MINUTES
BOARD OF TRUSTEES MEETING
ANDERSON SCHOOL DISTRICT NUMBER FIVE
Anderson, South Carolina
June 11, 2013
6:30 P.M.
The Board of Trustees of Anderson County School District Number Five met in the Offices of
the Board this date with the following members present: Mr. Jay Blankenship, Mr. Rick
Bradshaw, Mr. John P. Griffith, Mrs. Ann W. Huitt, Mrs. Margaret Mack, Mr. Tommy Price,
Mr. Dick Smith, and Mr. Paul Zugg. Absent was Mr. Al Norris.
NOTICE TO MEDIA
In accordance with the S. C. Code of Laws, 1976, Section 30-4-80(d), as amended, the
following have been notified of the time, date, place and agenda of this meeting: The
Anderson Independent-Mail, Greenville News, The Anderson Journal, WYFF, WSPA, Paul
Brown, and FOX 21.
CALL TO ORDER & INVOCATION
Mr. Bradshaw called the meeting to order at 6:35 p.m., and Mr. Zugg gave the invocation.
Mr. Bradshaw welcomed the visitors to the meeting.
APPROVAL OF AGENDA
With no objections, the agenda stands approved.
APPROVAL OF MINUTES
With no objections, the minutes of the May 23, 2013 Regular Board Meeting and
the May 30, 2013 Special Board Meeting stand approved.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE BOARD
No one signed up to address the Board.
FINANCIAL SERVICES & OPERATIONS REPORT
Financial Reports – Mr. Brooks presented as information the monthly Financial Statement,
the Pupil Activity Report, and a list of accounts over budget for the month of May 31, 2013.
With regards to expenditures, he stated that we have a 4% positive variance which equates
to a $5.3 million fund balance increase projected over the course of the year. Two years
ago at the same point in time we were at a 15% positive variance and last year at the same
point in time we were at an 8% positive variance. Mr. Brooks also stated that the 4%
positive variance does not take into account the end-of-the year accruals.
Funding Flexibility Authorization – Mr. Brooks stated that as part of the funding
flexibility legislation, districts are allowed to move state restricted money into operating
accounts to help offset funding losses due to budget cuts. These transfers were included in
the approved FY12-13 General Fund Budget. The Administration recommended Board
approval of flexibility transfers so that the required report can be sent to the State
Department of Education by June 30, 2013.
Mr. Smith made a motion the Board approve the Funding Flexibility Authorization
as presented. Mrs. Mack seconded the motion, which carried unanimously.
Bids for the Security Vestibule Project at South Fant School of Early Education
Mr. Brooks distributed a Bid Tabulation Sheet. He reported that the low bidder was Lazer
Construction for a total of $60,900, which is less than our pre-bid estimates.
The
Administration recommended Board approval of Lazer Construction, subject to satisfying the
bid protest period and providing that all of the requirements of the District Procurement
Code are met.
Mrs. Huitt made a motion the Board approve the bid from Lazer Construction for a
total of $60,900, subject to satisfying the bid protest period and providing that all
of the requirements of the District Procurement Code are met. Mr. Price seconded
the motion.
The motion carried with seven in favor and one opposition
(Blankenship).
Mr. Brooks then
Vestibule Project
Projects on June
Board to consider
reported that the bids will be received for the New Prospect Security
on June 13, 2013 and the Southwood 3D Art Studio and Dance Studio
20, 2013. Mr. Brooks then requested a Special Board Meeting for the
bids for these two projects.
By Board consensus a Special Board Meeting was scheduled for June 13, 2013 at 6:00 p.m.
to consider bids for the New Prospect Security Vestibule Project.
By Board consensus a Special Board Meeting was scheduled for June 24, 2013 at 6:30 p.m.
to consider bids for the Southwood 3D Art Studio and Dance Studio Projects.
Finally, Mr. Brooks reported that the Press Box Improvement Project at the Westside
Stadium also bid on June 6, 2013. Unfortunately, the District did not receive any bidders.
The Administration recommended rebidding the project and separate out the metal stairs
portion of the project and contact some metal fabricators to generate some interest in doing
the project. By Board consensus the Administration was instructed to rebid the project.
PROMOTING HEALTH WITH A SMILE UPDATE
Ms. Tammi Byrd, RDH distributed the latest Pew Center on the States report released in
January 2013. She stated that in 2000 South Carolina was the only state in the nation
given an A for our efforts to improve children’s oral health. Part of that was because of our
school based oral health program. On the last report release in January 2013, South
Carolina received a C, because the program has not been implemented in all schools.
