EL CAMINO COLLEGE
Office of the Vice President – Academic Affairs
NOTES – COUNCIL OF DEANS
MARCH 12, 2015
Present: J. Anaya, F. Arce, R. Bell, T. Bonacic, C. Fitzsimons, E. Geraghty, I. Graff,
A. Grigsby, D. Hayden, A. Hernandez, P. Humphreys, C. Jeffries, S. Jones, B. Klier, T. Lew,
G. Miranda, W. Morris, B. Mulrooney, R. Murray, R. Natividad, A. Osanyinpeju, D. Patel,
B. Perez, M. Ramey, v. Rapp, S. Rodriguez, J. Shankweiler, D. Shrader, J. Sims,
C. Subramaniam, C. Striepe, R. Totorp, W. Warren
Other Guests: T. Brown
I. INFORMATION
A. Notes of 2/12/15: Distributed and reviewed with the following revision:
PBC Update: "Pres Fallo will recommend a change in the budget reserve to the Board."
B. PBC Update: D.Patel provided an update:
 Reviewed PBC Statement of Purpose.
 The three accreditation recommendations:
Recommendation 1 – communication (review rubric priorities)
Recommendation 2 – relates to financial issue at CEC
Recommendation 3 – planning and decision making
 Making Decisions document will be reviewed at a future meeting.
 A survey on goals to the consultative committees will be distributed in April.
 Next meeting on 4/2/15.
Budget development for next year will begin soon. Discussion on the tentative budget
will be in June and final budget in September. It is not known how much the College
will receive from the state.
C. Academic Senate Update: C. Striepe/C. Jeffries provided an update:
 Chris Gold discussed the online education initiative.
 The CEO hiring process will begin soon.
 College Council meeting – BPs/APs are moving forward; Making Decisions
document was reviewed.
 Academic Senate added an extra meeting to its schedule on March 24.
 Pete Marcoux – will start study aboard program in summer 2016.
 BP 4045-Textbooks will be discussed at the next meeting.
 K. Whitney – ILOS and course level assessments have improved. Working on ILO
communication and faculty will be notified at both campuses.
 D. Patel will begin her new position, Dean of Counseling and Student Success
Division, effective 4/1/15.
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Discussion with P. Marcoux on computer technology. VP Higdon responded to
comments.
J. Anaya provided a presentation on adult education initiatives.
D. ASO Update: S. Jones provided an update:
 Legislature in Washington DC and Sacramento to lobby for students.
 Working on sustainability on recycling.
 “Meet your ASO” event was held last week.
 There is not an ASO representative for Fine Arts – in process of filling the position.
Dr. Arce encouraged managers to orient ASO students that attend the division meetings
on its purpose and discuss ways the College can assist students.
II. DISCUSSION/ACTION
A. Facilities Timelines/Projects: T. Brown reported on construction projects in design and
pre-design. Some highlights discussed:
 Student Service Center –Department of State Architect (DSA) will review project. It
will take 8-10 months to go through DSA and 1½ years to build.
 Lot C Parking Structure – scheduled to break ground next year. Technical Arts and
Shops Building will be demolished.
 Access for disabled will be on the north side near Technical Arts Building and
Planetarium. Drop off zone will be relocated.
 Lot F Parking Structure – construction will begin summer 2016. It is not usually used
during the summer and is kept locked.
 Stadium – will be completed by December 2015.
 Gymnasium – in DSA review. Construction will begin Spring 2016.
A map of the campus plan will be forwarded to deans and directors.
B. Success & Retention Reporting System: The Success and Retention Report is available
on the IR website by division, department, course and instructor. I. Graff is working with
ITS to make it a more interactive process. A new version is available using Excel
PowerPivot. Faculty will have access and able to do their own trend analysis.
Workshops will be held on an as needed basis. B. Perez suggested informing faculty
about this at division meetings or as a professional development activity. It is at a pilot
phase for deans to evaluate and provide feedback. I. Graff acknowledged that Mike
Wilson was responsible for getting Pilot Pivot started on campus.
C. Protocols for Awards Ceremonies: Standards for award ceremonies (pre-planning,
program etiquette, and certificates and recognition) was discussed. Council members
were requested to follow the recommendations.
D. Plan Net: PlanNet Consulting conducted an assessment on ITS. VPs were requested to
provide feedback to VP Higdon. Discussion points include:
 It was recommended that Distance Education remain under Academic Affairs. ITS
could be helpful in function ability of online software.
 A new course management system will be piloted in the fall. ECC will join other
colleges and become a part of a canvas network.
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 Need to find a way to improve service to off campus support (i.e. Fire Academy,
Business Training Center, etc.)
 Provide improved access for wireless. Some new buildings have problems with
wireless. Where is this on the priority list?
 Support needs for labs – some labs have assigned personnel and other areas do not.
How to devise critical support. Learning Resource student labs and instructional lab –
how to maintain and manage?
 How to re-organize in a way that will benefit students and institution?
Implementation needs to be worked through. Who and why? It was not sufficiently
justified in report.
 Need to receive feedback on the students’ perspective.
What are the next steps? Deans and directors were asked to forward feedback to F. Arce to
be discussed further among the Vice Presidents.
III. OTHER
A. Auxiliary Service: The Auxiliary Service Board funded 42 Academic Achievement
Awards for students.
B. Distinguished Women’s Wall of Fame: Accepting nominations through March 16.
C. Women’s History Month: Women History Month luncheon will be held on March 30.
Connie Dial, author of mystery novels, will be the speaker. Women’s Tea Hat Party will
be held on March 31 in honor of Professor Maria Brown.
D. Math: Math review workshops will be offered throughout the semester to students on
various topics.
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