European Computer Driving
Module 3 – Word Processing
Chapter 3.2 - Formatting
Z There are two basic types of
fonts – Serif and Sans Serif
Z Sans Serif fonts are used in
places where text is easy to
read – eg road signs
Z Serif fonts are often used for
large amounts of text such as
newspapers, books. The
serifs lead the eye from one
word to the next
Z Don’t use too many different
fonts – it can look messy!
This is written in a
sans serif font called
This is written in a serif
font called Times New
Font Sizes
Z Font sizes are measured in
Z 6 point is the smallest you
can read without a
magnifying glass
Z 12 point is the size normally
used by Word when you
create a new document
Z The bigger the number, the
bigger the text!
This is Times New Roman size 6 point
This is Times New Roman size 12
This is Times New Roman
size 24
Using styles
Z If you look at the formatting
bar, you will see the current
style, font and size
Z Click on the down arrows in
each of the boxes and select
your choice
Style box
Font name
To change the style, click in
the Style box and select the
style required
To change the font, click in
the Font name box
To change the size, click in
the Font size box
Font size
Text alignment and emphasis
Z You can centre and make
headings bold by selecting
text and clicking on the icons
Z Notice how when an icon is
selected it looks pressed in –
in Word 2003 the background
changes to orange
Align left
Align right
Undo and Redo
Z Click the Undo icon to undo the
last action
Z Click the arrow next to the Undo
icon to see which items can be
Z If you change your mind about
undoing something, click on the
Redo icon
Z Use the Redo icon to repeat an
Z These commands can also be
accessed from the Edit menu
Setting text colours
Z To change the colour of text,
select the text then click the
down arrow next to the colour
Z If you don’t see the colour
you want, click on More
Z Click on the colour you
require then click on OK
Applying case changes
Z To change text to UPPERCASE
(ie all capitals) select the text
Z From the Format menu select
Change Case
Z Click the case you want to apply
to the text
Z Click OK
Z Handy hint: use tOGGLE cASE
if you accidentally forget to
press Caps Lock key to finish
capitals! Or try Shift-F3
Other text formats
Z From the Format menu,
select Font
Z This gives you access to all
font formats
Z You can choose an underline
Z In the Effects section, you
can apply subscript and superscript
Changing line spacing
Z From the Format menu
select Paragraph
Z In the Line spacing section,
select single or double as
Z You can also add extra
spacing by increasing the
spacing before and after a
Z Click on OK
Z Handy Hint: Ctrl + 1 changes to
single spacing, Ctrl + 2 changes
text to double spacing!
Copying a format
Z Use Format Painter to copy
text formats
Select the text which
contains the formatting
Click on the Format
Painter icon once
the mouse pointer will
Select the text you want to
copy formatting to
As soon as you release the
mouse button the text will
Z To copy text formats to more
than one piece of text
Highlight the text
Double-click on the Format
Painter icon
Select each piece of text
When you’ve finished, click
on Format Painter to turn it
Indenting paragraphs
Z Select your text
Z From the Format menu
select Paragraph
Z Click on the spin buttons to
change the measurements
Z Click on OK
Z Handy Hint: Use the Format
Painter to copy the format to
other paragraphs!