University Technology Committee MINUTES April 11, 2011 Members Present: Lance Taylor (Chair), Deb Miller, Dee Baldwin, Katharine Brown, Cathie Christie, Dale Clifford, Cynthia Jordan, Marsha Lupi, Gerald Merckel, Julie Milich, Trey Gowdy, Len Roberson, Bobby Waldrup, Marianne Roberts, Jim Owen Others Present: Jeff Durfee, Steve Lyon, Kathy Hughes, Justin Begle, Fred Sudler 1. January minutes With no corrections noted, the January minutes were approved. 2. Announcements Administrative Rights – Jeff Durfee This is set to go live April 12. Discussion included ways to communicate the process for requesting administrative rights to the campus. The committee agreed to sending an email to Deans/Directors on April 12 and posting it on Osprey Update the week of April 18. Skype Test – Steve Lyon Skype is currently being tested in the residence halls. Impact to the campus network at this point is minimal. The testing will run until the end of the semester and will likely be turned on for the rest of the campus at the beginning of the summer semester. This will be announced in an Osprey Update in May. UPS and Power Distribution Systems – Chair Taylor The campus has reached capacity on its UPS and power distribution systems. An upgrade is needed and will take 3 days of solid downtime. No services will be available including payroll, Blackboard, student services, e-mail, etc. The time period currently being discussed is during the break between the fall and spring semesters. The committee is asked to share the information with their constituents and send any feedback to Lance. It was suggested that the website have a bounce-back announcement available for those trying to access the UNF website during the downtime. FL DL Consortiums Quarterly Meeting – Deb Miller UNF will be hosting the Florida Distance Learning Consortium’s Quarterly Meeting on May 5 and 6 in the COEHS Conference Room. Those interested in seeing the agenda can visit FLDLC.org. 3. Future Meetings Schedule – Lance Taylor To improve attendance at UTC meetings, Chair Taylor made a couple of suggestions – amend the bylaws and agree to meet less frequently or amend the by-laws to lower the number of members present to constitute a quorum. Currently there are 18 members. Ten members currently constitute a quorum for a meeting. After discussion, the committee agreed to lower the number for a quorum to eight members. ACTION – Chair Taylor asked for a motion. Cathy Christie made the motion to amend the by-laws to state that eight members present at a meeting will constitute a quorum. Marsha Lupi seconded the motion and the motion was passed unanimously. 4. Strategic Planning Update (Taylor) Chair Taylor thanked all of the people involved on the academic committees and the administrative committees. An expansion of scope has been identified for the infrastructure team. This deals with items that may not have been addressed by the other two committees (e.g., the campus telephone system). 5. Report: Distance Learning Committee (Roberson) The next meeting is on April 25. The committee will participate in a ½ day Strategic Visioning/Planning Session to develop a conceptual framework and a concrete plan for going forward. The committee has been working on revising some of the DL ISQ questions and is also working with ITS to make changes to the online evaluation process to seek a higher return rate similar to that of other higher institutions. 6. Report: Campus Technology Committee (Jordan) The Campus Technology Committee met on March 9 and will meet next on April 13. Faculty Association President Patrick Plumlee will be speaking about the Faculty Portal on myWings. The committee is currently looking at a new tool called “Turn It In.” A meeting is scheduled in the Library Administrative Conference Room (room 405) on Wednesday from 11:30-1:00. 7. Report: Blackboard (Miller) A service pack has been applied to blackboard that has resolved some of the issues that some faculty were experiencing. Some Bb team members have been working with the Help Desk managers, creating and sharing documentation so the Help Desk can better assist students with their Blackboard issues. 8. Report: IT Security Action Team (Durfee) No report 9. Report: Internet Presence Committee (Sudler) The IPC is currently engaged with COAS and Student Affairs. A revised target date for completion should be available at the next meeting. The Library and One Stop are currently the next departments scheduled to migrate to CMS. 10. New Business None Meeting adjourned at 10:25 a.m. The next meeting will be held on May 9, 2011 at 10:00 a.m. in the Student Union 58W/Room 3806.