SUFAC Meeting Minutes
October 30, 2008
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VII.
Call to Order- Tania called the meeting to order at 5:19 pm.
Roll call- Lindsay Acterberg, Lynsy Beckett, John Lee, Andy Locke, Brianna Markowski,
Sheila Schroeder, Chris McDermott, Joe Tyrrell, OFO- Sarah Pratt, Ricky Staley, Kervin
Blanke, Jason Askew, Yue Yang, Tessa Pieper, Ryan Conohan, Matt Kehl, Tania Galligan,
Ron Ronnenberg
Guests- Danielle Verbanac- SHRM; Jay Morth- Ballroom Dance, Maggie Gertz- Ancient
and Medieval History Club; Abbie O’Toole- Ancient and Medieval History Club; Lisa
Tetzloff- Student Life; Jeremy Schultness- German Club; Corinne Lundquist- German Club
Approval of Agenda- Matt motioned to move the ballroom dance request to item “B”
under discussion items. Yue seconded. Brianna called the question. Chris acclimated.
Tania entertained the motion to approve the agenda with the change. Joe motioned.
Lynsy seconded. Ricky called the question.
Approval of the minutes- Tania entertained the motion to approve the minutes. Matt
motioned. Yue seconded. Joe called the question. Ricky objected to calling the
question. The executive board met on Monday, not the environmental chair. Andy
made a friendly. Lynsy called the question with the changes. Chris acclimated.
Reports
A. OFO- $30,917.63 and $1,500.00 small org start up fee.
B. Senate- No report
C. Honorarium task force- We met last Friday to discuss really what an honorarium
is. Meeting again next week.
D. Senate ad-hoc committee- is in the process of deciding if and what the
constitution should be changed to.
E. SGA Exec- A revised smoking policy was discussed and will soon be brought up
for voting. Exec. Meeting next week; we will discuss the policy.
F. GTP- No report
G. Vice Chair- org budgets are due Friday Oct. 31 by 4:30.
H. Chair- Matt and I met with the Kress Center and they have a lot of good things to
present. They have many diagrams to present exactly what we had requested from
them. Senator Ryan Birdsall has left the board.
Discussion
A. Office of Student Life Auxiliary Budget- Some of this information is the
information that was specifically requested by the board. Only non-allocable
funds are completely funded by segregated fees. S&E budget includes
transportation, food, expenses that support the UW system and UWGB; we have
no control for these, we just pay them. Some of these things include: computer,
music licenses’, liability insurance, workers comp. insurance, and etc. We don’t
really gain a whole lot of revenue other than what SUFAC provides. Once in a
while, there is a charge on tickets for events so that students will take advantage
of the tickets that they get and not give up seats while others wanted them. Most
likely this will be the case in 09-10. If there is a major act such as Mythbusters it
may change a bit. There was an increase for adding a full time position. Student
life collaborates with numerous other orgs to further amounts and the budget. We
had exceeded our reserve because we are never sure of how many students will
buy tickets or how many will not take advantage of the programs. We will use our
reserve to pay for major acts, increase the minimum wage, and a new staff
position. This in turn will make our reserve continue to drop steadily in the next
few years. It is very rationale that we add a full time program director because
there is an increase in demands for nights and weekends. The director will be off
Sunday and Monday, and will work nights through our extended office hours. At
the current moment we share the responsibilities but the total number of programs
continues to grow, participation grows, and weekend programs continue to grow.
Grant Winslow is beginning to process these more and is always looking into new
events. We have built up Frost Fest, Family Weekend, Cheap Seats, Grooving
Grounds, and etc. The Office of Student Life and AIC have merged into the same
suite and we would like to have a full time professional staff from Student Life in
there at all times. The increase would bring each student segregated fee up $4.00
more per semester. Joe asked why they wouldn’t be able to take their reserve
down faster. Lisa stated that they actually would be able to do that. Ricky asked if
the addition of the new staff member would better the programs we have now.
Lisa stated that they would actually be making later night activities better and a
lot more often. Matt stated that we are expecting that you will ask for an increase
in S&E for these programs. Lisa claimed that they had actually built in and was
coming out of the reserves and revenue. Joe asked if we were to theoretically drop
that can be in the reserve is 15%. Matt asked if with the new area there were any
new costs or anything less. A new computer and a phone but that’s minimal. Matt
asked why they wouldn’t be able to have a student do this job or even a part time
person. Lisa stated that they could have a part time position but there is enough
work to be done for a full time. Student workers are not the same; a Master’s is
preferred they bring a lot of graduate experience and the work experience
necessary for the level of service. Four students, for instance, would not be able to
provide the amount of service with expertise needed. Matt asked with the state
budget being where it’s at and the fact that we are in between chancellors, do you
feel it will affect this position. Lisa stated she is not sure about the growth agenda;
the position could be used and definitely the extra help is needed.
