El Camino College
Associated Students Organization
Special Senate Meeting Minutes
August 23, 2012
Activities Center West Conference Room
12:00pm
I.
Call to Order
 Dillan Horton called the meeting to order at 12:04 pm
II. Roll Call
 Verbal roll call was taken.
Present:
Dillan Horton (Chairperson), Brooke Matson, Derrick Moon, Simone Jackson-Montague,
Jasmine Hormati, Mark Zeleyaran, Marisa Tam, Alexander Clavel, Felix Chan, Melina
Mossberg, Kelly Ng
Absent (excused):
Nathan Wofford, Dorothy Chan, Kirsten Hartman, Bilal Akhtar
Absent (unexcused):
Priscilla Young
III. Approval of the Minutes

Motion to table approval of the minutes from the last meeting to the next
regularly scheduled meeting made by Jasmine Hormati. Seconded by
Brooke Matson. Motion passed.
IV. Approval of the Agenda

Derrick Moon added three Finance items to the agenda:
1) Welcome Week Food – The Senate will discuss and vote on the purchase of
$150 worth of doughnuts and coffee for Welcome Week through AS Campus
Enrichment account #71-836409.
2) Club Rush School Supplies – The Senate will discuss and vote on the
purchase of school supplies for Club Rush not exceeding $400 through AS
Public Relations account #71-836412.
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3) ASO Office Ink Supply – The Senate will discuss and vote to approve
purchase not exceeding $200 of ink for printers in both ASO offices through
AS supplies account #71-836101.
Dillan Horton recommends to make Finance items as 6.1 and to change
numbering of agenda items as follows.
Motion to approve the agenda of August 23, 2012 as amended made by Brooke
Matson. Seconded by Simone Jackson. Motion passed.
V. Old Business
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None
VI. New Business
6.1 Finance Items – Derrick Moon
6.1.1 Welcome Week Food Supply
 Motion to approve the expenditure of $150 from AS Campus Enrichment
Account #71-836409 made by Derrick Moon. Seconded by Brooke Matson.
Motion passed.
6.1.2 Club Rush School Supplies
 Motion to purchase school supplies for Club Rush not exceeding $400 through
AS Public Relations account #71-836412 made by Derrick. Seconded by Brooke
Matson.
Discussion: Brooke Matson states that the school supplies are to be put on the
ASO tables for Welcome Week and Club Rush as publication for ASO. Simone
Jackson pronounces that school supplies will only be used for Club Rush to
promote ASO. Doughnuts and coffee will be sold during Welcome Week and
ASO applications as well as committee sign-up sheets will be available. Mark
Zeleyaran asks if extra supplies will be used for next year. Simone Jackson
replies affirmatively.
Motion carried.
6.1.3 ASO Office Ink Supply
 Motion to purchase not exceeding $200 of ink for printers in both ASO offices
through AS supplies account #71-836101 by Derrick Moon. Seconded by Brooke
Matson. Motion passed.
6. 2 Constitutional Amendments – Dillan Horton
 Being that there isn’t 2/3 of Senate members present to vote, motion to table the
Constitutional Amendments to the next appropriate meeting made by Brooke
Matson. Seconded by Jasmine Hormati.
Discussion: Brooke Matson states that ASO needs as many people as possible to
vote for these items and is reminding and encouraging members of the Senate to
attend every meeting because it can be detrimental to the whole Student Body
and not just ASO.
Motion carried.
6.3 Board Policy – Dillan Horton
 Dillan Horton states that Board Policies are policies established by District’s
Board of Trustees and serve to govern the campus and its operations. When there
is a change in policy or creation of policy that is deemed to have a significant
impact on students, ASO is consulted with the creation or amendment of that
policy.
6.3.1 Board Policy – 5400 Associated Students Organization
 BP 5400 read aloud by Dillan Horton.
 It was amended that along with the Superintendent/President, the designee can
approve other activites.
