El Camino College
Associated Students Organization
Senate Meeting Minutes
October 11, 2012
Administration Room 131
1:00pm
I.

Call to Order
Dillan Horton called the meeting to order at 1:02pm.
II. Roll Call
Voting Members of the Senate (Present)
Dillan Horton (Chairperson), Brooke Matson, Derrick Moon, Simone Montague-Jackson, Nathan
Wofford, Jasmine Hormati, Melina Mossberg, Mark Zeleyaran, Kelly Ng, Marisa Tam, Alexander Clavel,
Felix Chan, Aysha Shaikh
Voting Members of the Senate (Absent)
Bilal Akhtar, Priscilla Young, Kirsten Hartman
III. Approval of the Minutes

Motion to approve the minutes of September 20th as is made by Jasmine Hormati. Seconded by
Felix Chan. Motion passed.
IV. Approval of the Agenda
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
Brooke Matson changed the order of the day so that Item 6.6 – Senate Visitors goes first.
Dillan Horton stated that due to procedure, Appointment Item 6.1.10 Vanesa Dapitan – Natural
Sciences Division Council Member will be removed.
Motion to approve the agenda as amended made by Brooke Matson. Seconded by Jasmine
Hormati. Motion passed.
V. Old Business

None.
VI. New Business
6.1 – Senate Visitors
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6.8.1 Dr. Francisco Arce (Vice President of Academic Affairs)
Along with Dr. Arce, he has brought with him the Dean of Natural Sciences, Jean Shankweiler
and Associate Dean of Humanities, Elise Anne Geraghty.
Dr. Arce states that 25,000 students enroll at El Camino College in the fall and spring semester.
We are a large and solid institution, 65 years old, and very successful. The college has a long
tradition and has been very successful because of great students and faculty with a supportive
community to make a strong environment. If you look at the degrees of faculty, 20 % have a
Doctorate in Advanced Studies. All of faculty has a Master’s degree. It is a rich institution. El
Camino is recognized at the same level of recognition as UCLA and USC. As Vice President of
Academic Affairs, he is responsible for all academic programs. We have about 60 majors and
transfer programs and 65 career tech programs. In order to support the Vice President of
Academic Affairs, there are 8 Academic Divisions and the library and Learning Resources
Center. The entire faculty, with the exception of counseling, is organized into these 8 divisions.
With about 330 full-time faculty and 500 part-time faculty, there is a lot of activity and courses.
We teach about 2,000 sections every fall and spring. There a few community colleges in southern
California that is that large. El Camino College is in the top 10 in transfer to CSU and UC system,
as well as local private schools like USC.
Public comment by Ryan: He asked how likely is it to have programs cut from the Art division.
Dr. Arce stated that the Fine Arts, Physical Education, and Industry of Technology divisions are
going through a significant course review this semester. The State Legislature and State
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Chancellor’s Office has directed all of the 112 community colleges to revise the curriculum and
deactivate courses that have ABCD extensions. The goal of the state is to reduce the number of
students repeating courses because they cost money and take up a lot of space. Fine Arts, Industry
of Technology, and Physical Education have courses that total up to 300 that have ABCD
extensions that can be repeated four times. Under new regulation, the state is allowing community
colleges a maximum of one enrollment in all courses, unless there are certain conditions, such as
for licensing. For students who don’t succeed the first time and receive an inferior grade such as a
“D” or “Fail,” they can repeat a course to a certain limit. The expected three areas will lose 1015% of their students.
Elise Geraghty states that she is the Associate Dean of Humanities. It is a big division consisting
of English, ESL, foreign language, journalism, and academic strategies. The division oversees
curriculum and scheduling to stay organizing. She explained that if someone wanted to talk to the
dean in the division office, they will encounter Elise and she will help resolve the issue.
Jean Shankweiler is responsible for scheduling the courses in her area of Natural Sciences, which
include chemistry, life science, physics, earth science, astronomy, and horticulture. She mentions
that deans also hire and evaluate instructors and review the curriculum with the faculty. The
departments have to go under program review to help ensure they stay under evaluations.
Students come see her to fix or clear pre-requisites.
6.2 – Nominations for Appointment – Brooke Matson
 Nominations made in one block motion. The following people have been nominated and are
recommended by the President for appointment.
6.2.1 Tiffany Tran – Director of Public Relations
6.2.2 Emma Robertson – Senator of Humanities
6.2.3 Michael Le – Commissioner of Finance
6.2.4 Nathan Choe – Commissioner of Student & Community Advancement
6.2.5 Ramon Esquivel - Commissioner of Student & Community Advancement
6.2.6 Andre Portilla – Mathematical Sciences Division Council Member
6.2.7 Ryan Mand – Commissioner of Sustainability
6.2.8 Ariel Beverly – Commissioner of Academic Affairs
6.2.9 Sheldon Trang – Business Division Council Member
6.2.10 Vanesa Dapitan – Natural Sciences Division Council Member
6.2.11 Ei Ei Phyoe Maung – Commissioner of Public Relations
.

