EL CAMINO COLLEGE
ENROLLMENT MANAGEMENT MEETING
DATE: March 21, 2013
Present:
F. Arce, R. Bell, W. Garcia, A. Garten, I. Graff, D. Horton, C. Jeffries, G. Miranda,
B. Mulrooney, J. Nishime, D. Reid, J. Shankweiler, R. Smith, C. Wells
Other Guests: R. Dreizler, V. Lockridge, E. Martinez, L. Wang
The meeting began at 2:30 p.m.
I. INFORMATION
A. Notes of March 7, 2013: Distributed and reviewed – correction made to M. Myers’ name.
II. DISCUSSION/ACTION
A. Transfer Counts – Update (Lisa Wang)
1. Explanation given on the methodology used for UC and CSU transfer counts. Use of data
from National Student Clearinghouse (NSC) allows overlapping of counts for students
who attend both ECC and Compton. ECC counts are less partly because some are
Compton’s. NSC used students with 12 or more combined units as criteria. New
methodology is a better match than the one used previously.
2. New methodology is used by Title 5 Graduation Initiative and is a model used at other
institutions.
B. Fall 2011 Assessment Test (J. Nishime, V. Lockridge)
1. IRP’s assessment report shows a potential 1,200 in-district new students at ECC and 240 at
Compton may register (realistically about 900-1,000). This report indicates scope of what
could happen if in-district new students registered after mandated groups and if number
was manageable. This number should not significantly impact continuing students.
2. Are there enough courses offered based on new student assessment? May need to increase
number of courses to accommodate continuing students. Academic divisions will have
time to prepare for fall if the application date was moved to early November, new indistrict students (who satisfy three-part requirement) apply November-February, and
registration ended April. New in-district and new out-of-district students proposed to
register before continuing students. Need to conduct analysis to see if there are enough
basic skills courses being offered.
3. Discussion took place about students taking math classes in their senior year of high
school and preparation before math assessment. Accuplacer determines which test students
take based on how they answer three questions based on their math background.
4. Getting a sense that committee agrees moving new students ahead of continuing students
for priority registration. Discussion took place on which courses to decrease if increasing
transferrable classes. Should offer classes based on student ed plans. SB 1456 requires an
abbreviated ed plan for the first semester and a more comprehensive ed plan can follow.
An abbreviated orientation and ed plan can take place at the high schools and a more
comprehensive orientation and ed plan can follow at ECC.
5. Students who are more successful in getting classes they need in their first semester may
drive down the number of probation and SAP students. Need to find a way to track or code
(by date associated with cohort?) how continuing students perform in their second year.
C. Ellucian (Datatel) Conference (W. Garcia)
1. Only area where significant progress was made was the coding for the California Dream
Act. Add-ons to the system must be purchased for other priorities and mandates to be
implemented by next fall; the other option was to handle changes in-house. Difficult for
Ellucian to keep up with constant changes to California regulations for just 40 clients from
their worldwide customer base. Colleges are basically on their own to update changes to
the system. Open CCCApply conversion must be implemented by Spring 2014.
2. Datatel and Banner will remain independent systems and Ellucian will continue to support
both products. It would cost millions to switch to a new system.
3. Instead of flooding ITS with work orders, Student Services developed a joint ITS project
matrix outlining needs, why and when needed. This will help Student Services and ITS
work together to meet priority requirements and needs.
D. Enrollment Priorities (B. Mulrooney)
1. Added exemption of basic skills and ESL courses to 100 unit limit statement.
2. Getting feedback from other colleges on co-mingling or splitting summer and fall
registration; results will be reported to the committee tentatively at the next meeting.
Would like to develop questions to get feedback from co-horts on the pros and cons of comingling or splitting out semesters. Would like committee to come to consensus on
enrollment priorities by the end of April. Taking into consideration that counselors are not
available in the summer, Counseling prefers keeping registration as is. If registration
started in July, Financial Aid would not be able to make disbursements by the first week of
school.
E. Enrollment Management Plan
1. 2012-13 Enrollment Plan was in progress. Dr. Nishime will send a draft plan from 200910. Keep basic elements i.e. goal statement, basic principles, etc. May want to add other
elements to plan.
2. Discussed adding courses. Suggestion was made to use class waitlists (and when classes
were waitlisted) to determine courses needed. Need to take into account classes integral to
programs. Down 12,000 FTES statewide. Planning to focus on targeted marketing and
outreach – i.e. non-traditional students.
3. Discussed a need to develop a strategy for international students who cannot make 12-unit
requirement.
4. Summer 2014 – back-to-back 6 week sessions? Depends on the budget. If there are backto-back 6-week sessions, wouldn’t it make sense to focus the 2nd six weeks on
concurrently enrolled students and our in-district students who are graduating in June?
5. Will focus on the Enrollment Management Plan after deciding on enrollment priorities.
Hope to finalize enrollment priorities by the April 18th meeting.
III. NEXT MEETING
The next Enrollment Management meeting will be held on April 4, 2013 at 2:30 p.m. in Lib 202.
The meeting adjourned at 3:56 p.m.
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