ENROLLMENT SERVICES
DIVISION COUNCIL MEETING
DATE: MARCH 20, 2015
Chairperson:
William Garcia
Members Present:
Eman Dalili, Alexis Estwick, Kimberly Garcia, Lorena Garcia,
Julieta Ortiz, Ngoc Tran, Breanna von Stein
Recorder:
Lucy Nelson
The meeting began at 9:00 a.m.
The new student representative, Eman Dalili, was introduced to the committee members.
Review of the February 13, 2015 Meeting Minutes
1. Name correction for Kimberly Garcia. Removed Julieta Ortiz as a member present.
Updates
1. The April 10, 2015 Division Council meeting will be rescheduled. Emails will be sent to the
committee members to choose a new meeting date, either April 4th or April 24th.
2. Bill Mulrooney from Admissions & Records expressed concern at the statewide level that the
CCCApply application confirmation numbers are very similar to our Colleague student ID
numbers. Students are mistaking their ECC ID numbers with their CCCApply application
confirmation numbers, creating problems entering student data in Colleague by Counseling,
Testing and Outreach.
3. Students were minimally affected by the delay in posting final grades by A&R. The Financial
Aid delay in the SAP appeal process was resolved.
4. Thirty-four new computers were installed in the Testing lab and ten more are on order.
5. Starting on April 1, 2015, financial aid students will receive their award letters in MyECC if
they have applied for financial aid and are eligible. Students will also be notified if they are
missing documents.
a. Students who submit all of the required financial aid documentation by June 1, 2015
will receive their disbursement the first week of August 2015. Is there is a flyer to
promote this incentive? If so, it could be posted on the Student Services Center lobby
plasmas or given to Outreach counselors to promote at the high schools.
6. Testing staff are seeing many students confused about the last date to qualify for priority
registration. Students should go to Counseling first with their AP scores. Students still need
to test even with their AP scores if the math or English portion is not satisfied. ECC’s spring
break hours do not appear to be communicated to high school students. A large number of
high school students have been coming in too late to test during ECC’s spring break. Can
ECC spring break hours be added to the class schedule? They can be added to the Outreach
Counselor’s guides.
7. March 31, 2015 was the deadline to complete the requirements for Summer and Fall 2015
priority registration for new students in and out of the district.
8. Experimental academic courses were offered for a trial one-year period. W. Garcia will find
out if they will be offered in Fall 2015.
9. Few minor changes will be made for this year’s commencement. Volunteers must get the
approval from their managers to participate.
10. Student ambassador applications will be available on Monday. The number of Outreach
student ambassadors hired will increase to forty; there are twelve returning student
ambassadors. STEM and Outreach will work together in their recruitment of student
ambassadors. Outreach ambassadors will also work at the Information Desk and Financial
Aid Lab. STEM student ambassadors will lead STEM activities, conduct STEM tours and
give enrollment information.
11. The AB 540 flyer was updated and is now a one-page document. The flyer will be forwarded
to the Division Council members. The changes to the flyer reflect changes made by the state
legislation on eligibility. The changes will not affect financial aid students.
12. Dipte Patel was selected as the new Dean of Counseling starting April 1, 2015. Committees
are in place to select the Director of Student Development and Assistant Director of Financial
Aid.
The meeting adjourned at 9:34 a.m.
2