Enrollment Services Division Council Newsletter
October
2011
Planning
All departments should be starting to work on the creation of their 2012 – 2013 program plan. Most
departments will “roll-over” their current year (2011- 2012) plan to use as a starting point in the
creation of the plan for the next fiscal year. Your manager is the plan leader and will involve staff in this
process. Speak with your manager if you are not involved in the process but would like to know more
about it.
Budget
California is not bringing in as much revenue (taxes) as the Legislature had projected for this fiscal year,
which may result in funding cuts to community colleges. The Chancellor’s Office has sent out a
document indicating that El Camino College would see a reduction in funding for this year of about $1.8
million. Vice President Higdon mentioned at the most recent Planning and Budgeting Committee
meeting that the number could actually be higher, but she also cautioned that many legislators are up
for re-election next year and they would not like to be known for cutting funding to education, so they
might come up with an alternate solution that does not cut education.
Outreach and School Relations
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Fall high school classes are ongoing. There are 8 total classes being offered, 3 of which are contract
classes. The Spring 2012 classes are still being considered.
Outreach will place a high priority on marketing two ideas when talking to prospective students:
1. Ensure the understanding that math-test preparation is a critical component to the
matriculation process. Start promoting the “Mymathtest” link with prospective students.
2. Promote and announce that registration priority will be given to the residents and graduates
in the district. This announcement was well received Wednesday night Sept. 21 at a Parent
Night presentation at Torrance High School.
Requests to Institutional Research regarding Outreach metrics are ongoing – 71.7% of the students
who tested this past spring at their high schools registered for classes in the Summer or Fall 2011
(310 of 432). This percentage is consistent with numbers from 2010 (73.1%) and 2009 (69.4%).
There are 9,939 students currently in our Prospective Student Database. Contact Robin Dreizler if
your program wishes use this database for program recruitment.
Our high school contact listserv includes nearly 300 high school counselors and administrators. If
you would like information regarding how to market your program or services by accessing this
listserv, please contact Robin Dreizler or Julieta Ortiz.
Ambassador Training October 14th, this month’s theme is CTE and Ambassadors will also get tested
on their ECC knowledge by playing a round of ECC Jeopardy.
For the month of October, Ambassadors will provide at least 50 hours of outreach to the
community.
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Enrollment Services Division Council Newsletter
Assessment/Testing
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Received very helpful information about Ability to Benefit (ATB) from Financial Aid at the last
Division Council meeting. With the information, Testing staff was able to help more than five high
school graduates (who thought they had to take the ATB test) by explaining different options to
prove they were high school graduates.
Student Development/ASO/ICC/AGS
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Received three petitions to form new clubs and four to reactivate clubs:
New:
1. ECC Dreamers
2. Samba Club
3. D. Mob Squad
Reactivate:
1. Psychology Club
2. Shepherds Club
3. Chinese Club
4. Persian Club
ASO & ICC will be attending the annual CCCSAA conference in San Jose, CA: October 21st-23rd
ASO will be attending the SSCCC Conference in San Jose, CA: November 4th-6th
Club Rush was a success with a large amount of clubs present.
Club Mixer was held on Friday Sep. 23rd. There was a huge turnout of clubs, around 100 students
participated.
ICC held their first annual Club Advisers Orientation. Around 15 faculty participated and were
reminded of club procedures and policies.
Blood Drive will be held from October 11th-13th in the East Lounge (9am-3pm, Thurs. 9am-8pm).
Faculty and staff will receive a front of the line pass. Please bring ID.
ICC and ASO will be joining forces this year on planning the upcoming Homecoming event, which
will be held the week of November 7th. More information to come.
First Year Experience (FYE)/Learning Communities
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Tuesday, October 18th from 1-2pm – LMU Reception, Distance Education Room (near ECC library).
We received our 3-year FYE comparison study back and it showed that we out-performed the
campus on all measures.
We are getting ready to launch our annual food drive soon. The canned foods will be given to the
St. Paul Church in Redondo Beach.
Financial Aid
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Financial Aid has received a record number of loan applications, more collected in three weeks than
what is normally received over the course of three months.
Fall/2011 loan deadline is November 3rd.
Bernadette Flameno and Amy Herrschaft will be hosting and facilitating a series of three Satisfactory
Academic Progress (SAP) workshops. Amy will be surveying the participating students and tracking
Enrollment Services Division Council Newsletter
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their academic records to determine if the students are able to improve their academic standing.
These workshops are for students who have completed less than 67% of their attempted units
and/or have a G.P.A. below 2.0. Students who have 90+ units do not qualify for the workshop. The
first session took place on Thursday, October 6 from 11:30 a.m. to 12:30 p.m. Emails were sent to
students to invite them to attend; students were able to call the Financial Aid office to sign up for
the workshop. The workshop is a 3-series session. Students will be invited to attend the next 2
workshops when they attend the first one.
