MINUTES
University Technology Committee
July 12, 2009
Members Present:
Lance Taylor - Chair
Scott Bennett
Michael Biagini
Katharine Brown
David Fenner
Terry Cavanaugh
Faith Hall
David Jaffee
Marsha Lupi
Michael Kucsak
Gerald Merckel
Deb Miller
Marianne Roberts
Lucy Trice
Barbara Tuck
Tom Van Schoor
Others Present:
Jeffrey Bowen
Jeff Durfee
Kathy Hughes
Steve Lyon
John Sharp
Fred Sudler
Lance Taylor called the meeting to order at 10:00am
Approval of Minutes:
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May 11, 2009 - Minutes approved with no corrections
Announcements
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Chair Lance Taylor welcomed David Fenner, Associate Dean, COAS will replace Peter Braza on
the UTC.
Security Device Policy:
o UNF hired a Security Consultant almost 6 years ago.
o Recommendations from the CMT include:
 Formation of a sub-group - Technical Security Committee - Chaired by Lance
Taylor.
 Security Device Policy started out as a policy for cameras only.
 Policy will be enforced for all new cameras on campus with the exception of
Research and Instructional cameras, and will not apply to camera already
installed.
 With the help of Michael Biagini the TSC has developed an on-line form which
will have to be filled out prior to new camera being purchased. Until the form
is available on-line, direct all questions to Lance Taylor.
 There are no hidden security cameras in buildings, but UPD does have an
extended number of cameras positioned around the campus.
Portable Computer Procedures:
o All new purchases of portable devices (laptops) need to be equipped with a
computrace chip, which will be added to the cost of the computer - $60.00 for 4 years
of coverage. Existing university computers can be equipped with this device, and if
you are interested, please contact Jeff Durfee.
Update: Content Management System - (Sudler)
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June 1st new home page went live
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Template Demo to Campus on 7-7-09
Feedback received from Demo to campus community - concerned about resources to do the
migration work
Currently in an 8 week catch-up period to improve communications
Out of 65,000 current web pages almost 40% are dormant
Units need to be looking at their sites and determining what needs to be deleted/updated prior
to migration
CMS website will be live by the end of July and will contain information about preparation prior
to and during migration of a website.
Report: Distance Learning Committee - (Miller) - No Report
Report: Campus Technology Committee - Terry Cavanaugh
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Have not had a formal meeting
Academic use of SSNs - One issue associated with the use of SSNs for academic or course
work has been the need to establish a known range of safe, fake SSNs that can be used for
testing. The Campus Technology Committee (CTC) has provided the following information and
recommendation: A Social Security Number (SSN) consists of nine digits, commonly written as
three fields separated by hyphens: AAA-GG-SSSS. The first three-digit field is called the "area
number". The central, two-digit field is called the "group number". The final, four-digit field is
called the "serial number". The area numbers are assigned to geographical locations (ex: FL =
261-267). According to the Social Security Administration (SSA), the area numbers 900-999
are not valid. Current SSA documents claim no numbers above 799 have ever been used.
Additionally, any number beginning with 000 will NEVER be a valid SSN. Numbers in the 800899 range HAVE been used at UNF for students without a valid SSN (primarily foreign
students), so should not be used for other purposes. Suggestion: Either use an area code of
000 or 999 and then randomly assign other numbers for group and serial numbers.
Report: GOT - No Report
Report: Blackboard - (Miller)
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Notifications have gone out to faculty for course retention removals - also AD's got list for
colleges
Upgrade to Bb9 during August maintenance window - New interface, grade center,
notifications
CPS building block potential problem
Bb sync - Facebook and iPhone notifications for Fall - waiting on security team to clear
CIRT will schedule training beginning in August for 1.5 hours - update also on on-line movies
for faculty and students.
Elluminate integration in Bb for Graduate and SOC
Report: IT Security Action Team - (Durfee) - No Report
Report: Internet Presence Committee - (Bennett)
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The IPC continues to have weekly meetings
Migration remains the biggest issue
More information will be available on steps to migration in the coming weeks
Division representatives: AA - Marianne Jaffee - Student Affairs - Lucy Croft -- Administration
& Finance - Scott Bennett
Faculty Survey - Alison Cruses
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Survey was developed by representatives from ITS/CIRT/CTC and was sent to all full and parttime faculty April 15th with completion by May 1st
240 responses were received or 28% of full/part-time faculty
Feedback from faculty after results are posted will be forthcoming - Survey is attached to
minutes
New Business - None
Meeting adjourned at 10:30am.
The next meeting of the University Technology Committee will be held on Monday, August 10, 2009 at
10:00am in the Matthews Building, Room 1104.