[[CANDIDATE_FIRST_NAME]] [[CANDIDATE_LAST_NAME]]
[[CANDIDATE_ADDRESS]]
[[CANDIDATE_CITY]], [[CANDIDATE_STATE]] [[CANDIDATE_ZIP]]
Dear [Name],
I am pleased to conditionally offer you the position of [Job Title] in the [Dept] Department at
the University of Cincinnati. Your pay rate will be $[XX] / pay period, paid on a bi-weekly basis.
Your official start date will be [mm/dd/yyyy] and you will report to [Supervisor].
Signing this offer letter indicates your intention to accept this student position, however, final
approval of hire or rehire is contingent on the following requirements:


Successful completion of pre-employment screening, including a background check,
conducted by our vendor Selection.com (Fastrax). You will receive an email invitation to
complete a release form. A quick response will expedite the employment process. If you
have questions, please contact Human Resources at (513) 556-6381.
Satisfactory proof of employment eligibility via the I-9 form by providing acceptable and
original forms of identification and employment verification documentation. Acceptable
identity verification documents are described in the New Employee Portal.
Note: The University of Cincinnati is an E-Verify Employer. The information provided by the
employee on the electronic I-9 (including Social Security Number) will be processed
through the E-Verify system. This is a required step in finalizing the employment process.
Check your email for information on accessing the New Employee Portal. Login to the
Portal and complete the online paperwork in the section REQUIRED BEFORE YOU START.
o If you are a US Citizen, or Green Card holder, you will need to report to Human
Resources located in University Hall, 51 Goodman Drive, Suite 340 (Medical Campus) to
complete the hiring process. This needs to be done within 3 days of your start date.
o If you are International, you must set up an appointment with UC International
Student Services, located in One Edwards Center on the third floor (Main Campus) to
complete the hiring process. This needs to be done within 3 days of your start date.
You may not begin working until all of your paperwork is completed and processed. Once
we have confirmation from Human Resources that your paperwork has been completed, we
will contact you with your schedule.
As a UC Graduate Assistant, you will not contribute to Social Security. Instead, you will
contribute to the Ohio Public Employees Retirement Plan (OPERS). OPERS membership
requires a tax-deferred payroll deduction. These deductions are remitted to OPERS for the
purpose of accumulating service credit toward future retirement benefits. Student
employees may request exemption from OPERS membership by completing an OPERS
Request for Optional Exemption Form (F3). The form must be signed and delivered to UC
Human Resources within 30 days of covered employment. OPERS exemption requests will
be honored for the duration of a student’s employment status unless enrollment drops to
less than a half-time basis (5 hours for undergrad and 6 hours for graduate students). In
such cases, OPERS deductions will be withheld until sufficient credit hours are added in
subsequent term(s).
To accept this position, please sign below and return the original document to our attention by
[Date] and retain a copy for your files. By signing this letter, you attest that the information you
have provided the University during the selection process is true and accurate to the best of
your knowledge and you acknowledge that any falsification of such information could result in
your termination upon the discovery of such falsification. Please understand if you fail to return
this letter by the due date or if you fail to complete the required pre-employment items, this
offer of employment may be withdrawn without further notice.
If you have any questions concerning employment at the University of Cincinnati, please feel
free to contact me.
We are excited that you are joining our team and look forward to working with you.
Sincerely,
[Supervisor, Title]
[Contact Information]
I hereby acknowledge and accept the terms of this offer and understand that actual acceptance
requires agreement with the terms of employment and completion of the steps outlined above.
Signature
Name – Please Print
Date Signed