European Computer Driving
Licence
Module 6 – Presentation
Chapter 6.2 – Editing a Show
Opening an existing presentation
Z Load PowerPoint
Z Either click the filename of the
presentation you want to open if it
appears in the Task pane
Z Or click File then Open
Z Navigate to the folder where the
presentation is saved to
Z Click the filename to select it and
click Open
Z Make sure you are in Normal View
by clicking the Normal View button
at the bottom left of the screen
Starting a new slide
Z Click the New Slide icon on the
Standard toolbar
Z PowerPoint will guess that you
want a Title and Text layout.
Z If you want to change it, select
the required slide from the
Slide Layout in the Task pane
Z Enter the text, formatting it as
necessary
Changing text size and line spacing
To change the text size:
Z Select the text and click the
Increase Font Size icon to
make the larger
or the
Decrease Font Size icon to
make it smaller
To change the line-spacing:
Z Select the text and use the
Increase Paragraph Spacing
icon to spread the text out
or the Decrease Paragraph
Spacing icon to move it closer
together
Checking spelling
Z Click the Spelling icon
or
select Tools then Spelling
Z PowerPoint will try to correct
all words underlined in red.
These may be words it thinks
spelt incorrectly, or repeated
words
Z Click on the correct spelling in
the Suggestions box and click
Change
Z Or type in the correct word and
click Change to
Z If the spell-check picks up a
repeated word, click Change to
delete it
Z If the word is correct (e.g. a
name) click Ignore
Z Click OK when finished
Adding more slides
Adding a slide using the Outline
pane:
Z In the Outline pane, make sure
the Slides tab is selected and
click a slide.
Z Click the New Slide icon
A new slide will appear below the
selected slide
Z In the example on the right, the
first slide was clicked
Adding titles
To add titles using the Outline pane:
Z In the Outline pane, click the Outline tab
and then click the new slide so that it
appears in the main window
Z Enter the text either on the slide, or if you
just start typing while the new slide icon is
selected you can type it straight into the
Outline pane
Z Pressing the Return key after entering a
title automatically inserts another new slide
Z Delete the unwanted slide by clicking it in
the Outline pane and press the Delete key
Changing the order of slides
Z
Z
Z
Z
Z
Z
Switch to Slide Sorter view
Click the slide to be moved
Hold down the left mouse
button. A grey vertical line will
appear
Drag the slide until the grey
line is in the required position
Release the mouse button
and the slide will be ‘dropped’
into position
The example on the right
shows slide 5 being moved
immediately after slide 1
Promote and Demote text
Z Use the Increase Indent
(demote) button
or
Decrease Indent (promote)
button
to move bulleted
text a little to the right or to
the left
Z Demote
makes the text
smaller and moves it a little to
the right
Z Promote
makes the text
larger and moves it a little to
the left
Customising bullets
You can change the style and colour of bullets to increase the
impact of subset points
Z Highlight the text of the bullet point(s) to be changed
Z Select Format then Bullets and Numbering
Z Click a bullet style and change the colour if necessary. Click OK
Moving text lines around
To change the order of bullet
Z Hold the mouse button down. A
point text lines:
black line will appear
Z Click the Outline tab of the
Z Drag up or down until the black
Outline pane
line is in the new position and
Z Click to the left of the text line to
release the mouse
be moved. The mouse pointer
will change to a four-headed
arrow
Checking the presentation
Z
Z
Z
Z
Display the presentation in Slide Sorter view
Click the first slide
Click the Slide Show icon
Move through the slide show by clicking on the screen or
pressing the Space Bar
Z Press the Backspace key to move back to the previous
slide
Z Press the Esc key to exit the Slide show