ENROLLMENT SERVICES
DIVISION COUNCIL MEETING
DATE: SEPTEMBER 26, 2014
Chairperson:
William Garcia
Members Present:
Sabrina Farah, Lorena Garcia, Julieta Ortiz, Ngoc Tran, Breanna von Stein
Recorder:
Lucy Nelson
The meeting began at 9:00 a.m.
Sabrina Farah, ASO’s Director of External Affairs, was introduced to the committee members.
Sabrina was sitting in as the alternate for the committee’s regular student representative, Janae
Alvira, ASO Director of Student & Community Advancement.
Review May 9, 2014 Meeting Minutes
The minutes were reviewed and approved.
Updates
1. Starting in January 2015, Alexis Estwick from Foster and Kinship Care will be the new SCA
Area Council member representing Enrollment Services. J. Ortiz will attend the November
meeting and L. Nelson will attend the meeting in December. J. Ortiz represented Enrollment
Services on the SCA Area Council for the past two - three years.
2. A 14-member ACCJC Accreditation Team will visit the ECC and CEC campuses the week
of October 6 – 9, 2014. The members will receive a campus tour led by student ambassadors
on October 6th at 3:30pm. An exit meeting open to the campus is scheduled on Thursday,
October 9th at 1pm in the Haag Recital Hall.
3. Department web pages should be updated and reviewed each month. Student Area Outcomes
(SAOs) should be updated. Make sure web page links are active and correct, especially links
that have been included on the accreditation report provided to the visiting team.
4. Counseling Services and Admissions & Records now have extended hours, Monday through
Thursday from 9:00am-7:00pm. The Information Desk will also offer extended hours.
5. Space allocation planning for the new Student Services Center continues and will have
student input during the next round of planning. The committee discussed ways to eliminate
lines for various services. How about a system using monitors and a general waiting area?
There may not be sufficient space for this set-up on the second floor where Counseling and
Financial Aid will be located. The new building will have less square footage compared to
the current building. Long lines may be less of an issue and occur only during peak periods
such as drop for non-payment deadlines and during the first few weeks of the semester. A
recommendation was made to set up a water station/drinking fountains for refillable water
bottles. W. Garcia can make these recommendations at the next meeting with the architects.
W. Garcia mentioned that a student representative will be needed to participate in continued
space planning discussions about the new building.
6. Michelle Arthur has been serving as the Acting Director of Student Development since
August - until further notice. Her temporary office is located in the Student Activities Center,
room 160. W. Garcia will temporarily handle student grievances while M. Arthur oversees
student discipline.
7. Dr. Regina Smith resigned from El Camino College and accepted the position of VP of
Student Services at LA City College. Dr. Kay Ragan is the Interim Dean of Counseling
through November.
8. A vast majority of constituency error messages students received trying to log in to MyECC
was resolved after separate student and staff logins were created on the portal.
9. Admission applications for summer/fall 2015 will be available starting November 1, 2014.
Students must complete assessment, orientation and an education plan by March 31, 2015 to
qualify for priority registration.
10. W. Garcia is following up on the new online orientation for both campuses that was
originally scheduled to go live on May 1, 2014. The Counseling Division was coordinating
this project. W. Garcia’s goal is to have the new online orientation completed by November
1, 2014. The ECC Torrance campus and Compton Center will have separate online
orientations.
11. To avoid having students log in to MyECC to access their emails, there are plans to create an
email link directly from the ECC homepage. ITS is working on a new phone app (Ellucian
Go) to access MyECC – it is easier and more accessible than MOX.
a. Currently hiring for the following positions in the Enrollment Services Division:
First Year Experience Student Services Advisor, Outreach & School Relations
Student Services Specialist, Full-time Counselor (50% Financial Aid/50%
Generalist), and 10 adjunct Outreach counselors.
12. Outreach is working with Public Information to promote school spirit with “Warrior
Wednesdays.” Everyone is encouraged to wear ECC attire each Wednesday. Outreach is also
working with the Bookstore to provide discount incentives on ECC apparel.
13. Students voted to implement a $10 student activities fee each semester starting spring 2015.
Students will automatically be charged the $10 student activities fee but will be able to ‘opt
out’ of paying in MyECC, up through the first two weeks of the semester. The activities fee
is used to support student-centered events.
14. This has been a successful semester so far for ASO; increasing the number of student
participants with ASO.
15. Outreach testing begins on Fridays in December – the eleven dates scheduled will be sent to
Vicki Lockridge/Assessment Testing Office. The basic skills lab has been reserved on
Fridays, December 2014 through March 2015.
16. The committee decided on the following meeting dates for the remainder of 2014:
a. Friday, October 17, 2014 at 9:00 a.m. in SSVC 200
b. Friday, November 21, 2014 at 8:00 a.m. in SSVC 200
c. Friday, December 12, 2014 at 9:00 a.m. in SSVC 200
The meeting adjourned at 9:48 a.m.
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