Advertising
Collateral
Material
Marketing and Communications
(979) 532-6322 u (979) 532-6493 FAX
Name: ___________________________________________ Today’s Date:
___________________
Division/Department: _____________________________ Location:
________________________
Contact Person: ______________________Phone: _________________ E-mail:
________________
Project Request:
o Brochure o Program (event)
o Edits to Existing Materials
o Invitation
o Other
Project Scope: (Briefly describe your concept or what you want to happen)
_________________________________________________________________________
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_________________________________________________________________________
________
_________________________________________________________________________
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Requested deadline for completion: ________________________
Budget amount approved for this project: ___________________
Guidelines:
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Complete this form and return or fax it to Marketing and Communications.
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Contact the Marketing and Communications Office to confirm receipt of the information.
Materials or information to compile the collateral piece must be attached to this form (hard
copy) and emailed to cherylm@wcjc.edu
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l Standardized
templates for division brochures and program brochures have been
approved by the President. Departments may not use other formats for division or
department brochures. Please refer to the template examples for the types of information
required.
Marketing and Communications will assist in securing printing prices for collateral
materials.
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Customized collateral pieces may be requested on an as needed basis for advertisements
that are not credit or non-credit program advertisements.
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Requesting parties are responsible for generating and securing purchase orders for their
advertisements.
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Marketing and Communications will provide a production schedule based on the scope of
the project.
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Marketing and Communications staff will contact you for more information, or to let you
know if your request has been approved or declined and provide a production schedule.
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Employees are encouraged to plan six months in advance for publications. Marketing and
Communications will prepare collateral materials once all required information is received.
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To be completed by Marketing and Communications staff:
Date received in Marketing and Communications
______________________________________
o Request Approved by Marketing and Communications
_______________________________
o Request Not Approved by Marketing and Communications
____________________________
Explanation:______________________________________________________________
_______
______________________________________________________________________
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Date Returned _______________________