Administrative Services Staff Meeting
April 30, 2002
PRESENT:
__x_Rocky Bonura
__x_Janet Clarke
__x_Mike D’Amico
__x_Maurice Elmore
__x_Janice Ely
__x_Pam Fees
__x_Bob Gann
__x_Vic Hanson
__x_Alex Kelley
__x_Donna Manno
__x_David Miller
__x_Andy Nasatir
____Lynnda Nelson
__x_Allene Quarles
__x_Marcy Wade
__x_Satish Warrier
Minutes: The minutes of April 16 were approved.
Cabinet: It was noted that some Cabinet members are finally recognizing that something needs to
be done about the wasteful and redundantly repetitious practice of providing paper copies of
documents already sent via E-mail.
Applause: Janet Clarke received an Applause card.
Bond:
 There will be two bond forums on May 9 – one at 7:30 a.m. and one at 1:30 p.m. Everyone
will be invited, and parameters for employees re: bond activities will be identified.
 The architects (tBP) working on the Facilities Master Plan are trying to address three main
issues:
1.
zoning – grouping areas together
2.
parking – amount and location
3.
front door to the campus
Possible Options Presented by tBP:
 Replace the Humanities and Business buildings
 Add parking near the Humanities building (near front entrance)
 Move the electric substation and enlarge parking there
 Consolidate the track within the stadium and move volleyball and tennis courts to make
room for parking
 Move administrative functions from Administration building to Bookstore/Cafeteria
building (first floor). The Administration building would become instructional space.
 Relocate the Cafeteria and Bookstore back in the Student Services Center.
 Consolidate Industry and Technology functions in one area (near construction technology?)
 Create a drop-off zone near the front entrance to the college. It was noted that the President
is against this option.
It was noted that expansion of the Child Development Center and an addition to the Library were
already planned, along with a multi-story parking structure in Lot B.
Based on input from the college, the architects will make revisions and present them at 1 p.m. on
May 8 in the Board Room.
2nd Period Report of FTES: ECC is currently exceeding cap by one FTES, and it looks like the
college will generate more FTES this year and next year than it can grow. If so, FTES from summer
sections that cross the fiscal year can be used for next year.
Customer Service Training: Draft copies of a training matrix for Administrative Services were
shared with the group. Training dates will be June 4, 5, 6 & 26 (lunch is included). Managers will
be responsible for notifying their employees when they are scheduled to attend.
Civic Center Rental Fees: Maurice, Bob and June Curtis have been creating a new fee schedule for
Civic Center rentals which will cover the increased costs the college is incurring in this area. Fees
have not been raised since 1994; however, costs for utilities, maintenance and administration have
increased significantly. The new schedule includes a 100% increase in the application fee and a
50% raise in fees for utilities, etc. Fees charged vary depending on the status of the renter
(profit/non profit, in district/out of district). It was noted that a clear fee policy needs to be
established (include stipulations from Ed Code) and applied consistently. Also, consider whether
this policy should apply to the college’s off-campus facilities. A fee can be waived if the college so
desires. The new fee schedule will be taken to the Board for approval.
Committee Reports/Division Issues:
 Andy Nasatir:
 There is currently no definite date for the opening of the second convenience store.
 For the first time, the Bookstore manned an ECC booth at the LA Times Festival of
Books this past weekend. It was an opportunity to showcase ECC authors and was good
exposure for the college.
 They are still waiting for actual plans for Deli #2. Lynnda Nelson needs to be consulted
on the issue of whether or not a health permit was issued.
 Allene Quarles: The importance of documenting the disciplinary process was stressed.
Marcy and Allene will do a workshop on the proper way to document this process.
 Rocky Bonura:
 There will be a meeting in the Recital Hall this Thursday re: indoor air quality in the
Student Services building. Some tests will also be conducted in the Administration
building.
 The SWACC inspection was completed, and the college did well.
 Janet Clarke: The certified addendum #2 on the science complex contractors was released
today. The third addendum is scheduled for May 6. Proposals will be due May 24, and it
should go to Board at the June 24 meeting. Noted: Refer to it as a set fee general contract.
Also, at the recent SWACC meeting, the inequity in the changes to PERS was noted.
 Maurice Elmore: They are working on a water main burst in front of the Stadium. It is
anticipated that this will not impact graduation. Vic suggested that he bring the tree issue to
College Council. Noted: ECC has added the Campus Deli to its pest control contract.
 Marcy Wade: All managers and supervisors are strongly encouraged to attend the
upcoming (prepaid) consortium training workshops, especially in light of decreased staff
development funding. This is a primary source of training, and topics will include:
 12 Steps to Avoiding Liability
 New Legal Issues You Need to Know
 Disability Discrimination, Family/Medical Leave, Workers’ Comp., Disability
Retirements
 Effective Supervisory Techniques
 Preventing and Recognizing Discrimination
 Embracing Diversity
 Conflict of Interest
 Donna Manno: May 9 is Faculty and Staff Appreciation Day (north patio of Auditorium).
 Bob Gann: The plans for the science complex were submitted to the Department of State
Architecture, and their review should take 11-12 weeks. Plans for the site for the temporary
buildings are complete. Relocation of the Physics 8 computer lab was to be handled by Irv
Drew, but so far, nothing has been done.

Alex Kelley:
 ECC hosted a visit from Pasadena City College (which is considering Datatel)
yesterday. Thanks to everyone for their assistance.
 The MCS timekeeper system has been replaced and relocated outside ITS, and the main
problem now seems to be that people don’t know how to use the machine.
 Cheryl Shenefield is the one to contact re: getting access to the system the divisions use
for room reservation.
 Janice Ely: The auditors were here. Also noted: The restrooms in the Auditorium need to
be updated.
 David Miller:
 There are problems with the Inglewood Center. One problem is that the furniture is
substandard. Another is that despite the fact that they were informed it would be against
code, they have placed too many computers in one room (give information to Rocky).
Parking is also an issue. Vic requested a meeting with Pat Caldwell, David, Alex and
Satish today or asap to discuss these problems.
 They will be using two construction services now: Grainger and West Star. Rocky
requested that he be informed of pre-job conferences.
 A provider for electrical services has been chosen; they will go back out to bid for
HVAC services
Meeting adjourned at 10:30 a.m.
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