 There was an addition of the paragraph stating “The Associated Students
Organization shall conduct annual elections to elect officers. The
Superintendent/President, and/or designee shall assure that the elections are
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conducted in accordance with bylaws established by the Associated Students
Organization and Student Development Office.”
Motion to approve the amended Board Policy 5400 made by Brooke Matson.
Seconded by Simone Montegue-Jackson. Motion passed.
6.3.2 Board Policy – 5401 On Campus Student Organizations
 Changes were made to allow classified staff to be co-advisors for clubs and to
prevent Student Organizations from discriminating against “ethnic group
identification, national origin, religion, age, sex, race, color, ancestry, sexual
orientation, physical or mental disability.”
 BP Policy 5401 read aloud by Dillan Horton.
 Motion to approve the amended Board Policy 5401 made by Brooke Matson.
Seconded by Mark Zeleyaran.
Discussion: Simone Jackson asked if in the reference that the ASO Constitution
Inter Club Counsel will keep it as “Constitution” or changing it to “Bylaws.”
Dillan Horton replies with keeping it as “Constitution.”
Motion passes.
6.3.3 Board Policy – 5420 Associated Students Finance
 Changes made in document reference and adding that a classified staff co-advisor
may be one of the three people that can approve the disbursement of funds.
 BP 5420 read aloud by Dillan Horton.
 Motion to approve amended Board Policy 5420 made by Brooke Matson.
Seconded by Jasmine Hormati. Motion passes.
6.4 – ASP 001 – Dillan Horton
 AS Procedure 001 read aloud by Dillan Horton.
 Motion to approve ASP 001 made by Jasmine Hormati. Seconded by Marisa
Tam.
Discussion: Jasmine Hormati asked if in Section II Procedure 1 that the
procedures were discussed with Inter-Club Council. Dillan Horton confirms.
Jasmine Hormati asks about the Format in Section III. Dillan Horton replies that
it was to keep consistency.
Motion passed.

Motion to reconsider Item 6.2 Constitutional Amendments made by Brooke
Matson. Seconded by Simone Jackson. Motion passes.
6.2 Constitutional Amendments
 2/3 of the Senate now present.
 In Article II Section 4, two officer titles have been changed to directors, making
the titles, Director of Public Relations and Director of Student Services.
 Article II Section 4 Subsection F-H read aloud by Dillan Horton.
 Item 6 is added to Article II Section 4 Subsection F, stating the Presidential Line
of Succession. Region 7 Representative in Article II Section 4 Subsection G has
been removed.
 Motion to approve the amendments to Article II Section 4 Subsections F-I made
by Brooke Matson. Seconded by Jasmine Hormati. Motion passed.
 Article II Section 2 includes the changed title positions.
 Motion to approve the amendments to Article II Section 2 made by Jasmine
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Hormati. Seconded by Alexander Clavel. Motion passes.
Changes made to Article II Section 4 Subsection E Item #2 by getting rid of “as a
non-voting member unless directed to do so by the President” and replacing it
with “and the Statewide Student Organization.” Item #5 is added stating “To
provide the ASO with current information concerning all Region 7 and statewide
issues.”
Motion to approve the amendments to Article II Section 4 Subsection E made by
Jasmine Hormati. Seconded by Simone Jackson. Motion carried.
Changes to Article I include five sections:
-Section 1 remains unchanged.
-ICC and Appointees were added to Section 2 with the removal of
Commissioners.
-Section 3 is added with the title of “Quorum” stating that “A quorum is
necessary to conduct any ASO business shall be defined as fifty percent plus one
(50% + 1) of seated voting members of the body having jurisdiction.”
-Section 4 is added with the title of “Open Meetings” stating that “All meetings
of the ASO will be open to the public except for when permissible by the
California Ralph M. Brown Act.”
-Section 5 is added with “Term of Office” to resolve compatibility issues
between the fiscal year and academic calendar.
