ENROLLMENT SERVICES
DIVISION COUNCIL MEETING
DATE: DECEMBER 18, 2009
CHAIRPERSON:
Arvid Spor
MEMBERS PRESENT:
Luis Barrueta, Breeanna Bond, Debbie Kyte, Claudia Lee,
Linda Lew, Julieta Ortiz, Carolee Vakil-Jessop
RECORDER:
Lucy Nelson
The meeting began at 9:00am.
Review November 20, 2009 Minutes
No changes were made to the minutes.
Updates
1. The January 15, 2010 meeting will be rescheduled to Friday, January 22, 2010.
2. SSC 208 will be converted to a computer lab for Financial Aid. SSC 204G (old Foster Care
office) will become a conference room.
Plan Builder
1. At their last meeting, Enrollment Services managers discussed their highest ranked
department goals that require funding. They explained their program goals, funds needed,
and importance. Each manager and C. Lee ranked their top ten division goals and the
rankings were tallied. A. Spor did not vote.
2. Division rankings:
#1 Financial Aid Goals 1 & 2 combined ($10,000 for two consultants).
#2 Outreach & School Relations Goal 1 ($15,000 for student ambassadors).
#3 Testing Goal 1($60,000 to hire full-time Clerical Assistant to replace retiring staff
member).
#4 FYE Goal 1.1 ($105,000 for part-time counselors and backfill for 50% faculty
coordination).
#5 Testing Goal 2 ($22,000 to replace aging lab computers).
#6 Student Development Goal 2 ($48,000 for secretary position to handle duties of goals 1
and 2).
#7 FYE Goal 1.2 ($80,000 for Supplemental Instruction coaches for 50 courses).
#8 Student Job Placement Center Goal 1($12,300 for student workers).
#9 Foster Care Education Goal 1 ($9,000 for student workers).
#10 Outreach & School Relations Goal 4 ($150,000 for Outreach counselors and casuals).
3. Within the next two months, Deans and VPs will discuss division goals before prioritizing
area goals. VPs will bring top area rankings to PBC for discussion and endorsement for
President Fallo and Cabinet consideration.
Five-Year Budget Projection – Unrestricted General Fund
1. Projections include: less FTES funding for the next five years; zero cost of living allowance
(COLA) through 2011-12; four-year declining revenue from the state; PERS, STRS and
Health Insurance cost increases; and increases in utilities costs, particularly in 2012-13 when
new buildings come online.
2. By 2013-14, reserves are projected to dip below mandated 5%. Most likely, ECC will not get
to that point and is in better fiscal shape than other community colleges experiencing
furloughs, lay-offs and reduction of permanent employee pay.
SCA Area Council (C. Vakil-Jessop)
1. L. Barrueta attended last meeting. Budget was covered.
2. According to A. Spor, ECC responded with corrections to actual errors on the Accreditation
report, but asked for clarification on Recommendations 1 and 3 - ECC met standards, but
don’t know at what level on the rubric. For Recommendation 2, ECC is on-track to be at
proficiency level of rubric by 2012. Won’t receive response until the Commission meets the
first week in January 2010, but believe ECC will be taken off warning.
3. Update on Compton FCMAT report - still room for improvements.
4. A Q&A sheet for faculty (was there one for staff?) was provided for questions students may
have on the drop fee for non-payment policy. According to A. Spor, a Q&A sheet will be
drafted for staff as well.
5. C. Vakil-Jessop cannot attend Area Council meetings in spring (January – June) due to
schedule conflicts and asked for a volunteer to attend meetings. C. Vakil-Jessop will be able
to attend meetings in fall. A. Spor asked for meeting dates to send to committee for a
volunteer.
6. Area Council was updated on board policies being reviewed.
Group Reports/SLOs
Outreach & School Relations (J. Ortiz)
1. Robin Dreizler/CTE working on a May 27th conference for high school and middle school
counselors. Also working with Partners in Education in Redondo Beach to set up a career day
at Redondo Union High School.
2. Space Day is scheduled on April 3rd. Welcome Week is scheduled on February 16th – 19th.
Emails will be sent asking for staff and faculty volunteers to work tables. Will try to work
table locations around campus construction.
3. L. Barrueta updated Outreach website to include links to forms requesting tours and
presentations at off-campus locations.
4. Three Outreach counselors will start in February to work 20 hours each.
5. L. Barrueta delivered 7,000 Winter/Spring Class Schedules to area high schools.
6. Currently have 2,423 students in the prospect database. Will track how they heard about ECC
– i.e. through information sessions, college fair, on their own, etc.
7. Will send email in January requesting new information to post on the plasma monitors in
SSC lobby.