Ms. Byrd then referenced a report previously given to the Board updating the program in
Anderson School District Five. She stated that the first year the program was implemented
in the District, 188 students signed up for the program. This past school year 902 students
signed up for the program. Mrs. Byrd further stated that consent forms are sent to parents
during the summer so that their staff can prepare to continue serving the students for the
next school year. Along with the Administration, Ms. Byrd recommended Board approval to
renew the contract with “Promoting Health with a Smile.”
2
Mrs. Huitt made a motion the Board approve to renew the contract with
“Promoting Health with a Smile.” Mr. Zugg seconded the motion.
Ms. Byrd then proposed that the Board consider a five-year term with an automatic renewal
of the contract each year unless notice is given. The Administration recommended Board
approval of Ms. Byrd’s proposal.
Mrs. Huitt then amended her motion that the Board approve a five-year term with
an automatic renewal of the contract each year unless notice is given from either
party. Mr. Zugg seconded the motion, which carried unanimously.
The original motion to renew the contract with “Promoting Health with a Smile”
was then considered for Board approval. The motion carried unanimously.
INSTRUCTIONAL SERVICES REPORT
Content Filter Update – Mrs. Huitt stated that after receiving information from the Office
of Instruction and after further discussion with other members of the Board, she
recommended that this item be referred to the Policy Committee for discussion.
Mrs. Huitt then made a motion that this item be referred to the Policy Committee
for discussion and that the Policy Committee make a recommendation to the full
Board. Mr. Price seconded the motion, which carried unanimously.
Federal Programs Projected Budgets for 2013-2014 – Mr. Dukes stated that federal
program regulations require Board authorization to file all federal applications. He then
recognized Mrs. Morgan.
In a PowerPoint presentation, Mrs. Morgan briefly discussed a breakdown of the projected
allocations for Title I; Neglected and Delinquent Program; and Title II Teacher Quality. The
Administration recommended Board authorization for the District to file all federal
applications for the 2013-2014 school year as presented.
Mr. Zugg made a motion the Board authorize the Administration to file all federal
applications for the 2013-2014 school year as presented. Mrs. Huitt seconded the
motion, which carried unanimously.
Summer School Update – Mr. Dukes gave an update on the summer school programs.
He stated that summer school is being offered at the elementary level as well as the middle
and high levels. Mr. Dukes then gave a list of the sites where summer school is being
offered this year.
PERSONNEL SERVICES REPORT
Employment Recommendations – Mr. Mahaffey distributed a list, along with the list
included in the board packet, being recommended for Board approval for the 2013-2014
school year.
Mrs. Huitt made a motion the Board approve the personnel recommendations as
presented. Mr. Price seconded the motion, which carried unanimously.
Mr. Bradshaw recognized Mrs. Bagley for the 13 years she served as superintendent of
Anderson School District Five. He then recognized Principal Henry Adair to give remarks on
behalf of the district.
3
RECESS
Mr. Price made a motion the Board recess for ten minutes, and then reconvene in
Executive Session to discuss Administrative Personnel Recommendations and
Legal Updates. Mr. Zugg seconded the motion, which carried unanimously.
(7:40 P.M.)
OPEN SESSION FOLLOWING EXECUTIVE SESSION
Mr. Price made a motion the Board reconvene in Open Session.
seconded the motion, which carried unanimously.
Mr. Griffith
Mr. Bradshaw reported that no action was taken in Executive Session; however, action is
required on the Administrative Personnel Recommendations.
Mr. Griffith made a motion the Board approve the Administration’s
recommendation of Toshia Shackleford for Assistant Principal at Whitehall
Elementary, a Global Communication School. Mrs. Mack seconded the motion,
which carried unanimously.
Mr. Zugg made a motion the Board approve the Administration’s recommendation
of Nicole Torbert for Assistant Principal/Instructional Facilitator at Homeland Park
Primary School. Mrs. Mack seconded the motion, which carried unanimously.
Mr. Smith made a motion the Board approve the new Administration’s
recommendation of Kyle Newton for Anderson School District Five Coordinator of
Communications. Mr. Price seconded the motion, which carried unanimously.
ADJOURNMENT
There being no further business, Mr. Zugg made a motion the Board adjourn.
Griffith seconded the motion, which carried unanimously.
Mr.
(8:48 P.M.)
CHAIRMAN
SECRETARY
DATE
DATE
Recording Secretary
As Approved By Superintendent
4