the Florida Distance Learning Consortium, including the operation of
the catalog and creation of a content repository. It would also authorize colleges and
universities to collect a fee for distance learning. Janet Owen has been keeping the
committee advised as discussions around this bill evolve.
The committee's next meeting is May 13, 2008.
Report: Campus Technology Committee
Katharine Brown stated that the CTC has placed several informational items in the Faculty Association
packet included information on E-Academy, Vista, Office 2000 and a stronger password statement.
The committee has also submitted a list of suggestions to Scott Bennett for changes to the Luminis
pages on faculty content.
The committee is currently working on procuring a tool for plagiarism detection.
Report: GOT
No report.
Report: IT Security Action Team
Jeff Durfee stated that an instant messaging pilot has shown success and the team plans to roll-out
the program in the near future to the on-campus community. He reminded the group that this instant
message system does not send messages off-campus, but rather the stay within UNF's network. The
messages and logs are neither logged nor retained.
There is a full media campaign currently going on to remind the university community of the necessity
of stronger passwords/passphrases.
Report: Campus Information Display Action Team
Jeff Durfee stated the team is meeting in the near future and he will have a report at next month's
UTC meeting.
Report: Portal Committee
No report.
New Business
No new business to report.
The meeting was adjourned at 10:45 a.m.
Chairperson Taylor called the University Technology Committee meeting to order at 10:00 a.m. in
Bldg. 15 Room 1105.