Motion to approve amendments made to Article I made by Jasmine Hormati.
Seconded by Brooke.
Discussion: Jasmine Hormati asked if amendments take effect until Student
Body votes. Dillan Horton confirms.
Motion carried.
Minor changes to Article V by the addition of new Subsection B stating
“Shall be an Ex-Officio Member of the ASO Policy Committee.” Original
Subsection B moved to Subsection C.
Motion to approve amendments to Article V made by Jasmine Hormati.
Seconded by Simone Jackson. Motion carried.
Changes to Article VI include the title from “Appointees and
Commissioners” to “Commissioners and Students-At-Large,” Section 1
now states “The ASO President shall have the authority to appoint, subject
to confirmation by a majority vote of the Senate present, any member of
the ASB to assist the ASO in the as a Commissioner to the various
Executive departments and Committees. The Chair of each Standing/AdHoc Committee may have the authority to appoint Students-At-Large to
the various ASO Committees,” Section 2 now have Subsections
A)Executive Commissioner B)Committee Commissioner C)Student-AtLarge D) The Appointment of a Commissioner is pending meeting the
requirements outlined in Board Policy 5505.
Motion to approve the amendments to Article VI made by Jasmine
Hormati. Seconded by Brooke Matson.
Discussion: Jasmine Hormati asked if there were no commissioners for
Senators. Dillan Horton replies with “No, Region 7 Representative and
Director of Student & Community Advancement are essentially the same
but have the same title, creating redundancies within positions.” Simone
Jackson asked about putting the Division Council Members in Section 2.
Dillan replies with “No, the Division Council Members do not fall under
that jurisdiction.” Jasmine Hormati asked if it was mandatory for
commissioners to be a part of committees. Dillan replied with there will be
a creation of bylaws for commissioners enumerating duties,
responsibilities, and qualifications.
Motion passes.
VII. Reports
7.1 ASO Member Reports
 Jasmine Hormati – She attended board meeting this past Monday and there was
surplus money, therefore no pay cuts this year for faculty. Master print for El
Camino College was approved. She mentions that the next meeting is September
4th with the discussion of Proposition 30 & 38, which will directly affect
community colleges.
 Brooke Matson – She is forming a document in College Council and will bring
rough draft to the Senate for voting. She went to Academic Senate 101
presentation. Mentioned that the ASO retreat went very well. She also attended
Flex Day earlier today and received the State of the College Address.
 Simone Jackson – She is contacting Christina Gold and presenting the idea of
teachers offering E-books. A survey was passed around the Senate.
 Dillan Horton – He met with Senators to schedule meeting with the dean. The
application for Senate Leader is due tomorrow.
7.2 ICC Reports
 Working on Welcome Week. ASO retreat was successful and encouraged more
communication between ICC and ASO. Informed ASO that ICC can assist in
giving information about other clubs and can get the other clubs to reach any
specific accomplishments. Upcoming events are Club Rush and Club Mixer.
7.3 AGS Reports
 None
7.4 Committee Report
7.4.1 Activities Committee
 Simone Jackson – Will have sign-up sheet for Welcome Week.
7.4.2 Fundraising Committee
 Fundraising Chair not present.
7.4.3 Policy Committee
 Dillan Horton announced that policies have been passed.
7.4.5 Public Relations Committee
 No Chair for Public Relations Committtee.
7.5 Adviser Reports
7.5.1 Rebecca Cobb (not present)
7.5.2 Breanna von Stein
 ASO retreat went very well. She informed the Senate to check with her and
Rebecca Cobb for Division Council. She also reminded to plan at least two
weeks ahead for better communication.
VIII. Public Comment on Non-Agenda Items
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IX.
None
Adjournment

Motion to adjourn the Senate meeting at 1:10pm made by Brooke Matson.
Seconded by Jasmine Hormati. Motion passed.
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Brooke Matson, ASO President
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Breanna von Stein, Adviser