B. Ballroom Dance request- Travel request for the upcoming competition. 60 dances
at $10 per dance per dancer (10-15 competitors). Spectators are $60.00, $25 to
watch the competition and a dinner for $35. Transportation was calculated by
OFO at 372.82 miles and three personal vehicles are being taken down. The club
has already contributed 1/3 of the cost. Tessa asked who the spectators were. The
spectators are members of the club who are not at the competing level yet. Matt
asked if they would like to make the request an immediate action item this
evening to discuss it and get back to you tonight. The question was brought up to
whether or not the meal was included with the registration fee. Tania entertained
the motion to make the request immediate action item “C”. Lindsay motioned.
Lynsy seconded. Chris called the question. Lindsay acclimated.
C. German Club request- They are requesting funds for the annual trip to Chicago.
When we budgeted this last year we did not know of the additional interest
because it is in Chicago. Increased participation this year and they are adding the
costs of a bus and hotel. The hotel is located by the airport so it is priced at
$112.00 per night; approx. $30 per student. The trip was budgeted for 28 students
and the bus works very well for keeping everyone together. $840.00 in the agency
came from the cost of 28 students at $30 per person. If additional students sign up
we will use the money to offset the cost of the L pass for the day.
D. Ancient and Medieval History Club request- the club was newly formed as of last
March so a budget was not formed last year. We have been fundraising and we
did sell t-shirts and are planning on selling flowers in the spring. OFO made a
correction to the mileage; the 273.24 for the mileage plus 15 should actually be
plus 30 because its 15 per day per van. The total is $303.24. Andy asked if there
were any ideas if there will be anymore attending. Are they all students or non
students as well? There is one non student who will be riding along. OFO points
of reference- non students are not allowed to ride along.
E. SHRM request- in order for the org to have a student chapter the union requires
that students become members and pay reimbursement. Andy asked what the
resources are for the members. Newsletters and magazines along with other
things. Joe asked what they are doing with the agency. Speakers will come in and
discuss with us different topics. 15-20 students are members plus 10 executives.
This is a onetime cost for the year.
VIII.
Action Items
A. Health and Services auxiliary budget- Tania entertained the motion and make
recommendations. Matt made a motion to approve with no recommendations. Ricky
seconds. Matt stated that the board needs to deal with all the auxiliaries and we need
to comment on what is bad and what is good. We need to write more to the chancellor
so he knows that we understand and were informed. Chris agrees with Joes statement
about possibly looking into having the Psychiatrist and or Psychologist on campus
more since there is an increased demand with this. Matt asked if we feel comfortable
having segregated fees pay for Physicians. Andy stated correct me if I’m wrong, but
the only thing that they had really increased was the pay for the Psychologist. Lynsy
called the question. Matt objected. The budget increased is $33,000 or more from last
year. Joe contradicted himself from before but he asked if there would be a possibility
of having some sort of charge at all. Possibly a minimal fee may be beneficial if they
are adding hours for the Psychologist and or Psychiatrist. Chris doesn’t see the
purpose of charging people for use of a doctor. After a voice vote, half of the
members were in favor of having a small fee or none at all. Chris stated that he would
be in favor of charging if they weren’t reaching minimal visits, but the interest is
there and students do need to get help with or without insurance. Two
recommendations were made by the board: research the possibility for more hours for
both the Psychologist and the Psychiatrist and research a fee for both of those
services. The letter to the Chancellor should include that the board was split. Lynsy
recalled the question. Matt objected. He wanted to add that segregated fees may
increase $4.00 per student. Matt called the question. Joe objected to calling the
question and motioned to make a friendly to change the motion to reflect the
recommendations. Matt accepted. Chris seconded. Joe called the question.
B. ASA request- Tania entertained the motion to approve. Joe motioned. Andy seconded.
Andy discussed that they have done something similar to this before and it is not very
expensive. Andy called the question. Motion passed 10-0-2.
C. Ballroom Dance request- Tania entertained the motion to approve. Chris seconded.
Chris stated that everything has gone through OFO; they have their hotels and their
transportation. Lynsy would like to make a friendly to approve the amount of
$1,902.73. Matt accepted. Joe asked if we usually pay for people that don’t
participate but just attend. Tanis clarified that they had broken these up and showed
the numbers like the board had asked. Brianna stated that she would like to look at
this request without paying for the spectators. If you break this down it is roughly
$122.00 per person and is open to only Ballroom dance club. After getting the
opinion of the board, many felt that it was ok to spend this money on the competitors
but not the spectators. Lynsy would like to make a motion to whomever made the
motion. Joe friendlied the friendly made by Lynsy to friendly the new amount of
$1523.84 (minus the spectators). Matt called the question.
IX. Announcements- Kress budget in room 103 next week. They are a brand new building
and they had a run through this year. Analyze the budget. Remember to vote on
Tuesday.
X. Adjournment- Tania entertained the motion to adjourn. Joe motioned. Chris seconded.
Brianna called the question. Chris acclimated. Meeting adjourned at 7:38 pm.
Respectfully Submitted by,
Amanda Hart – SUFAC Administrative Assistant