Fall/2011 SAP deadline is December 1st.
The FA Assistants will be participating in professional development training on November 2nd with a
follow up meeting November 4th.
There are efforts in place to streamline processes (i.e. reduced duties so that FA Counter can serve
students).
New Financial Aid Lab hours are Monday-Thursday, 9am-1pm, closed on Fridays; an additional 4
hours per week to serve students.
All employees are asked to participate in an on-line course titled, Fire Extinguisher Safety, as part of
ECC’s new and continuing offerings of important safety and health training for District employees.
Employees are asked to view the short video and take the short quiz. There is a new fire
extinguisher in room SSVC215, located behind the receptionist desk. An extinguisher was mounted
by the door for room SSVC209. F.A. staff should know where the extinguishers are located.
On Thursday, October 20th at 10:20 a.m. millions of people will participate in the 2011 Great
California ShakeOut! This will be the third year that ECC has participated. Drop, Cover, and Hold On
Staff News: Vicki Mack added a new granddaughter: Janaye Elynda Marie was born Labor Day
weekend. Vicki and her husband Raymond celebrated their 30th wedding anniversary on October
6th. Their youngest daughter will celebrate her 21st birthday on October 15th. Vicki is very thankful
she has a job in times when the country is suffering.
SCA Area Council Updates
Meeting Date: 9/13/2011
Representative for Enrollment Services – Julieta Ortiz, OASR
Compton Center Update
 New trustee – Tom Henry, he was also there when partnership began
 President Fallo to withdraw letter to chancellor
 Dr. Keith Curry remains as CEO
 Compton’s budget postponed because ending balance is still being worked on
 Eligibility application for Compton moves forward, it will probably not get submitted next year
Accreditation Midterm Report Update
 Report is on the web and available to view and comment through the end of September
 Changes will be made on the part section regarding the fiscal state of Compton (recommendation 6)
2011/12 Budget
 Budget was approved by the Board
 Possible mid-year cuts dependant on December 15th triggers – this will lead to 2.5% in cuts along
with the fee increase to $46/unit (implemented for summer 2012 session)
 The state will also drop FTES targets further
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Enrollment Services Division Council Newsletter
SCA Area Council Team Reports:
Admissions and Records
 Diplomas and Certificates will be sent soon – for spring 2011 graduates
 Intent to graduate forms are being accepted for fall 2011 graduates - deadline is 10/13
 International Student Program and Veterans offices have moved – entrance is where old copy
center used to be
Foundation
 422 students activated their scholarships in a 2-week activation period
 Currently working on a video with Chevron to solicit corporate sponsorship
Counseling
 Transfer Fair 10/4
 Majors fair 10/19 at Library Lawn
 Counseling appointments can be made on Mondays 9am to 11am and Tuesdays 3pm to 5pm
Community Advancement
 Four departments recently submitted grant proposals
 Community education was successful
 Disney will possibly send employees to customer service training through Contract Ed
 Career Pathways Director position will be submitted for review to the October District Board
meeting
Enrollment Services
 Updates from the September 9th Division Council meeting were provided
Contributors:
Theresa Clifford, Liz Fernandez, Lorena Garcia, Julieta Ortiz, Arvid Spor, and Breanna von Stein
Enrollment Services Division Council Newsletter
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Calendar of Events
Date
Event (Department)
Time
Place
OCTOBER
1
Alumni Awards
5pm-8pm
East Dining Room
4
College Fair
7pm-9pm
Mira Costa High School
4
Basic Skills Conference
8am-11am
11
College Fair
12
Information Session (3)
6PM-9PM
9:30am11:30am
12
College Night
5:30-8:30pm
East Dining Room
Mayfair Park Lakewood
Palos Verdes Peninsula
HS
St. Bernards - School
Gym
12
Promote Yourself Fair
8am-2pm
Kaiser - Harbor City
13
Information Session
11:30am-1pm
Locke HS #3
14
Ambassador Meeting
2pm-3pm
TBD
17
Information Table
12:25-1:02pm
19
Chamber of Commerce
12:15-1:30pm
Morningside HS - Quad
Bluewater Grill Redondo Beach
20
Go For College
11am-1:30pm
West Adams Prep
20
Parent Education Night
6PM-9PM
Redondo Union HS
20
College Night
Hawthorne HS
21
Go For College
7pm-9pm
9:30am12:30pm
22
Maywood 3rd Annual College Fair
9:30am-1pm
22
La Feria es El Momento, Educalos
10am-5pm
26
College Night
7pm-9pm
CSUDH - Gym
Bishop Montgomery
Gym
26
College Night
6pm-8pm
Leuzinger HS
29
Destination College
12pm-2pm
Pomona College
Manual Arts HS
Maywood Activity
Center
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