Administrative Services Staff Meeting
December 15, 2009
PRESENT:
___Myeshia Armstrong
_x_Babs Atane
_x_Rocky Bonura
_x_Julie Bourlier
_x_Tom Brown
_x_Janice Ely
_x_Bob Gann
___Ron Gerhard
_x_Jo Ann Higdon
_x_Bruce Hoerning
___Reuben James
___Andy Nasatir
___Rachelle Sasser
___Fred Sturner
_x_Michael Trevis
_x_John Wagstaff
___ Satish Warrier
Minutes: The minutes of December 8 were approved.
Accreditation: We probably won’t know anything about the accreditation visit until January 10
or later.
Program Plans:
 The next deadline for 2010-2011 plans is December 31, 2009. Evaluation becomes the
foundation for your next plan. Get something in the plans about reductions
 Plan Builder doesn’t lend itself to budget cuts. Need a plan for reduction; make it very
general.
 Sallie Mae will take over the financial aid process.
 Technically we are not allowed to outsource – unless it is bond money.
Human Resources: Barbara Perez is scheduled to go to Compton January 1. Her replacement
will be Lynn Solomita.
Committee Reports/Division Issues:
 John Wagstaff:
 They are working to redeploy Datatel.
 They are also working on the drop for no fee. From Friday to midday Monday most
students paid their fees. Foreign students seem to owe the most money.
 He has to leave the meeting early for a 9 a.m. phone conference. He will return to see
Jo Ann after that to get a VP decision on this.
 Students won’t be able to register next time if they haven’t paid.
 Jo Ann is the one who is to approve payment plans and doesn’t plan to approve any
more.
 Five out of eight deans have reported back on the list of computers. He will send Dr.
Arce and Jo Ann a list of the three that haven’t responded.
 Jo Ann’s E-mail has the name of the software that Mercedes wants for her MAC
computer. Let Jo Ann know if the software will work on a mac.
 Jo Ann Higdon:
 Bob will be acting VP while she is on vacation.
 She is concerned with safety issues on the Web.
 Certain Board policies are required to be updated every year.
 Bob has money in his budget for emergency repairs (Fund 41)
 They have cut 15% of classes.
 The Clarus Report is very controversial.
 Janice Ely:
 They are still collecting money. Everyone is paying in person or via E-mail. They
only got 12 payments by mail.
 They are still dealing with COTOP issues.
 Marie Yatman will be back in February. Shelton Bass started December 1. The new
person replacing Bill Schneider will start in January.
 They are getting ready for the Sallie Mae process.
 Babs Atane:
 Thanks to Mike for his update on policies and procedures. He will send copies to Jo
Ann. She will push them through the system.
 Per Rocky: On the matrix from last time, some have same League numbers (policies
and procedures) but different titles. Babs responded that he gave the managers the
matrix for them to correct and/or verify.
 Board policies are posted on the Web. Procedures are also on the Web; however, you
have to call Sheryl in order to find them. The link to these needs to be more accessible.
 Jo Ann is putting pressure on Babs to get the process going because the other areas are
moving ahead of us in this area.
 Regarding student athlete eligibility – he never got one for football.
 Bruce Hoerning:
 There will be a power shutdown on December 23.
 There will construction at Crenshaw Boulevard and Manhattan Beach Boulevard in
January. He will get notices out on this. They should be done by the time spring
semester starts.
 They got the final quote for the Music elevator yesterday. This project should be
finished by the first of the year.
 Regarding the blue phones - should they be replaced with ones with cameras?
 Tom Brown: Projects:
 1. Demolition of the Business building (save some bricks for Jo Ann)
 2. Social Science. move.
 Mike Trevis:
 They talked with Homeland Security last week re: some Compton students.
 There were three burglaries in Lot B. They used a shave key. Don’t leave things like
computers where they can easily be seen in your car.
 Bob Gann:
 The postage account will go dry in January. It should have lasted through April. He
will send Jo Ann an e-mail on the mailings that went out. Can bad addresses be
eliminated?
 They are working on the State Scheduled Maintenance Plan.
 They also updated bond oversight report.
 Rocky Bonura: He is working on a problem Jo Ann brought him and the Board agenda.
 Julie Bourlier: They will be in the new location until March. Sales are at 10% under
overall.
Open Positions: There are four positions open in Facilities. If managers get permission to fill a
position, do it as soon as possible, because things can change quickly.
Meeting adjourned at 10 a.m.
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