EI Camino College
Associated Students Organization
Senate Meeting Minutes
August 27, 2009
2:00 pm
Humanities Room 102
I.
Call to Order
 President Josh Casper called the meeting to order at 2:10pm
II.
Roll Call (by sign in)
 Executive Cabinet
Present: Josh Casper, Jose Iglesias, Ana Safazada, David Nordel, Walter
Mendez
 Senators
Present: Elizabeth Mercado, Begoña Guereca, Kevin Isomoto, Erika Maldonado,
Heather Roberts, Ashley Smith, Kirstin Nguyen, Timothy Johnson, Johanna Zamora
Not Present: Liz Valencia (excused), John Linehan (excused), Brenda Kaing
(excused), Mark Rehbein, Michael Shodiya (excused)
 Administrative Assistant (Non-Voting)
Present: Jeethu Joseph
 Advisers (Non-Voting)
Present: Harold Tyler, Janice Watanabe, Jeannine Barba
 Guests
Present: Breeanna Bond, Christopher Pham, Edmond Abdou, Hashim Tyler (Science
Club Rep), Carolee Vakil-Jessop (Student Development Office), Philip Stokes
(ASO), Kirsten Mercado
III.
Approval of the Minutes
 The Minutes of July 30, 2009 and August 13, 2009 were approved by unanimous
consent as presented.
IV.
Approval of the Agenda
 Motion to revise item 5.1 to read “Resignation and Appointments”. Moved by
Josh Casper, Seconded by Johanna Zamora. Motion passed.
 Motion to remove item “5.2 Appointments of Senate Leader”. Moved by Josh
Casper, seconded by Ashley Smith. Motion passed.
 Motion to approve Agenda with revisions. Moved by David Nordel, Seconded by
Walter Mendez. Motion Passed.
V.
New Business
5.1 Resignation and Appointments
 President Josh Casper officially announced the resignation of Stephanie Perez,
current Director of Student and Community Advancement effective August 18,
2009.
 Josh Casper appointed current Behavior and Social Sciences Senator Elizabeth
Mercado to the position of Director of Student and Community Advancement.
 David Nordel questioned whether Elizabeth Mercado can hold both positions.
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Josh Casper answered that she has to resign first from the current position in
order to get appointed as the new Director of Student and Community
advancement.
 Motion to approve Elizabeth Mercado as the ASO Director of Student and
Community Advancement pending her resignation as the Senator of the
Behavioral and Social Sciences Division. Moved by Josh Casper, Seconded by
David Nordel. Motion Passed.
VI.
Old Business
6.1 ASO Supplies Allocation
 Motion to reconsider the Senate’s July 30, 2009 decision that failed to be
approved for $300 from AS Supplies (71-836101) for miscellaneous office
supplies. Moved by Josh Casper, Second by David Nordel. Motion passed.
 Motion to approve $300 from AS Supplies (71-836101) for miscellaneous
office supplies at the discretion of the President. Moved by Josh Casper,
Seconded by David Nordel.
o Carolee Vakil-Jessop (Student Development Office Administrative Assistant)
explained that an internal auditor has been appointed by El Camino College to
watch over financial transactions so that we cannot spend a penny without the
Senate’s approval. Therefore each time office supplies need to be purchased
the request would have to be brought to the Senate for approval unless this
motion passes. She also said that just because money is allocated does not
mean we have to spend it all.
Motion Passed.
6.2 FYE Mixer
 This item was discussed at the last Senate meeting (committee of the whole)
 Motion to approve Senate co-sponsorship of the FYE Mixer with the First
Year Experience Program. Moved by Josh Casper, Second by Ashley Smith.
o It was stated that the location of the mixer was not yet set due to construction
in the Cafeteria and relocation of the Bookstore to the Activities Center East
Lounge.
o The date will be Tuesday or Wednesday, September 15th or 16th during the
1:00pm to 2:00pm college hour.
o There was some concern by members that the event would be during Club
Rush and ASO has committed to setting up a table at that same time.
o There was a question as to what ASO sponsorship would entail. It would be
to introduce ASO to FYE and attach the ASO name to the event.
Motion passed.
6.3 CCCSAA
 Josh stated that Senate (in July) had approved up to six people to attend the
CCCSAA conference in Sacramento.
 ECC Vice President Dr. Nishime received the Excursion paperwork and
approved the students to attend.
 Harold Tyler stated that the student attendees need to be determined by
September 10th (for hotel reservations, registration, transportation arrangements,
etc.)
 Josh needs to know who can or can’t attend.
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VII.
Reports
7.1 ASO Member Reports - none
7.2 ICC Reports- Ana Safazada
 There are 3 positions open on the ICC cabinet: Secretary, Commissioner of
Activities and Commissioner of Publicity
 Club Rush is the 3rd week of school from 10am-2pm on the Library Lawn
 Club Mixer is on September 25th.
7.3 Committee Reports
 Activities Committee - Erika Maldonado
o Coffee and Donuts event needs volunteers starting Monday thru
Thursday from 8am-10am
o Erika has tried to contact Campus Foodservices, but so far they have
not connected.
o There will be 2 booths (Library Lawn and Bookstore or Marsee
Auditorium).
o So far no one has RSVP’d to volunteer. Please see Erika.
 David Nordel
o ECC is looking into changing the fees policy so that students would
have to pay their fees before classes begin or they will be dropped.
o Josh announced that Dr. Nishime will be attending the next Senate
meeting to discuss this issue.
7.4 Advisor Reports
 Janice Watanabe – Student Development Office will soon be checking eligibility
of Senate members for units, gpa and ASB stickers.
VIII. Public Comment on Non- Agenda Items
 Josh Casper welcomed guests to the meeting.
IX.
Adjournment
 Motion to adjourn. Moved by Josh Casper, Seconded by David Nordel. Motion
passed.
 Meeting adjourned at 3:02pm
Minutes Recorded by Jeethu Joseph and Janice Watanabe
Minutes Verified by
Josh Casper, ASO President
Janice Watanabe, ASO Adviser
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