Shared Governance Committees
Evaluation Criteria
2010 EXTERNAL EVALUATION – STAFF DEVELOPMENT
Mary Lou Mendoza
Alma Johnson-Hawkins
September 17, 2010
1.
Does the committee hold regularly monthly meetings?
Findings: The committee reports that it met 10 times. It was difficult to determine the regularity of
the meetings, though it was reported that minutes and agendas were posted none were found for
July, August, December, February, May and June. The committee did convene special meetings as
necessary to plan for special events and conduct other business.
2.
Are the minutes and agendas of all meetings posted on the website?
Findings: Some minutes and agendas are posted however, several sets are missing. There are no
minutes or agendas for July, August, December, February, May and June.
3.
Are the committees’ prioritized goals within the scope of the committee charter?
Findings: The prioritized goals listed in the self-evaluation are within the scope of the committee’s
charter. In the self evaluation it was noted that the committee was struggling publicizing events and
poor attendance.
Recommendation:
 Exploration alternative ways of publicizing the workshops and activities such as
presentations at department meetings, sending letters to identified individuals who may have
a special interest in a particular activity.
 Consider offering online workshops and seminars; provide a tip of the week that is
distributed campus wide.
4.
Are the members of the committee attending meetings regularly?
Findings: The faculty co-chair is the only voting member who attended regularly. There are two
resource members who attended all of the meetings. There were some members who had excessive
absences but were not excluded from the committee. .
5.
Is the committee at full membership?
Findings: The committee membership is not complete at this time. The committee membership
legend was not on the website so it is difficult to determine who is holding which position and the
term of the position.
Recommendation:
 Update the legend on the website that specifies the holder of a constituent position and the
term.
 All guests should be clearly identified in the minutes and the constituent group they are
representing.
 Use the recommended term to identify resource members, membership lists refers to them as
“non-voting members”.