Motion to approve the 10 stated names for appointment of their corresponding positions made by
Brooke Matson. Seconded by Jasmine Hormati. Motion passed.
6.3 –SSCCC Conference Attendees – Brooke Matson
 This is an advocacy conference. We advocate for students at the student level and represent El
Camino College in the big student government of the state. She sent out an email last week to see
who was interested. Not many people will be taken to this event due to it being the same weekend
as Homecoming.
 Motion to approve Brooke Matson, Dillan Horton, Nathan Wofford, and Tiffany Tran as
attendees to the Student Senate for California Community Colleges 2012 Fall General Assembly
made by Jasmine Hormati. Seconded by Aysha Shaikh. Brooke Matson abstains. Motion passed.
6.4 – Finance Items – Derrick Moon
6.4.1 SSCCC General Assembly
 Motion to approve no more than $2000 from the SRF Conference & Travel Account Number (72836115-7670) which covers for registration fee, lodging, and meals made by Derrick Moon.
Seconded by Felix Chan. Motion passed.
6.4.2 Tape
 Motion to approve no more than $120 through AS Supplies Account Number (71-836101) to
replenish the tape supplies at the info desk made by Derrick Moon. Seconded by Brooke Matson.
Motion passed.
6.4.3 Business Cards
 Motion to not exceed $160 for the ASO cabinet business cards from the AS Public Relations
Account Number (71-836412) made by Derrick Moon. Seconded by Brooke Matson. Motion
passed.
6.4.4 ASO Game Day
 Motion to not exceed $100 to spend on the food cost for the ASO game day from the AS Campus
enrichment Account number (71-836409) made by Derrick Moon. Seconded by Brooke Matson.
Motion passed.
6.5 – SSCCC Resolutions – Dillan Horton/Nathan Wofford
 Dillan and Nathan worked on a resolution to submit at SSCCC General Assembly. The SSCCC
passes resolutions and directs how they will act. These are submitted by various colleges and
voted on by all 112 community colleges at the two General Assemblies. One resolution that is
planned to submit with the Senate’s consent is the Full Time Equivalent Students Funding
resolution. There was feedback given by the Resolutions Chair, Kevin Savo, to be more specific
and how exactly the Senate will work with the legislature. However, he did not provide examples
for how to be more specific.
 Jasmine stated that if the resolution is approved, there may be minor changes.
 Nathan stated that the President of SSCCC is supposed to direct to which committee it is
supposed to go to so it can then work with California Legislature.
 Motion to approve the adoption of this resolution for SSCCC conference made by Brooke
Matson. Seconded by Mark Zeleyaran. Motion passed.
6.6 – ASP Adoption & Revisions – Dillan Horton
6.6.1 Revision of Associated Student Procedure 001
 In the August 23rd Senate meeting, when we approved the Constitutional Amendments,
we also approved the first AS Procedure. In that section under format, it said that AS
Procedures would be numbered in sequence. He went back and added categories because
having them numbered in sequence makes it more difficult to organize the procedures.
Dillan attempted to propose another numbering system under section 3 in format.
 Motion to amend AS Procedure 001 made by Jasmine Hormati. Seconded by Alexander
Clavel.
Discussion:
 Jasmine asked that because there are limited amounts of numbers (1-9), are there
going to be numbers such as 0.1.
 Dillan confirmed.
 Jasmine suggested using letters as well.
 Dillan stated the point system would work so if it was procedure related and
regarding creation of procedures, it would be under 001.1 for example.
 Marisa stated if it would serve future members better to include a more specific
outline or approve it as is.
 Rebecca Cobb stated to stay broad and to try it first to see what works. Details do not
have to be as specific in the procedure.
 Motion passed.
6.6.2 Adoption of Associated Student Procedure 050
 Dillan read aloud AS Procedure 050 – Consultation with the Inter-Club Council.
 Motion for the adoption of AS Procedure 050 made by Nathan Wofford. Seconded by
Aysha Shaikh. Motion passed.