8. Continuing SLO assessments.
FYI/SI (L. Barrueta)
1. Submitted plans in Plan Builder. Able to cut some SI costs by reducing SI coaches’ hours.
2. Academic Senate reported ECC’s FYE program was recognized as the #3 support program in
the state. Cynthia Mosqueda will attend State Board of Governors meeting to receive
recognition.
3. SLOs - still need to complete cycles two and three and waiting for data from Institutional
Research.
4. Math Department added six more basic skills classes (Math 12 and 23) to SI schedule.
Immediate task in January is to hire qualified SI coaches. Job announcement is already
posted on Job Placement board. L. Barrueta will work with L. Lew to place job
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announcement online. Instructors also refer potential candidates. SI coaches will replace TAs
and tutors in Math 12 and Math 23.
Student Job Placement (L. Lew)
1. Changed Career Placement Services to Student Job Placement Center to distinguish from
Career Center and Human Resources.
2. Will revamp job program and expand features to make more user-friendly to employers and
students.
3. No December activities scheduled due to the holidays.
4. Number of jobs rose slightly compared to same time last year. The number of students
seeking jobs remains high. Had 227 students seeking jobs in November, but only 53 jobs
were posted and 20 new employers were added.
5. SLOs - 141 surveys were collected during the last three months.
ASO/ICC (B. Bond)
1. Lisa Sue Brown was elected as new Student Trustee and will be sworn in after the Board
meeting on December 21st. Jessica Lopez was chosen as Director of Finance.
2. Planning to set up an ASO information table on campus once a month. Development of
marketing video segments was pushed back due to funding issues – will update status at next
meeting.
3. ICC Head Start holiday party went well.
4. 400 doses of H1N1 vaccine will be available for students, faculty and staff on January 25th –
sponsored by ASO and the Health Center.
Student Development (C. Vakil-Jessop)
1. Funding for ICC’s April 2nd casino night, “Loathing in Las Vegas,” will come from ASB.
ICC Executive Cabinet will meet with Foundation to discuss using event to inform students
about the Osher Scholarship Endowment. “Loathing in Las Vegas” will be held in the
Marsee Auditorium lobbies and patio.
2. Spring Bloodmobile is scheduled on March 30th, 31st, and April 1st.
3. Pow Wow is scheduled for April 3rd and 4th but the date may change to spring break.
4. Academic Awards is on Wednesday, May 19th and Commencement is June 11th. This year, a
separate Commencement reception announcement will be mailed to students.
5. In March, ASO will have the opportunity to meet senators and representatives of Congress at
the ASO National Conference in Washington DC.
6. Completed entering plans requiring funding in Plan Builder; still need to enter non-funded
plans.
7. SLO post-testing is complete. Gathering metrics from last month for spreadsheet.
8. Activities Center will close until January 4th. Photo ID is closed until January 6th. C. VakilJessop will be on vacation until January 19th.
Financial Aid (D. Kyte)
1. P/T Counselor Cheryl Kroll started Financial Aid counseling this month. Two full-time
counselors were hired to start in January and February.
2. The second of two scanning stations was set up. Hoping to add two more – waiting for
approval/confirmation from ITS.
3. Seen an increase in fee waivers and appeals. Fee waiver students will not be dropped for nonpayment.
4. A small committee was formed to work on Financial Aid’s Plan Builder plan which will be
completed and submitted by next week. Financial Aid has a good track record having their
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2009-10 plans approved for funding: a computer lab, two full-time counselors and scanning
station.
5. Two SLOs are still in-progress and will be submitted as soon as possible.
6. Phone message blast was sent to students notifying them about new debit cards. One concern
is how out-of-state students will be handled. Savings for ECC if students use debit card
because Sallie Mae charges $.75 per check issued and there is no charge for debit cards.
Financial Aid staff would like more debit card training.
Assessment/Testing (read by C. Lee as reported by H. Patel)
1. Had opportunity to discuss College Board’s presentation on Accuplacer Diagnostic Tests via
teleconference on December 10th. The four tests, reading comprehension, sentence skills,
arithmetic, and elementary algebra have 40 items each and will take one hour to complete.
New tests will be unveiled sometime in January. Tests are to be used as enhanced guidance
for remediation students who do not pass the ATB test on the first or second try.
2. 20% more students tested compared to same time last year. May be due to unavailability of
spring admissions at CSUs.
3. Increasing computer malfunctions and repair problems in testing lab – not running at full
capacity. May have opportunity to acquire virtual machines that run on a single server.
4. Two SLOs are posted in three locations in the Testing Center and on their webpage.
Questions for first SLO have been developed. Questions for second SLO survey will be
developed in the near future.
Meeting ended at 10:00 a.m.
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