Associated Students of Willamette University
8 November 2012 - 7pm - Montag Den
Senate Minutes
1.0
Call to Order
1.01 The meeting was called to order at 7:01pm.
2.0
Roll Call
2.01 Absent: Kumano
3.0
Approval of the Agenda
3.01 Newcomb moves to approve, second, approved.
4.0
Approval of the Minutes
3.01 Newcomb moves to approve, second, approved.
5.0
Collegian Report
5.01 John Lind: decided to add a Hey You section. Submit them and check it out! We
have gotten good feedback. We got a few more subscriptions for the paper. We also are
gaining more readership. We collected a lot less papers this week.
6.0
Officer Reports
6.01 P Calixtro: Survey meeting, Honor Council meeting, Leadership meeting.
6.02 VP Gilbert: Blitz the Bearcat bill, new senate clerk, working on Junior and Senior
election.
6.03 VP Freeman: Auditing groups, checking to make sure allocations were correct, next
week working with SS committee on
inputting new precedents.
6.04 VP Chand: shuttle ticket sales, debt reconciliation committee,
and suggestion
boxes.
7.0
Committee Reports
7.01 Balk: if you know someone who might be interested in the
ASWU logo, let Balk
know. The logo would be on our material on
on the Facebook group. President Calixtro
created a committee and
was interested in changing it.
8.0
Old Business
8.01 Blitz the Bearcat Stipend Bill - Discussion and Vote
8.01.1 Smythe: we cleaned up the bill. Made it
more
specific. Proposing a stipend of 3,000 a year. This
amount shall be re-evaluated
each year however to
ensure it is still appropriate. Underdahl moves to pass
this bill with amendments. Approved.
8.02 Debt Reconciliation Bill - First Reading
8.02.1 Underdahl: We discussed how to effectively
make
something like this work, and this is the bill we
came up with from that
discussion. He met with Lisa
Holliday and will be meeting with someone from
accounting. He is hoping to get this bill referred back to
the
committee because he still wants to make
amendments. Bourque: How will we
make the president
and treasurers responsibility of club debt clear to them
before they take office? Underdahl: wants to include
this in
the student org. orientation, and find something
for them to sign saying that
they are aware of this. We
would also have financial responsibility be a part of
the
student org orientation. Briggs: Is this going to
discourage the creation of student orgs. and student
leadership? What
about the possibility of starting a new
club under a different name?
Underdahl: The charges
that happen would occur in the semester that the
debt
occurred. So ideally people would not be inheriting
debt.
This is also why we limited the amount that
people can be charged so that it is
reasonable. It is also
why we have created an appeals process. Hopefully
these things would not make it discouraging for people
to become
club leaders or create clubs. Pate:
preventative measure like the student org
orientation
are a good idea. Underdahl: clarifies again that only the
person who incurs the debt would be charged for it. No
one would
inherit debt ever. Smythe: thinks this draft
looks much better, moves to table it
until next week.
Approved.
9.0
New Business
9.01 Senate Community Service - First Reading
9.01.1 Brinster: reads a bill suggesting that ASWU
put on
one community service project each semester.
Pitsch: This is not very
specific. Balk: this is vague for
that reason, it is just our sponsorship, but
involvement
of every senator is not required. Smythe: When you say
it be enacted upon approval does that mean we have to
hold one by
the end of the semester. Also, is this
moving to amend bylaws or constitution?
can a bill
mandate that we do this? Chand: a Bill can mandate
that we do this. Pate: Does this mean we put on a
project that student
body can participate in or is it
strictly us. Balk: It is vague so that it can be
either. We
can sponsor it for others or it can be just the senators
participating. Pate: just suggests that we accommodate
senators
schedules.
10.0 For the Good of the Order
10.01 Chand: good work!
11.0 Adjournment
11.01: Smythe moved to adjourn, second, approved.