Motion to move back to Item 6.1 – Senate Visitors made by Jasmine Hormati. Seconded
by Simone Jackson.

Discussion:
 Brooke stated that she is not sure if there will be time to talk about Item 6.7 How We
Make Decisions document and it is under time constrain; quorum may be lost.
Motion passed.
6.1 – Senate Visitors
6.8.2 Dr. Ray Gen (El Camino Community College District Board of Trustees Member Area
Four)
 Dr. Gen stated that he appreciated the opportunity to come to the Senate meeting. He has known
that ASO is a group that is really important to the community and thanks the Senate for serving.
He is looking forward to collaborating with ASO. He asked about the supporting of Prop 30 and
Bond Measure E.
 Jasmine stated that Dr. Gen is one of the board members on the Board of Trustees and she sees
him once a month at board meetings.
 Motion to return to the order of the day made by Jasmine Hormati. Seconded by Brooke Matson.
Motion passed.
6.7 How We Make Decisions – Brooke Matson
 Brooke stated that she had sent out an email about the document asked everyone to review it.
Since not everyone can view the document, she explained that the document was formed during
College Council. It is about collegiate consultation which is a big issue to make sure that
everyone’s voice is heard on campus. She helped contribute the role of the students. She does not
want to sign the document unless the Senate approves it. Brooke stated to take the next two weeks
to read through the document because if it gets approved, it is going to be intact for years to
come.
Discussion:
 Dr. Gen asked this is the collegiate consultation as far as the entire campus concern with the
Board of Trustees.
 Brooke stated that it is not only with the Board of Trustees, but it is an intensive document
and when it gets improved by all the bodies, then it will be sent to the board. It is collegiate
consultation campus-wide, which means all the individual constituents of this campus.
 Dr. Gen stated that it is a huge issue state-wide because there is no official legal definition of
what the document consists of.
VII. Reports
7.1 ASO Member Reports
 Simone reported that college curriculum is cutting Math 10.
7.2 ICC Reports
 Ricky reported that today is the last day for the Blood Drive. Homecoming festivities is
incorporating the Homecoming Carnival this year from October 30th-31st in the Library Lawn.
November 3rd will be the Homecoming dance and it is recommended that ASO members show
support and attend.
7.3 AGS Reports
 Simone reported that there is an AGS mixer, but there are no details on when and where.
7.4 Committee Report
7.4.1 Activities Committee
 Simone stated that she had a very productive meeting yesterday. ASO Game Day was
planned and flyers were passed out. The Halloween maze was also discussed and
Architecture Club will be helping constructing the maze. Volunteers will be helping set
up the maze and dressing up to be in the maze.
7.4.2 Fundraising Committee
 Nathan stated that they are going to find a way to obtain a dunk tank for the Carnival.
They are also in the process of searching for restaurants to do fundraisers at. Their goal is
to have a different fundraiser every couple of weeks. By-law changes will be worked on
this fall semester. Constitutional changes will be pushed to spring semester.
7.4.3 Policy Committee
 Dillan stated that reports are generally what is on the agenda. They are working on
getting through the next round of procedures.
7.4.5 Public Relations Committee
 Skipped.
7.4.6 Sustainability Committee
 Ryan stated that they are trying to get the Green Bag Lunch event going, which will
inform and encourage students to promote green living. He got a hold of Tracy Drake, the
lead administrator of Madrona Marsh and she is more than happy to do a talk at the event.
Toyota Headquarters have people who take care of gardening horticulture related stuff
and would be willing to come out to an event. Miyako Hybrid Hotel could give a talk
about efficient energy. He also reported that they are trying to set up a recycling program
on campus. He did research on pre-existed programs, like KECC Radio. There is a
potential for a radio station to give back to the community and student body.
7.5 Adviser Reports
7.5.1 Rebecca Cobb
 California Shake Out will be on October 18th at 10:18am. If you are in the building, you must
duck, cover, and hold. As student leaders, they are recommended to help other students proceed
safely to the evacuation area.
VIII.
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IX.
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Public Comment on Non-Agenda Items
None.
Adjournment
Motion to adjourn the meeting at 1:58pm made by Nathan Wofford. Seconded by Brooke
Matson. Motion passed.
_________________________________
Brooke Matson, ASO President
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Rebecca Cobb, ASO Advisor